VETERANS AFFAIRS, DEPARTMENT OF USA Tender

Page 5 Of 5 Page 1 Of Page 1 Of Page 1 Of Page 1 Of Description This Is Not A Solicitation But Rather A Request For Information (rfi/sources Sought) For Market Research Purposes Only. Department Of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, Is Issuing This Sources Sought In Order To Identify Capable Firms And Obtain Information For Planning Purposes Only. Responses Must Be Submitted By 12:00 Pm Est, February 13th, 2025. Submit Responses To This Sources Sought Via Email To James.ferro@va.gov All Sdvosb And Vosb Firms That Respond Shall Include Proof Of Cve Certification Via Www.vip.vetbiz.gov. All Small Business Firms That Respond Shall Include Proof Of Small Business Status Via Their Representations And Certifications In Accordance With (far 4.1102 Policy). While Sdvosb/vosb Firms Are Preferred, All Capable Firms Are Welcome To Respond To This Sources Sought. All Respondents To This Sources Sought Shall Include As Part Of Their Response Answers To The Below Questions And Provide Any Additional Pertinent Information That Supports The Answers. If There Are Any Ambiguities In This Sources Sought, Please Identify Them In Your Response. The Results Of This Market Research Will Assist In The Development Of (1) The Requirement, And (2) The Acquisition Strategy (e.g., Socioeconomic Set-aside, Full And Open Competition, Etc.). Va Assumes No Responsibility For Any Costs Incurred Associated With The Preparation Of Responses. Suggested Naics: 54159 (other Computer Related Services) Suggested Psc: H170 (quality Control Adp Equipment/software/supplies/support Equipment) Open To Suggestions From The Market As To A More Proper Naics And/or Psc, As Well As Any Potential Gsa/fss Schedule Sin Categories. Items To Be Procured: Manufacturer Part # Item Description Item Quantity 1122000-0z Ic Profiler Beam Scanning System 1 1122664z Energy Verification Kit 1 1122000-vz Gantry Mounting Fixture (gmf), Varian 1 805885 Solid Water He Kit For Ic Profiler 1 Trng-t1 Customer Training 2 1233000-oz 1d Scanner 1 1234-1ds 1d Scanner Scanning Software Module For Sundose 1 1014000-2z Pc Electrometer Reference Class Dual-channel Electrometer (bnc) Calibrated 2 Channels 1 1178000-0z Mapcheck 3 Imrt Qa System 1 1299100-0 Suncheck Platform 1 1142000-15 Suncheck Machine 1 1142000-2p Suncheck Machine Non-linac 1 1299-r1 Sundeploys Remote Installation 17 1299-r2 Sundeploys Remote Project Management 11 1299-e1 Sundeploys Education Units 6 Statement Of Work: Purpose The Overall Purpose Of This Requirement Is To Upgrade The Current Sun Nuclear Qa Platform Deployed In The Radiation Oncology Clinic At The Baltimore Va. Quality Assurance Is Crucial In Radiation Oncology To Ensure Equipment Is Working As Expected And Within Tolerances Set By The Clinic; In Addition To, Achieving The Best Possible Patient Safety While Delivering Treatments. The Sun Nuclear Qa Platform Is An Enterprise Quality Management System That Performs Daily, Monthly, And Annual Machine Qa Tests And Data Management With Analysis, Trending, And Reporting. Our Current Software Has Been Deployed For Several Years And Is Now Outdated. It Is Currently Installed On A Computer With A Windows 7 Os Which Is Unsupported By Healthcare Technology Management (htm) Standards Further Confirming The Need To Upgrade. Product Delivery Will Be The Responsibility Of The Contractors Working With The Biomedical Engineer Poc At The Vamhcs. The Contractor Will Be Responsible For Coordinating And Performing The Delivery Of All Equipment And Accessories, Assembly, Installation, Validation, Implementation, And Training For The Software And Equipment. Scope The Contractor Shall Deliver And Install The System With All Specified Salient Characteristics. Only New Equipment Will Be Accepted. The Contractor Shall Provide Shipping, Transport, Installation, And All Equipment And Software Necessary To Meet The Requirements And Capabilities Listed Within The Scope. The Assembly And Validation Of The System Must Be Performed By A Vendor Service Trained Representative. The Contractor Is Responsible For Identifying Any Missing Parts Or Components Not Included In The Order For The Qa Platform To Be Successfully Installed And Validated To Its Full Potential. The Contractor Shall Include Accessories And Consumables For Initial Deployment Of The Qa Platform. Vendor Vpn Will Not Be Used To Access Va Network. Mou-isa Is Not Necessary Because Vendor Remote Access Will Not Be Conducted. Salient Characteristics: Technically Equivalent To Sun Nuclear Qa Platform Indicated Use For Radiation Oncology One (1) Ic Profiler Beam Scanning System Must Perform Constancy Checks For Output And Beam Quality Plus Flatness, Symmetry, Field Size And Penumbra Width In A Single, Multi-purpose Measurement. Must Include Energy Verification Kit With Electron And Photon Quad Wedge Plates. Must Include Mounting Fixture For Gantry Of Linear Accelerator That Will Hold Measurement Device At The Isocenter. Must Include Solid Water Kit That Is Designed To Mimic Water. One (1) 1d Scanner Must Include A Pc Electrometer Reference Class Dual-channel Electrometer (bnc) Calibrated 2 Channels. Must Include A Software Module To Enable Measurement Control In Conjunction With The Pc Electrometer. Used For Annual Linac Calibration Or Monthly Constancy Checks. One (1) 2d Qa System Must Provide The Highest Detector Density, Highest Sensitivity, And Largest Field Size Of 2d Arrays. One (1) Enterprise Quality Management Platform Must Provide Browser-based Access From Any Networked Pc Apart Of Unified Quality Management Database. Must Provide Seamless Clinical Integration From Ois To Direct Qa Device Control Must Allow Direct Device Connectivity And Control Of All Other Products And Additional Imaging Phantoms. Must Provide Comprehensive Daily, Monthly, And Annual Machine Qa Tests And Data Management With Analysis, Trending, And Reporting, Including Automated Image Quality And Image-based Analysis For Mlc And Vmat Qa. Must Provide Comprehensive Machine Qa Tests And Data Management With Analysis, Trending And Reporting For Non-linac Systems. Must Be Able To Integrate Into Current System Sun Nuclear System That Uses: Daily Qa 3 Multipurpose Ultrasound Phantom Thyroid Uptake System With 1 Well 3d Reservoir Implementation And Installation Installation And Validation Shall Be Included In The Procurement Cost And Shall Include But Not Limited To: Upgrading Of Software. All Materials Required For The 1d Scanner Shall Be Provided By The Contractor. Installation Shall Be Completed As Soon As Possible Post-award. Delivery The Contractor Shall Deliver All Necessary Equipment, As Requested In Salient Characteristics, To The Baltimore Va Medical Center Located At The Following Address Below With At Least A Two Weeks Notice To The Biomedical Engineering Team At The Baltimore Va Medical Center Or The Cor Of This Procurement. Attn: Christopher Chester (5b-183) Baltimore Va Medical Center 10 North Greene Street Baltimore, Maryland 21201 The Contractor Shall Deliver Equipment And All Items Required For Installation Only When The Site Is Ready For Installation To Proceed. This Includes A Two Week Notice From The Contractor To The Site Detailing The Delivery Information Of The Equipment Detailed In This Procurement. The Contractor Shall Coordinate All Deliveries, Installation, And Parking Arrangements With The Cor. Delivered Materials Will Arrive In Manufacturer S Original Sealed Containers With The Associated Purchase Order Number Listed On The Outside Of The Box. The Contractor Shall Conduct A Joint Inspection With The Cor Upon Delivery Of The Equipment And Shall Provide The Cor A List Of Missing Or Damaged Items Found Upon Inspection. This Inspection Will Need To Be Scheduled Prior To The Contractor Representative Arrives To The Baltimore Va Medical Center. The Contractor Shall Remove All Related Shipping Debris And Packing From The Vamhcs Facilities. Delivery And Installation Shall Be Completed Between 7:00 A.m. And 3:30 P.m. Monday Friday Unless Mutually Agreed Upon. All Federal Holidays Are Excluded. Site Conditions There Shall Be No Smoking On Hospital Property At Any Time. Inspection And Acceptance The Contractor Shall Conduct A Joint Inspection With The Cor Upon Delivery Equipment. The Contractor Shall Provide The Va Cor A List Of Missing And /or Damaged Items Found Upon Inspection And Have Those Items Replaced At No Cost To The Government. Contractor Shall Provide Dates Of Completion Of Punch List Items And Replacement Parts And/or Short Ship Items From The Manufacturer(s). The Cor Shall Ensure All Work Is Completed Satisfactorily Prior To Acceptance. Disputes Shall Be Resolved By The Va Contracting Officer. Deliverables Operation And Maintenance Manuals Deliver Compilation Of All Manufacturers Recommended Maintenance Schedules And Operation Materials Packaged Upon Delivery. Manuals Shall Be Made Available In An Electronic Format. Operator Training Onsite Education And Training By A Vendor Service Trained Representative Will Be Provided To Vamhcs Clinical Staff. The Scheduling Of Operator Training Shall Be Coordinated With The Vamhcs Clinical Staff After Delivery And Installation. Onsite Education And Training By A Vendor Service Trained Representative Shall Be Provided To The Vamhcs Biomedical Engineer Shop, Including The Biomedical Equipment Support Specialists (bess). The Scheduling Of Service Training Shall Be Coordinated With The Cor Or Lead Bess Located At The Baltimore Va Medical Center After Delivery And Installation. Protection Of Property The Contractor Shall Protect All Items From Damage. The Contractor Shall Take Precaution Against Damage To The Building(s), Grounds And Furnishings. The Contractor Shall Repair Or Replace Any Items Related To Building(s) Or Grounds Damaged Accidentally Or On Purpose Due To Actions By The Contractor. Contractor Shall Provide Floor Protection While Working In All Va Facilities. All Material Handling Equipment Shall Have Rubber Wheels. Security Requirements The Contractor Must Have A Photo Id Available When Performing Work At The Va Medical Center And Be Willing To Present It To Va Staff. The Contractor Is Responsible For Providing Any Personal Protective Equipment (ppe) That Is Deemed Necessary To Complete Tasks Stated In This Requirement. The Contractor Must Follow The Va Maryland Health Care Systems Current Covid-19 Guidance For Entry To Any Medical Center Or Community Based Outpatient Clinic (cboc). Warranty At A Minimum, Proposal Must Include A 1-year Warranty On All Parts And Labor At No Cost To The Government. The Warranty Shall Begin Upon Completion Of Validation Testing. Warranty Shall Include Remote And Over The Phone Support. Contractor Shall Provide Routine Maintenance Service Program During Warranty Period. All Repairs/support Shall Be Performed By A Vendor Or Contractor Which Has Been Certified By The Vendor To Perform The Repairs/support. The Warranty Shall Include All Travel And Shipping Costs Associated With Any Warranty Repair. If You Are Interested, Please E-mail The Following Information: Company Name: Uei Number: Cage Code: Dun & Bradstreet Number: Person Of Contact (including Telephone Number And Email Address). Socio-economic Status (sdvosb, Vosb, Woman-owned, Other Etc.). Are You A Distributor Or A Manufacturer? If You Are An Authorized Distributor, Please Provide Confirmation On Company Letter Head. If You Are A Distributor, Who Is The Manufacturer? Where Is The Manufacturer Located In The World? Do You Currently Hold A Government Contract? Contract Number? Type Of Contract? Are These Particular Quoted Items Under Contract? With Whom (gsa, Sewp, Etc )? If Gsa What Schedule And Sin? Can Your Company Provide The Service For The Listed Department Of Veterans Affairs Locations? Page 1 Of Page 1 Of Page 1 Of Page 1 Of Page 1 Of Page 1 Of Page 1 Of Page 1 Of Page 1 Of 3 Page 1 Of Page 1 Of Page 1 Of Page 1 Of Does Your Firm Utilize The Suggested Naics And Psc Per This Sources Sought Notice? If Not, Please Suggest A More Appropriate Naics And/or Psc And Explain Why It S More Appropriate? How Do You Invoice For This Service, Including Rates? What Certifications, State And/or Federal, If Any Must You Have To Perform This Service? Please List All Of Your Concerns, Questions And Ambiguities Below. Questions Will Not Be Addressed Directly But Will Be Used By The Government In The Event That This Sources Sought Would Move Forward To Solicitation. Please Provide Estimated Rates If Possible.