VETERANS AFFAIRS, DEPARTMENT OF USA Tender

Description this Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2025-03. this Solicitation Is Set-aside For 100% Service-disabled Veteran-owned Small Business (sdvosb) Concerns, Iaw Vaar Subpart 819.70, The Va Veterans First Contracting Program. the Associated North American Industrial Classification System (naics) Code For This Procurement Is 561990, With A Small Business Size Standard Of $16.5 Million. the Fsc/psc Is R614. the Southern Arizona Va Healthcare System (savahcs), Located At The Following Facilities, Is Seeking To Purchase On-site Sensitive Document Destruction Resulting In The Documents Being Unrecognizable And Unreconstructed. Department Of Veterans Affairs southern Arizona Va Healthcare System (savahcs) tucson Va Medical Center (vamc) 3601 S 6th Avenue tucson, Az 85723-0001 department Of Veterans Affairs southern Arizona Va Healthcare System (savahcs) sierra Vista Va Clinic (cboc) 101 North Coronado Drive, Suite A sierra Vista, Az 85635-6359 department Of Veterans Affairs southern Arizona Va Healthcare System (savahcs) cochise County Va Clinic (cboc) 157 North Coronado Drive, Building B sierra Vista, Az 85635-6360 department Of Veterans Affairs southern Arizona Va Healthcare System (savahcs) northwest Tucson Va Clinic (cboc) 3920 West Linda Vista Boulevard tucson, Az 85742-9565 department Of Veterans Affairs southern Arizona Va Healthcare System (savahcs) green Valley Va Clinic (cboc) 380 West Vista Hermosa Drive, Suite 140 green Valley, Az 85614-1901 department Of Veterans Affairs southern Arizona Va Healthcare System (savahcs) casa Grande Va Clinic (cboc) 1876 East Sabin Drive, Suite 15, Building A casa Grande, Az 85122-6198 department Of Veterans Affairs southern Arizona Va Healthcare System (savahcs) southeast Tucson Va Clinic (cboc) 7395 South Houghton Road, Suite 129 tucson, Az 85747-3305 department Of Veterans Affairs southern Arizona Va Healthcare System (savahcs) yuma Va Clinic (cboc) & Rural Health Clinic 3111 South 4th Avenue yuma, Az 85364-8122 department Of Veterans Affairs southern Arizona Va Healthcare System (savahcs) safford Va Clinic (cboc) 355 North 8th Avenue safford, Az 85546-2694 department Of Veterans Affairs southern Arizona Va Healthcare System (savahcs) pinal County Va Clinic (cboc) 1179 East Cottonwood Lane casa Grande, Az 85122-2969 all Interested Companies Shall Provide Quotations For The Following: supplies/services statement Of Work (sow) contract Title shredding Service. background the Southern Arizona Va Healthcare System (savahcs) Is Looking To Procure On-site Sensitive Document Destruction Resulting In The Documents Being Unrecognizable And Unreconstructed For The Tucson Va Medical Center (vamc) Located At Multiple Va Hospital And Clinic Locations Across Savahcs. The Contractor Shall Comply With This Statement Of Work (sow), All Va, Local, State, And Federal Policies, And Regulations. objective the Objective Of This Service Contract Is To Have A Contractor To Provide All Labor, Materials, Supplies, Tools, Equipment, Parts, Software (needed For The General Operation Of The Equipment), Travel, Icra Barriers, Supervisors, And Qualified Personnel To Provide On-site Sensitive Document Destruction Resulting In The Documents Being Unrecognizable And Unreconstructed At The Tucson Va Medical Center (vamc), Casa Grande Va Clinic (cboc), Cochise County Va Clinic (cboc), Green Valley Va Clinic (cboc), Northwest Tucson Va Clinic (cboc), Pinal County Va Clinic (cboc), Safford Va Clinic (cboc), Sierra Vista Va Clinic (cboc), Southeast Tucson Va Clinic (cboc), And Yuma Va Clinic (cboc). The Premises And All Areas Of The Property, To Which The Government Has Routine Access, Shall Be Maintained In A Clean Condition Per The Guidelines Stipulated Below. In Addition, The Contractor Shall Provide Supplies And Equipment For The Term Of The Contract. It Is Understood This Statement Of Work Is Not Inclusive Of All Assigned Duties And/or Responsibilities But Provides A General Overview Of Overall Performance Expectations And Responsibilities. scope savahcs Location, Size, Quantity Table clin location qty bin Size conversion Of Bin Size 0001 tucson Va Medical Center (vamc) 3601 S 6th Avenue tucson, Az 85723-0001 259 243 large 36 Executive Console 6 small 24 Executive Console 10 wheeled Totes 95 Gallon Cart 0002 sierra Vista Va Clinic (cboc) 101 North Coronado Drive, Suite A sierra Vista, Az 85635-6359 2 1 executive 36 Executive Console 1 small 24 Executive Console 0003 cochise County Va Clinic (cboc) 157 North Coronado Drive, Building B sierra Vista, Az 85635-6360 1 executive 36 Executive Console 0004 northwest Tucson Va Clinic (cboc) 3920 West Linda Vista Boulevard tucson, Az 85742-9565 3 executive 36 Executive Console 0005 green Valley Va Clinic (cboc) 380 West Vista Hermosa Drive, Suite 140 green Valley, Az 85614-1901 1 executive 36 Executive Console 0006 casa Grande Va Clinic (cboc) 1876 East Sabin Drive, Building A casa Grande, Az 85122-6198 3 1 executive 36 Executive Console 2 small 24 Executive Console 0007 southeast Tucson Va Clinic (cboc) 7395 South Houghton Road, Suite 129 tucson, Az 85747-3305 2 1 executive 36 Executive Console 1 small 24 Executive Console 0008 yuma Va Clinic (cboc) & Rural Health Clinic 3111 South 4th Avenue yuma, Az 85364-8122 11 7 executive 36 Executive Console 4 small 24 Executive Console 0009 safford Va Clinic (cboc) 355 North 8th Avenue safford, Az 85546-2694 1 executive 36 Executive Console 0010 pinal County Va Clinic (cboc) 1179 East Cottonwood Lane casa Grande, Az 85122-2969 7 1 executive 36 Executive Console 6 large 36 Executive Console (considered Spare Bins Not On Property But Billed Monthly For The Use, Regardless). total 290 containers And Collection Bins: Contractor Shall Provide Locked Security Containers/bins That Will Hold All Paper Products For Shredding, Including Color Paper, Color Copy And File Folders. All Containers Shall Be Constructed With A Keyed Locking Device And An Offset Document Slot To Prevent Unauthorized Removal Of Material. All Containers Must Be Fire Retardant. the Contractor Shall Provide And Maintain Number Of Containers As Listed In Each Of The Location, Size And Quantity Table Found Above In Section 1 For Each Location And Their Respective Cbocs And According To The "location And Container Descriptions And Quantities" List In The Attachments. the Contractor Shall Remain Flexible To Add To The Requirement In Case Additional Locked Containers And/or Collections Bins Are Needed. The Ability To Adjust The Number Of Containers Per Month Shall Be Available To Each Contracting Officer's Representative (cor). The Contractor Is Only Allowed To Add Or Subtract Containers Under The Direction Of The Contracting Officer. If Another Employee Approaches The Contractor Requesting Additional Container(s), The Contractor Will Instruct The Employee To Coordinate This Request With The Respective Cor. If The Cor Approves The Additional Containers To Meet The Needs Of The Facility, They Will Be Provided At No Additional Cost To The Government, Up To The Not Exceed Amount Of Containers. contractor Pricing: the Clins Associated With Purges Must Be Priced Per Pound As The Yearly Report Of Waste Is Reported In Pounds. the "amount" Column Since Quantity Is Unknown, The Purge Should Be Priced As A Unit Price For One (1) Pound. The Weight Of The Purges Will Be Unknown Until They Occur. There Is No Way To Estimate The Frequency Or Size Of The Purges. the Bins Are Spread Over Several Acres Throughout Each Campus And Cbocs. There Are Elevators Available In The Majority Of The Buildings To Facilitate Performing The Services, However Several Only Have Stairs And May Require A Stair Climbing Dolly. Attached Are Maps Of Each Main Campus For Reference. The Main Campuses Consist Of Buildings, Both Connected And Disconnected, Spread Across Multiple Acres. the Not To Exceed Amount Is The Number Of Containers That Are Anticipated To Be Needed Above The Standard Amount Of Bins Over The Life Of The Contract. For Each Location The "not To Exceed" Quantity Listed Is The Quantity That Should Be Used For Quoting Purposes. This Quantity Is Designed To Be Used In The Event That Additional Bins Are Needed Without Requiring A Modification To The Contract. container/specifications: the 32-gallon Carts Are Compatible With Most Lifting Systems jcaho (joint Commission) Compliant compatible With Most Lifting Systems outfitted With Rubber Wheels For Easy Movement And Quiet Transport large Comfortable Handles 125ib Capacity reinforced Lid For Added Security standard 38.5" H X 19"w X 22.5"0 the 95-gallon Carts Are Compatible With Most Lifting Systems 12" Rubber Wheels For Easy Movement And Quiet Transport large Comfortable Handles reinforced Lid For Added Security holds 350 Lbs standard 46.5"h X 26"w X 26.5"0 the 65-gallon Carts Are Compatible With Most Lifting Systems rubber Wheels For Easy Movement And Quiet Transport large Comfortable Handles molded Deflector For Strength And Security holds 250 Lbs standard 42.5"h X 25"w X 29.5"0 containers Shall Have A Slotted Lid Or Front Panel Through Which Documents May Be Inserted And A Locking Access Door. The Containers Must Protect Against Unauthorized Access (i.e., Reaching Through An Opening To Retrieve A Document, Bypassing The Locking Mechanism With A Device Other Than A Key, Etc.). All Locked Containers Shall Use The Same Key Lock Or Key Code. The Size Of Containers Shall Vary According To The Location. The Locked Containers Shall Be Aesthetically Compatible With The Facility's Interior Design Scheme. The Contractor Shall Also Provide Additional Locked Containers At Each Location For Use Between Contractor Pick-ups And Spare Key(s) For Bin Access If Items Are Placed In The Bin And Need To Be Retrieved. the Contractor Shall Empty All Shred Containers, Paper Collection Bins And All Contents Shall Be Shredded On The Same Day During Scheduled Visits For Each Location In Accordance With Va Directive 6371. Each Location May Be Serviced On A Different Day Of The Week, But All Services Must Be Completed From Start To Finish On Site At Each Facility On The Scheduled Service Day. The Storage Of Any Material Will Not Be Permitted At Any Of The Facilities. once The Schedule Is Established, All Collection And Shredding Will Occur On The Same Day Of The Week. If The Regularly Scheduled Collection And Shredding Day Falls On A National Holiday, The Contractor May Perform The Service Either The Day Prior To Or The Day After The Holiday And Will Inform The Cor Of The Revised Shredding Day. in The Event That Additional On-site Shredding Is Needed, The Contractor Shall Be Available Within 48 Hours Of Receiving Notice To Provide Unscheduled Service. The Price For Such Service Shall Be In Accordance With The Fees Listed In The Contract Schedule. the 48-hour Response Time Is A Standard For The Va. In Unusual Circumstances Where The Contractor Requires More Time, Those Occurrences Will Be Handled Case-by-case. The Requests For Extra Bins For Shredding Will Normally Fall Within The "not To Exceed" Quantity. If Additional Service Is Required Above And Beyond That Normal, Then A Modification Would Occur. all Shredding Must Be Done On-site At Each Respective Facility Where The Containers Are Emptied. And All Material Is Shredded And Secured Inside Truck Compartment. the Contractor Shall Provide Adequate Detailed Information On The Equipment Items And Vehicles To Effectively Fulfill The Scope Of This Requirement. In Addition, The Contractor Shall Maintain Or Have Backup Capability To Provide Continued Service In The Event Primary Equipment Or Vehicles Are Down For Extended Maintenance Or Repairs. Equipment Failure Shall Not Alleviate The Contractor From Performing Any Requirement Contained In This Contract. the Contractor Shall Be Responsible For Management, Oversight, Security, And Control Of All Documents Containing Va Sensitive Information Documents Or Protected Health Information (phi) Stored In The Locked Containers, From The Start Of The Shredding Process To The Completion Of Shredding Or Destruction Of The Documents. the Contractor Shall Deliver An Industry Standard Certificate Of Destruction For Completed Destruction According To The National Institute Of Standards And Technology And Federal Information Processing Standard Regulation. The Certificate Should Be Delivered To The Cor (or Designee) Within Five (5) Working Days Of Each Pickup. The Contractor Shall Maintain Proper Records Concerning Each Certificate Of Destruction Issued. The Certificate Of Destruction Shall As A Minimum Contain The Following: pickup/delivery Location pickup/delivery Date name Of Government Cor (or Designee) At Pickup Location amount Of Shredded Material (pounds) Shredded destruction Certification Document Number destruction Certification Date any Other Information As Determined By The Cor if Shredding Is Not The Final Destruction Method (i.e., It Is Only An Interim Step In The Destruction Process), Then Shredding To Nist Standards (particles No Larger Than 1 Mm X 5 Mm) On Site Shredding Is Required, And The Shredded Material Must Be Secured Until It Is No Longer Readable Or Cannot Be Reconstructed, Which Means Material Must Be Pulverized, Bleached, Pulped Or Fully Destroyed By Other Means. A Monthly Report Detailing Weights Disposed Shall Be Provided To The Cor. if The Contractor Is Not Able To Shred Documents To Nist Standards While On-site, The Contractor Will Be Required To Sign A Business Associate Agreement (baa) With The Veterans Health Administration To Cover The Period From The Contractor's Departure From Any Site Until Final Destruction Of The Documents. The Baa Will Comply With All Requirements Of The Health Insurance Portability And Accountability Act Of 1996 (hipaa), 45 Cfr 164.502(e) And Regulations Enacted Under The Health Information Technology For Economic And Clinical Health (hitech) Act. special Contract Requirements: naid Certification: The National Association For Information Destruction, Inc (naid) Certification Program Establishes Standards For A Secure Destruction Process Including Such Areas As Operational Security, Employee Hiring And Screening, The Destruction Process, Responsible Disposal And Insurance. The Contractor Shall Comply With Va Directive 6371 With Regards To Naid Certification. Contractor Shall Be Certified With The National Association For Information Destruction (naid) Aaa. hipanhitech Compliance: The Contractor Is Subject To The Provisions Of The Health Insurance Portability And Accountability Act Of 1996 (hipaa), 45 Cfr 164.502(e) And Regulations Enacted Under The Health Information Technology For Economic And Clinical Health (hitech) Act. It Is The Responsibility Of The Contractor To Review The Requirements Of Hipaa And Hitech, Information About Which May Be Found On The Internet At The Following Address: Http://www.hhs.gov/ocr/privacy/index.html. The Contractor Shall Indicate Its Understanding And Agreement That Property Obtained Under This Contract May Contain Records Previously Maintained As A System Of Records Subject To The Privacy Act. The Contractor Is Therefore Also Subject To The Provisions Of The Privacy Act And Is Responsible For Compliance With Its Provisions With Respect To The Handling And Disposal Of Protected Information. inspection: Contracting Officer Representatives (cor) Reserve The Right To Inspect, At Will, The Contractor's And/or Subcontractor's Facilities And Operations Provided For The Performance Of Work Under This Agreement. This Includes Inspection Of The Entire Process - Pickup, On-site Shredding, And The Final Disposal Of The Document. shredding Specifications: After Final Destruction, The Information In The Documents Must Be Rendered Unrecognizable In Accordance With Nist 800-88 Guidelines For Media Sanitation And Fips 199 Security Categorization Of The System Confidentiality (particles No Larger Than 1 Mm X 5 Mm). the Particle Size Refers To The Size Before Leaving The Site. The Reason Is When Paper Is Shredded On The Premises, Inspectors Do Not Consider This As Final Destruction. Final Destruction Is What They Are Referring To When It Is Pulped. the Contractor Will Ensure That They Are In Compliance With Va Directive 6371. If Shredding Is Not The Final Destruction Method (i.e., It Is Only An Interim Step In The Destruction Process), Then Shredding To Nist Standards (particles No Larger Than 1 Mm X 5 Mm) Shredded Material Must Be Secured Until It Is No Longer Readable Or Cannot Be Reconstructed, Which Means Material Must Be Pulverized, Bleached, Pulped, Or Fully Destroyed. a Monthly Report Detailing Weights Disposed Shall Be Provided To The Cor. conformance Standards contractor Shall Maintain A Chain Of Custody Documentation. contractor Shall Provide Locked Security Containers/bins That Will Hold All Paper Products For Shredding, Including Color Paper, Color Copy And File Folders. All Containers Shall Be Constructed With A Deadbolt Lock And An Offset Document Slot To Prevent Unauthorized Removal Of Material. collected Materials Shall Remain In The Contractor's Sight At All Times. Collected Materials Shall Remain In Locked Containers While Transporting From The Collection Sites To The On-site Shredding Location. contractor Shall Maintain Required And Appropriate Insurance And Indemnifications For Liability Coverage For Any And All Incidences Of Occurrence Resulting From Any Information Breach That They Are Responsible For Throughout The Term Of The Contract. contractor Shall Be National Association For Information Destruction (naid) Aaa Certified. non-disclosure Of Sensitive Information the Contractor Acknowledges That In The Performance Of This Contract, Contractor Personnel Will Have Access To Some Privileged And Confidential Materials Of The United States Government, Including Va Sensitive Information And Protected Health Information (phi). The Contractor Agrees To Safeguard All Information To Which It Has Access And To Use The Information Exclusively In The Performance Of This Contract. The Contractor Shall Comply With Applicable Veteran Health Administration (vha) Regulations Regarding Privacy And Information Security To Prevent Disclosure Of Sensitive Information To Unauthorized Individuals Or Organizations. Many Of These Materials Are Protected By The Privacy Act Of 1974 (revised By Pl 93-5791), Title 38, United States Code And Hipaa. Unauthorized Disclosure Of Privacy Act Or Title 38- Protected Materials Is A Criminal Offense. the Contractor Shall Protect, Safeguard, Control, Manage, And Destroy All Vha Documents Complying With Va Directive 6371, Dated 4/18/2014. It Is The Responsibility Of The Contractor To Review This Directive, A Copy Of Which Can Be Accessed Electronically At The Following Address: Https://www.va.gov/vapubs/search_action.cfm?dtype=1. The Contractor Shall Not Inspect, View, Peruse, Copy, Or Examine Any Documents Or Media Containing Va Sensitive Information, Whether It Is Designated For Shredding/disposal. Should Any Violation Or Breach Of This Provision Occur, Such Shall Constitute Cause For Immediate Termination Of This Contract Upon Receipt Of Written Notice Of Such Termination. the Information Contained On These Documents Shall Be Considered Sensitive, To Include Personal Identifiable Information (pii) Protected Health Information (phi), And Other Sensitive Information. No Classified Documents Will Be Placed In These Containers. breach Reporting Procedures: any Contractor Employee Who Knows Or Suspects That Va Sensitive Information Has Been Disclosed To Unauthorized Personnel Must Report Their Observations To The Contracting Officer And The Cor Within One Hour Of Discovery. The Contractor Employee Should Include Any Relevant Details In Their Report, To Include Names Of Individuals Involved, Time, Location, And A Description Of The Va Sensitive Information Disclosed, If Known. facility Access Requirements And Parking: prior To Beginning Work Under The Contract, The Contractor Shall Provide The Cor With A Current List Of Contractor Employees Expected To Enter Va Facilities To Empty Document Containers. This List Shall Be Validated, Maintained, And Signed By The Contractor And Provided To The Cor On An Annual Basis, Or Whenever The Employment Status' Of One Or More Employees Changes. The Contractor Has 24 Hours To Inform The Contracting Office And Cor When An Employee Is Terminated, Unless It Is A Pickup Day, When They Must Inform The Contracting Office And Cor Immediately. upon Arrival At The Main Campus, Contractor Employees Shall Sign In With The Cor Or (designee). Contractor Will Be Issued A Complete List Of Bin Locations. Contractor Is To Initial Each Bin Location On The List When Each Container Is Serviced To Provide A Concrete Indication That The Bin Was Located And Serviced. The List Will Be Turned In Prior To Departure, Contractor Employees Shall Sign Out With The Cor Or (designee). There Is Sufficient Area To Park A Truck To Perform The Services At Each Of The Locations. while On Va Premises, All Contractor Personnel Shall Comply With The Rules, Regulations, And Procedures Governing The Conduct Of Personnel And The Operation Of The Facility. upon Presenting A Valid, Contractor Issue Identification Badge That Includes The Employee's Name And A Passport-style Photo, A Va Access Badge Will Be Given To Contractor Employees To Permit Entrance Into Va Buildings By Cor Or Designee. The Contractor Employee Must Safeguard The Va Access Badge And Immediately Report Any Lost, Stolen, Or Destroyed Badges To The Cor. Access Badges Must Be Worn, Facing Forward At Or Above The Waist. The Contractor's Employees Must Return The Va Access Badge(s) To The Cor Or Designee At The End Of Each Pick-up Process. all Contractor Vehicles Utilized Under This Contract Shall Be Insured And Maintain Current State Vehicle Registration. All Contractor Employees Shall Possess A Valid State Driver's License. The Contractor And All Contractor Employees Shall Not Use Personally Owned Vehicles While Performing Duties Under This Contract. it Is The Responsibility Of The Contractor's Personnel To Park In The Appropriate Designated Parking Areas. Parking Information Shall Be Coordinated With The Cor. the Government Does Not Validate Or Make Reimbursement For Parking Violations Committed By The Contractor's Personnel Under Any Circumstances. contract Personnel Security And Training Requirements background Investigation: The Performance Of This Contract Requires The Contractor To Have Routine, Unescorted Access To Va Facilities. Va Requires That All Contractor Personnel Involved In The Actual Handling And Shredding Of Documents At Any Facility, And Who Have Access To Protected Health Information (phi) Undergo An Fbi National Criminal History Fingerprint Check. All Contractor Employees Shall Be The Subject Of A "low-level Security" Background Investigation (national Agency Check With Written Inquiries; Approximate Cost $200.00) And Shall Receive A Favorable Adjudication From The Va Office Of Security And Law Enforcement Prior To Contract Performance. This Requirement Is Applicable To All Contractor Personnel Requiring Access To Or Responsibility For The Shredding Of Documents Containing Va Sensitive Information. The Cost For Such Investigation Shall Be Borne By The Contractor. The Contractor Shall Be Required To Furnish All Applicable Employee Information To Conduct The Investigation. If The Investigation Is Not Completed Within 40 Days From Contract Award, The Contractor Shall Be Responsible For The Actions Of Those Individuals They Provide To Perform Work For Va. Failure To Complete A Background Investigation May Result In Contractor Personnel Being Prohibited From Performing Services Under This Contract. privacy Awareness Training: All Contractor And Subcontractor Employees Performing Work Under This Contract Are Required To Complete Va Privacy Awareness Training Prior To Being Allowed To Perform Contract Duties At Va Facilities, And Annually Thereafter. There Are Three Choices Available For Privacy Training: complete The Vha Privacy Policy Training Web-based Course, Available At The Site: Https//www.ees-learning.net/librix/loginhtml.asp?v=librix read And Review The Text Version Of Vha Privacy Policy Training, Available From The Contracting Officer Upon Request. read And Review The Vha Privacy Policy Training Powerpoint Presentation, Available From The Contracting Officer Upon Request. all Training Completion Certificates Shall Be Forwarded In One Submission/ Package To The Contracting Officer Representative Within (30) Calendar Days Of The Award Or Exercise Of The Option Period. If Any Contractor Employee Fails To Complete Initial Or Annual Privacy Awareness Training, The Contractor Will Report The Deficient Contractor Employee To The Contracting Officer Representative. The Cor Will Not Permit A Deficient Contractor Employee To Perform Contract Duties At The Va Facilities Until S/he Receives The Contractor Employee's Current Training Completion Certificate. if The Contracting Officer Finds It In The Best Interest Of The Government At Any Time During The Performance Of This Contract, The Co May Order The Contractor To Remove Personnel From Further Performance Under This Contract For Reasons Of Their Moral Character, Unethical Conduct, Security Risk And Violation Of On-site Facility Rules. In The Event That It Becomes Necessary To Replace Any Contractor Personnel For Any Of The Above Reasons, The Contractor Shall Bear All Costs Associated With Such Removal, Including The Costs For The Replacement Of Any Personnel So Removed. These Charges Will Not Be Chargeable To The Government. data Rights: the Government Has Unlimited Rights To All Documents/material Produced Under This Contract. All Documents And Materials, To Include The Source Codes Of Any Software, Produced Under This Contract Shall Be Government Owned And Are The Property Of The Government With All Rights And Privileges Of Ownership/copyright Belonging Exclusively To The Government. These Documents And Materials May Not Be Used Or Sold By The Contractor Without Written Permission From The Contracting Officer. All Materials Supplied To The Government Shall Be The Sole Property Of The Government And May Not Be Used For Any Other Purpose. This Right Does Not Abrogate Any Other Government Rights. period Of Performance work Hours normal Hours Of Operation Are Monday Through Friday From 8:00 Am To 4:30 Pm Pacific Time. All Work Is Expected To Be Performed Generally During Normal Hours Of Coverage Unless Requested Or Approved By The Cor Or His/her Designee. before Commencement Of Work, The Contractor Shall Confer With The Va Cor And Contracting Office To Agree On A Sequence Of Procedures; Means Of Access To Premises And Building. All Work Performed, To Include Delivery Of Materials And Equipment, Shall Be Made With Minimal Interference To Government Operations And Personnel. work Performed Outside The Normal Hours Of Coverage Must Be Approved By The Cor Or His/her Designee. all Time Shall Be Approved In Advance By The Contracting Officer S Representative (cor). Allow 5-days For Approval Of Any Alternate Working Hours Needed. federal Holidays new Year S Day january 01 martin Luther King S Birthday third Monday In January president S Day third Monday In February memorial Day last Monday In May juneteenth june 19 independence Day july 04 labor Day first Monday In September columbus Day second Monday In October veterans Day november 11 thanksgiving Day fourth Thursday In November christmas Day december 25 if The Holiday Falls On A Sunday, The Following Monday Will Be Observed As A National Holiday. When A Holiday Falls On A Saturday, The Preceding Friday Is Observed As A National Holiday By U.s. Government Agencies, And Any Day Specifically Declared By The President Of The United States Of America. identification, Check-in, Parking, And Smoking Regulations identification the Vendor's Employees Shall Wear Visible Identification At All Times While On Vallhcs Premises. Contractor Employees Shall Report To Va Police Upon Entry To The Vallhcs Facility To Get A Visitor Badge. Contractor Employees Are Required To Be Escorted By The Cor Or Designee S Office Once On Campus Prior To Commencement Of Work. During Emergencies Contractor Personnel Shall Check In With Vallhcs Police If The Vallhcs Cor Or Designee Is Not Available. all Contract Personnel Attending Meetings, Answering Government Telephones, And Working In Other Situations Where Their Contractor Status Is Not Obvious To Third Parties Are Required To Identify Themselves As Such To Avoid Creating An Impression In The Minds Of Members Of The Public That They Are Government Officials. They Must Also Ensure That All Documents Or Reports Produced By Contractors Are Suitably Marked As Contractor Products Or That Contractor Participation Is Appropriately Disclosed. parking it Is The Responsibility Of The Contract Personnel To Park In The Appropriate Designated Parking Areas. Parking Information Is Available From Va Police & Security Service Office. The Contractor Assumes Full Responsibility For Any Parking Violations. smoking veterans Health Administration (vha) Directive 1085, Dated March 5, 2019, Provides A Comprehensive Smoke-free Policy For Patients, Visitors, Contractors, Volunteers, And Vendors, At The Department Of Veterans Affairs (va), Veterans Health Administration (vha) Health Care Facilities. This Updated Vha Directive Implements A Smoke-free Policy For Patients, Visitors, Contractors, Volunteers, And Vendors At Va Health Care Facilities, As Defined In This Directive, Based On Scientific Evidence Regarding The Adverse Health Effects Of Secondhand And Thirdhand Smoke Exposures. the Assistant Deputy Under Secretary For Health For Administrative Operations (10na) And The Assistant Deputy Under Secretary For Health For Clinical Operations (10nc) Are Responsible For The Contents Of This Directive. Questions May Be Referred To Vha Smoke Free: Vhasmokefree@va.gov. this Vha Directive Is Scheduled For Recertification On Or Before The Last Working Day Of March 2024. This Vha Directive Will Continue To Serve As National Vha Policy Until It Is Recertified Or Rescinded. weapons And Contraband possession Of Weapons Or Contraband Is Prohibited And Shall Be Subject To Arrest And Termination From Future Performance Under This Contract. Enclosed Containers, Including Tool Kits, Shall Be Subject To Search. Violations Of Vallhcs Regulations May Result In Citation Answerable In The United States (federal) District Court, Not A Local District, State, Or Municipal Court. safety all Personnel Employed By The Contractor In The Performance Of This Contract, Or Any Representative Of The Contractor Entering On Vallhcs Shall Comply With Applicable Federal, State, And Va Safety And Fire Regulations And Codes, Which Are In Effect During The Performance Period Of The Contract. contractor Shall Perform Work In Strict Accordance With Existing Relevant, Accredited Standards And Codes To Minimize The Possibility Of Injury To Personnel, Or Damage To Government Equipment. Every Effort Shall Be Made To Safeguard Human Life And Property. contractor Shall Comply With All Applicable Federal, State, And Local Requirements Regarding Workers Health And Safety. The Requirements Include, But Are Not Limited To, Those Found In Federal And State Occupational Safety And Health Act (osha) Statutes And Regulations, Such As Applicable Provisions Of Title 29, Code Of Federal Regulations (cfr), Parts 1910 And 1926, Nfpa 70e, Article 130.7 29 Cfr 1910.132(d)(1)(iii), 29cfr1910.137. contractor Shall Provide All Necessary Tools, And Personal Protective Equipment (ppe) To Perform The Work Safely, Effectively, And Timely. contractor Personnel contractor S Program Manager the Contractor Shall Provide A Contract Program Manager Who Shall Be Responsible For The Performance Of The Work. The Name Of This Person Shall Be Designated In Writing To The Contracting Officer. The Contractor S Program Manager Shall Have Full Authority To Act For The Contractor On All Contract Matters Relating To Daily Operation Of This Contract. contractor S Employees the Contractor Shall Not Employ Persons For Work On This Contract If Such Employee Is Identified To The Contractor As A Potential Threat To The Health, Safety, Security, General Well-being Or Operational Mission Of The Installation And Its Population. contract Personnel Shall Be Subject To The Same Quality Assurance Standards Or Exceed Current Recognized National Standards As Established By The Joint Commission (jc). contractor Qualifications & Other Responsibilities contractor Shall Obtain All Necessary Licenses Required To Perform This Work. Contractor Shall Take All Precautions Necessary To Protect Persons And Property From Injury Or Damage During The Performance Of This Contract. Contractor Shall Be Responsible For Any Injury To Himself/herself, His/her Employees, Or Others, As Well As For Any Damage To Personal Or Public Property That Occurs During The Performance Of This Contract That Is Caused By Him/her Or His/her Employees Fault Or Negligence. Contractor Shall Maintain Personal Liability And Property Damage Insurance Prescribed By The Laws Of The Federal Government. the Government Reserves The Right To Accept Or Reject Contractor S Employee For The Rendering Of Services. Complaints Concerning Contract Personnel S Performance Or Conduct Will Be Dealt With By The Contractor And Cor With The Final Decision Being Made By The Contracting Officer. insurance Coverage the Contractor Agrees To Procure And Maintain, While The Contract Is In Effect, Workers Compensation And Employee S Public Liability Insurance In Accordance With Federal And State Of California Laws. The Contractor Shall Be Responsible For All Damage To Property, Which May Be Done By Him, Or Any Employee Engaged In The Performance Of This Contract. the Government Shall Be Held Harmless Against Any Or All Loss, Cost, Damage, Claim Expense Or Liability Whatsoever, Because Of Accident Or Injury To Persons Or Property Of Others Occurring In The Performance Of This Contract. before Commencing Work Under This Contract, The Contracting Officer Shall Require The Contractor To Furnish Certification From His/her Insurance Company Indicating That The Coverage Specified By Far 52.228-5 And Per Far Subpart 28.307-2 Has Been Obtained And That It May Not Be Changed Or Canceled Without Guaranteed Thirty (30) Day Notice To The Contracting Officer. contractor Is Required To Provide Copies Of Proof Of Workers Compensation And Employee Public Liability Insurance Within Fifteen (15) Calendar Days After Notification Of Contract Award. invoicing And Payment overtime & Holiday Pay any Overtime And/or Holiday Pay That May Be Entitled To The Contractor S Employees Shall Be The Sole Responsibility Of The Contractor And Shall Not Be Billed To Nor Reimbursed By The Government. contractor Will Bill And Be Paid For Actual Services Provided By Contractor Personnel. Contractor Will Not Be Paid For Availability Or On-call Services Unless Otherwise Provided Herein. invoices payment Of Services Rendered Under This Contract Shall Be Made In Arrears Upon Satisfactory Completion Of Each Service And Receipt Of A Properly Prepared Invoice And Submitted By The Contractor To The Payment Address Specified By Contracting. Invoices Shall Reference The Contract Number And Purchase Order Number, Manifest Number(s), Provide A Complete And Accurate Description Of Services/ Supplies Delivered/ Rendered, Including Dates Of Performance, Amounts, Unit Prices, Extended Totals And Any Other Data Relevant For Payment Purposes. the Government Shall Not Authorize Payment Until Such Time That The Vallhcs Cor All Properly Executed And Signed Documentation. no Advance Payments Shall Be Authorized. Payment Shall Be Made On A Monthly Arrears For Services Provided During The Billing Month In Arrears In Accordance With Far 52.212-4, Para. (i). Upon Submission Of A Properly Prepared Invoice For Prices Stipulated In This Contract For Services Delivered And Accepted In Accordance With The Terms And Conditions Of The Contract, Less Any Deductions Stipulated In This Contract. payment Of Invoices May Be Delayed If The Appropriate Invoices As Specified In The Contract Are Not Completed And Submitted As Required. the Purchase Order Period Of Performance Is 04/01/2025 09/30/2029. place Of Performance/place Of Delivery address: southern Arizona Va Healthcare System (savahcs) tucson Va Medical Center (vamc) 3601 S 6th Avenue tucson, Az postal Code: 85723-0001 country: united States address: southern Arizona Va Healthcare System (savahcs) sierra Vista Va Clinic (cboc) 101 North Coronado Drive, Suite A sierra Vista, Az postal Code: 85635-6359 country: united States address: southern Arizona Va Healthcare System (savahcs) cochise County Va Clinic (cboc) 157 North Coronado Drive, Building B sierra Vista, Az postal Code: 85635-6360 country: united States address: southern Arizona Va Healthcare System (savahcs) northwest Tucson Va Clinic (cboc) 3920 West Linda Vista Boulevard tucson, Az postal Code: 85742-9565 country: united States address: southern Arizona Va Healthcare System (savahcs) green Valley Va Clinic (cboc) 380 West Vista Hermosa Drive, Suite 140 green Valley, Az postal Code: 85614-1901 country: united States address: southern Arizona Va Healthcare System (savahcs) casa Grande Va Clinic (cboc) 1876 East Sabin Drive, Suite 15, Building A casa Grande, Az postal Code: 85122-6198 country: united States address: southern Arizona Va Healthcare System (savahcs) southeast Tucson Va Clinic (cboc) 7395 South Houghton Road, Suite 129 tucson, Az postal Code: 85747-3305 country: united States address: southern Arizona Va Healthcare System (savahcs) yuma Va Clinic (cboc) & Rural Health Clinic 3111 South 4th Avenue yuma, Az postal Code: 85364-8122 country: united States address: southern Arizona Va Healthcare System (savahcs) safford Va Clinic (cboc) 355 North 8th Avenue safford, Az postal Code: 85546-2694 country: united States address: southern Arizona Va Healthcare System (savahcs) pinal County Va Clinic (cboc) 1179 East Cottonwood Lane casa Grande, Az postal Code: 85122-2969 country: united States the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. the Following Solicitation Provisions Apply To This Acquisition: far 52.201-1, Acquisition 360: Voluntary Survey. (sept 2023) far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services (sep 2023) addendum To Far 52.212-1 far 52.252-1, Solicitation Provisions Incorporated By Reference (feb 1998) far 52.204-7, System For Award Management (nov 2024) far 52.204-16, Commercial And Government Entity Code Reporting (aug 2020) far 52.204-29, Federal Acquisition Supply Chain Security Act Orders-representation And Disclosures (dec 2023) far 52.217-5, Evaluation Of Options (jul 1990) far 52.233-2, Service Of Protest (sept 2006) vaar 852.209-70, Organizational Conflicts Of Interest (oct 2020) vaar 852.233-70, Protest Content/alternative Dispute Resolution (oct 2018) vaar 852.233-71, Alternate Protest Procedure (oct 2018) vaar 852.252-70, Solicitation Provisions Or Clauses Incorporated By Reference (jan 2008) end Of Addendum To 52.212-1 far 52.212-2, Evaluation-commercial Items (nov 2021) far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services (may 2024) offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services (nov 2023) addendum To Far 52.212-4 far 52.252-2, Clauses Incorporated By Reference (feb 1998) far 52.203-16, Preventing Personal Conflicts Of Interest (jun 2020) far 52.204-13, System For Award Management Maintenance (oct 2018) far 52.204-18, Commercial And Government Entity Code Maintenance (aug 2020) far 52.217-8, Option To Extend Services (nov 1999) far 52.217-9, Option To Extend The Term Of The Contract (mar 2000) far 52.228-5, Insurance-work On A Government Installation (jan 1997) cl-120, Supplemental Insurance Requirements far 52.237-2, Protection Of Government Buildings, Equipment, And Vegetation (apr 1984) far 52.237-3, Continuity Of Services (jan 1991) vaar 852.203-70, Commercial Advertising (may 2018) vaar 852.219-73, Va Notice To Total Set-aside For Certified Service-disabled Veteran-owned Small Businesses (jan 2023) (deviation) vaar 852.219-75, Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (jan 2023) (deviation) vaar 852.223-71, Safety And Health (sep 2019) vaar 852.232-72, Electronic Submission Of Payment Requests (nov 2018) vaar 852.242-71, Administrative Contracting Officer (oct 2020) end Of Addendum To 52.212-4 far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (jan 2025) the Following Subparagraphs Of Far 52.212-5 Are Applicable: (b)(1), (4), (5), (7), (9), (12), (23), (26), (31), (33), (34), (35), (36), (37), (38), (39), (40), (51), (55), (59), (63), (c)(1), (3), (4), (7), And (8). all Quoters Shall Submit The Following: All Information Required By Far 52.212-1(b) Submission Of Offers. all Quotes Shall Be Sent To The Network Contracting Office (nco) Norman.napper-rogers@va.gov, On The Attached Price/cost Schedule. award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. options Will Be Evaluated At Time Of Award. the Following Are The Decision Factors: Price, And Past Performance, With Price More Important. past Performance Will Be Based On Cpars And Fapiis Ratings. No Rating In Cpars Is Equal To A Neutral Rating. the Award Will Be Made To The Response Most Advantageous To The Government. responses Should Contain Your Best Terms, Conditions. to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. questions Shall Be Received Not Later Than 02/28/2025, 10:00 Mst At Norman.napper-rogers@va.gov Only. Subject Line Should Include Response To Rfq 36c26225q0362. final Submission Of Your Response Shall Be Received Not Later Than 03/07/2025, 10:00 Mst At Norman.napper-rogers@va.gov Only. Subject Line Should Include Response To Rfq 36c26225q0362. late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below. point Of Contact norman Napper-rogers, Contracting Officer, Norman.napper-rogers@va.gov.