Karnataka Tenders

How to Apply for Karnataka Tenders (Step-by-Step Guide)

To apply for Karnataka tenders, follow these steps using the eProcurement Karnataka system:

1. Visit the Official Portal

Go to the Karnataka Government’s official e-Procurement website.

2. Bidder Registration

Before you can bid for any Karnataka government tenders, your company needs to register on the official e-Procurement portal. Here’s a step-by-step breakdown of the registration process:

Basic Prerequisites

Before registration, keep the following documents and setup ready:

• Class III Digital Signature Certificate (DSC) from any one of the 4 empanelled vendors.
• Company PAN number and scanned PAN card.
• Bank account details which include account number, IFSC code, account holder name, and account type.
• Scanned copy of a cancelled cheque or a bank authorization letter.
• Power of Attorney on a ₹100 stamp paper (as per GoK-specified format).
• Two valid email IDs (primary and alternate).
• Registration fees of ₹500 (valid for 1 year) and renewal charges ₹100/year.

Note: If you ever need to reset your user ID/password, you'll need to submit an Indemnity Bond on a ₹100 stamp paper (notarization not required).

Step-by-Step Registration Process

1. Go to the portal.
2. Insert your DSC key and click on “Select Certificate.” Choose the certificate and put your password.
3. Select applicant type and user type from the dropdown.
4. Provide company details such as:
   • PAN number
   • Company name
   • Name and designation of the authorized signatory
   • Registration number and date
5. Attach required documents:
   • Power of Attorney
   • PAN card
   • Cancelled cheque or bank authorization
6. Enter contact info: Email IDs, mobile numbers, and landline details.
7. Select business nature and choose notification preferences (daily summary or individual mail).
8. If registered with any Karnataka department, select “YES” and add details.
9. Bank details: Add account number and IFSC code, and upload their relevant proof.
10. Check the registration summary, then click on “Register.”
11. Make payment through NEFT/OTC using the system-generated challan.

Note: After generating a challan, you have to make the payment and update the transaction details within 7 days. If not updated, the challan will expire.

Once your registration is approved, you'll receive your User ID and Password via both email IDs. The department may verify your documents before activating your account.

3. System Requirements

Before proceeding, make sure:

• You are using Windows 10 or above
• You have Internet Explorer 11 installed
• Java Runtime Environment (JRE) 8 update 144 is properly configured
• Pop-up blockers and antivirus should be temporarily disabled during DSC usage

4. Obtain Class-III Digital Signature Certificate

A valid Class-III DSC (with both signing and encryption) is mandatory for login, bid signing, and submission. It must be in the name of the authorized signatory.

5. Log in and Search for Tenders

After registration, log in using your credentials and DSC. Search for live Karnataka tenders using filters like department, category, value, or location. Click on the tender title to view details.

6. Download Tender Documents

Download the tender notice, BOQ (Bill of Quantity), and eligibility criteria documents.

7. Prepare Bid Documents

Keep your technical and financial documents ready:

• Technical bid must include eligibility proofs, certificates, and project details (ensure file size is below 30 MB).
• Financial bid must be submitted as per format, typically limited to 1 MB.

8. Pay Tender Fees and EMD (Earnest Money Deposit)

• Pay the Tender Processing Fee and Earnest Money Deposit (EMD) via online payment modes.
• Save transaction receipts for reference.
• EMD is payable only through e-payment modes like net banking or NEFT/RTGS.
• Ensure payment is done before the last date and attach the transaction proof with your bid.

9. Upload and Submit Bids

• Upload all documents using the “Upload Bid Documents” option.
• Ensure:
  • All files are virus-free.
  • You’re connected to a stable internet connection (avoid mobile data or slow connections).
• Sign and encrypt the bid using your DSC.
• After submission, a confirmation message will appear on-screen.

10. Final Review and Confirmation

Review your submission in the “My Bids” section.

You can view, edit, or cancel your bid (before the deadline) using DSC authentication.

Submit the bid well before the due date. The system auto-locks submissions once the deadline passes.

Important Notes:

• Do not share your DSC password or login credentials.
• Avoid submitting from public networks like cyber cafes.
• Always double-check document formats and file sizes before uploading.
• Always verify digital signature readiness before bidding
• Do not try to submit bids during system maintenance hours or right before the deadline to avoid issues

Why Use BidAssist for Karnataka Tenders?

BidAssist makes it easy to track and apply for the latest Karnataka tenders across all departments. Here’s why thousands of businesses trust us:

• Real-Time Tender Alerts: Get instant updates on new tenders matching your keywords and industry.
• Detailed Tender Info: Access all tender documents, eligibility details, and key dates in one place.
• Personalized Recommendations: Get tender suggestions based on your previous searches and business profile.
• Easy-to-Use Dashboard: Filter tenders by value, location, department, or status.
• One-Click Access to Documents: Download all attachments without navigating through multiple government pages.

To find eprocurement Karnataka tenders, you can also visit BidAssist.com and search for all the e procurement Karnataka tenders online.

You can search on the website or BidAssist app by entering the name of the Karnataka tender or tender id. You may also find it by selecting eprocurement Karnataka as an authority and the entire list of tenders & results shall get populated. You may click on ‘View All Tenders’ to get the same results OR you may further refine the results by filtering as per your preferred state, city, keyword, category or tender value. In case you are unable to find a tender, simply fill in the details such as - Tender ID, Authority name, etc. and then click on “Report”. You can also drop an email at contact@bidassist.com to report the missing tender. Once you found the tender you were looking for, like the tender to follow it.

FAQs About Karnataka Tenders

1. Where can I find Karnataka government tenders online?

You can find all active tenders on the official eProcurement Karnataka portal or via platforms like BidAssist that aggregate tenders across multiple departments.

1. Is a Digital Signature Certificate necessary for Karnataka Tenders?

Yes. A Class-III DSC (with both signing and encryption capabilities) is required to register, log in, and submit tenders.

1. Is EMD mandatory for all Karnataka tenders?

Most tenders require an EMD, although exemptions exist for MSMEs and certain departments. Check the tender notice for details.

1. How is EMD paid in Karnataka tenders?

EMD must be paid electronically via net banking, NEFT, or RTGS. No offline payments or DDs are accepted on the eProcurement Karnataka portal.

1. Can I edit or cancel a bid after submitting on the eprocurement Karnataka portal?

Yes, as long as it is before the bid submission deadline. Login to “My Bids,” select your tender, and choose cancel.