Talavera General Hospital Tender

Description Request For Quotation Date: February 4, 2025 Rfq No.: 2025-10 Name Of Company: ____________________________________________________________________ Office Address: _______________________________________________________________________ Business Permit No.: _____________________ Valid Until: ______________________________ Tax Id No.: __________________________________________________________________________ Philgeps Reg. No. (required): __________________________________________________________ The Talavera General Hospital, Through Its Bids And Awards Committee (bac), Intends To Apply The Sum Eighty Thousand Pesos (php 80,000.00) Being The Approved Budget For The Contract (abc) From Regular Fund For Payments Under The Contract Iso 9001:2015 1st Surveillance Audit Through Small Value Procurement Under Sec. 53.9 Of The Republic Act. 9184. Please Submit Your Duly Signed Quotation Addressed To The Bids And Awards Committee (bac) Chairperson And To The Given Address Below, On Or Before February 10, 2025, Monday, 5:00pm, Subject To The Compliance With The Terms And Conditions Provided On This Request For Quotation (rfq): Dhonna Sheila A. Baterina, Md, Mha, Fpogs Chairperson, Bids And Awards Committee Talavera General Hospital Maestrang Kikay District, Talavera, Nueva Ecija Tel. No. (044) 940 – 7136 Loc 170 – 171 Email Address: Procurement.tgh@gmail.com Standard Requirements: Document Remarks Mayor’s Permit Or Business Permit Please Submit Your Valid Mayor’s Permit Or Business Permit. Failure To Provide The Required Document Will Result In The Automatic Disqualification Of Your Quotation. Notarized Omnibus Sworn Statement (gppb-prescribed Form) If Unable To Have The Document Notarized, You May Submit A Signed Unnotarized Omnibus Sworn Statement (in The Prescribed Template), Subject To Compliance Therewith After Award Of Contract But Before Payment. Updated Company Profile Submit An Updated Company Profile Together With This Request For Quotation. Certifying Body’s Documentary Requirements •list Of Auditors To Comprise The Audit Team, Technical Experts With Their Respective Curriculum Vitae And Auditor Authorization Certificates; •notarized Certificate Attesting The Appointment Of The Participating Service Provider’s Representative/authorized Signatory. For Any Clarification, Or Further Information You May Refer To: Liwayway Dg. Pangilinan Administrative Officer V/head Bac Secretary Talavera General Hospital Procurement Office Maestrang Kikay, Maharlika Hi-way, Talavera, Nueva Ecija Telefax: [044] 940-7136 Loc. 170 To 171 Email: Procurement.tgh@gmail.com Note: 1. If A Revised Philgeps Certificate Of Platinum Registration And Membership Is Submitted You Can Disregard The Standard Requirement No. 1 (mayor’s Permit Or Business Permit). _____________¬_______________ Dhonna Sheila A. Baterina, Md, Mha, Fpogs Chairperson, Bids And Awards Committee Philgeps: February 5, 2025 Instructions: Note: Failure To Follow These Instructions Will Disqualify Your Entire Quotation. I. Do Not Alter The Contents Of This Form In Any Way. Ii. The Use Of This Rfq Is Mandatory. In Case Of Any Changes Or Alteration, The Submitted Quotation Shall Be Automatically Rejected. If Another Form Is Used Other Than The Latest Rfq, The Quotation, The Submitted Quotation Shall Be Automatically Rejected. Iii. All Mandatory Technical Specifications Must Be Complied With. Failure To Comply With The Mandatory Requirements Shall Render The Quotation Ineligible/disqualified. Iv. Quotations May Be Submitted Through Electronic Mail At Procurement.tgh@gmail.com. V. Quotations, Including Documentary Requirements, Received After The Deadline Shall Not Be Accepted. For Quotations Submitted Via Electronic Mail, The Date And Time Of Receipt Indicated In The E-mail Shall Be Considered. Terms And Conditions: I. Bidders Shall Provide Correct And Accurate Information Required In This Form. Ii. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. Iii. Price Quotation/s Of The Winning Bidder Will Be Contracting Price/amount Which Is Considered Fixed Price. Iv. Price Quotation/s, To Be Denominated In Philippine Peso, Shall Include All Taxes, Duties, And/or Levies Payable. V. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. Vi. In Case Of Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Talavera General Hospital Shall Adopt And Employ “draw Lots/toss Coin” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. Vii. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Terms Of Reference, Requirements And Other Terms And Conditions Stated Herein. Viii. The Item/s Shall Be Delivered According To The Accepted Offer Of The Bidder. Ix. The Procuring Entity May Cancel Or Terminate The Contract At Any Time In Accordance With The Grounds Provided Under Ra No. 9184 And Its 2016 Revised Irr. X. The Rfq, Purchase Order (po)/job Order (jo), And Other Related Documents For The Above-stated Procurement Projects Shall Be Deemed To Form Part Of The Contract. Xi. This Project Will Be Awarded By Lot Which Will Be Evaluated Per Lot Item And The Award Will Be Given To The Lowest Calculated And Responsive Quotation. After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Technical Specifications # Description Quantity Unit Statement Of Compliance (“comply” Or “not Comply”) Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. 1 Iso 9001:2015 1st Surveillance Audit • Surveillance Audit Including Pre-audit Planning, Onsite Audit Time, Report Preparation, Cpg Administration Plus The Issue And Use Of The Cpg Certification Mark/ongoing Maintenance Of Cpg Registration • Reporting 1 Package Delivery Requirements - Delivery Within The Actual Date Of The Activities Terms Of Reference (tor) I. Tittle: Iso 9001:2015 1st Surveillance Audit Ii. Type Of Service: Hiring Of Iso Certifying Body For The Talavera General Hospital Iso 9001:2015 1st Surveillance Audit The Certifying Body Should Have The Following Qualifications: • The Certifying Body Must Have Assisted At Least Five (5) Doh Hospital For Iso 9001:2015 Certification; • The Certifying Body Must Have At Least Five (5) Years Iso 9001:2015 Auditing Experience; • The Certifying Body Must Have A Good Track Record Of Certifying Government Agencies For Quality Management. • The Auditor(s) Shall Have A Minimum Of Three (3) Years Iso 9001:2015 Auditing Experience And Have Medical Background And Expertise. The Certifying Body Should Submit The Following Documentary Requirements: • List Of Auditors To Comprise The Audit Team, Technical Experts With Their Respective Curriculum Vitae And Auditor Authorization Certificates; • Notarized Certificate Attesting The Appointment Of The Participating Service Provider’s Representative/authorized Signatory. Iii. Client: Talavera General Hospital Iv. Scope Of Certification: Provision Of Departmentalized Medical Service (pediatric, Internal Medicine, Obstetrics And Gynecology, Surgery, Anesthesia); In-patient/out Patient And Emergency Medical Care; Diagnostic Services (radiology And Clinical Laboratory); Nursing Care Services; Provision Of Pharmacological Supplies And Services Under Hospital Operation And Patient Support Including Ambulance Services. V. Duration Of Engagement, Timeline And Activities: Date Of Activity: February 21,2025 Year 2 – 2025: 1st Surveillance Audit Iso 9001:2015 Phase Activity Man Days 1 Surveillance Audit Including Pre-audit Planning, On-site Audit Time, Report Preparation, Cpg Administration Plus The Issue And Use Of The Cpg Certification Mark / Ongoing Maintenance Of Cpg Registration. 3.0 3 Reporting 1.0 Vi. Contract Price A. The Total Cost For The Complete Certifying Body Audit Shall Be Eighty Thousand Pesos (php 80,000.00) From Regular Fund For Payments Under The Contract Iso 9001:2015 1st Surveillance Audit. Year 2 – 2025: 1st Surveillance Audit Iso 9001:2015 Activity Abc • Surveillance Audit Including Pre-audit Planning, Onsite Audit Time, Report Preparation, Cpg Administration Plus The Issue And Use Of The Cpg Certification Mark / Ongoing Maintenance Of Cpg Registration. • Reporting 80,000.00 Financial Offer: Terms Of Payment: Payment Shall Be Made Within Fifteen (15) Days Upon Completion Of The Project/delivery And Submission Of Billing/invoice And User Acceptance Of The Product. Please Quote Your Best Offer For The Item/s Below. Please Do Not Leave Any Blank Items. Bid Price Form # Items Quantity Unit Abc Per Line Item Unit Cost Total Cost 1 Iso 9001:2015 1st Surveillance Audit 1 Package 80,000.00 Grand Total Name Of Representative Of The Bidder Address Tel. No.: Name Of Company Date