VETERANS AFFAIRS, DEPARTMENT OF USA Tender

This Is A Sources Sought Notice Only. This Is Not A Solicitation For Bids, Proposals, Proposal Abstracts, Or Quotations. The Purpose Of This Sources Sought Notice Is To Obtain Information Regarding The Availability And Capability Of All Qualified Sources To Perform A Potential Requirement. The Responses Received From Interested Contractors Will Assist The Government In Determining The Appropriate Acquisition Method. the Department Of Veterans Affairs (va), Network Contracting Office (nco) 20, Is Conducting Market Research To Identify Potential Sources Which Can Provide The Following Services: the Department Of Veterans Affairs Visn 20 Facilities Located In The States Of Oregon Washington Idaho And Alaska Requires Service Of Existing And Additional Point Of Use (pou) Weight Based Supply Systems To Automate Inventory Management Processes In Open Shelf Distribution Points (or Supply Closets ) Brand Name Or Equal To Par Excellence. b.2 Statement Of Work (sow) 1. Contract Title purchase, Install, And Set-up Of Weight-based Inventory Management Systems And Support Services For Commodity Inventory Points Throughout All Facilities Within Visn 20. 2. Background historically, Visn 20 Has Used A Cabinet Based, Point Of Use (pou) System For Inventory Management. Visn 20 Has Recently Deployed A Program For A Weight-based Inventory Supply System. The Weight-based System Has Been Implemented Over The Past 5 Years Successfully Improving Inventory Control. 3. Scope to Install Weight-based Inventory Management Systems At Various Facilities Throughout Visn 20, (identified In Section 4. Specific Tasks) Ensure System Is Fully Operational, Ensure System Communications Are Intact, And Fully Train Staff To Be Knowledgeable On The Use Of The System. 4. Specific Tasks task 1 - Installation. To Stage And Install Scales, Cabinets, Controllers, And Bins As Required For Specific Projects At Visn 20 Facilities. Installation Shall Include: Staging, Wiring, Calibrating, And Registering Scales building Graphical Walls And Rows In The System Application Based On Room Layout That Will Allow For Item Identification And Location By The User Assembling Third Party Equipment As Needed For A Project coordinate The Installation Of Wall Mounted Louvers Upon Written Approval From Local Facilities Management Service (fms), As Applicable confirmation Of Installed Controllers Connecting And Communicating With The Par Excellence Server installation Is Not Considered Complete Unless All Tasks Identified Above At Minimum Are Performed the Specific Locations For Identified Projects Will Be At The Discretion Of The Facility Chief Supply Chain Officer. The Location Can Be On Site At The Main Facility Campus Or At A Remote Location, I.e., Community Based Outpatient Clinic (cboc). visn 20 Facilities facility location address distance From Main Campus anchorage muldoon Clinic 1201 North Muldoon Road, Anchorage, Ak 99504 domiciliary 3001 C Street, Anchorage, Ak from Muldoon: 6 Miles transitional housing Units 3 Each 932 E. 12th Avenue 944 E. 12th Avenue 709 N. Hoyt Street Anchorage, Ak the Transitional Housing Units On 12th Avenue Are 5 Miles From Muldoon. the Hoyt Street Unit Is 3 Miles. cboc Mat-su 865 North Seward Meridian Parkway, Wasilla, Ak 99654 from Anchorage: 38 Miles cboc Kenai 240 Hospital Place, Suite 105   Soldotna, Ak 99669 from Anchorage: 152 Miles cboc Fairbanks building 4076, Neeley Road, Room 1j101, Fort Wainwright, Ak 99703 from Anchorage: 358 Miles cboc Juneau 709 W 9th St #150, Juneau, Ak 99801 843 Miles From 1201 North muldoon, Anchorage, Ak 99504 anchorage Vet Center 4201 Tudor Centre Drive, Suite 115, anchorage, Ak 99508 from Muldoon: 6 Miles wasilla Vet Center 851 E. West Point Drive Suite 111, wasilla, Ak 99654 from Anchorage: 38 Miles kenai Vet Center building F, Suite 4 Red Diamond center, 43335 Kalifornsky Beach road, Soldotna, Ak 99701 from Anchorage: 163 fairbanks Vet Center 540 4th Avenue, Suite 100, Fairbanks, Ak 99701 from Anchorage: 358 ft. Richardson national cemetery building 58-512, Davis Highway, P. O. box 5-498, Fort Richardson, Ak 99505 from Muldoon: 2 Miles Boise main Campus To Include All Buildings 500 W. Fort Street, Boise, Id 83702 cboc Caldwell 4521 Thomas Jefferson Street caldwell, Id 83605-5100 32miles cboc Mt. Home 815 N. 6th East, Mt. Home, Id 83647 44 Miles cboc Twin falls 260 2nd Avenue East, Twin Falls, Id 83301 128 Miles cboc Salmon 705 Lena Street, Salmon, Id 83467 249 Miles eastern Oregon Va Clinic 635 Highway 20 North, Suite 4 hines, Or 97738-9462 191 Miles outreach Center 2424 Bank Drive Boise, Id 83702 3 Miles vmoc 1289 Boeing Street, Boise, Id 83705 4.6 Miles contracting Office 960 Broadway boise, Id 83706 1 Mile portland portland Campus To Include All Buildings And Oregon Health science university 3710 Sw Us Veterans Hospital Road, portland, Or 97239 vancouver Campus To Include All buildings On Campus 1601 E. 4th Plain Boulevard, Vancouver, Wa 98661 from Portland: 12 Miles cboc Hillsboro 1925 North East Stucki Avenue, Suite 300 hillsboro, Or 97006-6945 from Portland: 13 Miles cboc Salem 1750 Mcgilchrist St Se #130, Salem, Or 97302 from Portland: 49 Miles salem Vet Center 2645 Portland Road Ne, Suite 250 Salem Or 97301 from Portland: 53 Miles cboc Fairview 1800 Ne Market Drive Fairview, Or 97024 from Portland: 17 Miles cboc West Linn 1750 Sw Blankenship Road, Suite 300, West Linn, Or 97068 from Portland: 18 Miles cboc Camp rilea 91400 N. Neacoxie Street, Building 7315, Warrenton, Or 97146 from Portland: 86 Miles cboc Bend bend Va Clinic, 2650 Ne Courtney Dr, Bend, Or 97701 from Portland: 174 Miles central Oregon Vet Center 1645 Ne Forbes Rd. Suite 105 bend Or 97701 from Portland: 177 Miles outreach Clinic The Dalles 704 Veterans Drive, The Dalles, Or 97058 from Portland: 87 Miles community outreach & referral Center 308 Sw 1st Ave. portland, Or 97204 from Portland: 3 Miles portland Vet Center 1505 Ne 122nd Ave. portland Or 97230 from Portland: 13 Miles willamette national cemetery 11800 Se Mt. Scott Boulevard, portland, Or 97086 from Portland: 15 Miles veterans Benefit Administration 100 Sw Main Street, Floor 2, Portland, or 97204 from Portland: 3 Miles roseburg main Campus To Include All Buildings 913 Nw Garden Valley Boulevard, roseburg, Or 97471 cboc Eugene 1255 Pearl Street, Suite 200, Eugene, Or 97401 71 Miles cboc North Bend 2191 Marion Street, North Bend, Or 97459 85 Miles cboc Brookings 555 5th Street, Suite 1, Brookings, Or 97415 165 Miles cboc Crescent city 1575 Railroad Avenue, Crescent City, ca 95531 151 Miles cboc Bandon 1010 First Street, Suite 100, Bandon, Or 97411 85 Miles seattle seattle Campus To include All Buildings On Campus address community reintegration services 9245 Lakeside Way, Tacoma, Wa 98493 from Tacoma: 2 Miles american Lake Campus To Include All Buildings On Campus 9600 Veterans Drive, Tacoma, Wa 98493 from Seattle: 42 Miles cboc silverdale 9177 Ridgetop Boulevard Nw silverdale, Wa 98383-8519 from Tacoma: 48 Miles cboc Port Angeles 1005 Georgiana Street, Port Angeles, wa 98362 from Seattle: 110 Miles cboc Mt. Vernon 307 S. 13th Street, Suite #200, Mt. Vernon, Wa 98273 from Seattle: 65 Miles north Seattle cboc (valor) 12360 Lake City Way Ne, Suite 200 seattle, Wa 98125 from Seattle: 14 Miles cboc Bellevue (valor) 13033 Bel-red Road Suite 210 bellevue, Wa 98005 from Seattle: 15 Miles federal Way cboc (valor) 34617 11th Place S suite 301 federal Way, Wa 98003 from Seattle: 23 Miles south Sound cboc (sterling) 151 Ne Hampe Way Chehalis, Wa 98532 from Tacoma: 50 Miles bellingham Vet center 3800 Byron Ave suite 124 bellingham Wa 98229 from Seattle: 90 Miles puyallup Va Clinic 11216 Sunrise Boulevard East, Suite 209, Building 3 puyallup, Wa 98374-8848 from Tacoma: 20 Miles everett Vet center 3311 Wetmore Ave everett Wa 98201 from Seattle: 32 Miles federal Way vet Center 32020 32nd Ave South Suite 110 federal Way Wa 98001 from Seattle: 23 Miles seattle Vet center 4735 E Marginal Way S, Room 1102 seattle Wa 98134 from Seattle: 3 Miles tacoma Vet center 4916 Center St. Suite E tacoma Wa 98409 from Tacoma: 50 Miles oxbow 4735 East Marginal Way, Seattle, Wa 98134 on The Federal Center South Campus from Seattle: 5 Miles va Homeless veterans Program 419 S 2nd St Renton, Wa 98057 from Seattle: 10 Miles university Of wa (harborview) 325 9th Ave, Seattle, Wa 98104 from Seattle: 4 Miles university Of wa t-334, Health Sciences Building, 1959 Ne Pacific Street, Seattle, Wa 98195 from Seattle: 7 Miles seattle Regional benefit Office jackson Federal Building 915 2nd Ave. seattle, Wa 98174 from Seattle: 4 Miles tahoma National Cemetery 18600 Southwest 240th Street, Kent, Wa 98042 from Seattle: 24 Miles va Nco Office 1495 Wilmington Dr dupont, Wa from Tacoma: 9 Miles spokane main Campus To Include All Buildings On Campus n. 4815 Assembly Street, Spokane, wa 99205 cboc Coeur D Alene 915 West Emma Avenue coeur D'alene, Id 83814-2531 36 Miles cboc wenatchee 2530 Chester Kimm Road, Wenatchee, wa 98801 175 Miles mayfair 6002 N. Mayfair, Spokane Wa 4.5 Miles homeless Center 705 W. 2nd Ave., Spokane Wa 5.2 Miles Libby Va Clinic 211 East 2nd Street libby, Mt 59923-2047 160 Miles walla walla main Campus To Include All Buildings 77 Wainwright Drive, Walla Walla, wa 99362 cboc Lewiston 1630 23rd Avenue, Suite 2, Lewiston, Id 83501 101 Miles cboc Richland 825 Jadwin Avenue, Suite 250, Richland, Wa 99352 69 Miles cboc Yakima 1211 Ahtanum Ridge Drive union Gap, Wa 98903 128 Miles cboc Lagrande 202 12th Street, La Grande, Or 97850 75 Miles Wallowa County Va Clinic 401 Northeast 1st Street, Suite A enterprise, Or 97828-1186 103 Miles morrow County Va Clinic 2 Marine Drive, Suite 103 boardman, Or 97818 81 Miles sorcc (white city) main Campus To Include All Buildings 8495 Crater Lake Highway, White city, Or 97503 cboc Klamath falls 2819 Dahlia Street, Klamath Falls, Or 97601 miles From Va Sorrc: 71 Miles cboc Grants Pass West 1877 Williams Hwy, Grants Pass, Or 97527 miles From Va Sorrc: 31 Miles veterans Center (grants Pass) 211 Se 10th Grants Pass, Or 97526 miles From Va Sorrc: 31 Miles eagle Point national cemetery 2763 Riley Rd., Eagle Point, Or 97524 miles From Va Sorrc: 5 Miles installed Equipment Shall Have A One-year Full Equipment Replacement For Defects Or Damage Not Caused By Va Personnel. Install Does Not Include Disassembly Of Existing Storage Devices. hardware And Software install: Install The Program And Software Packages Used To Add, Delete, And Edit Items Stored In The Bins/platforms On Va Owned Desktops Or Laptop Computers At Each Designated Facility. Install Software On 1 (one At Minimum) Va Owned Laptop For System Set-up And Installation. Install And Prepare Va Owned Server For Transmission Of Information Between Contractor And Va For Maintenance And Monitoring Of Equipment In Use. access: Grant Accesses And Train Va Employees For The Web-based Program That Shall Have Unlimited User Access And Provide Reports And Data Mining Capability Of Current Inventory Including But Not Limited To Current Stock Levels, Recommended Order Levels, And Average Usage Levels. The System Shall Be Capable Of Producing Reports In Excel Or Text Delimited Format Using Commercially Available Software. Training Includes But Is Not Limited To: adding Items removing Items assigning Items weighing Items calibrating Scales order Management user Admin Management troubleshooting Errors editing Items troubleshooting reporting Functions running Interactive Jobs locating Items Graphically From The System 5. Capabilities: The Inventory Management System Shall Produce An Accurate Real-time Reading Of Quantities On-hand Accessible By Web-based Program And Provide Data Mining Capabilities That Shall Include At A Minimum, Current Stock Levels, Recommended Order Points, Average Usage Levels Per Item And Ability To Track Medical Supply Usage Per Patient Treated At The Va Facilities Listed Above. the Weight-based System Will Be Interfaced With Gip (generic Inventory Package) And/or Va Approved Supply Inventory System, For Example Dmlss (defense Medical Logistics Standard Support). The Primary Purpose Of The Interface Is To Identify Out Of Balance On-hand Quantities And Values Between Gip And/or Supply Inventory System And The Weight-based System. the Weight-based System Will Identify Any Out Of Balance On Hand Quantities And Values, Accounting For Any Due Out Or Due Ins. If The Out Of Balance Condition Is Caused By A Pending Due In Or Due Out, It Will Be Displayed Separately To Easily Identify. Vendor System Due-ins And Due-outs Are To Be Automatically Removed When Gip And/or Supply Inventory System Due-in And Due-outs Are Cleared , Or Orders Are Closed. The Functionality Of The Weight Bin System Is Listed Below. Equipment Status communication About System Status Including System Failures Materials Management Status open Orders emergency/critical Item Levels Negative Quantities On-hand Item Locator Customer Item Requisition Par Level Analysis current Levels level Recommendations By Cost And Usage Demand Sku (stock Keeping Unit) Reduction Recommendations items Over Par Level stock Outs And Critical Hits Par Level Value Over Time Consumption average Monthly Usage consumption Analysis Including Time consumption Deviation consumption Over Time Reports activity Detail (sales, Receipts, Adjustments, Etc.) To Include Time Inventory On Hand Changed quantity On-hand Discrepant Inventory Alerts value On-hand department Transactions cycle Count Sheet out Of Balance With Gip - On Hand Due-ins due-outs issue Multiple Discrepancy Between Gip And Par Bin Emergency Levels Orders existing Orders order Preview Items item Master Item History item Classification Reconciliation History most Recent Recon Per Item Compatibility communication With Current Existing System adaptable To Be An Open Bin System Or Secured System compatible With Existing Web-based System compliant With Vista Pou Manual And Oit S 508 Compliance 6. Licensing per Far 12.212, Commercial Computer Software Or Commercial Computer Software Documentation Shall Be Acquired Under Licenses Customarily Provided To The Public To The Extent Such Licenses Are Consistent With Federal Law And Otherwise Satisfy The Government S Needs. Please See The Attachment In Section D., Regarding Governing Law, For More Details. 7. Support support To Include Continuous Monitoring By Means Of A Minimum Of 4 Remote Checks Of Equipment Functionality By Contractor Personnel Every 24 Hours. Notification And Maintenance Support From Contractor Personnel In The Event Of A Problem With Equipment Or Software. Contractor Personnel Shall Respond To Service Calls No Later Than 24 Hours After Being Notified Of A Problem With Either Equipment Or Installed Software. Equipment And Related Hardware To Be Replaced Within 48 Hours Of Notification Of A Problem If User Is Not At Fault For Damage Or Defect. Pou Weight Based System Must Maintain An Integrated Relationship To Existing Va Systems. Must Be Able To Script Configurable Interfaces That Enable Functional Connection To A System On The Va Lan Network. Specifically, Compatibility With Veterans Data Integration And Federation (vdif) Health-connect Is Required. Pou Weight Based System Also Must Interface With Va S Legacy (and Current) Inventory System - Gip. 8. Performance Monitoring completion Of The Install Will Be Verified By The Contracting Officer Representative (cor) Or Designated Personnel. Functionality And Accuracy Of The Installed Equipment Will Be Continuously Monitored By Supply Chain Staff To Ensure Equipment Is Functioning Properly And Providing Accurate And Timely Information For Inventory And Reordering Purposes. Installed Equipment And Software Is Monitored By Contractor Employees By Daily Check-ins That Shall Occur Remotely At Least 4 Times Every 24 Hours. Contractor Support To Be Provided For Any Defects Or Functionality Problems By Contacting Contractor Via Email Or Telephone Within Applicable Time Frames. The Contractor Will Meet (e.g., In Person, Telephone, Etc.) With The Cor Monthly To Address Any Unresolved Issues. Any Unresolved And/or Continuous Issues Will Be Addressed To The Contracting Officer For Corrective Action. 9. Security Requirements vendor Owned Software And/or Application Is To Be Installed On Va Owned Server, Laptop And Desktop Computer. Va Sensitive Information Is Not Being Transmitted, Only Scale Numbers And Supply Quantification Information. contractor Personnel Performing Installation May Be Required To Complete The Department Of Veterans Affairs Security Screening. General Contractor S Employees Shall Not Enter The Work Area Without The Appropriate Badge. They Must Present Themselves To The Facility Va Police For A Contractor S Badge To Be Worn During The Set-up Of The System. They May Be Subject To Inspection Of Their Personal Effects When Entering Or Leaving The Work Area. 10. Government-furnished Equipment (gfe)/government-furnished Information (gfi) va Visn 20 Facilities Will Furnish A Server, Laptop, And Desktop Computer For Installation Of Vendor Owned Software And Related Programs Need To Make The Installed Equipment Operational. 11. Other Pertinent Information Or Special Considerations identification Of Possible Follow-on Work. Support Services Will Be Maintained And Purchased After Initial 1-year Warranty Is No Longer Effective. 12. Risk Control employees Of Contractor Responsible For Installation And Setup Will Have Background Check Completed Or Show Proof Of Background Check Completed No Longer Than One (1) Year Ago, From Date Of Award Including Fingerprint Analysis. Contractor Employees Shall Always Obtain Va Badge And Wear On Their Person Above Their Waist And Visible. contractor Will Be Installing A Supply Storage And Tracking System In An Area Under Construction. Workers Will Need To Be Cognizant Of Staff Movements, Equipment, And A Plethora Of Activity During Certain Periods Of The Workday. Installation Staff Shall Have No Patient Contact Or Access To Sensitive Patient Information. Cor Will Be Available For Risk Intervention Should The Need Arise. 13. Period Of Performance installation To Begin No Later Than 30 Days After Contract Award Date. Installation Will Be Phased By Facility And Will Be At The Discretion Of The Visn 20 Csco (chief Supply Chain Officer). The Fcsco (facility Chief Supply Chain Officer) At Each Facility Will Provide The Contractor A Deployment Plan, To Include Time And Location Of Installations. The Pricing Period For This Idiq Is From Date Of Award Through 5 Years. b.3 Price/cost Schedule please Reference The Par Excellence Visn 20 Price List, Within Section D For A Complete List Of Applicable Pricing Throughout The Life Of The Contract. The Guaranteed Minimum Award Amount For This Contract Is $3,500.00. The Maximum Aggregate Value Of Orders That Can Be Placed Under This Contract Is $25 Million. The Government Does Not Guarantee That It Will Place Any Orders Under This Contract In Excess Of The Guaranteed Minimum Award Amount. The Above Amounts Are Based On The Independent Government Estimate Individual Task Orders For Funding Will Be Issued By A Network Contracting Office (nco) 20 Contracting Officer To The Contractor As The Need Arises (bona Fide Need). b.4 Attachment 1 - Va Handbook 6500.6 - Appendix B va Acquisition Regulation Solicitation Provision And Contract Clause note: This Clause Will Undergo Official Rule Making By The Office Of Acquisitions And Logistics. The Below Language Will Be Submitted For Public Review Through The Federal Register. The Final Wording Of The Clause May Be Changed From What Is Outlined Below Based On Public Review And Comment. Once Approved, The Final Language In The Clause Can Be Obtained From The Office Of Acquisitions And Logistics Programs And Policy. 1. Subpart 839.2 Information And Information Technology Security Requirements 839.201 Contract Clause For Information And Information Technology Security: a. Due To The Threat Of Data Breach, Compromise Or Loss Of Information That Resides On either Va-owned Or Contractor-owned Systems, And To Comply With Federal Laws And regulations, Va Has Developed An Information And Information Technology Security Clause To be Used When Va Sensitive Information Is Accessed, Used, Stored, Generated, Transmitted, Or exchanged By And Between Va And A Contractor, Subcontractor Or A Third Party In Any Format (e.g., Paper, Microfiche, Electronic Or Magnetic Portable Media). b. In Solicitations And Contracts Where Va Sensitive Information Or Information Technology will Be Accessed Or Utilized, The Co Shall Insert The Clause Found At 852.273-75, Security requirements For Unclassified Information Technology Resources. 2. 852.273-75 - Security Requirements For Unclassified Information technology Resources (interim- October 2008) as Prescribed In 839.201, Insert The Following Clause: the Contractor, Their Personnel, And Their Subcontractors Shall Be Subject To The Federal Laws, regulations, Standards, And Va Directives And Handbooks Regarding Information And Information System Security As Delineated In This Contract. (end Of Clause) b.5 Attachment 2 - Va Handbook 6500.6 Appendix C va Information And Information System Security/privacy Language For Inclusion Into Contracts, As Appropriate 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid Security Clearance. National Industrial Security Program (nisp) Was Established By Executive Order 12829 To Ensure That Cleared U.s. Defense Industry Contract Personnel Safeguard The Classified Information In Their Possession While Performing Work On Contracts, Programs, Bids, Or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Security Service (dss). Verification Of A Security Clearance Must Be Processed Through The Special Security Officer Located In The Planning And National Security Service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. 3. Va Information Custodial Language information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct On Site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. the Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations And Policies In This Contract. the Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. if Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. if A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. the Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. the Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above Mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. for Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cotr. 4. Information System Design And Development a. Information Systems That Are Designed Or Developed For Or On Behalf Of Va At Non-va Facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, Nist, And Related Va Security And Privacy Control Requirements For Federal Information Systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 C.f.r. Part 164, Subpart C, Information And System Security Categorization Level Designations In Accordance With Fips 199 And Fips 200 With Implementation Of All Baseline Security Controls Commensurate With The Fips 199 System Security Categorization (reference Appendix D Of Va Handbook 6500, Va Information Security Program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be Completed, Provided To The Cotr, And Approved By The Va privacy Service In Accordance With Directive 6507, Va Privacy Impact Assessment. b. The Contractor/subcontractor Shall Certify To The Cotr That Applications Are Fully Functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop Core Configuration (fdcc), And The Common Security Configuration Guidelines Provided By Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows Xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. c. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software Shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. Information Technology Staff Must Also Use The Windows Installer Service For Installation To The Default Program Files Directory And Silently Install And Uninstall. d. Applications Designed For Normal End Users Shall Run In The Standard User Context Without Elevated System Administration Privileges. e. The Security Controls Must Be Designed, Developed, Approved By Va, And Implemented In Accordance With The Provisions Of Va Security System Development Life Cycle As Outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management Framework To Federal Information Systems, Va Handbook 6500, Information Security Program And Va Handbook 6500.5, Incorporating Security And Privacy In System Development Lifecycle. f. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of Records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The Privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The Imposition Of Criminal And Civil Penalties. g. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations issued Under The Act In The Design, Development, Or Operation Of Any System Of Records On Individuals To Accomplish An Agency Function When The Contract Specifically Identifies: (a) The Systems Of Records (sor); And (b) The Design, Development, Or Operation Work That The Contractor/subcontractor Is To Perform; (2) Include The Privacy Act Notification Contained In This Contract In Every Solicitation And Resulting Subcontract And In Every Subcontract Awarded Without A Solicitation, When The Work Statement In The Proposed Subcontract Requires The Redesign, Development, Or Operation Of A Sor On Individuals That Is Subject To The Privacy Act; And (3) Include This Privacy Act Clause, Including This Subparagraph (3), In All Subcontracts Awarded Under This Contract Which Requires The Design, Development, Or Operation Of Such A Sor. h. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency Involved When The Violation Concerns The Design, Development, Or Operation Of A Sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be Imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns The Operation Of A Sor On Individuals To Accomplish An Agency Function. For Purposes Of The Act, When The Contract Is For The Operation Of A Sor On Individuals To Accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An Employee Of The Agency. (1) Operation Of A System Of Records Means Performance Of Any Of The Activities Associated With Maintaining The Sor, Including The Collection, Use, Maintenance, And Dissemination Of Records. (2) Record Means Any Item, Collection, Or Grouping Of Information About An Individual That Is Maintained By An Agency, Including, But Not Limited To, Education, Financial Transactions, Medical History, And Criminal Or Employment History And Contains The Person S Name, Or Identifying Number, Symbol, Or Any Other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or Voiceprint, Or A Photograph. (3) System Of Records Means A Group Of Any Records Under The Control Of Any Agency From Which Information Is Retrieved By The Name Of The Individual Or By Some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The Individual. i. The Vendor Shall Ensure The Security Of All Procured Or Developed Systems And technologies, Including Their Subcomponents (hereinafter Referred To As Systems ), Throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance Periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, Upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) Which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The Vendor Anywhere In The Systems, Including Operating Systems And Firmware. The Vendor Shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. j. The Vendor Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful Exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The Availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, But In No Event Longer Than ____ Days. k. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os Patches Or Adobe Acrobat), The Vendor Will Provide Written Notice To The Va That The Patch Has Been Validated As Not Affecting The Systems Within 10 Working Days. When The Vendor Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply The Security Fixes Within ____ Days. l. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely Manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To This Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval Of The Contracting Officer And The Va Assistant Secretary For Office Of Information And Technology. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent, To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cotr And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va S Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. b. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of Personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must Be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use Of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are To Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be In Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted And Approved Prior To The Collection Of Pii. c. Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or Network Operations, Telecommunications Services, Or Other Managed Services Requires Certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In Accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va Ocs Certification Program Office. Government-owned (government Facility Or Government Equipment) Contractor-operated Systems, Third Party Or Business Partner Networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The Appropriate Level Of Security Controls For All Systems Connected To Va Networks. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. The Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cotr. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. f. Va Prohibits The Installation And Use Of Personally-owned Or Contractor/subcontractor Owned Equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be Used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, Sow Or Contract. All Of The Security Controls Required For Government Furnished Equipment (gfe) Must Be Utilized In Approved Other Equipment (oe) And Must Be Funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And Use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclave Based) Firewall That Is Configured With A Va Approved Configuration. Software Must Be Kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are Responsible For Providing And Maintaining The Anti-viral software And The Firewall On The Non-va Owned Oe. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. h. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) Vendor Must Accept The System Without The Drive; (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then; (a) The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract. (c) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive relief Against Any Third Party Arising From, Or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access); (2) Description Of The Event, Including: (a) Date Of Occurrence; (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code; (3) Number Of Individuals Affected Or Potentially Affected; (4) Names Of Individuals Or Groups Affected Or Potentially Affected; (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6) Amount Of Time The Data Has Been Out Of Va Control; (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Sensitive Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $______ Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification; (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports; (3) Data Breach Analysis; (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-day S Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems; (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. potential Businesses Having The Capabilities Necessary To Provide The Above Stated Equipment Services Are Invited To Respond To This Sources Sought Notice Via E-mail To Gregory.watson2@va.gov No Later Than 06/21/24. No Telephone Inquiries Will Be Accepted. responses Should Include The Following Information: Company Name, Address, And Business Size, Point Of Contact Name, Phone Number, And E-mail Address, Oem Certifications For Technicians To Provide The Services Must Be Included In The Response. Oem Documentation Confirming Access To All Required Oem Parts Must Be Included In The Response. please Note Whether System Is Presently Offered On A Current Government Contract. Naics Code 541990 Is Applicable To Determine Business Size Standard. Any Questions Or Concerns May Also Be Directed To Gregory.watson2@va.gov Via E-mail. disclaimer And Important Notes: this Sources Sought Notice Does Not Obligate The Government To Award A Contract Or Otherwise Pay For The Information Provided In Response. The Government Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. The Government Will Treat Any Information Received As Proprietary And Will Not Share Such Information With Other Companies. Any Organization Responding To This Sources Sought Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed To Allow The Government To Determine The Organization's Qualifications To Perform The Work. Respondents