World Health Organisation Tender

1. Background The Project Is Named “who Roof Deck Redevelopment” Located In World Health Organization (who) Building, Un Avenue, Manila, Philippines, With Main Project Goal Of Improvement/renovation Of The Building Roof Deck. Renovation Will Be Split Into Three Major Components Listed As (a) Gym Fit-out And Expansion, (b) Construction Of Hydroponics Garden, And (c) Installation Of Solar Pv System.   2. Purpose/specific Objective Of The Activity This Document Provides Terms Of Reference (tor) For Tender And Procurement To Acquire Architectural And Engineering Design For Hydroponics Garden (reference Package Number Iw03). This Package Shall Provide Design Information For The Scope Coverage Specified In Section 4 And Within The Timeline Specified In Section 3 In The Attached Tor. Design Information That Will Be Provided By The Consultant Shall Be In Clarity And Agreement With The Owner.   3. Description Of Activities To Be Carried Out (please Refer To The Tor For Details) 3.1  Preliminary Design / Basis Of Design 3.2  Schematic Design 3.3  Design Development 3.4  Construction Drawings/contract Documents 3.5  Construction   4. Methods To Carry Out The Activity The Scope Of Work To Be Done By The Selected Architectural And Engineering (a&e) Designer(s), As Herein Authorized By The Owner, For The Subject Project Herein Referred To Consists Of Professional Services For The Following: 4.1  Site Inspection For Data Gathering (note: The Following Documents Shall Be Supplied By Owner) A.    As-built Document Of Roof Deck Including But Not Limited To Mepf Trade, Structural, And Architectural Trade 4.2  Due Diligence By Securing Building Permit Forms From The Concerned Building Official’s Office, If Applicable 4.3  Securing/establishing Basis Of Design In Reference To Design Pegs Targeted By The Owner 4.4  Production Of Detailed Drawings And Specification To Include: A.    Architectural Working Drawings Documentation Package Inclusive Of (if Applicable), But Not Limited To: -      Floor Plans -      Elevations -      Transverse And Longitudinal Sections -      Utilities And Service Area Provisions -      Exterior Features -      Blow-up And/or Assembly Details -      Schedule Of Finishes -      Coloured Perspectives -      Material Board/swatches B.    Horticulture Design, Analysis, Specifications, And Management Plan C.     Electrical Engineering Package Inclusive Of, But Not Limited To: -      Power Layout(s) -      Schedule Of Loads / Electrical Design Analysis D.    Mechanical Engineering Package Inclusive Of, But Not Limited To: -      Mechanical Design Analysis -      Schedule Of Mechanical Equipment Incl. Specifications And Power Requirements E.    Plumbing/sanitary Engineering Package F.     Specifications To Include: -      Material Specifications -      Outline Specifications -      Equipment Specifications 4.5  Tender Price Breakdown Creation Including Quantity Take-off Sheet For The Construction Tender 4.6  Support To The Preparation Of Tender And Procurement 4.7  Preparation Of 10 Sets Of For Permit Documents 4.8  Initiates Value Engineering Propositions And / Or Material Substitution As Deemed Necessary 4.9  Response To Requests For Information And/or Approvals Relevant To Design Scope 4.10                Attendance To Weekly Site Meeting And/or Virtual Meeting   Preliminary Design Phase/basis Of Design A.    The A&e Designer Shall Consult With The Owner And Its Authorised Representative To Ascertain The Requirements Of The Project And Shall Conform Such Requirements To The Owner. Minimum Design Requirements Are As Follows: -      The Design Shall Provide Control Measures/mitigation In Order Not To Damage The Existing Thermal And/or Moisture Protection. As The Case May Be, The Consultant Should Still Verify Conditions Of Such, And That A Recommendation Will Still Be Sought After As Deemed Necessary. B.    The A&e Designer Shall Consult With The Owner, Its Authorised Representative, And Commercial/quantity Surveying Team The Budget For The Project For Design Consideration. C.     The A&e Designer Shall Make Ocular Inspection Of The Site As Part Of Due Diligence. D.    The A&e Designer Shall Have An Agreement With The Owner And/or Its Authorized Representative The Basis Of Design That Will Be The Reference For The Succeeding Design Stages. E.    The A&e Designer Shall Prepare Preliminary Design Studies Leading To The Recommended Solution Together With A General Description Of The Project For The Approval By The Owner.   Schematic Design Phase A.    The A&e Designer Shall Have, But Not Limited To, The Following Coordinated Information Agreed With The Owner On This Stage -      Space Management/planning, Orientations, Positioning -      Lighting Concept/strategy, Positioning -      Floor And Ceiling Layout -      Mep Access And Maintenance Strategies -      Horticulture Scheme B.    The A&e Designer Shall Have An Initial Coordination With The Qs Team For Cost Planning Strategies For Budget-design Alignment. C.   The A&e Designer Shall Anticipate Clash Detection Strategies For The Succeeding Design Stages.   Design Development Phase A.    The A&e Designer Shall Produce The Detailed Design Of The Project Consisting, But Not Limited To, The Following Items: -      Detailed And Coordinated A&e Construction Drawings Needed To Implement/construct The Design Intent Incl. Plans, Layouts, Schedules, Blow-ups For Architectural, Interior Design, Electrical, Electronics, Sanitary, Mechanical, Fire Protection, Service-connected Equipment And Site Works, All As Deemed Necessary. -      Required Specifications Describing The Type And Quality Of Materials, Finish, And Manner Of Construction And The General Conditions Under Which The Project Is To Be Constructed. -      Complete And Coordinated Horticultural Design Intent Including Management Plan/methodology. B.    The Detailed Design Shall Be Sufficient And Comprehensive For Tendering And Procurement For The Fit-out Contractor(s) And Supplier(s), As Well As It Shall Meet The Requirements Of Information And Compliance To Codes And/or Regulations Of The Governing Authorities. C.     The A&e Designer Shall Submit To The Owner And Its Authorised Representative A Coloured Perspective For Visual Idea Of The Project. D.    The A&e Designer Shall Secure A Sign-off/agreement With The Owner And/or Its Authorised Representative To Formalize The Completion Of Detailed Design Intent For The Project.   Construction Drawings/contract Documents A.    The A&e Designer Shall Produce The Agreed Detailed Design Drawings And Specifications In Ten (10) Complete Sets, Signed And Sealed, For The Purpose Of Planning/building Permit Application. B.    The A&e Designer Shall Provide Complete Construction Drawings As Part Of Tender/contract Documents. C.     The A&e Designer May Opt To Charge The Contractor For All Printed Materials, Should The Latter Request For Print-outs. The Price Shall Be Agreed And Notified Prior To Procurement Process.   Construction Phase A.    The A&e Designer Shall Check And Approve Samples, Schedules, Shop Drawings And Other Submissions Only For Conformance With The Information Given By The Contract Documents Of The Contractors For Submission To The Owner. B.    The A&e Designer Shall Provide Information Should There Be Any Design Information Required To Further Clarify The Design Intent. C.     Should There Be Any Design Change Or Any Concern Arising From, But Not Limited To, Clash Detection, Clarification Of Information, And So Forth, The A&e Designer Shall Coordinate With The Owner And Its Authorised Representative For Agreement On Direction. D.    The A&e Designer Will Make Periodic Visits To The Site To Familiarize Himself Generally With The Progress And Quality Of The Work And To Determine In General If The Work Is Proceeding In Accordance With The Construction Drawings. He Will Not Be Required To Make Exhaustive Or Continuous On-site Inspections To Check The Quality Of The Work And He Will Not Be Responsible For The Contractor’s Failure To Carry Out The Construction Work In Accordance With The Contract Documents. During Such Visits And On The Basis Of His Observations Progress Of The Work, Will Endeavour To Guard The Owner And Its Authorised Representative Against Defects And Deficiencies In The Work Contractors, And He May Condemn Work As Failing To Conform To The Contract Documents. E.    The A&e Designer Will Attend Weekly Site Meetings.   5. Qualifications & Experience Education Essential: Must Have A Team Of Professionals Assigned On The Project For A Day-to-day Coordination With Who And Project Management Team Consisting Of Licensed Engineers And Skilled Technicians For Every Discipline Needed And Highly Trained In Performing The Tasks.   Experience Essential: At Least Five (5) Years Of Experience In Architecture And Engineering Design Of Horticultural Projects And Must Have Experience In Hydroponics Design. Desirable: Previous Work With Who Or Other International Organizations And/or Major Institutions In The Field Of Electrical Audit, Inspection And Assessment   Technical Skills & Knowledge Capability To Provide Engineering, Procurement, Construction/installation, And May Offer Flexible Financing Solutions Through Collaboration Of Design With Other Project Disciplines. Capability To Do As-found Documentation To Support The Design Intent. Can Immediately Mobilise And Execute The Project To The Agreed Start Date. Can Provide Plant-based Support/design Solutions In Case Pre-fabrication Of Materials Will Be Needed To Avoid Delays And Faster Project Turn Around.   Languages Must Be Proficient In English   Competencies Must Be Able To Offer Accurate Services And Products Which Provide A Satisfactory Solution. Duly Licensed Corporation Organized/registered Under The Laws Of The Philippines To Conduct The Scope Specified In This Tor. Possess Necessary Permits And Registration Certificates To Render Services In The A&e Design Of Gym Fit-out And Expansion Such As Business Permits, Bureau Of Internal Revenue (bir) Registration Certificates, Securities And Exchange Commission Registration Certificates, Etc.   Additional Information: Permits And Registration Certificates Needed To Render Services Under This Scope Company Profile/portfolio Including Indication Of Years Of Experience Relevant To Scope Table Of Organization Of The Design Team That Will Be Delegated For The Project And Their Corresponding Cv’s Record Of Ongoing Or Built Works Relevant To The Scope And Provide 2-3 Case Studies Of Relevant Projects Showing Their Complexities, Challenges, Strategies Performed, And Lessons Learnt. Record Of Three (3) Client Feedbacks, Commendations, Or Reference Letters Technical Proposal Describing Project Understanding, Approach, And Methodology To Deliver The Services Required In This Tor Timeline To Deliver The Scope List Of Partners The A&e Designer Can Refer To Provide Smooth Transition From Design Production To Implementation/construction List Of Codes, Laws, And Regulations Governing The Project. Financial Proposal Showing The Rate And All Relevant Costs   Applications Qualified And Interested Contractors Should Submit Their Proposal To The Contract Management officer (cmo), Ms Thu Ha Le through Wp Ro Ungm At < Wproungm@who.int > By 08 Oct 2021 (friday) On Or Before 1700h.  The Cover Letter Should Outline How Their Experience And Qualifications Make Them A Suitable Candidate For This Project And Should Include The Listed Documents Mentioned In The Tor. Please Use Tender Notice No. Wpro/daf/sao/sup/140607 As Subject To All Submission. Only Successful Candidates Will Be Contacted.