TERMS & CONDITIONS
1. Eligibility Criteria
Either Foreign manufacturer / supplier or Indian Agent on behalf of foreign principal can bid directly in a tender
but not both. However, the offer of the Indian agent should also accompany the authorization letter from their
principal, without authorisation of principal, quotation will be rejected. To maintain sanctity of tendering system,
one Indian Agent cannot represent two different foreign principals in one tender.
Authorisation letter from the OEM for quoting their products should be furnished in case of indigenous items
2. Period of Validity of Bids
Bids shall remain valid for minimum of 90 days after the date of bid opening prescribed by CSIR-NAL. A bid valid
for a shorter period shall be rejected by the CSIR-NAL as non-responsive.
In exceptional circumstances, the Purchaser may solicit the Bidder’s consent to an extension of the period of
validity. The request and the responses thereto shall be made in writing (by fax or e-mail). The bid security provided
shall also be suitably extended. A Bidder may refuse the request without forfeiting its bid security. Such bidder’s
bid will be returned unopened if they do not extend the validity of the bid as requested by CSIR-NAL. A Bidder
granting the request will not be required nor permitted to modify its bid.
3. Clarification of Bids
To assist in the examination, evaluation, comparison and post qualification of the bids, the Purchaser may, at its
discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in
writing and no change in prices or substance of the bid shall be sought, offered or permitted. However, no
negotiation shall be held except with the lowest bidder, at the discretion of the Purchaser. Any clarification
submitted by a bidder in respect to its bid which is not in response to a request by the purchaser shall not be
4. Bid Prices
The Bidder shall indicate on the appropriate price schedule form, on item-wise basis the unit prices, and total bid
prices of the goods it proposes to supply under the contract.
The Purchase Order shall be issued to the lowest quoted firm on item-wise basis and not on lump sum basis until
and unless not specified in the tender document.
The Bidder should quote the prices both in figures and words. In case of any discrepancy found in the figures and
words, then, the price in words shall prevail unless the amount expressed in words is related to an arithmetic
Prices are required to be quoted in units indicated in the enquiry. When quotations are given in terms of other
units, relationship between two sets of unit should be furnished. Quantity discount, if any should also be indicated.
The item should be quoted indicating the Serial number as mentioned in Tender document.
In case of imports, the consignments are to be shipped through the Purchaser’s nominated freight forwarder.
The terms FOB, FCA, CIF, CIP, etc. shall be governed by the rules prescribed in the current edition of the INCO
terms published by the International Chambers of Commerce, Paris.
The price quoted shall remain fixed during the bid evaluation/contract period and shall not vary on any account.
No escalation of prices is permitted.
The purchases made by the purchaser for scientific purpose are concessionally exempted from GST & Custom
Duty and is leviable as follows: -
CSIR-NAL is a public funded Research Institution under Department of Scientific &
Industrial Research and is partially exempted from payment of GST vide Gol
Notification Nos. 45/17 (CGST 2.5%) & 47/17 (IGST 5%) dated 14-Nov-2017 and GoK
Notification No. 45/2017 (FD 48 CSL 2017 dated: 14-Nov-2017 (SGST 2.5%). The
GST at concessional rate shall be paid by CSIR-NAL wherever applicable. .
CSIR-NAL is exempted from payment of Custom Duty at concessional rate vide
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