World Health Organisation Tender

Background The Philippines Has Over 154 Million Covid-19 Doses Administered After More Than A Year Of Vaccinating Its Population. While Enormous Efforts Were Made To Ramp Up The Vaccination, The Country Continues To Face Challenges In Reaching Vulnerable And High-risk Groups Particularly In The Resource-constrained Areas. As Doh Aims To Generate Demand And Improve The Covid-19 Vaccination And Routine Immunization Uptake Among The Eligible Population, It Is Crucial To Ensure The Availability Of Safe And Effective Vaccines To Build The Trust And Confidence In The National Immunization Program. There Were Significant Developments In Restoring The Structure Of Aefi Surveillance And Response At The National, Regional And Local Level. The Healthcare Providers In The Philippines Are Increasingly Becoming Aware Of The Value Of Reporting Aefi. This Is Demonstrated By The High Number Of Aefi Reports Captured Through Vigiflow And Other Aefi Reporting Pathways Established By The Eb. Accordingly, The Philippines Is The 9th Top Reporting Country Among Those Who Use Vigiflow At The Global Level. Given The Number Of Reports That Comes In, The Serious Aefi Reports That Need Investigation And Causality Assessment Have Accumulated. The Investigators Who Gather Pertinent Information To Build A Strong Case Summary For Causalty Assessment Need Further Capacity Building To Provide Comprehensive Case Investigation Output. The Department Of Health, Through The Epidemiology Bureau (eb) And Who Support, Aims To Ensure That The End-to-end Process Of Aefi Surveillance And Response Are Implemented And Monitored. The Resus Serve As A Vital Link Between The Central Office And Local Health Units. Therefore Direct Support Should Be Provided To Have A Strategic Implementation Of The Policies On The Ground To Make The Aefi Surveillance System More Efficient And Effective. The Development Of The Resu In Performing Active Surveillance And Conducting Clinical Case Investigations Will Gear Towards A Longer-term Resolution To Establish A Comprehensive Systemic Surveillance And Response For The Aefi At The Subnational Level. The Vdi Unit In Who Philippines Has Been Supporting The Epidemiology Bureau To Address The Increased Backlogs Of Cases For Causality Assessment As Well As The Cases That Were Put On-hold Due To Crude Investigation And Incomplete Evidence. To Ensure The Sustainability Of The Support, It Is Important To Continue The Technical Assistance From The Medical Officers At The Subnational Level To Institutionalize A Comprehensive And Systematic Aefi Reporting, Investigation And Causality Assessment Processes Across The Regions.   Objectives Who Requires The Successful Bidder, The Contractor, To Carry Out Technical And Operational Assistance To Support The Progress Of Adverse Events Following Immunization (aefi) Surveillance And Response At The Subnational Level, Under An Agreement For Performance Of Work (apw) Contract. The Overall Objective Of This Assistance Is To Support The Department Of Health (doh) – Epidemiology Bureau (eb) In Strengthening The Regional Epidemiology Surveillance Units (resu) Capacity In Conducting Clinical Case Investigations And Building Strong Case Summaries Towards An Evidence-based Causality Assessment.   Work To Be Performed In Coordination With The World Health Organization Philippine Country Office, The Contractual Partner/institution Shall Perform The Following Tasks/responsibilities In Close Collaboration With The Respective Offices Within The Doh Epidemiology Bureau: Recruit Five Medical Officers That Will Be Stationed At The Regional Hubs Across The Philippines – North Luzon, South Luzon, Visayas And Mindanao. Provide Operational Support To The Medical Officers When Overseeing Clinical Case Investigation And Providing Supportive Supervision To The Resus In Building Strong Case Summaries For Raefic Causality Assessment. Provide Monthly Operational Support To The Mos That Includes Direct Salary Disbursements And Per Diem (as Applicable). Salary And Travel Allowance Will Be Based On The Agreement Between Who Co Ph, While The Transportation Cost Will Be Provided Based On The Actual Cost. Support The Telemedicine Accessibility To The Mos In Rendering Immediate Coordination To The Esus In Providing Technical Assistance On The Clinical Investigation Of High Impact Aefis And Case Presentation To The National/regional Aefi Committee In A Clinical Conference Manner. Support The Collaboration Efforts Of The Mos Among The Investigational Team, Assigned Resus And Doh Eb. To Provide Technical Support To The Mos In Maintaining The Monthly Activity List And Submission Of Progress Reports. In Collaboration With Wco Phl Vdi And Doh Eb, To Support The Mos In Analyzing The Aefi Surveillance Process At The Subnational Level And In Identifying The Strengths And Challenges Of Each Region Towards A Targeted And Sustainable Capacity Building Activities. Support The Mos In Providing Sound And Innovative Recommendations To The National And Subnational Level Through Their Findings On The Implementation Of Policies And Evaluation Of End-to-end Processes Of Aefi Surveillance, Investigation And Causality Assessment.   Key Requirements Expected Output And Deliverables For The Apw Holder: Output 1: Inception Report With Detailed Work Plan Deliverable 1.1. Develop A Detailed Work Plan And Budget Matrix On The Recruitment Of Five Medical Officers. The Inception Report Should Demonstrate The Contractual Partner’s Conceptual And Implementation Approach And Methodology, Scope Of Work, Resources Required And The Timeline Of Activities To Meet The Agreed Upon Deliverables. Deliverable 1.2. Recruit The Five Medical Officers And Deploy At The Assigned Regional Hubs In Northern Luzon, Southern Luzon, Visayas And Mindanao, With Frequent Travels To The Assigned Resus And Provinces. Output 2: Provide Operational And Mobilization Support To The Medical Officers When Providing Technical Assistance To The Epidemiology Surveillance Officers At The Subnational Level. Deliverable 2.1. Provide Monthly Operational Support That Includes Direct Salary Disbursements And Per Diem (as Applicable) To The Mos. Deliverable 2.2. Submit Consolidated Monthly Activity List And Technical Progress Achieved By The Medical Officers On The Reduction Of Backlogs Of Cases For Causality Assessment Per Region And The Activities On Supportive Supervision On Clinical Case Investigation And Causality Assessment. Deliverable 2.3. Submit Monthly Financial Disbursement Report That Includes Salary Disbursements, Per Diem (as Applicable), Travel Allowance And Transportation Cost. Output 3: Final Report Deliverable 3.1. Submit Final Technical Report Including Key Findings, Analysis Of Outcome And Technical Recommendations To Maintain The Progress Of The Work. The Medical Officers, Upon Technical Guidance And Close Coordination With Who Philippines Country Office And Department Of Health – Eb Shall Have The Following Responsibilities: Expected Output And Deliverables Of The Medical Officers: Output 1: Support The Epidemiology Surveillance Officers To Establish A Systematic And Comprehensive Framework Of Clinical Case Investigation (interview Of Stakeholders, Documentation, Reporting And Preparation Of Dossier Of Investigation) And Case Presentation At The Subnational Level. Deliverable 1.1. Support The Resu In Developing And Building Strong Case Summary And Presentation To The Regional Aefi Committee Towards An Evidenced-based Causality Assessment. Deliverable 1.2. In Collaboration With The Resu, Support And Coordinate With The Lesu The Essential Data To Be Collected During Investigation Upon Identification Of Unusual / Serious Aefis. Performs Telemedicine To Assist The Esus Particularly Those Who Do Not Have Medical Officers To Oversee The Clinical Case Investigation. Deliverable 1.3. Classify The Cases For Causality Assessment Depending On The Available Clinical Evidences And Prognosis Of The Health Event. Provide Feedback For The Improvement On The Clinical Case Investigation And Recommendation On The Cases That Has Exhausted All The Resources Of Investigation But Remained Open- Ended For A Long Period Of Time Thus Warrants Final Resolution. Deliverable 1.4. Provide Technical Support To The Rvoc On The Roll Out For Covid-19 Vaccination And Routine Immunization With Supervisory Support Of Monitoring The Vaccination Sites, Data Analysis On The Vaccination Coverage And Logistics, Supporting Vaccine Uptake As Per The Prioritization Principle. Output 2: Promote Collaboration Among The Stakeholders Within The Area Of Work And To The Doh Epidemiology Bureau. Deliverable 2.1. Support The Doh Eb On The Implementation Of Policies To The Esus And Provide Feedback To The National Level On The Operational Implications Of The Guidelines In Terms Of Compliance And Challenges On The Ground. Deliverable 2.2. Promote Collaboration Among The Investigational Team And Ensure Functionality Of Each Members While Maintaining Good Partnership Among The Group Towards A Timely And Complete Case Investigation. Output 3: Technical Report Deliverable 3.1. Provide Timely Update On The Case Investigations And Causality Assessment Reports To Eb And Who Co Phl Especially To High Impact Aefi Cases As Needed. Deliverable 3.2. Submit Monthly Activity Update And Quantitative Line List Per Resu On The Number Of Backlogs Of Cases For Causality Assessment And Its Status. Deliverable 3.3. Submit Final Technical Report Through The Apw Holder. Place Of Performance The Five Medical Officers Will Be Deployed Across The Philippines – North Luzon, South Luzon, Visayas, Mindanao And Ncr. Direct Technical Support Will Be Provided As Requested By The Regional Epidemiology Surveillance Units (esus) To Support Case Investigations, Causality Assessment, Aefi Case Classification And Analysis. Timelines The Work To Be Done Under This Agreement For Performance Of Work (apw) Shall Be Completed As Set Out In The Terms Of Reference, Supported By The Approved Inception Report. The Contract Will Be Completed In Not More Than Six Months (september 2022 To 28 February 2023) From The Commencement Of The Work, Or Otherwise As Agreed In Writing Among The Owner And The Contractor. The Work Shall Be Done In Strict Compliance With The Contract, Specifications, Schedules, And All Other Contract Documents And All Instructions. Failure To Do So Shall Be At The Contractor’s Risk And Account. Submission Of Bid By The Contractor Shall Constitute Acknowledgement By The Contractor That It Is Aware Of And Concurs With All Of The Requirements Or Conditions Incorporated In The Call For Proposal And The Other Documents. As Time Is An Essential Element Of This Contract, For Failure To Complete All Work Within The Stipulated As Set Out In The Inception Report, The Owner Shall Charge The Contractor Liquidated Damages. This Shall Be In The Amount Of 0.5% Of Total Contract Amount Per Day (saturdays, Sundays And Holidays Are Included) But Not To Exceed 10% (ten Percent) Of The Contract Amount. These Liquidated Damages Shall Be For The Added Cost Incurred By The Owner For Such Delay And Also For The Inconvenience Caused To The Users Of The Work. It Is Understood That This Is Not A Penalty But A Fixed Sum Representing The Liquidated Damages For Each Calendar Day Of The Delay. Delay Shall Be Counted From The Agreed Completion Date, Considering Further Time Extensions Approved By The Owner, To The Date Of Completion Of Work.   Previous Experience Mandatory: • Proven Experience In The Field Of Public Health, Disease Surveilance Activities And Project Management. In Coordination With Doh. . • Previous Work With Who, Other International Organizations And/or Major Institutions In The Field Of Immunization Safety And Has Provided Operational Support Through Hr Recruitment And Overseeing The Work Output Of The Contracted Personnel ; Desirable: • Experience In Faciltity-based Surveillance And Health Related Research.   Submissions Qualified And Interested Specialists Should Submit The Following Documents To The Supply Officer Through Wp Ro Ungm At < Wproungm@who.int > By 25 August 2022 • Company Profile {for Institutional Applications} And Cv Of Project Manager • technical Proposal Indicating Solution, Methodology And Timelines, In Addition To The Below Annexes:  O   Annex 1: Acknowledgement Form O   Annex 2: Confidentiality Undertaking O   Annex 3: Proposal Completeness Form O   Annex 6: Self-declaration Form • Financial Proposal Please Use Tender Notice No. Vdi-002-2022-180261 As Subject To All Submission. Only Successful Candidates Will Be Contacted.