Information And Cultural Affairs Department Tender
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The ICAD has issued a formal invitation for competitive bids for the Information And Cultural Affairs Department project, for The Work Related To The Outdoor Programme On Bangla Moder Gorbo, To Be Held At Dakshin Dinajpur in North Dinajpur, West Bengal, with an estimated contract value of Rs. 51,80,778. The bid opening date for this tender is 13-05-2025 and the last date for bid submission is 26-05-2025. Interested bidders for Information And Cultural Affairs Department tender can download the important documents here to check the scope of work, eligibility criteria and technical requirements.
Information And Cultural Affairs Department - ICAD Tender
Civil Works Others
Eprocure
Opening Date13 May 2025
Closing Date26 May 2025
Tender Amount₹ 51,80,778
Costs
EMD
₹ 1,05,000Document Cost
Refer DocumentsTender Fee
Refer Documents
Description
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Contact
Tender Id
2025_ICAD_845010_1Bid Award Id
ViewTender No
1720-ICA(N) dt. 13/05/2025Tender Authority
Information And Cultural Affairs Department ViewPurchaser Address
-Website
http://wbtenders.gov.in
GEM & Bid Advisory Services
Get portal registration, tender bidding, product/service listing or vendor/MSME certification services at a nominal cost
BOQ Items
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Wooden platform on iron structure base for performing stage with iron legs (32'x24'x4'h)
768
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Wooden platform on iron structure base for LED with iron legs (20'x4'x5'h)
80
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Platform for outbox Speaker (4'x4'x3') with proper masking
6
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Covered area for light, sound & other console
1
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Meter Room for 3 days :
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20'x10'x10' tarpaulin shedded bamboo structure
200
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GREEN ROOM for 3 days ;
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40'x10'x10' Green room with octanum wall with platform and all necessary eminities with 2 components (Male and Female)
400
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OFFICE ROOM for 3 days :
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20'x10'x10' octanum wall and platform
200
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BACKDROP:
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Thematic set 3D Backdrop of main Dias (440 sqft.)
1
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FLOWER DECORATION for 3 days :
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Floral decoration in front of the stage with original and artificial flowers
56
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MUSKING for 3 days :
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Cloth musking with bamboo structure 4500 sqft
4500
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Truss for 3 days :
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18'+18'+18'+36' Goalpost for Stage, 16'+16'+32' goalpost for light
154
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12'+ 8' T Truss for stage light (2 Nos)
40
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16'+ 8' T Truss for special illumination on outside venue (4 Nos)
96
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SOUND for 3 days :
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Stage Monitor
6
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Outbox Speaker top and low
8
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Amplifier
4
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Microphone on stand
15
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Cordless Microphone
6
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Audio mixer (48 channel)
1
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DVD player with USB and VGA port support
1
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Power Board
4
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Other Accessories like main cable, mixer port, inbox cable, transmeter, spliter, feedback cutter, microphone code for sound system
1
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Voltage stabilizer(10KW)
5
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Sound Engineer
1
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1 pair sound system for outside LED
1
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LIGHT (STAGE & VENUE) Stage Light for 3 days:
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LED Par For stage
60
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LED Face Par
10
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Surphy 16 R with digital gobo
20
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Light Engineer
1
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Haze machine
2
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Venue Light for 3 days :
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400 watt LED metal for Venue and outside
100
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Rice chain for outside venue
10000
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Stand Fan with safty net for 3 days :
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For Green Room, VIP room
4
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For stage, audience, stalls
34
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Power Board
40
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POWER for 3 days
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65 KVA for Stage sound + 1 back up (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Department's Order)
2
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125 KVA for stage light (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Department's Order)
1
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WBSEDCL charges (As actual)
1
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BRANDING City Branding: (with transportation, Labour & fixing)
-
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wooden hoarding with flex printing (10'x5')
120
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3D Cut-out 4'x12'
40
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BRANDING Venue Branding: (with labour & fixing)
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Standee (iron structure with flex printing) 4'x8'
20
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Wooden hoarding (with flex printing ) 8'x6'
20
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Walkway Pillar (with flex printing) 10'x4'x4'
4
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Venue gate (iron/wooden structure with flex branding)
1600
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Programme schedule (wooden structure with flex printing) 10'x5'
5
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Facia and Flex musking for all stalls, Green Room, Office Room and exhibition area
3200
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3D Stage Skirting with flex 32'x24'x24'x4'
320
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LED raiser flex musking 24'x4'x4' (152 sqft)
152
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Flag on rope
1500
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Printing & Others:
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Batch 6''x4'' with printed ribbon
100
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Car Sticker 7''x5''
50
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Directional Signage flex with wooden framing: VOS (2'x1.5')
20
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Signage for Sitting area (4 colour print)
30
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CAMERA, LED, PLASMA & CONNECTIVITY for 3 days :
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Still camera HD with camera man
2
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Video camera HD with camera man and attendent
1
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Still Documentation DVD with editing
3
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Video Documentation DVD with editing
3
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P3 LED for Projection
160
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Laptop with connectivity
1
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DOP & team for 1 days for entire light scheming
1
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Cabling & Technician
1
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MISC. for 3 days :
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Notation stand
2
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Decorative podium
1
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Mirror for green room
2
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Walky-Talky
6
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Fire Extinguisher with proper filling
10
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Bio toilet with light and sufficient water supply and including transportation & cleaner
2
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MANPOWER including transportation, lodging & fooding:
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Supervisor for 5 days
2
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Incharge for 5 days
2
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Event Boys for 3 days
5
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Security for 5days (2 shift x 4 heads x 5 days)
40
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ARTIST & Musician Hospitality, Transportation, Accomodation & Food for 3 days:
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Transportation / movement of Artiste, Guests by AC Car/ Train (2Ac) facilities from Kolkata to the venue & return Luxury AC Vehicles to receive the guest/artists from their house to the railway station of Kolkata & same from Station of the destination station to the programme confirmation of artistes maybe at last time. Tatkal booking may also be required on emergency. Total nos. of Artiste/ Guests may be change on urgent basis. All tickets has to be confirmed on urgent basis and name of the Artistes also may change at last minute of the programme including local transportation. Accommodation/ Nightstay & Food of all Artiste/Performer/Guests who will move from Kolkata in AC Suite/ similar category room
6
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Transportation / movement of Musician by AC Car/ Train (3Ac) facilities from Kolkata to the venue & return AC Vehicles to receive the musician from their house to the railway station of Kolkata & same from Station of the destination station to the programme Confirmation of musician maybe at last time Tatkal booking may also be required on emergency. Total nos. of musician may be change on urgent basis. All tickets has to be confirmed on urgent basis and name of the musician also may change at last minute of the programme including local transportation.
Accommodation/ Nightstay & Food of Musician who will move from Kolkata in AC category room
7
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Transportation / movement of Officials by AC Car/ Train (2Ac) facilities from Kolkata to the venue & return Luxury AC Vehicles to receive the officials from their house to the railway station of Kolkata & same from Station of the destination station. Tatkal booking may also be required on emergency. Total nos. of officials may be changed on urgent basis. All tickets has to be confirmed on urgent basis and name of the Officials also may change at last minute of the programme including local transportation. Accommodation/ Nightstay & Food of all officials who will move from Kolkata in AC Suite/ similar category room
1
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Attache for artist (for 6 artists 3 days)
6
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STALL for 3 days :
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10'x10' octanum stall, platform, carpet on floor, 2 exhibition chair, 2 exhibition table, sufficient light, 2 nos 15 AMP power board
15
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100'x10' exhibition area with octanum, platform, carpet, top back side musking, front facia, leg, faciaside with thematic & special illumination
1
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Thematic stall with asthetic design (size: 8'x8'), look & feel, installation, thematic illumination
7
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Digital outreach as a Promotional Campaign in Social Media
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Charges for concept designing, strategic management (audience segmentation; detailed demographic targetting; identification of potential audience/ viewers etc.) and supervision/ monitoring of whole campaign by competent personnel.
1
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Customization/creation of suitable number of contents (visuals/ reels/ stories etc.) as per instruction of Department for different social media with required camera, drone, light & sound. Direction with proper skilled set-up/ man-power, composing & editing of files/content with proper background sound & colour correction for the event/ programme having three days duration in North Bengal districts (Department reserves the right to fix the number of content as per actual requirement and nature of event. Selected bidder will be binding to execute the work on the basis of lowest discovered rate)
1
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Boosting (technical and strategic initiative for improvement of viewership) of posts/ contents in social media viz. Facebook, Instagram, X, Youtube and other social media prior to the event/ during the event/ after completion of the event as per instruction of I & C.A. Deptt. (authenticated transaction receipt is to be furnished being charge of boosting; payment will be made on actual basis). Boosting work is to be done maintaining close liaison with Nodal Officer of the event. Department may issue instruction to continue the boosting work at any stage in respect of the event after tracking performance of boosting.
1
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Govt. taxes
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Including all Govt. taxes
1
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