VETERANS AFFAIRS, DEPARTMENT OF USA Tender

Va256-13-r-0873 page 18 Of 46 sources Sought Notice Only: description: This Is A Sources Sought To Determine The Availability Of Potential Sources Having The Skills And Capabilities Necessary To Provide The Specified Requirement. All Interested Vendors Are Invited To Provide Information To Contribute To This Market Survey/sources Sought Including Commercial Market Information. this Is Not A Solicitation Announcement. This Is A Sources Sought Synopsis Only. Questions Shall Be Submitted By Email To Jennifer.adams7@va.gov. Provide Only The Requested Information Below. The Purpose Of This Sources Sought Is To Gain Knowledge Of Potential Qualified Sources And Their Size Classifications (service Disabled/veteran Owned Small Business (sdvosb/vosb), Hub Zone, 8(a), Small, Small Disadvantaged, Woman Owned Small Business, fss/gsa Contract Schedule Holders Or Large Business) Relative To Naics Code: 562112 Hazardous Waste Collection. Product/service Code: S205 Housekeeping Trash/garage Collection. The Size Standard Is $47m. responses To This Sources Sought Will Be Used By The Government To Make Appropriate Acquisition Decisions. After Review Of The Responses To This Sources Sought Synopsis, A Solicitation Announcement May Be Published On The Gsa Or Fbo Website. Responses To This Sources Sought Synopsis Are Not Considered Adequate Responses To The Solicitation Announcement. All Interested Offerors Must Respond To The Solicitation Announcement In Addition To Responding To This Sources Sought Announcement. Please Read The Statement Of Work Carefully Before Responding To This Rfi. period Of Performance April 1, 2024 Through September 30, 2024, With 3 Plus Option Years. specified Requirement: Network Contracting Office 16 (nco16) Is Seeking Sources For A Potential Contractor To Perform The Following Type Of Service For Medical Waste Removal At Several Sites Located In The Performance Work Statement (pws). Performance Work Statement General Services: contractor Shall Provide Regulated Medical Waste Services (rmw) To Include Reusable Sharps Containers Program Services To Include The Pickup Of Sharps Bio-hazardous Waste And Rmw, Storage, Transport. Destruction. Treatment. And Disposition Of Contents For The Gulf Coast Veterans Health Care System (herein Referred To As Va) At The Following Four Sites With One Site Having Two Locations: biloxi. Ms: 400 Veterans Ave, Biloxi, Ms 39531 pensacola, Fl: 790 Veterans Way. Pensacola. Fl 32507 eglin Air Force Base, Fl: 100 Veterans Way. mobile Outpatient Clinic, 4444 Demetropolis, Road, Mobile Al 36619 panama City Beach, Fl, 2600 Veterans Way, Panama City Beach, Fl 32408-7186 Specific Services: Provide Sharps Containment System: Contractor Shall Provide Services Including A Reusable Sharps Containment System Compliant With Centers For Disease Control (cdc) And National Institute For Occupational Safety And Health (niosh) Guidelines And Which Has Been Approved By The Va (nursing. Safety. Infection Control, And Gems Coordinator). Contractor Shall Provide Rigid Puncture Resistant Sharps Containers That Meet The American Society For Testing Materials (astm) Standard F213 -01 "standard Specification For Puncture Resistance Of Materials Used In Containers For Discarded Medical Needles And Other Sharps". Contractor Shall Provide Sharps Containers That Include Appropriate Sizes And Shapes, Opening Types (vertical Drop) And Closures (locking Mechanism) Mounting Brackets, Cans With Casters (to Hold And Transport), Training And Replacement For Sharps Collection And Containment Of Sharps Waste (defined Below). Sharps Containers Shall Be Of The Type That Lends Itself To Privacy Of Patient Information (example Be Of Solid Red In Color). Each Container Shall Meet All Requirements Of The Occupational Safety And Health Administration (osha) Regulation 29 Cfr 1910, 1030 'bloodborne Pathogens" And Be Registered As A Sharps Waste Container With The Food And Drug Administration (fda). Contractor Shall Provide Labor, Tools, Materials, Supplies, Appropriate Equipment, Transportation, And Supervision Necessary To Pick Up, Store, Transport, Decant, And Clean/sterilize Containers As Well As Destroy, Dispose Of, Document, And Invoice For Waste Removed From The Containers. Special Function Items Such As, But Not Limited To, Funnel Tops, Traps Wall Cabinets And Related Hardware, Shall Be Supplied By The Contractor At No Additional Cost To The Va. The Contractor Shall Provide Reusable Sharps Containment System Services For A Flat-rate Monthly Fee For Each Of The Sites/locations Identified. Services Shall Be Coordinated Between The Contractor And The Contracting Officer Representative (cor). "sharps Infectious Waste" Shall Be Considered For The Purpose Of This Contract To Include Hypodermic Needles, Syringes, And Scalpel Blades. The Term Does Not Include Any Hazardous Waste, Radioactive Waste, Pharmaceuticals. The Medical Center Will Be Responsible For The Segregating Of All Waste In Accordance With Federal, State, End Local Requirements. contractor Is Encouraged To Attend Site Visit/survey At The Biloxi Campus (due To The Largest Quantity/locations) To Verify The Quantity, Size, Locations Exchange Frequency For Reusable Sharps Containers. Existing Sharps Container S Locations (patient Rooms, Exam Rooms, Research Areas Lab Areas, Operating Rooms, Procedure Rooms, And Other Areas) And Sizes Will Be Used As A Guideline. The Size/count Of Containers Requiring Installation For Each Of The Sites/locations Will Be Provided Under Attachment A (building, Room Number, Size And Type Of Sharps Container) Which Is Currently Only In Draft Form. The Current Estimated Number Of Wall Mounted Units Is Subject To Site Visit/survey. attachment H Will Be Finalized And Provided By Amendment In Sufficient Time Prior To Proposal Due Date. Contractors Are Requested To Provide A Price For The Different Sizes And Types Whereby If Additional Ones Are Added In The Future The Firm Fixed Price Will Be Already Established. For The Reusable Sharp S Container Management Program, The Contractor Shall Supply And Install Al} Necessary Locking Mounting Wall Brackets. Floor Dollies And Countertop Stability Base Where Needed. Reusable Sharps Containers Shall Be Exchanged By An Employee Of The Primary Contracting Company At A Set Frequency To Ensure Sharps Containers Do Not Overfill. Containers Will Not Be Allowed To Be Filled Above The Manufacturer S Recommended Level. This Is A Safety Requirement And Will Be Strictly Enforced By The Va. The Unit Exchange Frequency May Vary From Area To Area. The Exchange Frequency Will Be Based On Patient Care Volume In Each Location. The Estimated Frequency Is At Least Weekly. The Needs Of Specialty Areas As Well As Restricted Areas Will Also Be Verified During The Site Visit/survey. The Contractor Shall Provide A Supply Of Clean/sterilized Reusable Sharps Containers To Be Kept On Site To Be Used In The Event That A Container Does Become Full Prior To The Contactor S Scheduled Exchange Visit And An Environmental Management Service (ems) Staff Member Will Then Replace Full Container With A New Empty One. Exact Storage Location To Be Determined By Ems. Contents Of Reusable Sharps Contents Shall Be Transported Off Station And Disposed Of As Rmw. This Waste Shall Be Billed Separately From Regulated Waste Collection. The Contaminated Reusable Sharps Containers Shall Be Cleaned, Disinfected. And Sterilized For Reuse. Reusable Sharps Containers Shall Not Be Cycled Through More Than 500 Times Or As Stated And Allowed By Applicable And Current Regulations. The Cost Of Any Replacement Sharps Containers Shall Be At The Contractor's Expense. phase In: The Contractor Shall Work With The Cor Or Designee To Pick-up And Remove Existing Sharps Containers, Waste, And Brackets. All Removed Brackets And Accessories Shall Be Provided To The Va Upon Removal. Contractor Shall Replace All Existing Sharp Container Brackets With Reusable Sharps Container Brackets And Containers To Include Wheeled Medication Carts. Contractor Shall Provide Containers That Comply With The Requirements Stated Above And With Federal, State, And Local Regulations Regarding Labeling. All Containers Shall Be Clearly Labeled With Biohazard Symbol And The Word "biohazard' Displayed On Them Along With Bar Code. The Removal Of Old Sharps Containers And Installation Of New Containers Shall Be Performed After Normal Duty Hours And/or On Weekends. Weekend Work May Be Performed Between The Hours Of 7 A.m. And 3:30 P.m. These Days And Times Are Necessary To Cause The Least Disruption To Patient Care. The Contractor Shall Be Responsible For The Repair Of Any Damage Caused During The Removal Of The Old Sharp Containers And/or Brackets Or Installation Of The New Sharp Containers And/or Brackets. This May Require Filling Holes (patching) And Painting By The Contractor. Paint Colors And Numbers Of The Paint To Be Used Will Be Provided By The Va To The Contractor So The Existing Colors Will Match The Existing Dã©cor. Installed Containers Shall Be At A Height To Meet American Act (ada) Requirements. It Is Anticipated That This Phase- In Shall Be Accomplished Within One Month. provide Regulated Medical Waste (rmw) Collection And Disposal Services: contractor Shall Provide Services Including The Provision Of Containers And Labels For Regulated Medical Waste, Chemotherapy Waste, And Pathological Waste, Pickup Of All Regulated Medical Waste Streams (sharps, Rmw, Residual Chemotherapy Waste Per Resource Conservation And Recovery Act (rcra), And Pathological Waste); Storage And Transport; Decanting, Examination, Appropriate Treatment. Incineration, Disposal, And Documentation Of Quantities And Weights Of Waste; Cleaning Of Containers; And Provision Of Legal Manifest Which Accurately Documents The Chain Of Custody From Point Of Pickup To Final Disposition. The Contractor Shall Provide These Services For Each Of The Site Locations Identified. the Contractor Shall Be Responsible For The Removal Of All Chemotherapy Waste Placed In The Medical Waste Storage Areas. The Ridge Yellow Containers Will Be Labeled So The Contractor Will Know The Final Disposal Is Incineration. The Yellow Containers Will Be Non-reusable And Supplied By The Va. The Invoices Must Note How Many Yellow Containers Are Removed At Each Site. the Contractor Shall Be Responsible For The Removal Of All Pathology Waste That The Va Staff Has Collected And Stored In Designated Refrigerated Unit To Await Final Pickup, Disposal, And Incineration. Prior To Contractor Transport. Ems Staff Will Ensure That The Appropriate Containers Are Closed And Labeled As To The Origin Of The Container For Tracking Purposes And Labeled "contaminated Specimens To Be Incinerated" Or "incinerate Only" safety Requirements And Training: Contractor Vehicles, Carts, Materials, Or Supplies Shall Not Be Left Unattended. Vehicles Shall Be Parked Only In Designated Area As Provided By Ems Staff. Contractor Shall Ensure That Its Staff Who Drive On Va Property Are Professional, Comply With All Facility Policies Such As Zero Tolerance For Sexual Harassment And Violence In The Workplace, Drug-free Workplace, And Safety. Contractor Shall Ensure That Facility Standards Are Followed Along With The Joint Commission Standards. Contractor Is Solely Responsible For All Spills Or Leaks During The Performance Of The Contract. The Contractor Agrees To Clean Up Such Spills And/or Leaks To The Satisfaction Of The Government In A Manner Which Satisfies The Applicable Regulations, At No Cost To The Government. The Contractor Shall Report To The Va Safety Officer Via The Cor All Spills, Regardless Of Quantity And All Personnel Exposures. Such Reports Shall First Be Reported By Telephone Within 30 Minutes Following The Incident And Shall Have A Follow Up In Writing No Later Than Seven (7) Days After The Initial Report. When Reporting A Spill, The Following Information Shall Be Famished (l) Quantity Spilled; (2) Exact Location Of Spill; (3) Containment Procedures Initiated: (4) Clean-up And Disposal Procedures; (5) Personal Injury Involved; (6) Assistance Required; And (7) A Narrative Summarizing All On-scene Visits Made By Local, State, And Federal Officials. Contractor Shall Not Dispose Of Any Chemical Containers Contaminated By Cleaning Chemicals In Any Location In The Facility Except As Specified By The Cor. Contractor Shall Comply With All Applicable Federal, State, County Regulations On Workers' Safety Standards And Related Training. All Contractor Personnel Involved In The Performance Of This Contract Shall Have Received Training Regarding The Handling Of Infectious Materials, And Emergency Procedures To Be Followed In Case Of A Spill Before Starting Work Under This Contract. Certification Of Such Training Shall Be Provided Within Fifteen Days Of Receiving Notice Of Award Of The Contract. Certification For Any New Contract Employees Shall Be Provided To The Contracting Officer Within Thirty (30) Days Of Receipt Or The Training. contractor Shall Provide Yearly In-service Training (at No Additional Cost To Va) To Va Employees, Upon Request Of The Va, To Establish Safe, Efficient, And Cost-effective Identification, Separation, Segregation, Packaging, Labeling, And Handling Of Medical Waste. Training Shall Include Methods On How To Identify And Handle Infectious Waste With Special Emphasis On Right To Know Compliance. Training Shall Also Include Applicable Requirements Of The Department Of Transportation (dot) As A Waste Generator. Va Will Provide A Conference Room For Training. Quality Control/assurance (contractor): The Contractor Shall Establish And Maintain A Complete Quality Control/assurance Program To Assure The Requirements Of The Contract Are Provided As Specified. The Contractor Shall Provide A Copy Or Their Quality Control/assurance Plan To The Contracting Officer With Their Proposal At Time Of Offer Due Date. Quality/performance Requirements Summary: As Stated Above The Contractor Shall Be Responsible For Their Own Internal Quality Control Program. The Government Will Perform Surveillance Of The Contractor's Performance Using The Performance Work Statement And The Performance Requirements Summary (see Technical Exhibit I) On The Next Page To Determine If The Contractor Exceeds, Meets, Or Does Not Meet These Standards. The Fact That The Government Is Performing Surveillance Of The Contractor's Performance Does Not In Any Way Relieve The Contractor From Performing Their Own Surveillance And Maintaining Acceptable Quality Levels. Nor Will Va Staff Directly Supervise Or Control The Employees Or The Contractor. even Though It Is Used As An "incentive" The Right To Exercise An Option Period Is Still At The Government's Discretion. performance Requirements Summary Matrix: the Government Shall Use These Standards To Determine Contractor Performance And Shall Compare Contractor Performance To The Acceptable Quality Level (aql). technical Exhibit I performance requirement/ Indicator performance Standard performance measure (aql) monitoring Method/method Of Surveillance incentive waste Collection/pickup For Both Rmw And Sharps Containers (section B3s) within Time Specified By Each Facility deviation) direct Observation. Random Sampling. And Customer Complaints positive Past performance & Exercise Option Period treat And Disposal Of Waste (section B3bi And B3b3) dispose Of In Accordance With Osha, Epa. & Local. State, And Federal Regulations deviation) direct Observation And Random Sampling positive Past performance & Exercise Option Period pickup-disposal documents-the Contractor Shall Provide Monthly Record Of The Weights For Medical Waste Picked Up And Disposed From Each Site (section B3k) final Documents Received Within 2 Weeks After The End Of The Month deviation) direct Observation And Random Sampling positive Past performance & Exercise Option Period contractor Shall Supply Annual Solid Waste Reports Of Weights And Costs For All Facilities To The Gems coordinator Via co And/or Cor (section B3k) by January 3 Of Each Year 100% (no Deviation) periodic Inspection. Annual positive Past performance & Exercise Option Period packaging, Materials And Labeling (include Bar Code): Contractor Shall Supply All Containers And Labels And Placards To Include Bar Coding Labels For Tracking. The Exception Is The Yellow Containers Discussed In Section B3b3. The Labels And Placards Are Necessary To Satisfy Federal, State And Local Laws For Package Content Identification, Transportation Over Public Thoroughfares And Transfer To Any Company Involved In The Destruction, Recovery, Or Burial Bio-hazardous Material. This Shall Also Be Part Of Contractor's Quality Assurance Program. Records: Contractor Shall Maintain A Log Of Regulated Medical Waste And Regulated "sharps Waste" Shipments Which Include Quantity Of Waste Shipped, Sources, And Delivery Points (note: This Requirement Shall Not Be Confused With Manifest Requirement Mentioned And Referred To Elsewhere). Records Shall Be Kept On File For A Minimum Of Three Years From Contract Expiration. Regulated Medical Waste Containers: Containers Shall Be Made Of Rigid Plastic Construction Designed To Prevent Puncture By Needles And Other Shams, Capacity Not To Exceed 96 Gallons, And Shall Include Locking Safety Handles Along With Appropriate Bio-hazard Warning Symbols Approved By The State And Federal Regulatory Agencies. Contractor Shall Maintain The Refuse Containers And Equipment In A State Of Satisfactory Repair (no Broken Wheels Or Lids, Sharp Points) And Appearance (free Of Dirt/old Paper Stickers) Determined By The Cor. Contractor Shall Have Containers Disinfected Inside And Out Using And Centers For Disease Control (cdc) Approved Disinfectant Before Returning Them To The Medical Center Or Clinics For Use. Disinfectant Material Safety Data Sheet (msda) Information Shall Be Provided By The Contractor To The Cor Prior To Use. license, Permits And Insurance: Contractor Shall Be Properly Licensed By Federal, State And Local Authorities To Provide Pickup, Removal And Disposal Of Biohazardous Waste And Insured. Contractor Shall Attach Copies Of Licenses, Permits, And Proof Of Insurance Indicated Above With Their Proposal At Time Of Proposal Due Date And Shall Maintain All Required Licensing, Permitting, And Insurance Throughout The Life Of The Contract. Contractor Shall Provide Name, Address, Contact Name And Telephone Number Of All Disposal Facilities To Be Used Under This Contract, With Their Proposal At Time Of Offer Due Date. Contractor Shall Make Complete Distribution Of The Waste To A Reliable Licensed Facility Approved By All Federal, State, And Local Regulatory Bodies For Disposal. Contractor Liability: Contractor Shall Assume All Liability For The Medical Waste Removed From The Va Property From The Time Of Pick-up Until The Total Distribution Of The Waste By Incineration, Sterilization, Or Other Disposal Method, Which Must Comply With Environmental Protection Agency (epa), Occupational Safety And Health Administration (osha), Cdc, Department Of Environmental Management For Applicable State, Department Of Environmental Quality (deq) For Applicable State, And/or Iaw Other Controlling Agency With Oversight Authority. Government Responsibility: Government Will Be Responsible For Properly Packaging And Storing Bio-hazardous Waste. manifest Documentation/report: 1. The Contractor Shall Provide Tracking Of Medical Waste From The Point Of Pickup, Through Use Of An Epa, Deq For Applicable State, And Dot Approved Manifest System. The Contractor Shall Provide Hard Copy Documentation (manifest Sheets) To Include Contactor's Company Information To The Center, Indicating Time And Date Of Pickup, Time And Date Of Incineration, And Weight Of Each Container Received (one Weight Exception Is For Panama City-mental Health Clinic Due To Box). Contractor Staff Shall Engage Only Authorized Ems Staff (cor Or Designee) To Sign Manifests Of Waste In Accordance With Dot And State Requirements. Contractor Shall Provide Final Copy Within Two (2) Weeks After The End Of The Month Of Service. 2. Contractor Shall Provide An Annual Solid Waste Report By January 31st Of Each Year. The Report Should Reflect Total Pounds Of Solid Waste Generated For The Year And Total Va Cost Of Disposal. Report Can Combine All Sites/locations. This Report Shall Be Forwarded To The Green Environmental Management System (gems) Coordinator By The Co And/or Cor. Transportation: Contractor Shall Provide Transportation In Compliance With Dot Regulations. Trucks Shall Have Leak-proof Compartments For Containing Medical Waste And Shall Have Built-in Spill Control Technology. Contractor Shall Provide Proof Of Access (ownership/rental Agreement) For Trucks To Be Used Under This Contract With Their Proposal At Time Of Offer Due Date. Vehicles Shall Be Properly Disinfected As A Result Of Leaks Or Spills. Contractor Shall Immediately Notify The Department Of Health (doh) For The Applicable State, And The Va, If A Vehicle Is Involved In A Spill Or Accident Which Renders The Vehicle Non-compliant With Applicable Rules And Regulations. contingency Planning: The Contractor Shall Develop And Submit To The Contracting Officer, A Copy Of Their Contingency Plan In The Event Of Vehicle Breakdown, Disposal Facility Breakdown, Natural Disaster, Or Employee Strike. The Contingency Plan Shall Include Plans For Emergency/hazmat Response And Provide A Full Complement Of Safety Equipment. The Contingency Plan Shall Include Notification Procedures For Informing The Cor Of Any Actuation Of The Contingency Plan To Prevent Possible Violation Of Interstate Laws. Contractor Shall Provide This Plan With Their Proposal At Time Of Offer Due Date. contractor's Facility: The Va Reserves The Right To Thoroughly Inspect The Contractors' Facilities And Treatment Plant To Assure Acceptable Standards Of Performance. contractor Personnel: The Number Of Contractor Personnel Shall Be Adequate To Perform Daily Work Efficiently And Maintain Required Professional Standards. Truck Drivers Shall Be Able To Present A Valid Operator's License/permit When Requested And Shall Be Thoroughly Acquainted With And Comply With Va Traffic Regulations. Contract Personnel Shall Report To The Cor Or Ems Designee Upon Arrival And Departure Of Each Facility. Contractor Shall Notify The Cor Of Any Problems Or Delays With Containers, Transportation, Storage, Or Other Significant Problems. identification Badges (id): Within Five (5) Working Days Of Contract Award The Contractor Shall Provide The Names Of Personnel (including Subcontractors If Applicable) That Will Be Working Under This Contract By Completing A Contractor's Id Badge Worksheet, See Attachment G. The Contracting Officer Will Forward To Human Resources Fingerprinting Section, Prior To Commencement Of Work. Contractor Personnel Shall Report To Hr With Two Forms Of Id, Most Commonly Driver's License And Social Security Card. An I9 Form Will Be Signed And Fingerprints Taken. The Individuals Will Then Be Given Further Instructions To Obtain Their Photo Identification (id) Badge Including Company Name. Badges Will Be Worn At All Times While On The Premises Of The Va. Badges Will Be Placed In A Visible Location, Above The Waist, Clipped To The Front Of Wearing Apparel With Photo And Name Clearly Visible. Identification Badges Will Be Turned Into The Cor Within Ten (10) Working Days Of Contract Expiration Or Within Ten (10) Working Days If An Employee Leaves The Contractor's Company. The Cor Will Then Forward The Badges To Appropriate Va Staff Within Five (5) Working Days. charges For Net Weight: The Contractor Stall Charge Only For The Net Weight Of Waste Excluding Weight For The Containers. Net Weight Is To Be Shown On Each Manifest At The Time Of Pick Up, (one Weight Exception Is For Panama City Mental Health Clinic Due To Box). untimely Services: In The Event That Service Is Not Furnished Within The Scheduled Or On-call Time Frames Specified In This Solicitation For Each Location, The Va Reserves The Right To Obtain The Services From Another Source And To Charge The Contractor With Any Costs Which May Result Thereof. delivery Schedule- Locations/pickups: Contractor Shall Provide Scheduled Pick-up And Delivery For Rmw As Stated Below Unless Contractor Provides An Alternate Day(s) For Approval By Noting It Next To The Location Below If Necessary. Sharps Containers Pick-up Schedule Is To Be Determined Upon Completion Of Site Visit/survey And Will Be Included On Attachment H. va Medical Center (biloxi Division) Bldg.73 (back Dock) 400 Veterans Avenue biloxi, Ms 39531 rmw Schedule: 5 Times Per Week, Monday Through Friday joint Ambulatory Care Center (jacc) Room Ib-183 790 Veterans Way pensacola, Fl 32507 (this Facility Is Located Between The Naval Hospital And Navy Shopping Center Off Highway 98) Rmw Schedule: Once A Week, Thursday eglin Air Force Base Outpatient Clinic room 186 100 Veterans Way fl Walton Beach. Fl 32542 rmw Schedule: Every Other Thursday mobile Va Clinic room 1e104 4444 Demetropolis Road mobile, Al, 36619 rmw Schedule: Every Other Wednesday panama City Community Based Outpatient Clinic Cboc) 140 Richard Jackson Blvd. panama City, Fl 32407 rmw Schedule: Once A Week, Thursday panama City Mental Health Clinic [referred To As Magnolia] 2600 Veterans Way panama City, Fl 32408 rmw Schedule: Once A Week, Thursday Special Contract Requirements Services: 1. The Services Specified In The Sections Entitled Schedule Of Supplies/services (price). Performance Work Statement And Contained Anywhere Else Herein May Be Changed By Written Modification To This Contract Only By A Warranted Contracting Officer. 2. This Is A Non-personal Services Contract. There Is No Employer-employee Relationship Between The Va And The Contractor Or Contractor's Employee(s). 3. The Service To Be Performed By The Contractor Shall Be Performed In Accordance With Applicable Va Policies And Procedures, Along With All Federal, State, And Local Rules And Regulations That Govern The Collection And Disposal Or Medical Waste. term Of Contract: The Term Of This Contract Is April 1, 2024, Through September 30, 2024, With Four (4) Each 12-month Option Periods To Be Exercised At The Government's Discretion. All Option Periods Are Subject To The Availability Of Funds. hours Of Work: the Services Covered By This Contract Shall Be Furnished As Defined Herein. The Contractor Shall Not Be Required, Except During The Phase-in Process And In Case Of Emergency, To Furnish Such Services During Off-duty Hours Or Holidays As Described Below. the Following Terms Have The Following Meanings: work Hours: Monday Through Friday, 8:00 A.m. - 4:30 P.m. national Holidays: The Ten (10) Federal Holidays Observed By The Federal Government For This Requirement Are: federal Holiday date month new Year's Day 1 january birthday Of Martin Luther King Jr third Monday january washington's Birthday third Monday february memorial Day last Monday may independence Day 4 july labor Day first Monday september columbus Day second Monday october veterans Day november thanksgiving Day fourth Thursday november christmas 'day 25 december when A Federal Holiday Falls On A Sunday, The Following Monday Shall Be Observed As A Federal Holiday. When A Federal Holiday Falls On A Saturday, The Proceeding Friday Is Observed As A Federal Holiday By U.s. Government Agencies. Also Included, Would Be Any Other Day, Specifically Declared By The President Of The United States Of America To Be A Federal Holiday. The Va Will Be Closed On The Above Federal Holidays And Service Is Not Required On These Days. off-duty Hours: Friday Through Monday. 4:31 P.m. 7:59 A.m. Orders: A Task Order For Services Will Be Issued For Each Individual Site/facility. Contractor Shall Assign A Separate Account Number For Each Site/facility. Exception Is For Panama City Which Has Two Locations Included. qualifications Of Offers: Removed And Inserted In Addendum To 52.212-1 -instructions To Offerors. Quality/performance Monitoring: 1. The Objective Of Monitoring Contractor's Performance Is To Evaluate How The Contractor Is Performing And To Ensure Compliance With Key Requirements Of The Contract. 2. As Referred To In Section B3 Performance Work Statement This Monitoring Shall Be Accomplished By Utilizing Attachment D -quality Assurance Surveillance Plan (qasp). 3. Other Requirements Not Specifically Listed On The Qasp May Be Monitored Periodically But Will Not Be Subject To The Performance Measure. Payments: Payments Will Be Made In Arrears. Monthly Or Quarterly. Upon Electronic Submission And Receipt Of A Properly Executed Invoice For Services Rendered. Please Request Electronic Funds Transfer Payment Form (sf 3881) If Not Already In The Va's Financial Management System, Austin, Tx. Patient Privacy And Training: 1. Patient Privacy: Contractor Will Provide The Services To Collect, Manifest, Remove And Dispose Of Biohazard Medical Waste For The Va. As Such, Contractor Shall Follow The Privacy Act. 5 U.s.c Sec 552b, And 38 U.s.c Sections 5701, 7705, And 7332. Contractor And Its Employees May Accidently Come Across Va Patient Information; If So, The Incident Must Be Reported Immediately To The Cor Or Contracting Officer. Notwithstanding Any Other Provision Of This Contract, The Contractor And Its Employees May Not Disclose Patient Information And Are Subject To The Penalties And Liabilities Provided In The Statues And Regulations Mentioned Above For Unauthorized Disclosures Of Such Information. 2. Privacy Training: Contractors Are Required To Complete Approximately One (1) Hour Of Mandatory Annual Va Provided Privacy Training Which Will Be Provided By Co Before Any Work Begins Under The Contract. All Employees Of The Contractor Will Be Required To Participate In The Privacy Training And Will Acknowledge By Signature That They Have Reviewed The Training Materials. The Signed Documents Will Be Collected And Forwarded To The Contracting Officer Before The On-site Works Begins. The Contractor Shall Pay The Expense Of This Privacy Training Which Is Minimal. 3. Privacy Information: The Contract Employee, If No On-site Supervisor Available, Shall Secure In A Sealed Envelope And Relinquish Documents Found On Any Campus Or The Va That Contains Personally Identifiable Information Within 1 Hour Of Discovery. The Sealed Envelope Shall Be Hand Delivered To Mrs. Lisa Barnes, Gcvhcs, Information System Security Officer, Bld. 2, Room No. A 132, Or Phone: 228-523-5526 Or To Police Services, Building 17, 228-523-5100/5872 For Further Instructions If Not Located On Biloxi Campus. personally Identifiable Information: 1. The Term Personally Identifiable Information Means Any Information About An Individual Maintained By The Va, Including But Not Limited To. Education, Financial Transactions, Medical History, And Criminal Or Employment History And Information Which Can Be Used To Distinguish Or Trace An Individual's Identity, Such As Their Name, Social Security Number, Date Of Birth. Mother's Maiden Name, Biometric Records, Etc., Including Any Other Personal Information Which Is Linked Or Linkable To An Individual. Smoking Policy: 1. The Va Medical Facility And Cbocs Are Smoke-free Facilities. Smoking Is Not Permitted Within The Confines Of The Buildings Nor Is Smoking Permitted Within 50 Feet Of Any Door To The Facility. Smoking Is Permitted In Designated Areas Only. 2. Failure To Comply With The Smoking Policy Will Result In Immediate Removal Of Contractor/contractor Personnel From The Facility. Designation Of Contracting Officer's Representative (cor): The Cor Will Be Designated To Monitor And Certify The Receipt Of Services Rendered Under This Contract. The Cor Shall Have The Following Scope And Limitations Of Authority (a Formal Designation Letter Will Be Issued At Time Of Award): 1. Provide Schedules Of Service To Be Performed For The Government That Fall Within The Contract Work Scope. 2. Certify Acceptance Of Services Received In Accordance With The Contract Requirements. 3. Furnish Technical Guidance And Advice To Contracting Officer And Monitor Services Performed Under The Contract. 4. Report Any Deficiencies In Performance, Quality Of Service, Safety Practices And Questions On Contract Performance Or Suspensions Of Work To The Contracting Officer. 5. Certify Contractor Invoices For Payment Of Services Rendered In Accordance With The Contract Terms. this Delegation Of Authority Does Not Include Any Authority To Make Changes In Quantity, Quality, And Delivery. The Contracting Officer, Acting Within The Scope Of His/her Authority, Will Make All Changes To The Contract Especially Those That Will Affect Price, Quantity, Or Quality Of Performance Of This Contract. In The Event The Contractor Effects Any Such Change At The Direction Of Any Person Other Than The Contracting Officer, The Change Shall Be Considered To Have Been Made Without Authority And No Adjustment Will Be Mode To The Contract Price To Cover Any Increase In Costs Incurred As A Result Thereof. This Designation Is Issued Through The Term Of This Contract Commencing On The Date When The Va Contracting Officer Executes This Contract, Unless Revoked In Writing By The Contracting Officer. Hhs/oig: To Ensure That The Individuals Providing Services Under The Contract Have Not Engaged In Fraud Or Abuse Regarding Sections 1 128 And 1 128a Of The Social Security Act Regarding Federal Health Care Programs, The Contractor Shall Check The Health And Human Services - Office Of Inspector General (hhs/oig), List Of Excluded Individual/entities On The Oig Website (www.https://oig.hhs.gov) For Each Person Providing Services Under This Contract. Further The Contractor Shall Certify By Memo To The Co In Its Proposal That All Persons Listed In The Contractor's Proposal Have Been Compared Against The Oig List And Are Not Listed. During The Performance Of This Contract The Contractor Is Prohibited From Using Any Individual Or Business Listed On The List Of Excluded Individual/entities From The Above Website. Personnel Policy: 1. The Contractor Shall Be Responsible For Protecting The Personnel Furnishing Services Under This Contract To Carry Out This Responsibility, The Contractor Shall Provide The Following For These Personnel: workers Compensation income Tax Withholding, And Social Security Payments. 2. The Parties Agree That The Contractor, Its Employees, Agents, And Subcontractors Shall Not Be Considered Va Employees For Any Purpose. evidence Of Insurance Coverage: The Contractor Shall Furnish To The Contracting Officer A Certificate From His/her Insurance Company Indicating That The Contractor Has Obtained Liability Insurance Coverage As Outlined In The Far Clause 5228-5 Insurance Required For Work On A Government Installation" And Cl-120 "supplemental Nsurance Requirements" And That It May Not Be Changed Or Canceled Without Written Notice To The Contracting Officer. The Furnishing Of Such Evidence Of Insurance Coverage May Not Be Waived And The Certificate Of Insurance Shall Be Submitted With Proposal Or The Contractor May Furnish The Completed "notification Of Compliance With Insurance Requirements" As Included On The Next Page. This Is Also Required Of Any Subcontractors. requested Information: (1) Statement Of Cabability: Submit A Brief Description, Five (5) Pages Or Less, That Demonstrates How Your Company Has The Supervision, Facilities, Labor, And Experience To Perform The Scheduled And Unscheduled Pharmaceutical Waste Collection, Transport And Disposal As Described Above. Include Experience In Performing These Services To The Va, Other Government (federal Or State) Agency, Or For A Private Facility. Please Specify Your Availability To Start Date And Your Address. (2) Business Size And Socio-economic Status: (a) Indicate Whether Your Business Is Large Or Small (b) If Small, Indicate If Your Firm Qualifies As A Small, Emerging Business, Or Small Disadvantaged Business (c) If Disadvantaged, Specify Under Which Disadvantaged Group And If Your Firm Is Certified Under Section 8(a) Of The Small Business Act (d) Indicate If Your Firm Is A Certified Hub-zone Firm (e) Indicate If Your Firm Is A Woman-owned Or Operated Business (f) Indicate If Your Firm Is A Certified Service-disabled Veteran Owned Small Business (sdvosb) Or Veteran Owned Small Business (vosb) (g) Include The Duns Number Of Your Firm. (h) State Whether Your Firm Is Registered With The Beta.sam.gov At Https://beta.sam.gov And/or The Vetbiz Registry At Https://vetbiz.va.gov , (i) Note That Any Future Solicitation Could Only Be Awarded To A Contractor Who Is Registered In Sam And To Receive Award Based On Vosb Or Sdvosb Status You Must Be Registered In The Vetbiz Registry. responses Shall Be Submitted To 36c25624q0456 No Later Than 3pm Cst, Wednesday, February 14, 2024. Fax Or Telephone Calls Will Not Be Accepted. Your Response Should Include Both The Statement Of Cabability And Business Size And Socio-economic Status Information As Explained Above. Please Place "attention: Medical Waste Removal And Disposal Biloxi, Ms . This Is A Sources Only. A Solicitation Is Not Currently Available And May Not Develop From This Rfi. If A Solicitation Is Issued It Will Be Announced Later And All Interested Parties Must Respond To That Solicitation Announcement Separately From The Responses To This Announcement.