Tanza Water District Tender

Description Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 (046) 484-1813 Loc. 802/810/815 Bids And Awards Committee Twd Bac Rfq # 2024-1101 Rev. Feb2024 Page 1/6 Invitation For Submission Of Quotation Name Of Business: Date: Address: Contact Number/s: Tin No.: Philgeps Registration Number: Authorized Representative: The Tanza Water District (twd), Through Its Bids And Awards Committee (bac), Respectfully Requests From Your Good Office To Submit A Formal Quotation For The Preventive Maintenance Service (pms) Of All Standby Generator Sets For Tanza Water District With Approved Budget Of The Contract (abc) Of Six Hundred Fifty Thousand Pesos Only (php 650,000.00) Through Section 53.9 (negotiated Procurement – Small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Schedule Of Activities Activities Date 1. Submission Of Quotations (excluding Weekends And Holidays) November 18, 2024, (monday) To November 25, 2024 (monday) At Twd Office (9:00 Am To 4:00 Pm) 2. Submission Of Additional Documents Which Are Required By Twd - Bac November 26, 2024 (tuesday) At Twd Office (9:00 Am To 4:00 Pm) Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Price Quotations Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission. 3. Price Quotations Must Be Denominated In Philippine Peso (php) And Shall Include All Taxes, Duties And/or Levies Payable. 4. Quotation Exceeding The Abc Of The Contract Shall Be Rejected. 5. The Item/services Shall Be Delivered According To The Requirements Specified In The Technical Specifications. 6. The Twd Shall Have The Right To Inspect And/or Test The Goods To Confirm Their Conformity To The Technical Specifications. 7. Award Of The Contract Shall Be Made To The Lowest Quotation Which Comply With The Technical Specifications, Requirements And Other Terms And Condition Stated Herein. Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 (046) 484-1813 Loc. 802/810/815 Bids And Awards Committee Twd Bac Rfq # 2024-1101 Rev. Feb2024 Page 2/6 8. Payment Shall Made After Delivery And Upon Submission Of The Required Supporting Documents, I.e. Delivery Receipt, Sales Invoice And/or Billing Invoice By The Supplier, Contactor, Or Consultant. Our Government Servicing Bank, I.e. The Landbank Of The Philippines, Shall Credit The Amount Due To The Identified Bank Account Of The Supplier. Please Note That The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Account Of The Supplier, Contractor, Or Consultant. 9. A Copy Of Your Dti Business Permit, Mayor’s Permit, Philgeps Registration Number, Business Tax Return And Notarized Omnibus Sworn Statement Are Required To Be Submitted Along With Your Quotation. 10. Apart From Your Philgeps Registration Number, A Copy Of The Following Documentary Requirements Must Be Submitted As Part Of Your Quotation: • Dti/sec • Mayor’s Permit/business Permit • Business Tax Return • Duly Accomplished And Notarized Omnibus Sworn Statement (oss) (see Attached Annex “a”) For Validation Purposes, Kindly Attach A Screenshot Of Your Philgeps Registration Number, Page, Or Dashboard And Please Be Informed That The Submission Of A Copy Of Bir 2303 Shall Be Required From Winning Supplier Prior To Processing Of Payment. Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 (046) 484-1813 Loc. 802/807/810 Bids And Awards Committee Twd Bac Rfq # 2024-=1101 Rev. Feb2024 Page 3 Technical Specifications Item Specification Statement Of Compliance 1 Service Provider Must Perform Preventive Maintenance On All Generator Sets Within 45 Calendar Days From The Receipt Of Notice To Proceed. 1. One (1) Lot Service To Provide Labor, Tools And Equipment, Materials, And Technical Supervision For The Preventive Maintenance Service Of The Following Generator Sets: • Two (2) 75kva Generator Set (ps-3 & Ps-4) • Two (2) 100kva Generator Set (ps-6 & Ps-13) • One (1) 125kva Generator Set (ps-7) • Four (4) 132kva Generator Set (ps-8, Ps-9, Ps-10 & Ps-12) • One (1) 200kva Generator Set (ps-1) Labor And Materials For The Preventive Maintenance Service: A) Inspection Of Air Induction And Exhaust Systems B) Inspection Of Electrical Systems C) Inspection Of Cooling And Fuel Systems D) Replacement Of Oil And Fuel Systems E) Obtain/renew Lubrication Systems F) Replace Air Filter G) Inspection Of Engine System H) Replacement Of Water Separator I) Replacement Of Fan Belt J) Drain And Refill Of Engine Cooling System With Radiator Cleaning • Draining Of Water From Radiator Assembly. • Dismantling & Pulldown Of Radiator Assy. From Base Mounting. • Overhauling Of Radiator Assembly • Installation Of Newly Overhauled Radiator Assembly. • Refilling Of Radiator Assembly (water With Coolant). K) Test Run (running Condition) L) Submission Of Service Report With Remarks And Recommendations • Warranty: At Least Six Months From Date Of Acceptance. Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 (046) 484-1813 Loc. 802/807/810 Bids And Awards Committee Twd Bac Rfq # 2024-1101 Rev. Feb2024 Page 4/6 Twd Summary List Of Generator Set Pump Station No. Location Longitude Latitude Engine Power Voltage Phase Brand 1 A. Soriano Highway, Municipal Compound, Tanza, Cavite 120 ̊ 15' 13" 14 ̊ 23' 39" Lovol 200 Kva 230 Volts 3-phase Dieselec 2 A. Soriano Highway, Tanza, Cavite 120 ̊ 50' 42" 14 ̊ 23' 23" -- -- 460 Volts 3-phase -- 3 St. Augustine Village Brgy. Daang Amaya Ii, Tanza, Cavite 120 ̊ 50' 54" 14 ̊ 24' 00" Cummings 100 Kva 460 Volts 3-phase -- 4 Summercrest Subd. Brgy. Sahud Ulan, Tanza, Cavite 120 ̊ 50' 19" 14 ̊ 21' 59" Perkins 75 Kva 230 Volts 3-phase Fg Wilson 5 Hauskon Homes Brgy. Julugan Viii, Tanza, Cavite 120 ̊ 50' 37" 14 ̊ 24' 11" -- -- 230 Volts Single-phase -- 6 Brgy. Mulawin, Tanza, Cavite 120 ̊ 51' 24" 14 ̊ 22' 50" Perkins 100 Kva 460 Volts 3-phase Fg Wilson 7 Brgy. Paradahan I, Tanza, Cavite 120 ̊ 31' 43.16" 14 ̊ 18' 55.02" Lovol 125 Kva 460 Volts 3-phase Dieselec 8 Christine Village Brgy Biga, Tanza, Cavite 120 ̊ 51' 25.96" 14 ̊ 21' 40.53" Perkins 132 Kva 460 Volts 3-phase Advanced Power 9 A. Soriano Highway Municipal Compound, Tanza, Cavite 120 ̊ 51' 00" 14 ̊ 23' 24" Lovol 132 Kva 460 Volts 3-phase Dieselec 10 Brgy. Amaya Il, Tanza, Cavite 120°50'02" 14°22'44" Cummings 132 Kva 460 Volts 3-phase Power Diesel 11 Promise Land Subd. Brgy. Bucal, Tanza, Cavite 120°51'36" 14°23'24" Cummings 75 Kva 230 Volts 3-phase Alta Maxpower 12 Sta. Cecilia Ii Subd. Brgy. Julugan Viii, Tanza, Cavite 120°50'38" 14°23'39" Cummings 132 Kva 460 Volts 3-phase Power Diesel 13 Golden Sunrise Subd. Brgy. Biga, Tanza, Cavite 120°51'17" 14°21'53" Perkins 75 Kva 460 Volts 3-phase Fg Wilson 14 Garden Villas Subd. Brgy. Punta I, Tanza, Cavite 120°51'04" 14°21'36" -- -- 230 Volts 3-phase -- Note: Exclude Newly Acquired Ps-11 Generator Set. Republic Of The Philippines Tanza Water District A. Soriano Highway, Tanza, Cavite 4108 (046) 484-1813 Loc. 802/807/810 Bids And Awards Committee Twd Bac Rfq # 2024-1101 Rev. Feb2024 Page 4/6 Please Quote Your Best Offer For The Item/s Below. Please Do Not Leave Any Blank Items. Indicate “0” If Item Being Offered Is For Free. Preventive Maintenance Service (pms) Of All Standby Generator Sets For Tanza Water District With Approved Budget Of The Contract (abc) Of Six Hundred Fifty Thousand Pesos Only (php 650,000.00) Item Description Qty Uom Unit Cost Amount Total Amount 1 Preventive Maintenance Service (pms) Of All Standby Generator Sets 1 Lot In Words: _____________ ______________________ ______________________ In Figures: ____________ ______________________ Please Submit Your Quotation/s Duly Signed By Your Authorized Representative Not Later Than November 25, 2024 (monday) (9:00am To 4:00 Pm). Quotation/s May Be Submitted Manually, Through Facsimile Or Email At The Address And Contact Numbers Given Below. For Any Clarification, You May Contact The Bac Secretariats: Ms. Laarni S. Olaes Mr. Nathaniel R. Sambile Ms. Jhello D. Arca Telefax No. (046) 505 2906 Tel Nos. (046)484 1813 Local 802/807/810 Email Address: Twdbacsec@gmail.com Digitally Signed Engr. Richard R. Salazar Bac Chairperson Annex “a” Oss Template Twd Bac Rfq # 2024-1101 Rev. Feb2024 Page 5/6 Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] Twd Bac Rfq # 2024-1101 Rev. Feb2024 Page 6/6 [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]