VETERANS AFFAIRS, DEPARTMENT OF USA Tender

2 notice Of The Intent To Sole Source To Martin Aijs 751 Lynnes Cv Wadsworth, Oh 44281 United States. Response Due Date: Jan 15, 2024, By 09:00am (est) Notice Of The Intent To Sole Source Synopsis Network Contract Office 1, Procurement Office East On Behalf Of The Department Of Veterans Affairs, Togus, Maine Va Medical Center Intends To Award A Firm-fixed Contract With No Options To Martin Aijs To Provide Equipment/ Service For The Nutrace R + Scanners Equipment Located At The Togus, Maine Vamc.â â the Proposed Procurement Is For Products/services For Which The Government Intends To Solicit And Negotiate With Only One Source Under The Authority Of Far 6.302-1 -- Only One Responsible Source And No Other Supplies Or Services Will Satisfy Agency Requirements. 41 U.s.c. 3304(a)(1). The North American Industry Classification System Code (naics) For This Requirement Is 339112. All Responsible Sources That Feel They Should Be Considered Qualified To Provide The Above-mentioned Products May Submit A Response To This Notice (by The Response Due Date Shown Above) To Ophelia.wilson@va.gov. The Information Provided Shall Include Detailed (and Relevant) Documentation To Allow The Government To Perform Adequate Market Research And Make A Proper Determination. A Determination By The Government Not To Compete This Proposed Requirement Based Upon Responses To This Notice Is Solely Within The Discretion Of The Government. Information Received Will Be Considered Solely For The Purpose Of Determining Whether To Conduct A Competitive Procurement. This Is Not A Request For Competitive Proposals. There Is No Solicitation Available At This Time. Requests For A Solicitation Will Not Receive A Response. statement Of Work scope Of Work: Va Maine Healthcare System Sterile Processing Services Will Be Purchasing A Laser Etcher. Along With Purchasing This Etcher, We Will Be Buying Services For Censitrac. These Contractors Providing Service Will Come To The Facility And Gain Access To Censitrac Via Piv Badge. Once Gaining Access, They Will Provide Training On How To Etch Surgical Instrumentation And Will Organize Instrument Reference Numbers On Count Sheet And In The Centsitrac Software. The Contractor Shall Provide All Labor, Personnel, Equipment, Tools, Materials, Supervision And Other Items And Services Necessary To Perform The Following: installation And Implementation Of A Fully Functional Nutrace Nux-20 Laser Unit. 1. Equipment the Following Equipment Shall Be Provided And Installed By The Contractor In The Space Determined By The Government. All Equipment Installed By The Contractor Shall Be Fda Approved For Use, In New Condition, And Fully Operational In Accordance With Manufacturer Literature Specifications. A Minimum Of Two (2) Copies Of Any Associated Operational And/or Service Manuals Shall Be Provided For All Equipment Listed Below As Applicable. nutrace Nux-20 Laser Unit. the Contractor Shall Provide All Tools And Equipment Necessary To Properly And Safely Perform The Services Set Forth Within This Statement Of Work. This Shall Include, But Is Not Limited, To All Personal Protective Equipment (ppe) Which May Be Required For The Work To Be Completed In A Safe Manner. The Contractor Shall Provide Any Equipment Necessary For Proper Infection Control Measures During Installation. 2. Salient Characteristics per Osp, And Visn Wide Sps Chief Reviews: one Of The Most Important Tasks Following The Fda Udi Rule (unique Device Identification) Is The Marking And Retrofitting Of Each Instrument Inside The Hospital's Supply Chain With A 2d Data Matrix Code. This Barcode Is Universal (it Can Be Gs1 As Well) And Can Be Read By Any Barcode Reader, As Well By Any Tracking System Available In The Market. This Is A Tremendous Task To Perform, Not Only Because The Limit Availability Of The Sets, But Because The Time Needed For Marking Is Extremely Short, It Is A Pit Stop, Where Every Mark Most Be Applied Perfectly In An Extremely Short Time. Per The San Antonio Sps Chief, The New Face Of The Va Includes More Efficiency And Safety For Their Patients, This Is Why They Are Using The Nutrace Nux-20 Laser Surgical Instrument Laser Marker. San Antonio Tx Has Had A Nutrace For A Good Few Years Now And It Works Great.â  To Touch On Rounded Items (dental/podiatry) There Is A Configuration For The 2d Data Matrix Barcode (8x20) That Makes The Mark Into A Rectangle Which The Scanners Have A Higher Percentage Of Reading As Opposed To The Normal Square 2d Data Matrix.â  Please Note That The 2d Data Matrix Is Not The Same Format As A Qr Code, Which In My Opinion, Gives Us Greater Versatility When Trying To Fit A Scannable Barcode Onto A Oddly Shaped Instrument. Per The Atlanta, Vhacs Sps Chief, We Have Both The Nutrace Laser And Then Later Added Darr Surgical For Further Training And Implementation Of Laser Etching And Commissioning To The Surgical Sets. The Darr Surgical Team Is Very Professional. the Contractor Shall Provide A Fully Functional System That Meets The Following Characteristics: -nutrace Nux-20 Laser Unit. 20w Max Power. -nutrace R+ 2d Datamatrix Reader For Code Verfication. -nutrace Computer/laptop With Windows 10 And Supporting Accessories. -fumex Fume/odor Extractor Equipment. Fa1-m. -nutrace Select & Mark Templates. Different Laser Configurations For Different Instrument Materials Included Gs1 Codes. -nutrace Select Set Of Assorted Vectors To Identify Surgical Instruments. -2 Hours Of Laser Safety Awareness Guidance Online By Lia (laser Institute Of America). Two Seats. -10 Hours Of Training On Site Included. -2 Pairs Of 1064nm Od7+ "clear View" Safety Glasses To Operate The Laser In Class 4 Mode. -instructional Videos And Manuals 2. Areas To Be Serviced (one Or All As Necessary And Appropriate To This Contract) department Of Veterans Affairs va Maine Healthcare System Sterile Processing Services (sps) 1 Va Center augusta, Maine 04330 3. Installation the Contractor Shall Provide All Labor, Materials, Tools, Equipment Etc. To Prepare For And Complete The Installation Of The Equipment In The Space Determined By The Government. project Implementation Meetings, If Necessary, Shall Be Coordinated With The Cor. installation And Implementation Dates Are To Be Coordinated In Advance With The Contractor And The Cor. all Employees Of The Contractor And Subcontractors Shall Comply With Va Security Management Program And Obtain The Permission Of The Va Police, Be Identified By Project And Employer, And Restricted From Unauthorized Access. Also, All Employees Of The Contractor Shall Be Oem Certificate Of Authorization Of Necessary Training To Operate The Nux-20laser System And Is Authorized To Provide The Required Training To End Users Who Have Purchased This Technology. all Installation Personnel Shall Be Trained By The Manufacturer On How To Properly Install The Equipment. Resumes And Certifications Shall Be Submitted For Review Upon Request By The Government. all Installation Personnel Shall Be Trained By The Manufacturer On Safe And Proper Personal Protective Equipment (ppe) Usage And General Infection Control Regulations And Requirements Relevant To The Work Outlined In The Scope Of Work. the Contractor Shall Communicate To The Government The Estimated Downtime Required To Complete Full Installation And Testing Of Sonic Irrigator 1100, Ultra Clean. If The Contractor Is Unable To Install The Equipment To Its Normal Operational State Within 24 Hours The Contractor Shall Compensate The Government For The Downtime By Extending The Warranty Service In A Period Equivalent To The Downtime Of The Equipment. the Contractor Shall Be Responsible For The Safe Removal And Disposal Of All Trade-in Equipment As Applicable. the Contractor Shall Be Responsible For The Safe Removal And Disposal Of All Packing Materials And Related Waste Generated During Installation. 4. Training the Contractor Shall Provide A Comprehensive Onsite Training Program For The Operating Clinicians. This Training Program Shall Include At The Minimum The Following Sessions: (i) Technical Training, (ii) Operational Training, (iii) Administrative Training, And (iv) Hardware And Software Troubleshooting. Training Shall Occur Onsite During Normal Business Hours, 7:00am-3:30pm, Monday Through Friday. Competency Assessments Shall Be Provided With The Training. Onsite Training Is To Be Scheduled In Advance With The Va Maine Hcs Through The Cor. the Contractor Shall Provide Onsite General Overview Technical Training For Clinical Engineering Personnel As Requested. Training Shall Include A Technical Overview Of The Mechanics, Electronics, And General Operations Of The System. Training Shall Cover Detailed Instruction Regarding The Preventative Maintenance, Troubleshooting, And General Maintenance Of The Equipment. training Will Also Include: Udi Application- Surgical Instruments Will Be Marked With A Unique Device Identifier On Most instruments Including Stainless Steel, Anodized Aluminum, Titanium, And Plastics. Data Entry/editing Existing Instruments Already Marked Will Be Reviewed For Accurate Description And Unnecessary Duplicates Will Be Eliminated. Any Marks Not Being Picked Up And Read By Tenth Medical Group Scanners Will Be Removed And Reapplied Using Our Approved Class I Laser. We Are Certified By The Oem On Using This Technology And Can Also Provide Necessary Training To End Users For Sustainability. Count Sheet Revisions - As Directed By And Agreed To By Tenth Medical Group Leadership, We Will Edit And Make Necessary Count Sheet Changes To Help Eliminate Tray Picking Errors. Identify All Missing Instruments - Needed To Make The Set Complete, Finding Replacements, Then scanning Them And Entering Them Into The System. Quality Assurance- Each Tray Laser Marked Will Also Be Individually Examined. 5. Inspection And Acceptance the Contractor Shall Conduct A Joint Inspection With The Cor Upon Delivery Of Equipment. contractor Shall Provide Dates Of Completion Of Punch List Items And Replacement Parts And/or Short Ship Items From The Manufacturer(s). the Cor Shall Ensure All Work Is Completed Satisfactorily Prior To Acceptance. Disputes Shall Be Resolved By The Contracting Officer. 6. Warranty the Contractor Shall Provide A One-year Manufacturer S Warranty On All Parts And Labor. the Warranty Shall Include All Travel And Shipping Costs Associated With Any Warranty Repair. 7. Task Frequency And Instructions the Work Set Forth In The Scope Of Work Shall Be Completed In A Single Visit, Be It A Single Day Or Multiple Days As Required For Appropriate Completion. All Work Is To Be Scheduled In Advance With The Cor. equipment Delivery Shall Not Preceed Installation By More Than 20 Days. Installation And Implementation Must Be Immediately Followed By Clinical User Training Including Go Live Support. Implementation And Integration With Vista Cprs Shall Not Exceed 90 Days From Date Of Award. 8. Special Work Requirements the Contractor Shall Comply With Any And All Infection Control Risk Assessment Requirements Deemed Appropriate By The Va Maine Hcs During All Portions Of The Work Set Forth In The Scope Of Work. the Contractor Must Comply With Security, Privacy, And Safety Issues In Accordance To Va Standards, Policies, And Directives Set Forth At All Times While Providing The Work Outlined In The Scope Of Work. 9. Property Damage the Contractor Shall Take All Necessary Precautions To Prevent Damage To Any Government Property. The Contractor Shall Report Any Damages Immediately And Shall Be Assessed Current Replacement Costs For Property Damaged By The Contractor Unless Corrective Action Is Taken. Any Damaged Material (e.g. Trees, Shrubs, Lawn/turf, Curbs, Gutters, Sidewalks, Etc.) Will Be Replaced In A Timely Manner Or Corrected By The Contractor With Like Materials, At No Extra Cost To The Government, Upon Approval Of The Contracting Officer. 10. Attachments none. 11. Identification, Parking, Smoking, Cellular Phone Use And Va Regulations the Contractor's Employees Shall Always Wear Visible Identification While On The Premises Of The Va Property. It Is The Responsibility Of The Contractor To Park In The Appropriate Desig Nated Park Ing Areas. Information On Parking Is Available From The Va Police-security Service. The Va Will Not Invalidate Or Make Reimbursement For Parking Viola Tions Of The Con Tractor Under Any Con Ditions. Smoking Is Prohibited Inside Any Buildings At The Va. Cellular Phones And Two-way Radios Are Not To Be Used Within Six Feet Of Any Medical Equipment. Posses Sion Of Weapons Is Prohibited. Enclosed Containers, Including Tool Kits, Shall Be Sub Ject To Search. Violations Of Va Regulations May Result In A Citation Answer Able In The United States (federal) Dis Trict Court, Not A Local District State, Or Municipal Court. 12. Compliance With Osha Bloodborne Pathogens Standard The Contractor Shall Comply With The Federal Osha Blood Borne Pathogens Standard. The Contractor Shall: A. Have Methods By Which All Employees Are Educated As To Risks Associated With Blood Borne Pathogens. B. Have Policies And Procedures Which Reduce The Risk Of Employee Exposure To Blood Borne Pathogens. C. Have Mechanisms For Employee Counseling And Treatment Following Exposure To Blood Borne Pathogens. D. Provide Appropriate Personal Protective Equipment/clothing Such As Gloves, Gowns, Masks, Protective Eyewear, And Mouthpieces For The Employee During Performance Of The Contract. 13. Information Security Language March 12, 2010, Va Handbook 6500.6 appendix C c-1 va Information And Information System Security/privacy Language For inclusion Into Contracts, As Appropriate 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks as Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontrator Shall Request Logical (technical) Or Physical Access To Va. information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only to The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task. order. b. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees. or Employees Who Have Access To The Same Types Of Information. The Level And Process Of background Security Investigations For Contractors Must Be In Accordance With Va Directive and Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, security, And Preparedness Is Responsible For These Policies And Procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid security Clearance. National Industrial Security Program (nisp) Was Established By Executive. order 12829 To Ensure That Cleared U.s. Defense Industry Contract Personnel Safeguard The classified Information In Their Possession While Performing Work On Contracts, Programs, Bids, or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A memorandum Of Agreement With Defense Security Service (dss). Verification Of A Security clearance Must Be Processed Through The Special Security Officer Located In The Planning And national Security Service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. to The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State. where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable. by Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When. an Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves. the Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified. immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action that Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify. the Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive information, Including That Contained In System(s) To Which The Contractor/subcontractor Has. access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractors. notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident. (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In the Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set. forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For the Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal. information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity. performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access). (2) Description Of The Event, Including: (a) Date Of Occurrence. (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, date Of Birth, Home Address, Account Number, Disability Code. (3) Number Of Individuals Affected Or Potentially Affected. (4) Names Of Individuals Or Groups Affected Or Potentially Affected. (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data Considering The degree Of Protection For The Data, E.g., Unencrypted, Plain Text. (6) Amount Of Time The Data Has Been Out Of Va Control. (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Sensitive Personal Information, If Any. (9) Assessment Of The Potential Harm To The Affected Individuals. (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating the Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis; The Contractor Shall Be. responsible For Paying To The Va Liquidated Damages In The Amount Of $______ Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification. (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. (3) Data Breach Analysis. (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor. under The Clauses Contained Within The Contract. With 10 Working-days Notice, At The Request of The Government, The Contractor Must Fully Cooperate And Assist In A Government Sponsored. security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, including Those Initiated By The Office Of Inspector General. The Government May Conduct A security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As determined By Va In The Event Of A Security Incident Or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va. information And Va Information Systems Shall Complete The Following Before Being Granted. access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To access To Va Information And Information Systems. (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior training And Annually Complete Required Security Training. (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For va Personnel With Equivalent Information System Access [to Be Defined By The Va Program. official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., any Role-based Information Security Training Required In Accordance With Nist Special publication 800-16, Information Technology Security Training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The training And Documents Are Complete. 14 Records Management Language For Statement Of Work the Following Standard Items Relate To Records Generated In Executing The Contract And Should Be Included In A Typical Procurement Contract: citations To Pertinent Laws, Codes And Regulations Such As 44 U.s.c Chapters 21, 29, 31 And 33; Freedom Of Information Act (5 U.s.c. 552); Privacy Act (5 U.s.c. 552a); 36 Cfr Part 1222 And Part 1228. contractor Shall Treat All Deliverables Under The Contract As The Property Of The U.s. Government For Which The Government Agency Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. contractor Shall Not Create Or Maintain Any Records That Are Not Specifically Tied To Or Authorized By The Contract Using Government It Equipment And/or Government Records. contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected By The Freedom Of Information Act. contractor Shall Not Create Or Maintain Any Records Containing Any Government Agency Records That Are Not Specifically Tied To Or Authorized By The Contract. the Government Agency Owns The Rights To All Data/records Produced As Part Of This Contract. the Government Agency Owns The Rights To All Electronic Information (electronic Data, Electronic Information Systems, Electronic Databases, Etc.) And All Supporting Documentation Created As Part Of This Contract. Contractor Must Deliver Sufficient Technical Documentation With All Data Deliverables To Permit The Agency To Use The Data. contractor Agrees To Comply With Federal And Agency Records Management Policies, Including Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974. These Policies Include The Preservation Of All Records Created Or Received Regardless Of Format [paper, Electronic, Etc.] Or Mode Of Transmission [e-mail, Fax, Etc.] Or State Of Completion [draft, Final, Etc.]. no Disposition Of Documents Will Be Allowed Without The Prior Written Consent Of The Contracting Officer. The Agency And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. Records May Not Be Removed From The Legal Custody Of The Agency Or Destroyed Without Regard To The Provisions Of The Agency Records Schedules. contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, This Contract. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And Agency Guidance For Protecting Sensitive And Proprietary Information.