Youth Services And Sports Department Tender

The Youth Services And Sports Department has issued a formal invitation for competitive bids for Rfp For Engagement Of Agencies For Conducting State-wide National And International Marathons in Bhubaneswar, Odisha. The bid opening date for this tender is 25-03-2025 and the last date for bid submission is 25-04-2025. Interested bidders for Youth Services And Sports Department tender can download the important documents here to check the tender amount, scope of work, eligibility criteria and technical requirements.

Youth Services And Sports Department Tender

Other Consultancy Services

Consultancy Services

Bhubaneswar, Odisha

Opening Date25 Mar 2025

Closing Date25 Apr 2025

Tender AmountRefer Documents

Email

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Costs

EMD
₹ 5,00,000
Document Cost
₹ 10,000
Tender Fee
Refer Documents

Description

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Contact

Tender Id
2025_DSYS_111922_1
Tender No
SYS-SEB-Events-0008-2024-8264
Tender Authority
Youth Services And Sports Department View
Purchaser Address
-
Website
http://tendersodisha.gov.in

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Documents

Tender Notice-11.6 MBTendernotice_1.pdf

Tender Document

BOQ-1679.9 kBBOQ_534336.xls

BOQ

Corrigendum-3334.1 kBCorrigendum3III.pd...Corrigendum3III.pdf

Corrigendum-2196.7 kBCorrigendum2.pdf

Corrigendum-1162.4 kBCorrigendum1.pdf

Report Missing Document

BOQ Items

DO_NOT_SHOW

Quantity-

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Amount -

View all details for FREE

Carpet for Start & Finish Area 150 Ft x 10 Ft

Quantity8

Rate-

Amount -

warm Parcan

Quantity40

Rate-

Amount -

Entrance Gate - Male & Female Guard's 12 Hours Shift

Quantity22

Rate-

Amount -

Light Technician

Quantity4

Rate-

Amount -

Route Management 25000 Pax

Quantity1

Rate-

Amount -

China Tent With 3 Side Cover for Water Counter 10ft x 10ft

Quantity6

Rate-

Amount -

Cue Card A5 Size

Quantity40

Rate-

Amount -

Seamless Switcher

Quantity1

Rate-

Amount -

Winner Podium Branding on Stage 10ft x 3ft

Quantity1

Rate-

Amount -

Food Area - Male Guard's 12 Hours Shift

Quantity36

Rate-

Amount -

Scaffolding for backdrop - Backside of the Stage

Quantity12

Rate-

Amount -

Branding on Cycle Barricading 3ft x 2ft

Quantity80

Rate-

Amount -

Way To Toilets 4ft x 8ft

Quantity8

Rate-

Amount -

Way to Security Checking Area 4ft x 8ft

Quantity4

Rate-

Amount -

Water Counter 12 Hours Shift

Quantity30

Rate-

Amount -

Expo management & Distribution 25000 Pax

Quantity25000

Rate-

Amount -

Cabling

Quantity1

Rate-

Amount -

OTHER BRANDING

Quantity-

Rate-

Amount -

TECHNICALS: SOUND

Quantity-

Rate-

Amount -

Plug Points - overall

Quantity100

Rate-

Amount -

PRESS CONFERENCE

Quantity-

Rate-

Amount -

Mojjo Barricade for stage to VIP enclosure 750 Rft

Quantity1

Rate-

Amount -

KM Signages 3ft x 6ft

Quantity100

Rate-

Amount -

Stage - Holding Area With Dark Gray Carpet 40ft x 20ft x 6ft(H)

Quantity1

Rate-

Amount -

MANPOWER

Quantity-

Rate-

Amount -

Sharpy

Quantity25

Rate-

Amount -

Pagoda with 3 side closer 14 For food & 6 for Tea/Coffee 16ft x 16ft

Quantity20

Rate-

Amount -

Podium mic

Quantity2

Rate-

Amount -

Way to Flag off Gate 4ft x 8ft

Quantity6

Rate-

Amount -

Fabrication

Quantity1

Rate-

Amount -

Platform for VIP Area 64ft x 16ft x 4 inches (H)

Quantity1

Rate-

Amount -

3D Letter Cut

Quantity4

Rate-

Amount -

Medal Counter 50ft x 10ft

Quantity1

Rate-

Amount -

DFMD

Quantity20

Rate-

Amount -

On Spot registration 8ft x8ft

Quantity1

Rate-

Amount -

SIGNAGES

Quantity-

Rate-

Amount -

EXPO DAY REQUIREMENT

Quantity-

Rate-

Amount -

LED Wall - 16 x 10 ft

Quantity1

Rate-

Amount -

Fire Extingusher Co2 with Marshal on Setup 12 Hours Shift

Quantity8

Rate-

Amount -

Registration Area 8ft x 8ft

Quantity2

Rate-

Amount -

Stamps

Quantity35

Rate-

Amount -

Client Branding 16ft x 6ft

Quantity2

Rate-

Amount -

MEDICAL ZONE REQUIREMENTS

Quantity-

Rate-

Amount -

TABLE (A) – SERVERS AND SYSTEMS

Quantity-

Rate-

Amount -

Table Flower

Quantity16

Rate-

Amount -

Houskeeping

Quantity120

Rate-

Amount -

SECURITY

Quantity-

Rate-

Amount -

Toilet Masking 1000 SQFT

Quantity2000

Rate-

Amount -

Dimmer pack

Quantity1

Rate-

Amount -

Pagoda for medical room without platform 16 ft x 16 ft

Quantity5

Rate-

Amount -

Expo Backdrop 40ft x 8ft

Quantity1

Rate-

Amount -

Medal Counter Table 50ft x 2.5ft

Quantity1

Rate-

Amount -

Cordless mic

Quantity1

Rate-

Amount -

Setup Day - Male Guard's 12 Hours Shift

Quantity6

Rate-

Amount -

Cleaner on Route & Transportion

Quantity20

Rate-

Amount -

On Ground Promotion

Quantity1

Rate-

Amount -

Cycle Barricading with Black Painted 800 Rft

Quantity1

Rate-

Amount -

LIGHT

Quantity-

Rate-

Amount -

Green rooms octonorm with 2 table, 2 plug Points, Lights and Fans With Top Cover 3m x 3m

Quantity5

Rate-

Amount -

Glass For VIP's

Quantity100

Rate-

Amount -

Golpost Trust For Light with water support

Quantity1

Rate-

Amount -

Cordless

Quantity10

Rate-

Amount -

Stage with Carpet / Flex 10 x 4

Quantity2

Rate-

Amount -

OTHER REQUIREMENT

Quantity-

Rate-

Amount -

ON-ROUTE SIGNAGES

Quantity-

Rate-

Amount -

POWER

Quantity-

Rate-

Amount -

Kitchen Masking 1000 SQFT

Quantity1

Rate-

Amount -

Rail Barricading 200 rft

Quantity200

Rate-

Amount -

Signage 4ft x 8ft

Quantity4

Rate-

Amount -

Cycle barricade for line management - F&B, Medal, Entry 1050 Rft

Quantity1

Rate-

Amount -

TOILET

Quantity-

Rate-

Amount -

Follow spot

Quantity2

Rate-

Amount -

Palmet for Batten Lights 30ft x 4inches

Quantity3

Rate-

Amount -

Route Map 8ft x8ft

Quantity3

Rate-

Amount -

Steps with carpet metal railing on the both sides

Quantity2

Rate-

Amount -

Food Area - Female Guard's 12 Hours Shift

Quantity18

Rate-

Amount -

Frisking booth for ladies at security check point 1mtr x 1mtr

Quantity6

Rate-

Amount -

Led Wall 40ft x 16ft

Quantity1

Rate-

Amount -

VIP Zone 2ft x1ft

Quantity4

Rate-

Amount -

Merchandise - Bag, T shirt, Medal 25000 Pax

Quantity25000

Rate-

Amount -

Runner board 6ft x 3ft

Quantity50

Rate-

Amount -

Sound Mixer

Quantity1

Rate-

Amount -

Start & Finish Gate 26ft x 3ft(4 Side) x 18ft

Quantity2

Rate-

Amount -

Set & Design 6 x 2.5

Quantity1

Rate-

Amount -

Flag Off Stage With Dark Grey Carpet 32ft x 12ft x 4ft(H)

Quantity1

Rate-

Amount -

Parking Management with 1 Supervisor 12 Hours Shift

Quantity20

Rate-

Amount -

Overall for venue construction

Quantity1

Rate-

Amount -

COMMUNICATION DEVICES

Quantity-

Rate-

Amount -

Mattress & Pillow

Quantity20

Rate-

Amount -

Rack shelf for baggage counter

Quantity70

Rate-

Amount -

LED Metal lights for all area

Quantity600

Rate-

Amount -

Partner Backdrop/wall Boundary 8ft x 8ft

Quantity12

Rate-

Amount -

Tables for baggage counter

Quantity30

Rate-

Amount -

Photo op 4ft x 8ft

Quantity1

Rate-

Amount -

Way to Medal Counter 4ft x 8ft

Quantity4

Rate-

Amount -

Moving head

Quantity1

Rate-

Amount -

Sound console platform With Steps Grey carper and black masking on skirting 24 Ft x 16 Ft x 2 Ft

Quantity1

Rate-

Amount -

Sandwich Board 6ft x 3ft

Quantity50

Rate-

Amount -

Console Masking 24 Ft x 6ft x 2ft(H) - front Sides 8 ft x 6 ft x 2 Nos - Sides

Quantity336

Rate-

Amount -

AV / OTHERS

Quantity-

Rate-

Amount -

Used Carpet for the Pagoda 200ft x 16ft

Quantity1

Rate-

Amount -

Power for AC - 12 Hours

Quantity2

Rate-

Amount -

Camera rizer with carpet & Steps 8 Ft x 8 Ft x 4Ft(H) with 4 side Black Frame masking

Quantity1

Rate-

Amount -

Food Counter 2ft x1ft

Quantity14

Rate-

Amount -

CCTV

Quantity15

Rate-

Amount -

Electrician and wiring

Quantity1

Rate-

Amount -

TBL

Quantity1

Rate-

Amount -

Podium

Quantity4

Rate-

Amount -

Octornum with lights, Capret & Top Cover 35mtr x 6mtr

Quantity1

Rate-

Amount -

Timing Technologies 25000 Pax

Quantity25000

Rate-

Amount -

BRANDING: MAIN STAGE

Quantity-

Rate-

Amount -

MEDAL COUNTERS

Quantity-

Rate-

Amount -

Pagoda for VIP with 4 side closer 16ft x 16ft

Quantity4

Rate-

Amount -

Food and organic cutlery for 4000 25000 Pax

Quantity25000

Rate-

Amount -

Batten LED Light on Flag - off Stage

Quantity12

Rate-

Amount -

Technicals

Quantity1

Rate-

Amount -

Way to Entrance 4ft x 8ft

Quantity8

Rate-

Amount -

Backstage 12 Hours Shift

Quantity25

Rate-

Amount -

Parcans

Quantity4

Rate-

Amount -

Air Fresher

Quantity5

Rate-

Amount -

MCB Box

Quantity15

Rate-

Amount -

VIP Toilets Vans

Quantity3

Rate-

Amount -

Expo Promoter 20 on Event Area & 15 on-route

Quantity35

Rate-

Amount -

Acrylic Coasters

Quantity100

Rate-

Amount -

Entrance arch as per Design - Box type 20 x 10

Quantity1

Rate-

Amount -

Sound Technician

Quantity2

Rate-

Amount -

Power for General Lights, Plug Point & Kitchen & VIP Toilet - 12 Hours

Quantity3

Rate-

Amount -

Entrance Erch Gate - Top 20ft x 3ft x 4 side

Quantity1

Rate-

Amount -

Cheque 4ft x 2ft

Quantity72

Rate-

Amount -

Road Signages 3ft x 6ft

Quantity100

Rate-

Amount -

Dhol Artist

Quantity4

Rate-

Amount -

Basic PA for Flag Off with 3 cordless 4 top 2 base

Quantity1

Rate-

Amount -

Light Stands

Quantity10

Rate-

Amount -

Social Media

Quantity1

Rate-

Amount -

HHMD

Quantity20

Rate-

Amount -

Flag off Stage Backdrop 32ft x 12ft

Quantity1

Rate-

Amount -

Mirror With Lights in the Green Room

Quantity5

Rate-

Amount -

Food Counter 12 Hours Shift

Quantity4

Rate-

Amount -

Backup

Quantity1

Rate-

Amount -

Baggage Counter 12 Hours Shift

Quantity25

Rate-

Amount -

Carpet 16 ft x 16 ft

Quantity5

Rate-

Amount -

Male Toilet 4ft x 8ft

Quantity2

Rate-

Amount -

Courier

Quantity10

Rate-

Amount -

START / FINISH AREA REQUIREMENTS

Quantity-

Rate-

Amount -

Walky attendant

Quantity2

Rate-

Amount -

Winner Podium - Photo Opt

Quantity1

Rate-

Amount -

Sound For 100 Pax

Quantity4

Rate-

Amount -

AC inside the Pagoda 5 Tons - AC in each pagoda

Quantity4

Rate-

Amount -

Side Masking 6 x 3

Quantity3

Rate-

Amount -

Setup Day power - 12 hours for 2 days 1 day 1 Genrator

Quantity4

Rate-

Amount -

SOUND

Quantity-

Rate-

Amount -

Start Finish Gate 12 Hours Shift

Quantity8

Rate-

Amount -

Back drop side wall with printing

Quantity1

Rate-

Amount -

Pain relief sprays

Quantity800

Rate-

Amount -

BAGGAGE DROP COUNTER

Quantity-

Rate-

Amount -

Arrow's 4ft x 8ft

Quantity100

Rate-

Amount -

Water Counter 2ft x1ft

Quantity4

Rate-

Amount -

Registration table with Printing 20 x 12 x 1

Quantity1

Rate-

Amount -

Police, Fire, PPL, IPRS, Novex, Route, Traffice Permission

Quantity1

Rate-

Amount -

PWD for 2 days

Quantity2

Rate-

Amount -

Water Tanker for Chemical Loo

Quantity8

Rate-

Amount -

Walkies For Security

Quantity40

Rate-

Amount -

First aid kit

Quantity20

Rate-

Amount -

Videographer

Quantity2

Rate-

Amount -

Plastic Chair With White Cover

Quantity150

Rate-

Amount -

Flag off Stage Skirting - Sides 12ft x 4ft

Quantity2

Rate-

Amount -

Finish Ribin at the Finish Gate 12 Hours Shift

Quantity25

Rate-

Amount -

Way to Parking Area 4ft x 8ft

Quantity8

Rate-

Amount -

LED Parcan on stage & Start/finish Gate

Quantity80

Rate-

Amount -

Stage Skirting - Front 40ft x 6ft

Quantity1

Rate-

Amount -

Green Room - Male & Female Guard's 12 Hours Shift

Quantity10

Rate-

Amount -

Led par

Quantity1

Rate-

Amount -

Stamp Pads

Quantity35

Rate-

Amount -

Ice Box

Quantity30

Rate-

Amount -

Traffic Marshal 12 Hours Shift

Quantity20

Rate-

Amount -

Managing baggage counter 12 Hours Shift

Quantity80

Rate-

Amount -

Fire Engine and Ambulance with doc 12 Hours Shift

Quantity6

Rate-

Amount -

Blinders

Quantity25

Rate-

Amount -

Male Bouncers - Male Bouncers 12 Hours Shift

Quantity50

Rate-

Amount -

Tables for Buffet in the VIP Pagoda

Quantity10

Rate-

Amount -

TRANSPORTATION

Quantity-

Rate-

Amount -

Way to Medical Zone 4ft x 8ft

Quantity4

Rate-

Amount -

Photo Opp with Prop 4ft x 8ft

Quantity6

Rate-

Amount -

Fans

Quantity70

Rate-

Amount -

Headset Mic

Quantity6

Rate-

Amount -

Genset (62.5kv for light & 125kv for sound & av) with Permission

Quantity4

Rate-

Amount -

SECURITY CHECK POINT REQUIREMENTS

Quantity-

Rate-

Amount -

Tables with Black cloth

Quantity35

Rate-

Amount -

Route Map 8ft x 8ft

Quantity6

Rate-

Amount -

Tables for refreshment counters with White covers 4 Ft tables

Quantity120

Rate-

Amount -

Fire Extingusher Co2 12 Hours Shift

Quantity120

Rate-

Amount -

Female Toilet 4ft x 8ft

Quantity2

Rate-

Amount -

VIP Area - Male Guard's 12 Hours Shift

Quantity16

Rate-

Amount -

Medical zone 12 Hours Shift

Quantity8

Rate-

Amount -

In & Out Singage 8inches x 8inches

Quantity50

Rate-

Amount -

Pacer Wall 8ft x8ft

Quantity1

Rate-

Amount -

WiFI

Quantity5

Rate-

Amount -

Misc.

Quantity1

Rate-

Amount -

Tea/Coffe Counter 2ft x1ft

Quantity6

Rate-

Amount -

Dunlop Chairs with Black/white spandex Covers

Quantity100

Rate-

Amount -

Standees

Quantity25

Rate-

Amount -

VINYL WITH 5MM SUNBOARD

Quantity-

Rate-

Amount -

PWD

Quantity4

Rate-

Amount -

START-FINISH GATE

Quantity-

Rate-

Amount -

Registration Table - Side 2 ft x 2.5ft

Quantity2

Rate-

Amount -

Registration back drop with printing 10 x 3 x 2

Quantity1

Rate-

Amount -

Baggage Tag with perforated sheet

Quantity25000

Rate-

Amount -

Fire Marshals 12 Hours Shift

Quantity25

Rate-

Amount -

Printer with A4 size paper box

Quantity2

Rate-

Amount -

FLAGOFF STAGE

Quantity-

Rate-

Amount -

Route - Water Counter - Male Guard's 12 Hours Shift

Quantity40

Rate-

Amount -

Sound Hanging trust with support

Quantity2

Rate-

Amount -

Supervisors 12 Hours - 4 Male & 4 Female

Quantity45

Rate-

Amount -

PA for 25000 pax inside the venue 20 Top, 12 Base, 10 Delay Fly Sound on Trust

Quantity1

Rate-

Amount -

Do & Dont's 8ft x8ft

Quantity2

Rate-

Amount -

Chemical Loo with Cleaner(start)

Quantity60

Rate-

Amount -

Photo/Videographer 5 cam setup

Quantity5

Rate-

Amount -

Round Tables with Black/White Cover

Quantity16

Rate-

Amount -

Lapel mic

Quantity1

Rate-

Amount -

Walkies for others 24 hours

Quantity20

Rate-

Amount -

Flower Bouquet

Quantity50

Rate-

Amount -

Stage Skirting - Sides 20ft x 6ft

Quantity2

Rate-

Amount -

Numbering for the Baggage Racks 1 to 20 with ILU 6inches x 6 inches

Quantity60

Rate-

Amount -

Designer Back drop with Printing 10 x 10

Quantity2

Rate-

Amount -

Stage Area Bouncers - Male Bouncers 12 Hours Shift

Quantity15

Rate-

Amount -

Entrance Erch Gate - Pillar 12ft x 3ft x 4 side

Quantity2

Rate-

Amount -

SAFETY

Quantity-

Rate-

Amount -

Registration Table - Front 8ft x 2.5Ft

Quantity1

Rate-

Amount -

Venue Permission

Quantity1

Rate-

Amount -

Table With Table Branding 4ft x 2ft

Quantity12

Rate-

Amount -

Flag off Stage Skirting - Front 24ft x 4ft

Quantity1

Rate-

Amount -

Front & Back Branding wall of the Start & finish Gate L shape - Box Branding 2ft(L) x 2ft(W) x 6ft(H)

Quantity24

Rate-

Amount -

VIP ZONE REQUIREMENTS

Quantity-

Rate-

Amount -

Sound Permission

Quantity1

Rate-

Amount -

Scaffolding with Black Painted for lights and Support

Quantity35

Rate-

Amount -

Full Marathon VENUE CONSTRUCTION: MAIN STAGE AREA

Quantity-

Rate-

Amount -

GENERAL LIGHTING & ELECTRICALS

Quantity-

Rate-

Amount -

CREATIVES

Quantity-

Rate-

Amount -

Beds inside medical room

Quantity20

Rate-

Amount -

Power for Lights & Sound - 12 Hours

Quantity3

Rate-

Amount -

VIP Pagoda Backdrop 8ft x 6ft

Quantity3

Rate-

Amount -

5 Bill Board - Subject to location

Quantity20

Rate-

Amount -

Medal Counters 12 Hours Shift

Quantity8

Rate-

Amount -

Evaluation Notes How It Works ?

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