Tanza Water District Tender

Description Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 (046) 484-1813 Loc. 802/810/815 Email Address: Twdbacsec@gmail.com Bids And Awards Committee Twd Bac Rfq # 2024-0701 Rev. Feb2024 Page 01/10 Invitation For Submission Of Quotation Name Of Business: Date: Address: Contact Number/s: Tin No.: Philgeps Registration Number: Authorized Representative: The Tanza Water District (twd), Through Its Bids And Awards Committee (bac), Respectfully Requests From Your Good Office To Submit A Formal Quotation For The Provision Of Security Services Of Two (2) Security Guards For The Period Of One (1) Year For Tanza Water District With Approved Budget Of The Contract (abc) Of Nine Hundred Thousand Pesos (php 900,000.00) Only Through Section 53.9 (negotiated Procurement – Small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Schedule Of Activities Activities Date 1. Submission Of Quotations (excluding Weekends And Holidays) July 31, 2024 (wednesday) To August 07, 2024 (wednesday) At Twd Office (9:00 Am To 4:00 Pm) 2. Submission Of Additional Requirements August 08, 2024 (thursday) At Twd Office (9:00 Am To 4:00 Pm) Please Submit Your Quotation/s Duly Signed By Your Authorized Representative. Quotation/s May Be Submitted Manually, Or Through Facsimile Or Email At The Address And Contact Numbers Given Below. For Any Clarification, You May Contact The Bac Secretariats: Engr. Zyrene Mae A. Bocalan Mr. Nathaniel R. Sambile Ms. Jhello D. Arca Telefax No. (046) 505 2906 Tel Nos. (046)484 1813 Local 802/810/815 Email Address: Twdbacsec@gmail.com Digitally Signed Engr. Richard R. Salazar Bac Chairperson Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 Tel No: (046) 484-1813 Loc 802/810/815 Email Address: Twdbacsec@gmail.com Bids And Awards Committee Twd Bac Rfq # 2024-0701 Rev. Feb2024 Page 02/10 Terms And Conditions 1. As A Government Agency, Tanza Water District (twd) Shall Deal Only With Legitimate Suppliers/contractors/consulting Agencies Which Issues Bir Registered Official Receipts; 2. Bidders Shall Provide Correct And Accurate Information In This Form. 3. Price Quotations Must Be Valid For A Period Of At Least Thirty (30) Calendar Days From The Date Of Receipt Of Quotation. 4. Twd Reserved The Right To Post-qualify Any Supplier And/or To Reject Any Or All Submitted Quotations. 5. Price Quotations Must Be Denominated In Philippine Peso (php) And Shall Be Inclusive Of The Applicable 12% Value Added Tax (vat). 6. Quotation Exceeding The Abc Of The Contract Shall Be Rejected. 7. The Service/s Shall Be Delivered According To The Accepted Offer Of The Bidder. 8. Award Of The Contract Shall Be Made To The Lowest Quotation Which Comply With The Technical Specifications, Requirements And Other Terms And Condition Stated Herein. 9. Service/s Delivered Shall Be Inspected On The Scheduled Date And Time Of The Gppb-tso. The Delivery Of The Service/s Shall Be Acknowledged Upon The Delivery To Confirm The Compliance With The Technical Specifications. 10. A Copy Of Your Dti Business Permit, Mayor’s Permit, Philgeps Registration Number, Business Tax Return And Duly Accomplished And Notarized Omnibus Sworn Statement (oss) (see Attached Annex “a”) Are Required To Be Submitted Along With Your Quotation. 11. Professional License/curriculum Vitae, For Security Services. 12. Delivery Is Within Fifteen (15) Calendar Days Upon Receipt Of Notice To Proceed (ntp). Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 Tel No: (046) 484-1813 Loc 802/810/815 Email Address: Twdbacsec@gmail.com Bids And Awards Committee Twd Bac Rfq # 2024-0701 Rev. Feb2024 Page 03/10 Twd Requirement And Specification For The Provision Of Security Services For The Period September 01, 2024 – August 31, 2025 Item No. Requirements And Specifications 1 Service Requirements The Security Service Requirement Of The Tanza Water District (twd) Shall Be For The Purpose Of Maintaining Law And Order Within Its Premises At A. Soriano Highway, Tanza, Cavite. The Security Service Requirement Is Needed For The Protection And Guarding Of Its Properties From Theft, Robbery, Arson, Destruction, Or Damage As Well As By Protecting Its Officials, Employees, Visitors, Guests And The Transacting Public From Assault, Harassment, Threat Or Intimidation Through Enforcement And Implementation Of Plans, Policies, Rules And Regulations Relative To The Maintenance Of Security And Safety. 2 The Security Agency Shall Provide Twd With Qualified And Trained Security Guards At All Times, Maintain Security And Safeguard The Buildings, Offices And Properties Within The Premises Of The Twd, As Well As Provide Protection For Its Officials, Employees, Visitors, Guests And Transacting Public. Two (2) Security Guards Shall Be Deployed, Each Shall Render Services For Twelve (12) Hours Daily, Including Saturdays, Sundays And Holidays To Be Rotated On A 12-hour Working Schedule Daily. No Guard Shall Be Allowed To Render Double Or Straight Duty. 3 The Security Agency Shall Secure, On Its Account, All Equipment Necessary For The Performance Of Its Obligations Under The Contract Including The Following: 3.1 Firearms: As Determined By The Peace And Order And Security Conditions In The Area Of Assignment, The Security Agency Shall Provide Its Security Guard On Duty With One (1) Shotgun And One (1) Unit Revolver Cal. 38 With Twelve (12) Live Ammunitions Each. 3.2 One (1) Unit Mobile Phone For Security Communications If On Duty; 3.3 One (1) Metal Detector For Security Guard On Duty; 3.4 Logbook On Station; 3.5 One Set (1) Handcuffs; 3.6 One (1) Whistle 4 The Security Agency Shall Likewise Provide, On Its Account The Following Services; 4.1 Training And Information Materials For Twd Officials And Employees On Safety, Security, And Incident/crisis Management; 4.2 Conduct Of Training For All Security Guards On Safety, Security And Incident/crisis Management. 4.3 Twenty-four (24) Hour Monitoring On A 12-hour Shift And Daily Inspection Of Vicinities Of Twd. Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 Tel No: (046) 484-1813 Loc 802/810/815 Email Address: Twdbacsec@gmail.com Bids And Awards Committee Twd Bac Rfq # 2024-0701 Rev. Feb2024 Page 04/10 Item No. Requirements And Specifications 5 The Security Agency Shall Be Liable And Answerable To The Twd For Damages Or Losses Within Its Premises And For Such Actions Which Directly Prejudice The Integrity, Efficiency, And Effectiveness Of Twd, Its Operations, And Its Officials And Employees, Caused By Or Due To Negligence And/or Misdemeanour Or The Security Agency Personnel But Not For Any Loss, Damage Or Harm Due To Any Fortuitous Event, Force Majeure Or Causes Beyond The Control Of The Security Agency Personnel; 6 The Services To Be Rendered By The Security Agency Shall Be On A Twenty-four (24) Hour Basis Divided Into Two (2) Shifts Or Twelve (12) Hours Per Shift, Unless Otherwise Approved By Twd In Meritorious Cases, Depending On The Security Situation. The Security Agency Shall Deploy Two (2) Guards At Twd. 7 The Security Guards Shall Perform Security, And Whenever Necessary, Investigation And Escort Services, Subject To The Terms And Conditions Stipulated Herein, And Provided That In The Event Additional Guards May Be Needed, A Supplemental Contract Shall Be Executed. 8 The Number Of Security Guards May Be Increased At The Discretion Of Twd As The Exigency Of The Service So Requires Or As The Security Situation So Demands Subject To The Existing Contract Rate. 9 Qualifications Of Security Guards The Security Guards To Be Deployed By The Security Agency Shall Have The Following Qualifications And Requirements; 9.1 At Least High School Graduate With Two (2) Years Related Experience; And With Adequate Knowledge In Communicating In English And /or Filipino. He/she Must Be Reliable, Honest And Courteous. 9.2 Valid Nbi, Police, Barangay And Other Relevant Clearances By Local Authorities; 9.3 Valid Pnp-sagsd License; 9.4 Neuro-psychiatric, Drug Test, And Medical Certificates; 9.5 Not Less Than 22 Years Old But Not More Than 50 Years Of Age As Of Deployment With Twd; 9.6 Has To Submit Himself For The Orientation On Twd Policies, Operations, And Security Regulation. 9.7 Sufficient Background And Training In Customer Relations, Crowd Control, Bombs And Explosives, Disaster Management, Investigation, Fire-fighting And Safety, And Other Related Competencies; Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 Tel No: (046) 484-1813 Loc 802/810/815 Email Address: Twdbacsec@gmail.com Bids And Awards Committee Twd Bac Rfq # 2024-0701 Rev. Feb2024 Page 05/10 Item No. Requirements And Specifications 10 Duties And Responsibilities Of Security Guards The Security Services Shall Cover All Twd Office But Not Limited To The Following: • Conducts Security Checks Of All Visitors, Guest, Clients Entering The Twd Office Building. • Assists Concessionaires Who Will Pay Or Has Transactions With Twd And Its Personnel. • Conducts Regular Roving Inspection At Twd Office And Premises During Night-time To Prevent Incidence Of Theft Or Fire. • Unplugs Computers And Other Office Equipment During Night-time Except Equipment In The Server Room. • Conducts Regular Roving Inspection At Twd Vehicles At The Parking Lots. • Implements Minimum Health And Safety Protocols For The Prevention Of Covid-19 Such As: Checking Of Temperature; Requiring All Clients To Spray Alcohol And Wear Facemask Before Entering The Office Premises. • Performs Tasks And Other Administrative Functions As May Be Required By Twd Management From Time To Time. 11 Supervision And Administration There Shall Be No Employer-employee Relationship Between Twd And The Security Agency. It Is Expressly Understood And Agreed That The Security Officers/guards Shall, In No Case, Be Considered As Employees Of Twd But Shall Remain Employees Of The Security Agency. As Such, The Security Agency Shall Warrant Faithful Compliance With All The Laws, Rules And Regulations Pertaining To Employment In The Private Sector, Which Are Now Existing Or May Thereafter Be Enacted, Including But Not Limited To The Minimum Wage, Social Security, Compensation And Medical Requirements; 12 The Security Agency’s Security Officers Shall Exercise The Following Functions: • Supervise And Direct Security Services In The Twd Premises; • Regularly Inspect And Monitor Performance Of Security Guards; • Liaise Between The Security Agency And The Twd; • Perform Investigation And Other Related Duties; • Perform Administrative Functions Including Report Preparation, Verification Of Daily Time Records, Preparation Of Duty/shift Schedules, Monthly Submission Of Proof Of Previous Month/quarter Remittances To Sss, Pag-ibig, Philhealth Together With Security Agency’s Monthly Billing. (payment Shall Be Made To The Security Agency Within Ten (10) Days From Receipt Of The Required Documents). 13 The Security Agency Shall Further Warrant That The Twd Shall, In No Case, Be Held Answerable, Accountable Nor Responsible For Any Accident, Injury Or Death Which May Be Suffered By Any Of Its Security Guards In The Course Of The Performance Of Their Duties. Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 Tel No: (046) 484-1813 Loc 802/810/815 Email Address: Twdbacsec@gmail.com Bids And Awards Committee Twd Bac Rfq # 2024-0701 Rev. Feb2024 Page 06/10 Item No. Requirements And Specifications 14 The Security Agency Shall Provide Monthly Security Shifting Schedule To Be Approved By Twd In Order To Exercise Effective Administration, Control, Supervision And Inspection, Through Its Supervisors/shift-in-charge, To Prevent Any Violation Or Commission Of Anomalous Acts By The Guards, Whether On Or Off Duty. Security Agency Shall Be Liable For Any Willful, Intentional Or Negligent Act Or Omission Of The Guards Resulting In Death/injury To Twd’s Personnel Or Visitors Within Twd Areas. In Case Of Absences And Non-reliever, The Twd Has The Right To Deduct Equivalent Amount In Its Monthly Billing. 15 The Twd Shall Have The Right To Select Or Refuse Any Security Guard Assigned To It By The Security Agency. Likewise, The Twd Shall Have The Right To Request Replacement/change Of Security Guards For Misbehaviors Or Non-compliance With Twd Requirements. The Security Agency Shall Provide The Twd With Copies Of The 201 Files Of All Security Guards Deployed In Twd Including The Security Officer. 16 The Security Agency As Employer Shall Retain And Exercise The Sole, Exclusive And Absolute Right To Suspend, Lay-off, Terminate And/or Impose Disciplinary Measures; Direct And Control Its Personnel; And To Assign, Rotate Or Reassign Security Guards, Subject To The Approval Of The Twd Or Its Authorized Representative; Provided, That No Security Guard Already Assigned To The Twd Shall Be Changed Or Transferred To Any Place Of Assignment Without The Concurrence Of Twd. For This Purpose, The Security Agency Shall Give Prior Notice To Twd Of Any Personnel Movements/reassignments And Secure The Concurrence Of The Twd Of Such Replacements 30 Days Prior To Actual Deployment. The Security Agency Shall Not Withdraw Or Replace Any Security Guard Involved In Any Violation Of Twd Policies, Rules And Regulations Or Involved In Any Administrative Case Against Twd Officials And Employees, Until After Proper Investigation And Resolution Of The Case Have Been Made By Twd And Other Authorities Concerned. Non-compliance To These Specifications Shall Warrant Cancellation/termination Of The Security Agency’s Contract With Twd. 17 Concerns And Complaints Referred To By Twd To The Security Agency Shall Be Acted Upon By The Latter Within Twenty-four (24) Hours To The Satisfaction Of The Twd. 18 The Security Agency Shall Likewise Agree To Perform Its Contractual Obligations In Coordination With The Twd Which Shall Exercise Overall Responsibility For The Coordinated Enforcement Of Security And Incident/crisis And Emergency Plans, Policies, Rules And Procedures. 19 The Security Agency Shall Require Its Security Guards To Wear Prescribed Uniform While On Duty. Security Guards Shall Use The Log Book To Properly Maintain A Record Of Activities Required By The Twd. 20 The Security Guards Shall Submit Directly To The Twd Such Weekly And Monthly Incident Reports As May Be Required From Time To Time By Twd. Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 Tel No: (046) 484-1813 Loc 802/810/815 Email Address: Twdbacsec@gmail.com Bids And Awards Committee Twd Bac Rfq # 2024-0701 Rev. Feb2024 Page 07/10 Item No. Requirements And Specifications 21 The Security Agency Shall Update/renew And Submit To Twd Its Performance Security, Mayor's Permit, License, And Such All Other Documents Which May Expire During The Contract Period. 22 The Security Agency Shall Submit A Certificate Of Attendance Of Each Replacement Guard As Proof Of Their Attendance In A Seminar Or Orientation On The Performance Of Their Duties. 23 Security Plan And Quotation The Quotation Shall Contain - Breakdowns Of All Costs, Including Cost Of Supplies And Equipment, Necessary For The Execution Of The Contract. It Should Be Submitted Together With A Proposal Contract Plan Which Includes, But Not Limited To: • Detailed Measures And Innovations To Be Undertaken To Ensure That The Entry And Exits Of Personnel Especially During Weekends And After Office Hours Are Monitored, Loss Of The Equipment And Valuables Are Minimized Or Avoided. Threat To Property Such As Bomb Threat, Fire, Robbery, Hostage Situations And Natural Calamities Are Preserved And Secured. • Vip Protocols 24 Payment Arrangement Payment Shall Be Done On A Bi-monthly Billing Basis. 25 Resources For The License Of Firearms Indicated In Item 3.1 Summary Report, Proof Of Ownership And Certified Copy Of License Should Also Be Submitted With The Following Information: A) Serial Number Of The Firearms B) Kind/make C) Model/caliber D) Expiration Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 Tel No: (046) 484-1813 Loc 802/10/815 Email Address: Twdbacsec@gmail.com Bids And Awards Committee Twd Bac Rfq # 2024-0701 Rev. Feb2024 Page 08/10 Price Proposal/quotation Sheet Date: ______________________ Tanza Water District A. Soriano Highway Tanza, Cavite Sir/madam: After Having Carefully Read And Accepted The Terms And Conditions In The Request For Quotation, Hereunder Is The Proposal For The Provision Of Security Services Of Two (2) Security Guards For The Period Of One (1) Year For Tanza Water District, With The Following Details: Procurement Project: Provision Of Security Services Of Two (2) Security Guards For The Period Of One (1) Year For Tanza Water District Item/description Qty./unit Approved Budget For The Contract (abc) Proposal/quotation Twelve (12) Hour Shift From Monday To Sunday Including Holidays Who Shall Inspect, Monitor, Secure And Guard The Twd Office And Premises For The Period Of One (1) Year 2 Pax Php 900,00.00 Note: A Copy Of Detailed Computation Must Be Included In Your Proposal. Conforme: Name Of Agency Name & Signature Of Authorized Representative Date Office Address: ______________________________________________________ ______________________________________________________ Contact Number: ______________________________________________________ Email Address: ______________________________________________________ Philgeps Registration No: ______________________________________________________ Business Tin No: ______________________________________________________ Annex “a” Oss Template Twd Bac Rfq # 2024-0701 Rev. Feb2024 Page 9/10 Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] Twd Bac Rfq # 2024-0701 Rev. Feb2024 Page 10/10 [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]