Solid Waste Tenders

Purchaser Name: 2023 Tenure of Mayor's Office of Urban Services, Beaches, Cemetery, Urban Solid Waste Management | Patrimonial Authorization for the Exploitation of the Activity of Hammocks and Parasols and a Chiringuito on the Naturist Beach of Cullera

Purchaser Name: 2023 Tenure of Mayor's Office of Urban Services, Beaches, Cemetery, Urban Solid Waste Management | Patrimonial Authorization for the Exploitation of the Activity of Hammocks and Parasols

Details: Description Philippine Bidding Documents (as Harmonized With Development Partners) Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) Government Of The Republic Of The Philippines Sixth Edition November 2024 Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….2 Section I. Invitation To Bid……………………………………………………..5 Section Ii. Instructions To Bidders…………………………………………...8 1. Scope Of Bid ………………………………………………………………………. 9 2. Funding Information………………………………………………………………. 9 3. Bidding Requirements ……………………………………………………………. 9 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 9 5. Eligible Bidders…………………………………………………………………… 9 6. Origin Of Goods ………………………………………………………………….. 10 7. Subcontracts ……………………………………………………………………… 10 8. Pre-bid Conference ………………………………………………………………. 10 9. Clarification And Amendment Of Bidding Documents …………………………… 10 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 10 11. Documents Comprising The Bid: Financial Component …………………………... 11 12. Bid Prices …………………………………………………………………………. 11 13. Bid And Payment Currencies ……………………………………………………… 12 14. Bid Security ………………………………………………………………………. 12 15. Sealing And Marking Of Bids ……………………………………………………… 12 16. Deadline For Submission Of Bids …………………………………………………. 13 17. Opening And Preliminary Examination Of Bids ………………………………….. 13 18. Domestic Preference ……………………………………………………………… 13 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 13 20. Post-qualification ………………………………………………………………… 14 21. Signing Of The Contract …………………………………………………………… 14 Section Iii. Bid Data Sheet …………………………………………………..15 Section Iv. General Conditions Of Contract ……………………...………..17 1. Scope Of Contract ………………………………………………………………… 18 2. Advance Payment And Terms Of Payment ……………………………………….. 18 3. Performance Security ……………………………………………………………. 18 4. Inspection And Tests ……………………………………………………………… 18 5. Warranty …………………………………………………………………………. 18 6. Liability Of The Supplier ………………………………………………………….. 19 Section V. Special Conditions Of Contract ………………………………….20 Section Vi. Schedule Of Requirements ……………………………………....23 Section Vii. Technical Specifications …………………………………………24 Section Viii. Checklist Of Technical And Financial Documents …………..26 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Invitation To Bid For The Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) 1. The Leyte Regional Prison, Through The National Expenditure Program (nep) F.y. 2025 Intends To Apply The Sum Of Seventy Thousand Pesos Only (₱70,000.00) Being The Abc To Payments Under The Contract For Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Leyte Regional Prison, Now Invites Bids For The Above Procurement Project. Goods/tarpaulins Must Be Delivered On Or Before The Day Of The Each Events. Contract Will Start From The Receipt Of Notice To Proceed (ntp) And Contract Agreement Up To Dec. 31, 2025. Bidders Should Have Completed, Within The Last Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project Equivalent To At Least Twenty-five Percent (25%) Of The Abc. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Leyte Regional Prison Bac Secretariat Using The Contact Below And Inspect The Bidding Documents At The Address Given Below During Monday To Friday From 8:00am To 5:00pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 19, 2024 8:00am - 5:00pm To November 27, 2024 8:00am – 12:55pm From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Hundred Pesos Only (₱500.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees And Presented In Person. 6. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before November 27, 2024 @ 12:55pm. Late Bids Shall Not Be Accepted. 7. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 8. Bid Opening Shall Be On November 27, 2024 @ 1:00pm At The Lrp – Conference Room, Administration Building, Leyte Regional Prison. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 9. Schedule Of The Bidding Activities Shall Be As Follows: Activites Date/time Venue 1. Sale And Issuance Of Bid Documents November 19, 2024 8:00am To 5:00pm To November 27, 2024 8:00am To 12:55pm Office Of The Bac/bac Secretariat, Leyte Regional Prison, Abuyog, Leyte 2. Submission And Opening Of Bid Documents November 27, 2024 1:00pm Conference Room, Admin Building, Lrp, Abuyog, Leyte 10. The Lrp Bac Shall Use Non-discretionary And Non-discriminatory Measure Based On Sheer Luck As A Tie-breaking Tool (draw Lots) In The Event That Two Or More Bidders Were Declared As Lcrb In-order To Determine The Final Lcrb Based On The Following: I. In Alphabetical Order, The Bidder Shall Pick One Rolled Paper Ii. The Lucky Bidder Who Would Pick A Paper With “congratulations” Remark Shall Be Declared As The Final Lcrb And Recommended For The Award Of The Contract. 11. The Leyte Regional Prison Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: The Office Of The Bac Secretariat Leyte Regional Prison, Abuyog, Leyte Email: Lrpbac@bucor.gov.ph 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.bucor.gov.ph/ Www.philgeps.gov.ph Date Of Issue: November 19, 2024. Mr. Tracy B. Soriano, Msca Bac Chairperson Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Leyte Regional Prison Wishes To Receive Bids For The Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) With Identification Number Bid 2024-07. The Procurement Project For Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) Is Composed Of One (1) Lot, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2025 In The Amount Of Seventy Thousand Pesos Only (₱70,000.00). A. The Source Of Funding Is National Expenditure Program. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Foreign Ownership Limited To Those Allowed Under The Rules May Participate In This Project. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That Subcontracting Is Not Allowed 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address {[insert If Applicable] And/or Through Videoconferencing/webcasting} As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 11.5. Financial Proposals For Single Or Multi-year Framework Agreement Shall Be Submitted Before The Deadline Of Submission Of Bids As Prescribed In The Ib. For Multi-year Framework Agreement, Evaluation Of The Financial Proposal During This Stage Is For Purposes Of Determining Eligibility And Whether Or Not Such Financial Proposal Is Within The Abc. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. A. Payment Of The Contract Price Shall Be Made In Philippine Pesos 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until March 27, 2025. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On November 27, 2024 @ 1:00 Pm At Lrp Administrative Building Conference Room As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As One Project Having Several Items That Shall Be Awarded As One Contract. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification 20.1. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Any Tarpaulin Printing & Services. B. Completed Within The Last Two (2) Years Equivalent To At Least Twenty-five Percent (25%) Of The Abc, Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed 12 No Further Instruction. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than ₱1,400.00, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than ₱3,500.00 If Bid Security Is In Surety Bond. 15 Electronic Copy/electronic Submission Is Not Allowed Each Bidder Shall Submit One (1) Original Copy And Three (3) Photocopies Of The First And Second Components Of Its Bid. 19.4 One Project Having Several Items That Shall Be Awarded As One Contract. 20.1 Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its; 1. Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) 2. Supporting Documents For The Slcc (sales Invoice Or Official Receipt Or End-users Acceptance) 3. Valid And Current Registration Certificate (sec Certificate Of Registration For Corporation Or Dti Certificate Of Registration For Sole Proprietorship Or Cda Certificate Of Registration For Cooperative) 4. Valid And Current Mayor’s Or Business Permit 5. Valid And Current Tax Clearance Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2 The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – Delivery Of The Tarpaulins Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi. Schedule Of Requirements. Upon Delivery Of The Tarpaulins To The Project Site, The Supplier Shall Notify The Procuring Entity And Present The Following Documents To The Procuring Entity: (i) Original And Four Copies Of The Supplier’s Invoice Showing Goods’ Description, Quantity, Unit Price, And Total Amount; (ii) Delivery Receipt Detailing Number And Description Of Items Received Signed By The Procuring Entity’s Representative At The Project Site; (iii)certificate Of Acceptance/inspection Report Signed By The Procuring Entity’s Representative At The Project Site; For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: The Delivery Terms Applicable To This Contract Are Ddp Delivered To Leyte Regional Prison, Brgy. Cagbolo, Abuyog, Leyte. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The End-user, Or His Duly Authorized Representative. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 Partial Payment Is Not Allowed Cost For E-vat And Other Governmental Costs Which Fall Equally On All Prospective Suppliers Are Presumed To Be Included In The Computation Of The Bid Price 4 The Inspections And Tests That Will Be Conducted Are: The Specifications Stated In Section Vii – Technical Specifications Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item No. Description Quantity Delivery Schedule 1 Tarpaulins 2,800 Sq. Ft. Tarpaulins Must Be Delivered On Or Before The Day Of The Each Events. Contract Will Start From The Receipt Of Notice To Proceed (ntp) And Contract Agreement Up To Dec. 31, 2025 The Quantity/units Is For Bidding Purposes Only. In The Actual Implementation Of The Contract, The Quantity/units That May Be Required May Increase/decrease As The Need Arises. I/we Hereby Commit To Comply And Deliver All The Above Requirements In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Section Vii. Technical Specifications Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Section Vii. Technical Specifications Item Specification Statement Of Compliance 1 Tarpaulin Tripal Tent 100% Pure 2 Waterproof Sheet For Domestic And Industrial Purpose 3 Extra Strong Heavy Duty Plastic 4 Sizes Be Measure In Feet 5 Sizes And Designs May Vary Based On End-user Needs 6 170 Gsm 7 All Edges With Rope Reinforced Hence To Avoid Tear During Stressful Applications 8 Reinforced All Corners With Aluminum Eyelets For Secure With 1 Extra Eyelets At Any Corner. 9 Ideal For General Cover Tent Fly, Camping Ground Sheet, Car Covers, Boat Covers, Machine Covers, Lumber Covers, Wind Protectors, Haystack Cover, Privacy Walls, Picnic Mats And Pool Cover 10 Fully Waterproof 11 Good Quality 12 Durable And Light Weight 13 Easy To Use And Carry 14 Prevents Dust Emission 15 Water Proof, 100 % Uv I Hereby Certify That The Statement Of Compliance To The Foregoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post- Qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. ___________________________________________ Name Of Company In Print ___________________________________________ Signature Over Printed Name Of Authorized Representative Section Viii. Checklist Of Technical And Financial Documents Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (b) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (c) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (d) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (e) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (f) Original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (g) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (h) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (i) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (j) Original Of Duly Signed And Accomplished Price Schedule(s). Ix. Bidding Forms Company Letterhead Statement Of Ongoing Government & Private Contracts Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) Bid Reference No.: Bid2024-07 Statement Of All Its Ongoing Government And Or Private Contracts Including Contracts Awarded But Not Yet Started, If Any Whether Similar Or Not Similar In Nature. Name Of Contract Date Of Contract Contract Duration Owner’s Name And Address Kind Of Goods Amount Of Contract Value Of Outstanding Contract Certified Correct: Name And Signature Of Authorized Representative Position Date Company Letterhead Statement Of Single Largest Completed Contract Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) Bid Reference No.: Bid2024-07 Statement Of Single (1) Largest Completed Contract Of Similar In Nature Within The Last Two (2) Years From The Date Of Submission And Receipt Of Bids Amounting To At Least Fifty Percent (50%) Of The Approved Budget Of The Contract (abc) Name Of Contract Date Of Contract Contract Duration Owner’s Name And Address Kind Of Goods Amount Of Contract Amount Of Completed Contracts, Adjusted By The Bidder To Current Prices Using Psa’s Consumer Price Index, If Necessary Date Of Delivery End User’s Acceptance Or Official Receipt(s) Or Sales Invoice Issued For The Contract, (attached Copy) Certified Correct: Name And Signature Of Authorized Representative Position Date Company Letterhead Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) Bid Reference No.: Bid2024-07 Certificate Of Net Financial Contracting Capacity ((please Show Figures At How You Arrived At The Nfcc) This Is To Certify That Our Net Financial Contracting Capacity (nfcc) Is _________________________(p____________) Which Is At Least Equal To The Total Ceiling Price We Are Bidding. The Amount Is Computed As Follows: (please Show Computation Of Nfcc) Nfcc = (ca-cl) (15) – C Where: Ca = Current Assets Cl = Current Liabilities C = Value Of All Outstanding Or Uncompleted Portions Of The Projects Under Going Contracts, Including Awarded Contracts Yet To Be Started Coinciding With The Contract For This Project Note: The Values Of The Bidder’s Current Assets And Current Liabilities Shall Be Based On The Audited Financial Statement Submitted To The Bir. Issued This _______day Of __________2024 _______________________________________________ Name & Signature Of Authorized Representative ____________________ Position _______________ Date Company Letterhead Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) Bid Reference No.: Bid2024-07 Republic Of The Philippines) City Of _______________________) S.s. X------------------------------------------------------x Bid Securing Declaration Invitation To Bid: [insert Reference Number] To: Leyte Regional Prison I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid-securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f), Of The Irr Of Ra 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: (a) Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; (b) I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; (c) I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder’s Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ Company Letterhead Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) Bid Reference No.: Bid2024-07 Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) Of The Leyte Regional Prison As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For The Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) Of The Leyte Regional Prison, As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid). 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ Company Letterhead Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) Bid Reference No.: Bid2024-07 Bid Form Date: Invitation To Bid No: Bid 2024-07 To: Mr. Tracy B. Soriano, Msca Bac Chairperson Leyte Regional Prison Abuyog, Leyte Gentlemen And/or Ladies: Having Examined The Bidding Documents Including Bid Bulletin Numbers Bid2024-07, The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Supply & Deliver Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) In Conformity With The Said Bidding Documents For The Sum Of __________________________________________₱ ________ Or Such Other Sums As May Be Ascertained In Accordance With The Schedule Of Prices Attached Herewith And Made Part Of This Bid. We Undertake, If Our Bid Is Accepted, To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements. If Our Bid Is Accepted, We Undertake To Provide A Performance Security In The Form, Amounts, And Within The Times Specified In The Bidding Documents. Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements Of The Bidding Documents. I/we Likewise Certify/confirm That The Undersigned, [for Sole Proprietorships, Insert]: As The Owner And Sole Proprietor Or Authorized Representative Of [name Of Bidder], Has The Full Power And Authority To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract, On The Latter’s Behalf For The Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid). We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Dated This ________________ Day Of ________________ 20______. [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Schedule Of Prices Supply & Delivery Of Tarpaulins For Various Lrp Seminars, Trainings, Workshops, Events, Programs, & Activities For The Year 2025 (rebid) Qty. Unit Of Issue Agency Specification Abc Unit Price Total Bid Price Inclusive Of Vat 2800 Sq. Ft Tarpaulins ₱70,000.00 Total Bid Price Inclusive Of Vat In Words The Quantity And Unit Of Issue Is For Bidding Purposes Only. In The Actual Implementation Of The Contract, The Quantity That May Be Required May Increase/decrease As The Need Arises. [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________

Details: Description Republic Of The Philippines Department Of Environment And Natural Resources Office Of The Penro City Of Ilagan, Isabela Telefax No.: (078) 325-5701 Procurement Of One (1)-year Security Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Fy 2025 Bids And Awards Committe November 2024 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A.all The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B.specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C.this Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D.the Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E.modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F.for Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations 5 Section I. Invitation To Bid 7 Section Ii. Instructions To Bidders 10 1. Scope Of Bid 11 2. Funding Information 11 3. Bidding Requirements 11 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 11 5. Eligible Bidders 11 6. Origin Of Goods 13 7. Subcontracts 13 8. Pre-bid Conference 13 9. Clarification And Amendment Of Bidding Documents 13 10. Documents Comprising The Bid: Eligibility And Technical Components 13 11. Documents Comprising The Bid: Financial Component 14 12. Bid Prices 14 13. Bid And Payment Currencies 15 14. Bid Security 15 15. Sealing And Marking Of Bids 15 16. Deadline For Submission Of Bids 16 17. Opening And Preliminary Examination Of Bids 16 18. Domestic Preference 16 19. Detailed Evaluation And Comparison Of Bids 16 20. Post-qualification 17 21. Signing Of The Contract 17 Section Iii. Bid Data Sheet 18 Section Iv. General Conditions Of Contract 20 1. Scope Of Contract 21 2. Advance Payment And Terms Of Payment 21 3. Performance Security 21 4. Inspection And Tests 21 5. Warranty 22 6. Liability Of The Supplier 22 Section V. Special Conditions Of Contract 23 Section Vi. Schedule Of Requirements 27 Procurement Of Security Services Covering The Period Of January 1, 2025 To December 31, 2025 28 1.0 Provision Of Security Guards, Including The Submission Of Security Plan 28 2.0 Provision Of Uniform, Security Equipment, And Paraphernalia 29 3.0 Service Standards And Conditions 29 4.0 General Conditions 30 5.0 Payment Terms 31 6.0 Performance Review And Assessment 31 Section Vii. Technical Specifications 34 Section Viii. Checklist Of Technical And Financial Documents 37 Section Ix. Detailed Financial Breakdown 39 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Invitation To Bid Procurement Of One (1)-year Security Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Fy 2025 1.the Denr Provincial Environment And Natural Resources Office-isabela (denr Penro Isabela) Of The National Expenditure Program (nep) For Fy 2025 Intends To Apply The Sum Of Three Million Two Hundred Forty-five Thousand Four Hundred Seventy-one Pesos & 04/100 (₽3,245,471.04) Being The Approved Budget For The Contract (abc) To Payment Under The Contract For The Procurement Of One (1)-year Security Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Fy 2025. Bids Received In Excess Of The Abc Shall Automatically Be Rejected At Bid Opening. Late Bids Shall Not Be Accepted. 2.the Denr Now Invites Bids For The Above Procurement Project. The Security Services Shall Commence Upon The Receipt Of The Notice To Proceed (ntp) Until 31 December 2025. Bidders Should Have Completed, Within The Last Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). Similar Project Shall Mean “procurement Of Security Services”. 3.bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4.prospective Bidders May Obtain Further Information From Denr And Inspect The Bidding Documents At The Address Given Below From Mondays To Fridays, 9:00 Am To 4:00 Pm. 5.a Complete Set Of Bidding Documents May Be Acquired By Interested Bidders Starting November 8, 2024 Until The Submission Of Bids From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (p 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person, By Facsimile, Or Through Electronic Means. 6.the Denr-penro Ilagan, Isabela Will Hold A Pre-bid Conference On November 18, 2024, 1:30 Pm At The Pinaroc Hall, Penr Office, Osmeña, City Of Ilagan, Isabela Which Shall Be Open To Prospective Bidders. Authorized Representatives Of Bidders Shall Join The Meeting Via Virtual Platform. 7.bids Must Be Duly Received By The Bac Secretariat Or The Penro-isabela Records Section Through Manual Submission At The Office Address Indicated Below On Or Before November 28, 2024, 8:30 A.m. Late Bids Shall Not Be Accepted. 8.all Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9.bid Opening Shall Be On November 28, 2024, 9:00 Am At The Given Address Below. Bids Will Be Opened In The Presence Of The Authorized Bidders’ Representatives Who Choose To Attend The Activity. 10.the Penro-isabela Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. For Further Information, Please Refer To: Preciosa G. Oñate Head, Bac Secretariat Denr-penr Office Osmeña, City Of Ilagan, Isabela Penroisabela@denr.gov.ph C.p. No.: 0917-628-3429 You May Download The Bidding Documents At Philgeps Website. November 5, 2024 Luz S. Soriano Chief, Administrative Officer Chairperson, Bids And Awards Committee Section Ii. Instructions To Bidders 1.scope Of Bid The Procuring Entity, Denr Penro Isabela Wishes To Receive Bids For The Procurement Of One (1)-year Security Services For The Department Of Environment And Natural Resources-isabela (denr-isabela) Provincial And Community Field Offices For Fy 2025. The Procurement Project (referred To Herein As “project”) Is Composed Of One (1) Lot, The Details Of Which Are Described In Section Vii (technical Specifications). 2.funding Information 2.1.the Gop Through The Source Of Funding As Indicated Below For Fy 2025 In The Amount Of Three Million Two Hundred Forty-five Thousand Four Hundred Seventy-one Pesos & 04/100 (₽3,245,471.04) A.the Source Of Funding Is Nep, National Expenditure Program. 3.bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4.corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5.eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. [select One, Delete Other/s] A.foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I.when A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii.citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii.when The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv.when There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. B.foreign Ownership Limited To Those Allowed Under The Rules May Participate In This Project. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: [select One, Delete The Other/s] A.for The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. B.for The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. C.for Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: [select Either Failure Or Monopoly Of Bidding Based On Market Research Conducted] I.completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And Ii.the Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6.origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7.subcontracts 7.1.the Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 7.2.subcontracting Of Any Portion Of The Project Does Not Relieve The Supplier Of Any Liability Or Obligation Under The Contract. The Supplier Will Be Responsible For The Acts, Defaults, And Negligence Of Any Subcontractor, Its Agents, Servants, Or Workmen As Fully As If These Were The Supplier’s Own Acts, Defaults, Or Negligence, Or Those Of Its Agents, Servants, Or Workmen. 8.pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address And/or Through Videoconferencing As Indicated In The Ib. 9.clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10.documents Comprising The Bid: Eligibility And Technical Components 10.1.the First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2.the Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within The Last Five (5) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3.if The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11.documents Comprising The Bid: Financial Component 11.1.the Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2.if The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3.any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4.for Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12.bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A.for Goods Offered From Within The Procuring Entity’s Country: I.the Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii.the Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii.the Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv.the Price Of Other (incidental) Services, If Any, Listed In The Bds. B.for Goods Offered From Abroad: I.unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii.the Price Of Other (incidental) Services, If Any, As Listed In The Bds. 13.bid And Payment Currencies 13.1.for Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2.payment Of The Contract Price Shall Be Made In Philippine Pesos. 14.bid Security 14.1.the Bidder Shall Submit A Bid Securing Declaration[ In The Case Of Framework Agreement, The Undertaking Shall Refer To Entering Into Contract With The Procuring Entity And Furnishing Of The Performance Security Or The Performance Securing Declaration Within Ten (10) Calendar Days From Receipt Of Notice To Execute Framework Agreement.] Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2.the Bid And Bid Security Shall Be Valid One Hundred Twenty Calendar Days From The Date Of Opening Of Bids. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15.sealing And Marking Of Bids Each Bidder Shall Submit One (1) Originally Signed Certified True Copy Of The Original Document And Two (2) Duplicate Copies Of The First And Second Components Of Its Bid. Bidder Must Arrange Each Bid Documents Into Sections With Tabs Properly Labeled Separating Each Document According To The Provided Checklist. All Envelopes Shall: (a)contain The Name Of The Contract To Be Bid In Capital Letters; (b)bear The Name And Address Of The Bidder In Capital Letters; (c)be Addressed To The Procuring Entity’s Pbac; (d)bear The Specific Identification Of This Bidding Process Indicated In The 1.0; And (e)bear A Warning “do Not Open Before…” The Date And Time For The Opening Of Bids, As Specified In The Ib. To : The Provincial Bids And Awards Committee Provincial Environment And Natural Resources Office From : __________________________________________ (name Of Bidder In Capital Letters) Address : ________________________________________ (address Of Bidder In Capital Letters) Project : _____________________________________________ (in Capital Letters, Indicate The Phrase): “do Not Open Before: _____________________________________ 16.deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In The Ib. 17.opening And Preliminary Examination Of Bids 17.1.the Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2.the Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18.domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.detailed Evaluation And Comparison Of Bids 19.1.the Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2.if The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 14 Shall Be Submitted For Each Lot Or Item Separately. 19.3.the Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4.the Project Shall Be Awarded As Follows: One Project Having Several Items That Shall Be Awarded As One Contract. 19.5.except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20.post-qualification 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21.signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A.“procurement Of Security Services”; And B.completed Within The Last Five (5) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp Philippines Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or The Amount Of Not Less Than Five Percent (5%) Of Abc If Bid Security Is In Surety Bond. 15 Each Bidder Shall Submit One (1) Originally Signed Certified True Copy Of The Original Document And Two (2) Duplicate Copies Of The First And Second Components Of Its Bid. Bidder Must Arrange Each Bid Documents Into Sections With Tabs Properly Labeled Separating Each Document According To The Provided Checklist 19.3 The Project Will Be Awarded As One (1) Lot. 20.2 No Further Instructions. 21.2 Within Ten (10) Calendar Days From Receipt Of Notice Of Award, Successful Bidder Shall Post The Required Performance Security, Sign And Date The Contract And Return It To Denr. Section Iv. General Conditions Of Contract 1.scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: “the Delivery Terms Applicable To This Contract Are Delivered In Penr Office And Cenr Offices. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is: Miguel L. Vasquez Supply Officer I Chief, General Services Unit Denr Penro Isabela Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A.performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B.furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C.furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; D.performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods, For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions Any Relevant Hazchem Classifications A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 Monthly Payment Shall Be Made Upon Submission Of Complete Documentary Requirements In Accordance With Prevailing Accounting And Auditing Rules And Regulations. 4 Applicable Inspection And Testing Shall Be Conducted By The Inspection And Pre-acceptance Committee Of The Office. Section Vi. Schedule Of Requirements Terms Of Reference Procurement Of Security Services Covering The Period Of January 1, 2025 To December 31, 2025 1.0 Provision Of Security Guards, Including The Submission Of Security Plan A.qualification Of The Security Agency: 1.1 Stability 1.1years Of Experience – At Least Three (3) Years In The Security Business 1.2organizational Setup – In Accordance With Ra No. 5487 And Its Implementing Rules And Regulations 1.3with Valid License To Operate From The Philippine National Police (pnp) – Supervisory Office For Security And Investigation Agencies (sosia) 1.4must Be A Member Of The Philippines Association Of Detective And Protective Agency Operators (padpao); 1.5with Certificate Of Registration In Accordance With Department Of Labor And Employment Department Order No. 18-a, S. 2011 1.2 Resources 1.1number And Kind Of Equipment And Supplies – With The Minimum Number And Kind Of Equipment And Supplies As Specified In Item No. 2.0 1.2number Of Guards – With At Least Ten (10) Security Guards That Are Organic To The Contractor 1.3number Of Supervisors – At Least One (1) Supervisor B.the Contractor Shall Provide Seven (7) Qualified, Bonded, Uniformed, Highly-trained Security Guards Who Must Meet The Following Requirements: I.with At Least Two (2) Years Of Experience In Security Services; Ii.must Have Completed A Private Security Training From A Government Or Duly Registered And Accredited Private Training Institution/s; Iii.must Have Undergone First-aid And Basic-life Support Course Certified By The Philippine National Red Cross; Iv.with Valid License To Exercise Private Security Profession; V.of Good Moral Character And Must Not Have Violated Any Rules And Regulations Under Ra No. 5487 And Its Implementing Rules And Regulations (irr); Vi.fit To Work, As Evidenced By A Medical Certificate Issued Within The Last Two (2) Months (specify That The Security Guard Is Fit To Work); And C.the Contractor Shall Submit Within Three (3) Calendar Days From Receipt Of Notice To Proceed The Employee File Of Each Security Guard With Complete Attachments Such As, But Not Limited To, Resume, Training Certificate, Government-mandated Clearances, Medical Certificate, Physical And Neuro-psychiatric Test Results. D.the Contractor Shall Assign A Supervisor Or Authorized Representative From Its Own Account, Separate From The Deployed Personnel To Monitor The Performance Of The Security Guards And Handle The Consolidation Of Daily Timecards Periodically In Preparation For The Monthly Billing To The Denr Penro Isabela. E.there Shall Be No Employer-employee Relationship Between Denr Isabela And The Security Guards And/or Other Personnel Employed By The Contractor. . F.the Contractor Shall Ensure That Security Guards Perform The Security Services In Accordance With The Service Standards And Conditions Considering The Following: I.security Of Human Resources Ii.security For Physical Resources Iii.contingency Plan For Various Risks Iv.other Related Security Concerns 2.0 Provision Of Uniform, Security Equipment, And Paraphernalia A.the Contractor Shall Ensure That The Security Guards Assigned To The Denr Isabela Shall Observe Proper Philippine National Police - Supervisory Office For Security And Investigation Agencies (pnp-sosia) Prescribed Uniforms. B.the Contractor Shall Provide The Following Security Equipment And Paraphernalia, Which Are Brand New Or In Good Condition: : Item Description Quantity 1 At Least One (1) Set Of Prescribed Uniform, Including Provision Of Face Mask, Per Security Guard 7 Sets 2 Nightstick/baton 3 Whistle 4 Flashlight 5 First-aid Kit 6 Handcuffs 7 Service Firearms -with Necessary License -security Guards Who Shall Be Handling The Firearms Must Have Prior Training One (1) Firearm For Every Security Guards Or As Required 8 Metal Detector 7 9 Raincoat, Rainboots, And Umbrella 7 3.0 Service Standards And Conditions Deployed Security Guards Shall Be Professional And Courteous At All Times. The Expected Service Standards And Conditions Are As Follows: A.security Guards Shall At All Times Ensure The Security Of Denr Isabela Officials And Employees, Physical Resources, And Respond To All Other Security Related Concerns In Accordance With The Approved Security Plan. B.the Contractor Shall Recommend The Enforcement Of Policies, Rules And Regulations Of The Denr Isabela And, Upon The Approval Of The Penr Officer Or Its Authorized Representative, Implement Them In Order To Maintain Peace And Order Within The Denr Isabela Premises. C.whenever Required By The Penr Officer Or The End-users, Or If Deemed Necessary By The Supervisor, The Contractor Shall Investigate Any Security Breach Within The Denr Isabela Premises, Including The Commission Of Any Crime, And Submit A Report To The Penr Officer Through The Chief, Management Services Division (chief, Msd). D.the Contractor Shall Assume Full Responsibility And Undertake To Reimburse The Denr Isabela For Losses, Damages, And Injuries Caused To The Denr Isabela’s Properties And Personnel, Which The Contractor Is Bound To Secure And Protect. E.the Contractor Warrants To Make Available, At All Times, Relievers And/or Replacements To Ensure Continuous And Uninterrupted Services In Case Of Absences, And Shall Execute The Necessary Supervision Over The Work Of Its Personnel. 4.0 General Conditions A.the Denr Isabela Has The Right To Effect Changes In The Assignment/deployment Of The Security Guards At Any Time During The Contract Period Through A Written Notice To The Contractor. Likewise, The Denr Isabela May Increase Or Decrease The Number Of Security Guards As May Be Necessary. In Such An Event, Any Corresponding Adjustment In The Cost Shall Not Exceed The Contract Price. B.the Contractor Shall Not Reshuffle Personnel Without The Prior Clearance/approval Of The Msd Chief Of Denr Isabela Which Hereby Reserves The Right To Reject Any Proposal To Reassign Personnel If Such Reassignment Is Found To Pose An Imminent Danger Or Prejudice To The Service. It Is However Understood That On Matters Of Disciplinary Action Toward The Personnel Of The Contractor, The Msd Chief Shall Cooperate With The Contractor Or Vice Versa By Means Of Mutual Consultation. C.the Contractor Shall Always Make Available Relievers And/or Replacements To Ensure Continuous And Uninterrupted Services. D.the Contractor Agrees That The Denr Isabela, Through The Msd Chief, Reserves The Right To Screen And Accept Or Deny The Deployment Of Any Personnel Recommended By The Contractor. E.the Contractor Shall Pay Its Personnel Not Less Than The Minimum Wage And Other Benefits Mandated By The Laws, Rules And Regulations. The Contractor Shall Provide The Security Guards Their Monthly Pay Slip Containing The Necessary Information On It. The Contractor Shall Comply With The Laws Governing Labor Standards And Employee’s Compensation. A Certificate For This Purpose Shall Be Required From The Contractor. F.the Contractor Shall Provide The Personnel With Appropriate Uniforms, Protective Gear And Ensure That They Shall Observe Proper Personal Hygiene And Always Appear Neat And Clean. G.the Contractor Shall Have At Least One (1) Reliever For The Denr Isabela Available At Any Time To Take Over In Case Of Absence Of Security Personnel At No Extra Cost To The Denr Isabela. No Trainees Shall Be Allowed As A Reliever Even If They Are Allowed And Identified As Such. H.the Contractor Shall Ensure The Confidentiality Of Information. I.the Duration Of The Contract Shall Commence Upon The Receipt Of Ntp Until 31 December 2025. 5.0 Payment Terms A.the Contractor Shall Submit, Along With The Monthly Billing Statement, A Certified True Copy Of Duly Accomplished Payroll Sheet, Receipts, Prescribed Reports Stamped Received By Sss, Pag-ibig, Philhealth, And Ecc As Proof Of Remittances Of Employer’s And Employee’s Contributions For Sss, Philhealth And Pag-ibig Premiums Of The Security Guards Assigned To The Denr Isabela Only. B.the Contractor In The Performance Of Its Services Shall Secure, Maintain At Its Own Expense All Registration, Licenses Or Permits Required By Law, And Shall Comply With All Pertinent Rules And Regulations. The Contractor’s Personnel Shall Take All Necessary Precautions For The Safety Of All Persons And Properties At Or Near Their Area Of Work And Shall Comply With All The Standards And Established Safety Regulations, Rules And Practices. 6.0 Performance Review And Assessment A.the Contractor Shall Maintain A Satisfactory Level Of Performance Throughout The Contract Period Based On The Following Set Of Performance Criteria: Performance Criteria Weight I Conformity To Technical Requirements (25) Ii Timeliness In The Delivery Of Services (25) Iii Behavior Of Personnel (courteous, Professional And Knowledgeable) (20) Iv Response To Complaints (20) V Compliance With Set Office Policies For Such Services (10) Performance Rating Passing Rate: 80 Points B.the Msd Chief Shall Conduct A Periodic Review Using The Above-cited Criteria To Ensure Compliance With The Technical Specifications, As Well As With The Other Terms And Conditions Imposed By The Denr Isabela During The Contract Period. C.further, The Msd Chief Shall Conduct A Mid-term Assessment Or Evaluation Of The Contractor. Based On Its Assessment, The Denr Isabela May Pre-terminate The Contract For Failure Of The Contractor To Perform Its Obligations Thereon Following The Procedures Prescribed Under The Guidelines On Termination Of Contracts Issued By The Government Procurement Policy Board Under Annex “i” Of The Revised Irr Of Ra 9184. Cy2025 Security Services Proposed Deployment Schedule Name Of Office # Hours # Guard Tour Of Duty Penro Isabela Osmeña, City Of Ilagan, Isabela 12 Hrs 2 Mon-sun (6am-6pm; 6pm-6am) Cenro Cabagan Cansan, Cabagan, Isabela 12 Hrs 1 Wed-sun (6pm-6am) Cenro Cauayan Sillawit, Cauayan City, Isabela 12 Hrs 1 Wed-sun (6pm-6am) Cenro Naguilian San Manuel, Naguilian, Isabela 12 Hrs 1 Wed-sun (6pm-6am) Cenro Palanan Dicabisagan West, Palanan Isabela 12 Hrs 1 Wed-sun (6pm-6am) Cenro San Isidro Ramos East, San Isidro, Isabela 12 Hrs 1 Wed-sun (6pm-6am) Total - - - - 7 Note: Schedule Of Tour Of Duty May Change During The Contract Implementation Or Upon The Instruction Of The Head Of The Agency Or Its Authorized Representative. Prepared By: Recommending Approval: Miguel L. Vasquez Luz S. Soriano Supply Officer I Chief, Management Services Division Approved By: Orly T. Cariazo Penr Officer Bidder’s Undertaking I/we, The Undersigned Bidder, Having Examined The Bidding Documents Including Bid Bulletins, As Applicable, Hereby Bid To (supply/deliver/perform/comply) The Above Terms Of Reference I/we Undertake, If Our Bid Is Accepted, To Deliver The Goods/services In Accordance With The Terms And Conditions Contained In The Bid Documents, Including The Posting Of The Required Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award. Until A Formal Contract/order Confirmation Is Prepared And Signed, This Bid Is Binding On Us. ____________________________________________________________ Name Of Company (in Print) ________________________________________ Signature Of Company Authorized Representative ___________________________________________________ Name & Designation (in Print) __________________________________ Section Vii. Technical Specifications Technical Specifications Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] Technical Specifications Instruction To Bidders: Please Fill Up The Form Accordingly And Sign The Bidder’s Undertaking. Failure To Conform Will Result In A Rating Of “failed”. Project Requirements Bidder’s Statement Of Compliance Procurement Of One (1)-year Security Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Cy 2025 I Hereby Certify To Comply With The Above Technical Specifications. ____________________________________________________________ Name Of Company (in Print) ________________________________________ Signature Of Company Authorized Representative ___________________________________________________ Name & Designation (in Print) Section Viii. Checklist Of Technical And Financial Documents Checklist Of Technical And Financial Documents I.technical Component Envelope Class “a” Documents Legal Documents ⬜ (a)valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (b)statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (c)statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (d)original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (e)conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (f)original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (g)the Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (h)if Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii.financial Component Envelope ⬜ (i)original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (j)original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (k)[for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (l)certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. Section Ix. Detailed Financial Breakdown Annex I Seven (7) Security Guards For Denr Penro Isabela, Cenro Cabagan, Cenro Cauayan, Cenro Naguilian, Cenro Palanan And Cenro San Isidro No. Of Days/ Year: 394.40 Particulars Shifting/work Schedule (12 Hours Per Shift) I. Amount To Guard (php) Ave. Pay/month (dw * No. Of Days/year / 12) Night Differential (ave. Pay / Month X 10%) Uniform Allowance (r.a. 5487) Overtime Pay 5 Days Incentive Pay (dw * 5 / 12) 13th Month Pay (dw * 365 / 12 / 12) Subtotal I Ii. Amount To Government (php) Retirement Benefit (r.a. 7641) (dw * 22.5 / 12) Sss (employer's Share) (msc * 9.5%) Sss Provident Fund Philhealth (mbs * 5% / 2) State Insurance Pag-ibig Subtotal Ii Iii. Total Amount To Guard And Government (php) = (i + Ii) Iv. Agency Fee (php) (standard Administrative Fee: Minimum Of 20%) V. Value Added Tax (php) = (iv X 12%) Vi. Minimum Rate Per Guard (php) = (iii + Iv + V) Vii. Minimum Monthly Contract Rate (php) = (vi X No. Of Guards) Viii. Annual Bill Rate (php) = (vii X 12 Months) Note: Rounding Off Of Digits Applies Only To The Centavo Part Which Is Nearest To The Hundredths Place (two Decimal Places). _____________________ Name Of Company (in Print) ______________________________________ Signature Of Company Authorized Representative _______________________________________________ Name And Designation (in Print) _____________________________ Date

Details: Description Republic Of The Philippines Department Of Environment And Natural Resources Office Of The Penro City Of Ilagan, Isabela Telefax No.: (078) 325-5701 Procurement Of One (1)-year Janitorial Services For The Department Of Environment And Natural Resources-isabela (denr-isabela) Provincial And Community Field Offices For Fy 2025 Bids And Awards Committe November 2024 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A.all The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B.specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C.this Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D.the Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E.modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F.for Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….4 Section I. Invitation To Bid……………………………………………………..6 Section Ii. Instructions To Bidders…………………………………………...9 1. Scope Of Bid ………………………………………………………………………. 9 2. Funding Information………………………………………………………………. 9 3. Bidding Requirements ……………………………………………………………. 9 4. Corrupt, Fraudulent, Collusive, And Coercive Practices………………………….. 9 5. Eligible Bidders…………………………………………………………………… 9 6. Origin Of Goods ………………………………………………………………….. 10 7. Subcontracts ……………………………………………………………………… 10 8. Pre-bid Conference ………………………………………………………………. 11 9. Clarification And Amendment Of Bidding Documents …………………………… 11 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 11 11. Documents Comprising The Bid: Financial Component …………………………... 11 12. Bid Prices …………………………………………………………………………. 12 13. Bid And Payment Currencies ……………………………………………………… 12 14. Bid Security ………………………………………………………………………. 12 15. Sealing And Marking Of Bids ……………………………………………………… 13 16. Deadline For Submission Of Bids …………………………………………………. 13 17. Opening And Preliminary Examination Of Bids ………………………………….. 13 18. Domestic Preference ……………………………………………………………… 14 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 14 20. Post-qualification ………………………………………………………………… 14 21. Signing Of The Contract …………………………………………………………… 14 Section Iii. Bid Data Sheet …………………………………………………..15 Section Iv. General Conditions Of Contract ……………………...………..17 1. Scope Of Contract ………………………………………………………………… 17 2. Advance Payment And Terms Of Payment ……………………………………….. 17 3. Performance Security ……………………………………………………………. 17 4. Inspection And Tests ……………………………………………………………… 17 5. Warranty …………………………………………………………………………. 18 6. Liability Of The Supplier ………………………………………………………….. 18 Section V. Special Conditions Of Contract ………………………………….19 Section Vi. Schedule Of Requirements ……………………………………....23 Section Vii. Technical Specifications …………………………………………31 Section Viii. Checklist Of Technical And Financial Documents …………..33 Section Ix. Detailed Financial Breakdown…………………………………35 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Invitation To Bid Procurement Of One (1)-year Janitorial Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Fy 2025 1.the Denr-penro Isabela, Of The National Expenditure Program (nep) For Fy 2025 Intends To Apply The Sum Of Two Million Ninety Thousand Nine Hundred Forty-nine Pesos & 34/100 (₽2,090,949.34) Being The Approved Budget For The Contract (abc) To Payment Under The Contract For The Procurement Of One (1)-year Janitorial Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Fy 2025. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. The Total Manpower Is Broken Down As Follows: Office Position Quantity Penr Office, City Of Ilagan, Isabela Janitor/janitress 4 Cenro Cabagan Janitor/janitress 1 Cenro Cauayan Janitor/janitress 1 Cenro Naguilian Janitor/janitress 1 Cenro San Isidro Janitor/janitress 1 Penr Sub-office (roxas, Isabela) Janitor/janitress 1 Total 9 2.the Denr Now Invites Bids For The Above Procurement Project. The Janitorial Services Shall Commence Upon Receipt Of The Notice To Proceed (ntp) Until 31 December 2025. Bidders Should Have Completed, Within The Last Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). Similar Project Shall Mean “procurement Of Janitorial Services”. 3.bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4.prospective Bidders May Obtain Further Information From Denr Penro Isabela And Inspect The Bidding Documents At The Address Given Below During 9:00 Am To 4:00 Pm Only (mondays To Fridays). 5.a Complete Set Of Bidding Documents May Be Acquired By Interested Bidders Starting November 8, 2024 Until The Submission Of Bids From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (p 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person, By Facsimile, Or Through Electronic Means. 6.the Denr-penro Ilagan, Isabela Will Hold A Pre-bid Conference On November 18, 2024, 1:30 Pm At The Pinaroc Hall, Penr Office, Osmeña, City Of Ilagan, Isabela Which Shall Be Open To Prospective Bidders. Authorized Representatives Of Bidders Shall Join The Meeting Via Virtual Platform. 7.bids Must Be Duly Received By The Bac Secretariat Or The Penro-isabela Records Section Through Manual Submission At The Office Address Indicated Below On Or Before November 28, 2024, 1:00 P.m. Late Bids Shall Not Be Accepted. 8.all Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9.bid Opening Shall Be On November 28, 2024, 1:30 Pm At The Given Address Below. Bids Will Be Opened In The Presence Of The Authorized Bidders’ Representatives Who Choose To Attend The Activity. 10.the Penro-isabela Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. For Further Information, Please Refer To: Preciosa G. Oñate Head, Bac Secretariat Denr-penr Office Osmeña, City Of Ilagan, Isabela Penroisabela@denr.gov.ph C.p. No.: 0917-628-3429 You May Download The Bidding Documents At Philgeps Website. November 5, 2024 Luz S. Soriano Chief, Administrative Officer Chairperson, Bids And Awards Committee Section Ii. Instructions To Bidders 1.scope Of Bid The Procuring Entity, Denr Penro Isabela Wishes To Receive Bids For The Procurement Of One (1)-year Janitorial Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Fy 2025. The Procurement Project (referred To Herein As “project”) Is Composed Of One (1) Lot, The Details Of Which Are Described In Section Vii (technical Specifications). 2.funding Information 2.1.the Gop Through The Source Of Funding As Indicated Below For Fy 2025 In The Amount Of Two Million Ninety Thousand Nine Hundred Forty-nine Pesos & 34/100 (₽2,090,949.34). A.the Source Of Funding Is: Nep, National Expenditure Program. 3.bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4.corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5.eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I.when A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii.citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii.when The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv.when There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A.for The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6.origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7.subcontracts 7.1.the Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That Subcontracting Is Not Allowed. 7.2.subcontracting Of Any Portion Of The Project Does Not Relieve The Supplier Of Any Liability Or Obligation Under The Contract. The Supplier Will Be Responsible For The Acts, Defaults, And Negligence Of Any Subcontractor, Its Agents, Servants, Or Workmen As Fully As If These Were The Supplier’s Own Acts, Defaults, Or Negligence, Or Those Of Its Agents, Servants, Or Workmen. 8.pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address And/or Through Videoconferencing As Indicated In The Ib. 9.clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10.documents Comprising The Bid: Eligibility And Technical Components 10.1.the First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2.the Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within The Last Five (5) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3.if The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11.documents Comprising The Bid: Financial Component 11.1.the Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2.if The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3.any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4.for Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12.bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A.for Goods Offered From Within The Procuring Entity’s Country: I.the Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii.the Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii.the Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv.the Price Of Other (incidental) Services, If Any, Listed In The Bds. B.for Goods Offered From Abroad: I.unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii.the Price Of Other (incidental) Services, If Any, As Listed In The Bds. 13.bid And Payment Currencies 13.1.for Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2.payment Of The Contract Price Shall Be Made In Philippine Pesos. 14.bid Security 14.1.the Bidder Shall Submit A Bid Securing Declaration[ In The Case Of Framework Agreement, The Undertaking Shall Refer To Entering Into Contract With The Procuring Entity And Furnishing Of The Performance Security Or The Performance Securing Declaration Within Ten (10) Calendar Days From Receipt Of Notice To Execute Framework Agreement.] Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2.the Bid And Bid Security Shall Be Valid One Hundred Twenty Calendar Days From The Date Of Opening Of Bids. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15.sealing And Marking Of Bids Each Bidder Shall Submit One (1) Originally Signed Certified True Copy Of The Original Document And Two (2) Duplicate Copies Of The First And Second Components Of Its Bid. Bidder Must Arrange Each Bid Documents Into Sections With Tabs Properly Labeled Separating Each Document According To The Provided Checklist. All Envelopes Shall: (a)contain The Name Of The Contract To Be Bid In Capital Letters; (b)bear The Name And Address Of The Bidder In Capital Letters; (c)be Addressed To The Procuring Entity’s Pbac; (d)bear The Specific Identification Of This Bidding Process Indicated In The 1.0; And (e)bear A Warning “do Not Open Before…” The Date And Time For The Opening Of Bids, As Specified In The Ib. To : The Provincial Bids And Awards Committee Provincial Environment And Natural Resources Office From : __________________________________________ (name Of Bidder In Capital Letters) Address : ________________________________________ (address Of Bidder In Capital Letters) Project : _____________________________________________ (in Capital Letters, Indicate The Phrase): “do Not Open Before: _____________________________________ 16.deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In The Ib. 17.opening And Preliminary Examination Of Bids 17.1.the Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2.the Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18.domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.detailed Evaluation And Comparison Of Bids 19.1.the Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2.if The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 14 Shall Be Submitted For Each Lot Or Item Separately. 19.3.the Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4.the Project Shall Be Awarded As Follows: One Project Having Several Items That Shall Be Awarded As One Contract. 19.5.except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20.post-qualification 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21.signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A.procurement Of Janitorial Services; And B.completed Within The Last Five (5) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Sub-contracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp Philippines Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or The Amount Of Not Less Than Five Percent (5%) Of Abc If Bid Security Is In Surety Bond. 15 Each Bidder Shall Submit One (1) Originally Signed Certified True Copy Of The Original Document And Two (2) Duplicate Copies Of The First And Second Components Of Its Bid. Bidder Must Arrange Each Bid Documents Into Sections With Tabs Properly Labeled Separating Each Document According To The Provided Checklist. 19.3 The Project Will Be Awarded As One (1) Lot. 20.2 No Further Instructions. 21.2 Within Ten (10) Calendar Days From Receipt Of Notice Of Award, Successful Bidder Shall Post The Required Performance Security, Sign And Date The Contract And Return It To Denr. Section Iv. General Conditions Of Contract 1.scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2.advance Payment And Terms Of Payment 2.1.advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2.the Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3.performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4.inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Vii (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5.warranty 5.1in Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2the Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6.liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: “the Delivery Terms Applicable To This Contract Are Delivered In Penr Office, Sub-office And Cenr Offices. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is: Miguel L. Vasquez Supply Officer I Chief, General Services Unit Denr Penro Isabela Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A.performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B.furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C.furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; D.performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods, For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions Any Relevant Hazchem Classifications A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 Payment Shall Be Made Upon Submission Of Complete Documentary Requirements In Accordance With Prevailing Accounting And Auditing Rules And Regulations. 4 Applicable Inspection And Testing Shall Be Conducted By The Inspection And Pre-acceptance Committee Of The Office. Section Vi. Schedule Of Requirements Terms Of Reference Procurement Of Janitorial Services Covering The Period Of January 1, 2025 To December 31, 2025 1.0 Provision Of Janitorial Personnel, Including Submission Of Housekeeping Plan A.the Contractor Shall Provide Nine (9) Janitorial Personnel Who: 1.1are Of Good Moral Character And Without Criminal Or Police Records; 1.2are Fit To Work, As Evidenced By A Medical Certificate Issued Within The Last Two (2) Months (specify That The Janitorial Personnel Are Fit To Work); And 1.3underwent Basic Housekeeping Training. B.the Contractor Shall Submit Within Three (3) Calendar Days From Receipt Of Notice To Proceed The Employee File Of Each Janitorial Personnel With Complete Attachments, Such As But Not Limited To, Resume, Training Certificate/s, Government Mandated Clearances, And Medical Certificate. C.the Contractor Shall Assign A Supervisor Or Authorized Representative From Its Own Account, Separate From The Deployed Personnel To Monitor The Performance Of The Janitorial Personnel And Handle The Consolidation Of Daily Timecards Periodically In Preparation For The Monthly Billing To The Denr Penro Isabela. D.there Shall Be No Employer-employee Relationship Between Denr-penro Isabela And The Security Guards And/or Other Personnel Employed By The Contractor. E.the Janitorial Personnel Shall Perform The Following: 1.0 Maintain The Cleanliness And Orderliness Of The Office Premises In Accordance With The Service Standards And Conditions Taking Into Account The Following: I.protection Of Denr Isabela Properties From Damage Or Destruction In Connection With The Janitorial Activities Rendered; Ii.preservation Of Confidentiality Of Denr Isabela Records; And Iii.proper Collection And Disposal Of Garbage. 2.0 Miscellaneous Services To Be Performed Whenever Required (i.e., Logistical Assistance During Meetings And Conferences; Hauling Of Office Furniture, Fixtures And Equipment; And Other Errands Within Office Premises). 2.0 Provision Of Cleaning Tools And Equipment A. The Contractor Shall Provide, At The Minimum, The Following Cleaning Tools And Equipment Which Are Brand New Or In Good Condition: Description Quantity Equipment Heavy-duty Floor Polisher, 6 Units (1 Per Office) Heavy-duty Vacuum Cleaner (wet And Dry) 6 Units (1 Per Office) Extension Ladder (30ft) (heavy Duty) 6 Units (1 Per Office) Grass Cutter 6 Units (1 Per Office) Personal Protective Equipment Reusable Gardening Hand Gloves 9 Pairs Rubber Boots 9 Pairs Raincoat 9 Pairs Jungle Bolo 9 Pieces Gardening Trowel And Fork Set 9 Sets 3.0 Service Standards And Conditions Deployed Janitorial Personnel Shall Be Professional, Courteous And Sensitive To The Client’s Needs At All Times. The Expected Service Standards And Conditions Are As Follows: A.office Areas: 1.0 All Surfaces, Fixtures And Fittings Should Be Free From Dust, Stains And Debris; 2.0 All Waste Receptacles Empty Note: Paper, Files And Electronic Equipment Shall Not Be Removed Or Adjusted While Cleaning (where Applicable, Unless Prior Permission Has Been Obtained From The Employee Concerned). B.washroom And Toilet Areas 1.0 All Surfaces, Fixtures And Fittings Should Be Free From Dust, Stains And Debris; 2.0 All Sanitary Fittings Should Be Free From Grime, Dirt And Smear. C.each Area Shall Be Cleaned To The Services Specifications As Detailed But Not Limited In The Table Below: Areas Description Of Task Frequency* Offices/reception Areas/hall And Stairways Empty Waste Bins And Wash Out, If Required Daily Water And Maintenance Of All Indoor Plants Daily Wash Doormats/ Change Into New Doormats Daily/once A Week Bring Out Indoor Plants Once A Week Spraying Of Insecticide, Disinfectant Spray And Air Freshener Once A Week/ As Necessary** Machine Scrub And Buff Hard Floors Once A Week Wipe/clean Window Shades; Clean Inside Windows; Clean Door Jams/balusters/ Handrails; Clean Glass Walls/ Partitions Once A Week Remove Cobweb (ceiling, Lighting Fixtures, Etc.) Once A Month Wash Walls With Dirt And Stain Mark Once A Month Wet Cleaning/ Dusting/ Vacuuming Upholstered Furniture/office Chairs, Wash Draperies And Such Once A Month Cleaning And Removal Of Dry Leaves At The Roofing Of All Buildings Once A Week Sweep/dust Mop/spot Mop/buff The Floors; As Necessary** Office Spaces Damp Wipe Office Tables And Chairs Daily Damp Wipe Office Equipment I.e. Computer Screens, Keyboards, Calculator; Telephone, Desk Lamp, Filing Cabinets, Etc. Daily Remove Cobweb (ceiling, Lighting Fixtures, Etc.) Once A Month Wash Walls With Dirt And Stain Mark Once A Month Wet Cleaning/ Dusting/ Vacuuming Upholstered Furniture/office Chairs Once A Month Sweep/dust Mop/spot Mop/buff Floors As Necessary** Meeting Rooms/ Conference Room/ Multipurpose Hall Empty Paper/waste Bins, Wash Out If Required Daily Damp Dust Tabletops, Rearrange Chairs Daily Machine Scrub And Buff Hard Floors Thrice A Week Wipe/clean Window Shades, Inside Windows, Door Jambs, Glass Walls / Partitions, And Wash Curtains And Table Clothes Once A Week Remove Cobwebs On Ceiling, Lighting Fixtures, Etc. Once A Month Wash Walls, Windowsills, Surrounds And Other Vertical Ledges With Dirt And Stain Marks Once A Month Wet Clean, Dust And Vacuum Upholstered Furniture Once A Month Sweep/dust Mop/spot Mop/buff Floors As Necessary** Washrooms And Toilets Mop Clean, Disinfect And Dry Floor Daily Or As Necessary** Wash, Clean And Disinfect Urinals And Toilet Bowls Daily Or As Necessary** Empty And Wash Waste Bins Daily Or As Necessary** Refill Deodorant Cake, Toilet Tissue, Hand Soap Daily Or As Necessary** Putting Of Chemicals To Unclog Toilet Bowls And Lavatories To Maintain The Continuous Flow Of Water Daily Or As Necessary** Guest House Change/wash Beddings, Draperies And Such As Necessary** Mop Floor, Clean Rooms And Toilets, Disinfect All Areas Once A Week Disinfect Floors, Pantry Sink And Pantry Cabinets Once A Week Dust Mop/spot Mop The Floors, Pantry Sink, And Pantry Cabinets As Necessary** Records Area/ Stockrooms Clean The Floor And Remove Dusts From Equipment And Files Once A Month Office Grounds, Garden And Landscape Clear Rubbish From Path Walks, Driveways, Parking Areas, Park, Etc. Daily Water Outdoor Plants Twice Daily Trimming Of Plants Twice A Month Or As Necessary Cleaning Of Plant Boxes. Cultivation Of Garden Soil. Propagation Of Plants, Replanting And Scalloping Once A Month Miscellaneous Assist The Denr Personnel (carpenter And Plumber) In Carpentry And Plumbing Works When Necessary Assist The Denr Electrician And Technician In Performing Repairs As May Be Assigned Assist In Carrying, Hauling, And Transport Of Office Furniture, Fixtures And Equipment Provide Assistance During Meetings, Conferences And Other Events Of Denr Such As, But Not Limited To, Clean-up Drives, Denr Anniversary, Year-end Assessment And Such Assist In Cleaning, Washing And Vacuuming Government Vehicles Assist In The Weekly Or Periodic Office Clean-up Activity As Needed Note: *frequency May Be Changed During The Contract Implementation, Upon The Instruction Of The Head Of The Agency Or Its Authorized Representative. **as Necessary Means To Be Checked At Least Once A Day And Cleaned If Necessary 4.0 General Conditions A.the Deployed Personnel Shall Work Eight (8) Hours A Day, Six (6) Days A Week From Monday To Saturday. However, The Personnel May Be Requested To Provide Assistance Outside The Regular Working Hours Or During Weekends Or Holidays, Upon The Written Approval Of The Head Of The Agency Or His Duly Authorized Representative. B.the Denr Isabela Has The Right To Effect Changes In The Assignment/deployment Of The Janitors At Any Time During The Contract Period Through A Written Notice To The Contractor. Likewise, The Denr Isabela May Increase Or Decrease The Number Of Janitors As May Be Necessary And Reserves The Right To Increase, Reduce, Or Limit The Scope Of Services Of The Contractor. In Such An Event, Any Corresponding Adjustment In The Cost Shall Not Exceed The Contract Price. C.the Contractor Shall Not Reshuffle Personnel Without The Prior Clearance/approval Of The Chief, Management Services Division (chief, Msd) Which Hereby Reserves The Right To Reject Any Proposal To Reassign Personnel If Such Reassignment Is Found To Pose An Imminent Danger Or Prejudice To The Service. It Is However Understood That On Matters Of Disciplinary Action Toward The Personnel Of The Contractor, The Msd Chief Shall Cooperate With The Contractor Or Vice Versa By Means Of Mutual Consultation. D.the Contractor Shall Make Available Relievers And/or Replacements At All Times To Ensure Continuous And Uninterrupted Services. E.the Contractor Agrees That The Denr Isabela, Through The Msd Chief, Reserves The Right To Screen And Accept Or Deny The Deployment Of Any Personnel Recommended By The Contractor. F.the Contractor Shall Pay Its Personnel Not Less Than The Minimum Wage And Other Benefits Mandated By The Laws, Rules And Regulations. The Contractor Shall Provide The Janitorial Personnel Their Monthly Pay Slip Containing The Necessary Information On It. The Contractor Shall Comply With The Laws Governing Labor Standards And Employee’s Compensation. A Certificate For The Purpose Shall Be Required From The Contractor. G.the Contractor Shall Provide The Personnel With Appropriate Uniforms, Protective Gear, If Necessary, And Ensure That They Shall Observe Proper Personal Hygiene And Appear Neat And Clean At All Times. H.the Contractor Shall Ensure That Safety Shall Be The First Priority In The Performance Of Its Functions, And Avoid The Creation Of Safety Hazards Both In The Condition Of The Work Performed And While Doing The Work. I.the Contractor Shall Have At Least One (1) Reliever For The Denr Isabela Available At Any Time To Take Over In Case Some Regular Personnel Are Absent At No Extra Cost To The Denr. No Trainees Shall Be Allowed As A Reliever Even If They Are Allowed And Identified As Such. J.the Contractor Shall Ensure The Confidentiality Of Information. 5.0payment Terms A.the Contractor Shall Submit, Along With The Monthly Billing Statement, A Certified True Copy Of Duly Accomplished Payroll Sheet, Receipts, Prescribed Reports Stamped Received By Sss, Philhealth, Pag-ibig, And Ecc As Proof Of Remittances Of Employer’s And Employees’ Contributions For Sss, Philhealth Pag-ibig And Ecc Premiums Of The Janitorial Personnel Assigned To The Denr Isabela Only And The Monthly Checklist Within Five (5) Calendar Days After Every Month/cut Off. B.the Contractor In The Performance Of Its Services Shall Secure, Maintain At Its Own Expense All Registration, Licenses Or Permits Required By Law, And Shall Comply With All Pertinent Rules And Regulations. The Contractor’s Personnel Shall Take All Necessary Precautions For The Safety Of All Persons And Properties At Or Near Their Area Of Work And Shall Comply With All The Standards And Established Safety Regulations, Rules And Practices. 6.0performance Review And Assessment A.the Contractor Shall Maintain A Satisfactory Level Of Performance Throughout The Contract Period Based On The Following Set Of Performance Criteria: Performance Criteria Weight I Conformity To Technical Requirements (25) Ii Timeliness In The Delivery Of Services (25) Iii Behavior Of Personnel (courteous, Professional And Knowledgeable) (20) Iv Response To Complaints (20) V Compliance With Set Office Policies For Such Services (10) Performance Rating Passing Rate: 80 Points B.the Contractor Shall Undergo A Periodic Review Using The Above-cited Criteria To Ensure Compliance With The Technical Specifications, As Well As With The Other Terms And Conditions Imposed By The Denr Isabela During The Contract Period. C.further, A Mid-term Assessment Or Evaluation Of The Performance Of The Contractor. Based On Its Assessment, The Denr Isabela May Terminate The Contract For Failure Of The Contractor To Perform Its Obligations Thereon. 7.0deployment Of Janitor Personnel A.janitorial Personnel Shall Render Service On An 8-hour Basis, Six Days A Week, From Monday Through Saturday Excluding Regular Holidays And Sundays (313 Days/year) On A Continuing Service Within The Contract Period Proposed Deployment Schedule Area No. Of Janitors Shift Penr Office – Isabela (city Of Ilagan, Isabela) 2 2 6:00am To 3:00pm 8:00am To 5:00pm Cenro Cabagan 1 6:00am To 3:00pm Cenro Cauayan 1 6:00am To 3:00pm Cenro Naguilian 1 6:00am To 3:00pm Cenro San Isidro 1 6:00am To 3:00pm Penr Sub Office - Roxas 1 6:00am To 3:00pm Total Number 9 Note: Schedule Of Shifting May Change During The Contract Implementation Or Upon The Instruction Of The Head Of The Agency Or Its Authorized Representative. Prepared By: Recommending Approval: Miguel L. Vasquez Luz S. Soriano Supply Officer I Chief, Management Services Division Approved By: Orly T. Cariazo Penr Officer Bidder’s Undertaking I/we, The Undersigned Bidder, Having Examined The Bidding Documents Including Bid Bulletins, As Applicable, Hereby Bid To (supply/deliver/perform/comply) The Above Terms Of Reference I/we Undertake, If Our Bid Is Accepted, To Deliver The Goods/services In Accordance With The Terms And Conditions Contained In The Bid Documents, Including The Posting Of The Required Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award. Until A Formal Contract/order Confirmation Is Prepared And Signed, This Bid Is Binding On Us. ____________________________________________________________ Name Of Company (in Print) ________________________________________ Signature Of Company Authorized Representative ___________________________________________________ Name & Designation (in Print) __________________________________ Date Section Vii. Technical Specifications Technical Specifications Instruction To Bidders: Please Fill Up The Form Accordingly And Sign The Bidder’s Undertaking. Failure To Conform Will Result In A Rating Of “failed”. Project Requirements Bidder’s Statement Of Compliance Procurement Of One (1)-year Janitorial Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Cy 2025 I Hereby Certify To Comply With The Above Technical Specifications. ____________________________________________________________ Name Of Company (in Print) ________________________________________ Signature Of Company Authorized Representative ___________________________________________________ Name & Designation (in Print) Section Viii. Checklist Of Technical And Financial Documents Checklist Of Technical And Financial Documents I.technical Component Envelope Class “a” Documents Legal Documents ⬜ (a)valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (b)statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (c)statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (d)original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (e)conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (f)original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (g)the Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (h)if Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii.financial Component Envelope ⬜ (i)original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (j)original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (k)[for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (l)certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. Section Ix. Detailed Financial Breakdown Annex I Procurement Of Janitorial Services For The Department Of Environment And Natural Resources – Penro Isabela Fy 2025 Detailed Financial Breakdown (the Sum Of The Total Contract Amount Must Be Equal To The Bid Form Per Annex I) I.labor Cost 1.basic Salary (dw X No. Of Days/year/12) ____________________ 2.13th Month Pay (dw X 365/12/12) ____________________ 3.5 Days Incentive Leave (dw X 5/12) ____________________ 4.legal Holiday Premium (dwx 10/12) ____________________ 5.employees Contribution Sss (employer’s Share) (msc X 9.5%) ____________________ Philhealth (mbs X 4.5%/2) ____________________ Pag-ibig Fund ____________________ Ecc ____________________ Total Labor Per Month/janitor ____________________ Ii.administrative Over Head (not Less Than 10%) A. 10% Total Contract Cost Dole Do No. 18-a 2011 Section 9(b)(ii) ____________________ B.cost Of Supplies And Equipment For The Service ____________________ Iii.12% Vat ____________________ Rate Per Janitor/janitress ____________________ Total Contract Amount (rate Per Janitor X 9 X 12 Months) ____________________ Notes: 1.please Indicate Zero “0” Or Dash “-” For Item/s Offered For Free To The Denr. Incomplete Financial Proposal Shall Be Considered Non-responsive And Thus, Automatically Disqualified In Accordance With Section 32.2.1 (a) Of The 2016 Revised Irr Of Ra 9184. 2.rounding Off Of Digits Applies Only To The Centavo Part Which Is Nearest To The Hundredths Place (two Decimal Places). _____________________ Name Of Company (in Print) ______________________________________ Signature Of Company Authorized Representative _______________________________________________ Name And Designation (in Print) _____________________________ Date Please Use This Bid Form. Do Not Retype Or Alter Annex Ii Procurement Of Janitorial Services For The Department Of Environment And Natural Resources – Penro Isabela Fy 2025 Detailed Financial Breakdown For Various Supplies And Equipment Particulars Minimum Requirements Qty./ Unit Unit Price (php) Total (php) A. Equipment (duration Of Contract) * 1 Heavy-duty Floor Polisher (1 Per Office) 6 Units 2 Heavy-duty Vacuum Cleaner (wet And Dry) (1 Per Office) 6 Units 3 Extension Ladder (30ft) (heavy Duty) (1 Per Office) 6 Units 5 Grass Cutter (1 Per Office) 6 Units Subtotal A: Note: * To Be Returned To Service Provider After The Duration Of Contract. B. Personal Protective Equipment (start Of Contract) 1 Reusable Gardening Hand Gloves 9 Pairs 2 Rubber Boots 9 Pairs 3 Raincoat 9 Pairs 4 Jungle Bolo 9 Pieces 5 Gardening Trowel And Fork Set 9 Sets Subtotal B: Total Supplies And Equipment Cost Notes: 1)the Above Particulars Must Be Delivered And Turned Over To The General Services Unit (penro Isabela) Or Cenr Office Supply And Property Unit For Verification Purposes 2)please Indicate Zero (0) Or Dash (-) For Items Offered For Free To The Denr, Except Those Requirements By Law Or Regulations To Be Provided For. Incomplete Proposal Shall Be Considered Non-responsive And Thus, Automatically Disqualified In Accordance With Section 32.2.1(a) Of The 2016 Revised Irr Of Ra 9184 3)rounding Off Of Digits Applies Only To The Centavo Part Which Is Nearest To The Hundredths Place (two Decimal Places). _____________________ Name Of Company (in Print) ______________________________________ Signature Of Company Authorized Representative _______________________________________________ Name And Designation (in Print) _____________________________ Date

Details: Description Bulacan Agricultural State College San Ildefonso, Bulacan 3010 Procurement Of Goods Early Procurement Activity (epa) 2024-08g: Acquisition Of Equipment And Other Equipment For The Provision Of Higher Education Services (kitchen Laboratory Equipment) Fy 2024 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A.all The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B.specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C.this Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D.the Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E.modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F.for Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….4 Section I. Invitation To Bid……………………………………………………..7 Section Ii. Instructions To Bidders…………………………………………...10 1. Scope Of Bid ………………………………………………………………………. 11 2. Funding Information………………………………………………………………. 11 3. Bidding Requirements ……………………………………………………………. 11 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 11 5. Eligible Bidders…………………………………………………………………… 11 6. Origin Of Goods ………………………………………………………………….. 12 7. Subcontracts ……………………………………………………………………… 12 8. Pre-bid Conference ………………………………………………………………. 12 9. Clarification And Amendment Of Bidding Documents …………………………… 12 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 12 11. Documents Comprising The Bid: Financial Component …………………………... 13 12. Bid Prices …………………………………………………………………………. 13 13. Bid And Payment Currencies ……………………………………………………… 14 14. Bid Security ………………………………………………………………………. 14 15. Sealing And Marking Of Bids ……………………………………………………… 14 16. Deadline For Submission Of Bids …………………………………………………. 14 17. Opening And Preliminary Examination Of Bids ………………………………….. 15 18. Domestic Preference ……………………………………………………………… 15 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 15 20. Post-qualification ………………………………………………………………… 16 21. Signing Of The Contract …………………………………………………………… 16 Section Iii. Bid Data Sheet …………………………………………………..17 Section Iv. General Conditions Of Contract ……………………...………..19 1. Scope Of Contract ………………………………………………………………… 20 2. Advance Payment And Terms Of Payment ……………………………………….. 20 3. Performance Security ……………………………………………………………. 20 4. Inspection And Tests ……………………………………………………………… 20 5. Warranty …………………………………………………………………………. 21 6. Liability Of The Supplier ………………………………………………………….. 21 Section V. Special Conditions Of Contract ………………………………….22 Section Vi. Schedule Of Requirements ……………………………………....25 Section Vii. Technical Specifications …………………………………………28 Section Viii. Checklist Of Technical And Financial Documents …………..33 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Notes On The Invitation To Bid The Invitation To Bid (ib) Provides Information That Enables Potential Bidders To Decide Whether To Participate In The Procurement At Hand. The Ib Shall Be Posted In Accordance With Section 21.2 Of The 2016 Revised Irr Of Ra No. 9184. Apart From The Essential Items Listed In The Bidding Documents, The Ib Should Also Indicate The Following: A.the Date Of Availability Of The Bidding Documents, Which Shall Be From The Time The Ib Is First Advertised/posted Until The Deadline For The Submission And Receipt Of Bids; B.the Place Where The Bidding Documents May Be Acquired Or The Website Where It May Be Downloaded; C.the Deadline For The Submission And Receipt Of Bids; And D.any Important Bid Evaluation Criteria (e.g., The Application Of A Margin Of Preference In Bid Evaluation). The Ib Should Be Incorporated In The Bidding Documents. The Information Contained In The Ib Must Conform To The Bidding Documents And In Particular To The Relevant Information In The Bid Data Sheet. Bulacan Agricultural State College San Ildefonso, Bulacan 3010 Invitation To Bid (epa) Invitation To Bid For 2024-08g: Acquisition Of Equipment And Other Equipment For The Provision Of Higher Education Services (kitchen Laboratory Equipment) 1.the Bulacan Agricultural State College, Through The National Expenditure Program For Fiscal Year 2025 Intends To Apply The Sum Of One Million Six Hundred Sixty Five Thousand Pesos Only (php1,665,000.00) Being The Abc To Payments Under The Contract 2024-08g: Acquisition Of Equipment And Other Equipment For The Provision Of Higher Education Services (kitchen Laboratory Equipment). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2.the Bulacan Agricultural State College Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By Not Later Than Sixty (60) Calendar Days Upon Receipt Of Notice To Proceed. Awarding Of The Contract To The Winning Bidder However, Shall Be Issued Upon The Approval And Effectivity Of The General Appropriations Act (gaa) Or The Reenactment Of The Previous Year’s Budget Which Constitutes The Current Year’s Authorized Budget As Provided In Appendix 31 (guidelines On The Implementation Of Early Procurement Activities (epa) Of The Updated Irr Of Ra 9184). Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3.bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4.prospective Bidders May Obtain Further Information From Bulacan Agricultual State College And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8am To 4:30pm Monday To Friday, Except Those Declared As Holidays. 5.a Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 15, 2024 To December 4, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Php2,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees By Presenting The Receipt Upon Submission Of Their Bid Documents. 6.the Bulacan Agricultural State College Will Hold A Pre-bid Conference[ May Be Deleted In Case The Abc Is Less Than One Million Pesos (php1,000,000) Where The Procuring Entity May Not Hold A Pre-bid Conference. ] On November 22, 2024, 02:00 Pm Am Via Zoom Platform (meeting Id: 895 5841 5538, Passcode: 831983) Which Shall Be Open To Prospective Bidders. 7.bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before 01:30 Pm Of December 4, 2024. Late Bids Shall Not Be Accepted. 8.all Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9.bid Opening Shall Be On December 4, 2024, 02:00 Pm At The Conference Room, Administration Building, Basc, San Ildefonso, Bulacan. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10.observers Will Be Invited To Attend And Witness The Bid Proceedings. 11.the Bulacan Agricultural State College Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12.for Further Information, Please Refer To: Rona Angela O. Clarin Bac Secretariat Head Bulacan Agricultural State College Brgy. Pinaod, San Ildefonso, Bulacan (044) 697-1240 And 0923-108-1526 Ronaangela_clarin@basc.edu.ph Www.basc.edu.ph 13.you May Visit The Following Websites: For Downloading Of Bidding Documents: Http://www.basc.edu.ph November 15, 2024 Ronald Reagan T. Alonzo,ph.d. Bac Chairperson Section Ii. Instructions To Bidders Notes On The Instructions To Bidders This Section On The Instruction To Bidders (itb) Provides The Information Necessary For Bidders To Prepare Responsive Bids, In Accordance With The Requirements Of The Procuring Entity. It Also Provides Information On Bid Submission, Eligibility Check, Opening And Evaluation Of Bids, Post-qualification, And On The Award Of Contract. 1.scope Of Bid The Procuring Entity, Bulacan Agricultural State College Wishes To Receive Bids For The Acquisition Of Equipment And Other Equipment For The Provision Of Higher Education Services (kitchen Laboratory Equipment) With Identification Number 2024-08g. The Procurement Project (referred To Herein As “project”) Is Composed Of Eight (8`) Items The Details Of Which Are Described In Section Vii (technical Specifications). 2.funding Information 2.1.the Gop Through The Source Of Funding As Indicated Below For The Fiscal Year 2025 In The Amount Of One Million Six Hundred Sixty Five Thousand Pesos Only (php1,665,000.00). 2.2.the Source Of Funding Is: A.nga, The National Expenditure Program 3.bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4.corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5.eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Not Applicable. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A.for The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6.origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7.subcontracts 7.1.the Procuring Entity Has Prescribed That: A.subcontracting Is Not Allowed. 8.pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Through Videoconferencing/webcasting As Indicated In Paragraph 6 Of The Ib. 9.clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10.documents Comprising The Bid: Eligibility And Technical Components 10.1.the First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2.the Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within The Last Five (5) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3.if The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11.documents Comprising The Bid: Financial Component 11.1.the Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2.if The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3.any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4.for Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12.bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A.for Goods Offered From Within The Procuring Entity’s Country: I.the Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii.the Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii.the Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv.the Price Of Other (incidental) Services, If Any, Listed In E. B.for Goods Offered From Abroad: I.unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii.the Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13.bid And Payment Currencies 13.1.for Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2.payment Of The Contract Price Shall Be Made In Philippine Pesos. 14.bid Security 14.1.the Bidder Shall Submit A Bid Securing Declaration[ In The Case Of Framework Agreement, The Undertaking Shall Refer To Entering Into Contract With The Procuring Entity And Furnishing Of The Performance Security Or The Performance Securing Declaration Within Ten (10) Calendar Days From Receipt Of Notice To Execute Framework Agreement.] Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2.the Bid And Bid Security Shall Be Valid Until 120 Days From The Opening Of Bids. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15.sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The Original Of The First And Second Components Of Its Bid And Plus Two (2) Copies Of Each Kind, Labeled As Copy 1 And Copy 2. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16.deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 17.opening And Preliminary Examination Of Bids 17.1.the Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2.the Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18.domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.detailed Evaluation And Comparison Of Bids 19.1.the Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2.if The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3.the Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4.the Project Shall Be Awarded As One Project Having Several Items That Shall Be Awarded As One Contract. 19.5.except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20.post-qualification 20.1. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21.signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Notes On The Bid Data Sheet The Bid Data Sheet (bds) Consists Of Provisions That Supplement, Amend, Or Specify In Detail, Information, Or Requirements Included In The Itb Found In Section Ii, Which Are Specific To Each Procurement. This Section Is Intended To Assist The Procuring Entity In Providing The Specific Information In Relation To Corresponding Clauses In The Itb And Has To Be Prepared For Each Specific Procurement. The Procuring Entity Should Specify In The Bds Information And Requirements Specific To The Circumstances Of The Procuring Entity, The Processing Of The Procurement, And The Bid Evaluation Criteria That Will Apply To The Bids. In Preparing The Bds, The Following Aspects Should Be Checked: A.information That Specifies And Complements Provisions Of The Itb Must Be Incorporated. B.amendments And/or Supplements, If Any, To Provisions Of The Itb As Necessitated By The Circumstances Of The Specific Procurement, Must Also Be Incorporated. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Supply, Delivery And Installation Of Kitchen Laboratory Equipment. B. Completed Within Five (5) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 12 The Bid Prices Of Goods And Services Supplied From Outside Of The Philippines Shall Be Quoted In Philippine Pesos. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A.the Amount Of Not Less Than Php33,300.00. [(2%) Of The Abc] If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B.the Amount Of Not Less Than Php83,250.00. [(5%) Of The Abc], If Bid Security Is In Surety Bond. 19.3 The Project Will Be Awarded As A Single Project. 20.2 1. Income Tax Return (form 1701/1702) With Audited Financial Statement., 2. Business Tax Return (forms 2550m And 2550q) Prior To Opening Of Bids Filed Thru Electronic Filing And Payment System (efps). Only Tax Returns Filed And Taxes Paid Through The Bir Electronic Filing And Payment System (efps) Shall Be Accepted. 21.2 Not Applicable Section Iv. General Conditions Of Contract Notes On The General Conditions Of Contract The General Conditions Of Contract (gcc) In This Section, Read In Conjunction With The Special Conditions Of Contract In Section V And Other Documents Listed Therein, Should Be A Complete Document Expressing All The Rights And Obligations Of The Parties. Matters Governing Performance Of The Supplier, Payments Under The Contract, Or Matters Affecting The Risks, Rights, And Obligations Of The Parties Under The Contract Are Included In The Gcc And Special Conditions Of Contract. Any Complementary Information, Which May Be Needed, Shall Be Introduced Only Through The Special Conditions Of Contract. 1.scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2.advance Payment And Terms Of Payment 2.1.advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2.the Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3.performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184 4.inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5.warranty 6.1.in Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2.the Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6.liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Notes On The Special Conditions Of Contract Similar To The Bds, The Clauses In This Section Are Intended To Assist The Procuring Entity In Providing Contract-specific Information In Relation To Corresponding Clauses In The Gcc Found In Section Iv. The Special Conditions Of Contract (scc) Complement The Gcc, Specifying Contractual Requirements Linked To The Special Circumstances Of The Procuring Entity, The Procuring Entity’s Country, The Sector, And The Goods Purchased. In Preparing This Section, The Following Aspects Should Be Checked: A.information That Complements Provisions Of The Gcc Must Be Incorporated. B.amendments And/or Supplements To Provisions Of The Gcc As Necessitated By The Circumstances Of The Specific Purchase, Must Also Be Incorporated. However, No Special Condition Which Defeats Or Negates The General Intent And Purpose Of The Provisions Of The Gcc Should Be Incorporated Herein. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: For Goods Supplied From Abroad, “the Delivery Terms Applicable To The Contract Are Ddp Delivered At The Bulacan Agricultural State College, Pinaod, San Ildefonso, Bulacan. In Accordance With Incoterms.” For Goods Supplied From Within The Philippines, “the Delivery Terms Applicable To This Contract Are Delivered At The Bulacan Agricultural State College, Pinaod, San Ildefonso, Bulacan. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is Ms. Rona Angela O. Clarin, Basc Property Officer And Dr. John Edward Y. Cruz, Planning Director. Incidental Services – No Further Instructions. Spare Parts – No Further Instructions. Packaging – No Further Instructions. Transportation – The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – No Further Instructions. 2.2 The Terms Of Payment Shall Be As Follows: Upon Certification Of Complete Delivery Of Items By The End User And Basc Inspection Team.” 4 The Inspections And Tests That Will Be Conducted Are: On Site Testing Of All Items To Be Procured. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Delivered, Weeks/months 1 4 Burner Gas Range With Oven 4 Top Gas Range Oven W/ Upper Shelf Top Burner: 30,000 Btu/hr Oven Burner: 31,000 Btu/hr Lpg Pressure : 2800-3000 Pa (low Pressure) Full Stainless Steel Individual Gas Knob Control W/ Pilot, Eurosit Combination Valve, Oven Controller Inclusions: At Least 1 Year Warranty On Parts And Services With Demonstration / Training Installation 1 Pc 60 Calendar Days Upon Receipt Of A Copy Of Notice To Proceed 2 Reach-in Freezer 40 Cubic Feet Number Of Doors: 4 Capacity: 900l Or 1110l Number Of Shelf: 8 (minimum) Freezer Temp Range: -23°c ~ -7°c 220v Refrigirant: R404a Inclusions: At Least 1 Year Warranty On Parts And Services With Demonstration On How To Use And Maintain 1 Pc 60 Calendar Days Upon Receipt Of A Copy Of Notice To Proceed 3 Reach In Refrigirator 40 Cubic Feet Number Of Doors: 4 Capacity: 900l Or 1110l Number Of Shelf: 8 (minimum) Temperature: -6°c - 12°c Refrigirant: R134a Inclusions: At Least 1 Year Warranty On Parts And Services With Demonstration On How To Use And Maintain 1 Pc 60 Calendar Days Upon Receipt Of A Copy Of Notice To Proceed 4 Salamander Griller Burner Rating: 42,000 Btu/hr Lpg Pressure: 2800 - 3000 Pa (low Pressure) Stainless Steel Construction Manual Gas Valve Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain 1 Pc 60 Calendar Days Upon Receipt Of A Copy Of Notice To Proceed 5 Doser Grinder Power: 250w Grinding Adjustment: Stepless Micrometrical Grind Adjustment Burrs: Flat Rpm: 1400 - 1600 Body Material: Aluminum Die Casting Capacity: 0.6kg - 1.2kg Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain 1 Pc 60 Calendar Days Upon Receipt Of A Copy Of Notice To Proceed 6 Coffee Maker Power: 4200w Voltage: 220v/50-60hz Pump: Rotary Vane Pump 9 Bar Multi-function For Making Coffee,steam And Hot Water At The Same Time Touch Electronic Button Commercial Rotary Vane Pump With 9 Bar Pressure With Pid Display, Can Setting The Timer, Brewing Time Can Be Adjustable Triples Boilers:two 550ml S.s.boiler For Making Coffee 5.25l S.s.boiler For Making Steam And Hot Water Connecting Tap Water And Copper Inner Pipes Pre-infusion Adjustable 58mm Professional Portafilter Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain 1 Pc 60 Calendar Days Upon Receipt Of A Copy Of Notice To Proceed 7 Dish Washing Machine Hood Type Dish Washer Capacity: 20 - 30 Racks /h Water Tank Capacity: 28 L Rinse Water Volume*2 Per Wash Cycle Standard / Hightemp : 2.4 / 3.8 L Tank Temperature Standard / Hightemp : 62°c - 66°c Rinse Temperature: 85°c Max. Water Inlet Temperat: 60°c Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain With Installation 1 Pc 60 Calendar Days Upon Receipt Of A Copy Of Notice To Proceed 8 2 Group Espresso Machine Boiler Capacity: 5l - 11l Group Heads: 2 - 3 Digital Display & Soft Touch Keypad Plug & Brew Easy Clean Max Cup Height: 3 Inches Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain 1 Pc 60 Calendar Days Upon Receipt Of A Copy Of Notice To Proceed [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Section Vii. Technical Specifications Notes For Preparing The Technical Specifications A Set Of Precise And Clear Specifications Is A Prerequisite For Bidders To Respond Realistically And Competitively To The Requirements Of The Procuring Entity Without Qualifying Their Bids. In The Context Of Competitive Bidding, The Specifications (e.g. Production/delivery Schedule, Manpower Requirements, And After-sales Service/parts, Descriptions Of The Lots Or Items) Must Be Prepared To Permit The Widest Possible Competition And, At The Same Time, Present A Clear Statement Of The Required Standards Of Workmanship, Materials, And Performance Of The Goods And Services To Be Procured. Only If This Is Done Will The Objectives Of Transparency, Equity, Efficiency, Fairness , And Economy In Procurement Be Realized, Responsiveness Of Bids Be Ensured, And The Subsequent Task Of Bid Evaluation And Post-qualification Facilitated. The Specifications Should Require That All Items, Materials And Accessories To Be Included Or Incorporated In The Goods Be New, Unused, And Of The Most Recent Or Current Models, And That They Include Or Incorporate All Recent Improvements In Design And Materials Unless Otherwise Provided In The Contract. Samples Of Specifications From Previous Similar Procurements Are Useful In This Respect. The Use Of Metric Units Is Encouraged. Depending On The Complexity Of The Goods And The Repetitiveness Of The Type Of Procurement, It May Be Advantageous To Standardize The General Technical Specifications And Incorporate Them In A Separate Subsection. The General Technical Specifications Should Cover All Classes Of Workmanship, Materials, And Equipment Commonly Involved In Manufacturing Similar Goods. Deletions Or Addenda Should Then Adapt The General Technical Specifications To The Particular Procurement. Care Must Be Taken In Drafting Specifications To Ensure That They Are Not Restrictive. In The Specification Of Standards For Equipment, Materials, And Workmanship, Recognized Philippine And International Standards Should Be Used As Much As Possible. Where Other Particular Standards Are Used, Whether National Standards Or Other Standards, The Specifications Should State That Equipment, Materials, And Workmanship That Meet Other Authoritative Standards, And Which Ensure At Least A Substantially Equal Quality Than The Standards Mentioned, Will Also Be Acceptable. The Following Clause May Be Inserted In The Special Conditions Of Contract Or The Technical Specifications. Sample Clause: Equivalency Of Standards And Codes Wherever Reference Is Made In The Technical Specifications To Specific Standards And Codes To Be Met By The Goods And Materials To Be Furnished Or Tested, The Provisions Of The Latest Edition Or Revision Of The Relevant Standards And Codes Shall Apply, Unless Otherwise Expressly Stated In The Contract. Where Such Standards And Codes Are National Or Relate To A Particular Country Or Region, Other Authoritative Standards That Ensure Substantial Equivalence To The Standards And Codes Specified Will Be Acceptable. Reference To Brand Name And Catalogue Number Should Be Avoided As Far As Possible; Where Unavoidable They Should Always Be Followed By The Words “or At Least Equivalent.” References To Brand Names Cannot Be Used When The Funding Source Is The Gop. Where Appropriate, Drawings, Including Site Plans As Required, May Be Furnished By The Procuring Entity With The Bidding Documents. Similarly, The Supplier May Be Requested To Provide Drawings Or Samples Either With Its Bid Or For Prior Review By The Procuring Entity During Contract Execution. Bidders Are Also Required, As Part Of The Technical Specifications, To Complete Their Statement Of Compliance Demonstrating How The Items Comply With The Specification. Technical Specifications Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 4 Burner Gas Range With Oven 4 Top Gas Range Oven W/ Upper Shelf Top Burner: 30,000 Btu/hr Oven Burner: 31,000 Btu/hr Lpg Pressure : 2800-3000 Pa (low Pressure) Full Stainless Steel Individual Gas Knob Control W/ Pilot, Eurosit Combination Valve, Oven Controller Inclusions: At Least 1 Year Warranty On Parts And Services With Demonstration / Training Installation 2 Reach-in Freezer 40 Cubic Feet Number Of Doors: 4 Capacity: 900l Or 1110l Number Of Shelf: 8 (minimum) Freezer Temp Range: -23°c ~ -7°c 220v Refrigirant: R404a Inclusions: At Least 1 Year Warranty On Parts And Services With Demonstration On How To Use And Maintain 3 Reach In Refrigirator 40 Cubic Feet Number Of Doors: 4 Capacity: 900l Or 1110l Number Of Shelf: 8 (minimum) Temperature: -6°c - 12°c Refrigirant: R134a Inclusions: At Least 1 Year Warranty On Parts And Services With Demonstration On How To Use And Maintain 4 Salamander Griller Burner Rating: 42,000 Btu/hr Lpg Pressure: 2800 - 3000 Pa (low Pressure) Stainless Steel Construction Manual Gas Valve Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain 5 Doser Grinder Power: 250w Grinding Adjustment: Stepless Micrometrical Grind Adjustment Burrs: Flat Rpm: 1400 - 1600 Body Material: Aluminum Die Casting Capacity: 0.6kg - 1.2kg Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain 6 Coffee Maker Power: 4200w Voltage: 220v/50-60hz Pump: Rotary Vane Pump 9 Bar Multi-function For Making Coffee,steam And Hot Water At The Same Time Touch Electronic Button Commercial Rotary Vane Pump With 9 Bar Pressure With Pid Display, Can Setting The Timer, Brewing Time Can Be Adjustable Triples Boilers:two 550ml S.s.boiler For Making Coffee 5.25l S.s.boiler For Making Steam And Hot Water Connecting Tap Water And Copper Inner Pipes Pre-infusion Adjustable 58mm Professional Portafilter Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain 7 Dish Washing Machine Hood Type Dish Washer Capacity: 20 - 30 Racks /h Water Tank Capacity: 28 L Rinse Water Volume*2 Per Wash Cycle Standard / Hightemp : 2.4 / 3.8 L Tank Temperature Standard / Hightemp : 62°c - 66°c Rinse Temperature: 85°c Max. Water Inlet Temperat: 60°c Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain With Installation 8 2 Group Espresso Machine Boiler Capacity: 5l - 11l Group Heads: 2 - 3 Digital Display & Soft Touch Keypad Plug & Brew Easy Clean Max Cup Height: 3 Inches Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Section Viii. Checklist Of Technical And Financial Documents Notes On The Checklist Of Technical And Financial Documents The Prescribed Documents In The Checklist Are Mandatory To Be Submitted In The Bid, But Shall Be Subject To The Following: A.gppb Resolution No. 09-2020 On The Efficient Procurement Measures During A State Of Calamity Or Other Similar Issuances That Shall Allow The Use Of Alternate Documents In Lieu Of The Mandated Requirements; Or B.any Subsequent Gppb Issuances Adjusting The Documentary Requirements After The Effectivity Of The Adoption Of The Pbds. The Bac Shall Be Checking The Submitted Documents Of Each Bidder Against This Checklist To Ascertain If They Are All Present, Using A Non-discretionary “pass/fail” Criterion Pursuant To Section 30 Of The 2016 Revised Irr Of Ra No. 9184. Checklist Of Technical And Financial Documents I.technical Component Envelope Class “a” Documents Legal Documents ⬜ (a)valid Philgeps Registration Certificate (platinum Membership) (all Pages); Or ⬜ (b)registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c)mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d)tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (f)statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (g)statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (h)original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (i)conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (j)original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (k)the Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (l)the Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (m)if Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (n)[for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (o)certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. 25financial Component Envelope ⬜ (a)original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (b)original Of Duly Signed And Accomplished Price Schedule(s). Bid Form Date: ____________ Project Identification No. 2024-08g To: Bulacan Agricultural State College Brgy. Pinaod, San Ildefonso, Bulacan 3010 Gentlemen And/or Ladies: Having Examined The Bidding Documents Including Bid Bulletin Numbers______ [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Supply And Delivery Of 2024-07g: Acquisition Of Equipment And Other Equipment For The Provision Of Higher Education Services (kitchen Laboratory Equipment) In Conformity With The Said Bidding Documents For The Sum Of __________________________________________________________(php____________)[total Bid Amount In Words And Figures] Or Such Other Sums As May Be Ascertained In Accordance With The Schedule Of Prices Attached Herewith And Made Part Of This Bid. We Undertake, If Our Bid Is Accepted, To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements. If Our Bid Is Accepted, We Undertake To Provide A Performance Security In The Form, Amounts, And Within The Times Specified In The Bidding Documents. We Agree To Abide By This Bid For The Bid Validity Period Specified In The Bidding Documents Provisions And It Shall Remain Binding Upon Us And May Be Accepted At Any Time Before The Expiration Of That Period. Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below:[] Name And Address Of Agent Amount And Currency Purpose Of Commission Or Gratuity (if None, State “none”) Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements As Per The Bidding Documents. We Likewise Certify/confirm That The Undersigned, [for Sole Proprietorships, Insert: As The Owner And Sole Proprietor Or Authorized Representative Of Name Of Bidder, Has The Full Power And Authority To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract, On The Latter’s Behalf For The Name Of Project Of The Name Of The Procuring Entity] [for Partnerships, Corporations, Cooperatives, Or Joint Ventures, Insert: Is Granted Full Power And Authority By The Name Of Bidder, To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract On The Latter’s Behalf For Name Of Project Of The Name Of The Procuring Entity]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Dated This ________________ Day Of ________________ 2024. [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of _______________________ Price Schedule Name Of Bidder ____. Invitation To Bid Number 2024-8g Page _____ Of______. 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And Insurance And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+8) Total Price Delivered Final Destination (col 9) X (col 4) 1 4 Burner Gas Range With Oven 4 Top Gas Range Oven W/ Upper Shelf Top Burner: 30,000 Btu/hr Oven Burner: 31,000 Btu/hr Lpg Pressure : 2800-3000 Pa (low Pressure) Full Stainless Steel Individual Gas Knob Control W/ Pilot, Eurosit Combination Valve, Oven Controller Inclusions: At Least 1 Year Warranty On Parts And Services With Demonstration / Training Installation 1 2 Reach-in Freezer 40 Cubic Feet Number Of Doors: 4 Capacity: 900l Or 1110l Number Of Shelf: 8 (minimum) Freezer Temp Range: -23°c ~ -7°c 220v Refrigirant: R404a Inclusions: At Least 1 Year Warranty On Parts And Services With Demonstration On How To Use And Maintain 1 3 Reach In Refrigirator 40 Cubic Feet Number Of Doors: 4 Capacity: 900l Or 1110l Number Of Shelf: 8 (minimum) Temperature: -6°c - 12°c Refrigirant: R134a Inclusions: At Least 1 Year Warranty On Parts And Services With Demonstration On How To Use And Maintain 1 4 Salamander Griller Burner Rating: 42,000 Btu/hr Lpg Pressure: 2800 - 3000 Pa (low Pressure) Stainless Steel Construction Manual Gas Valve Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain 1 5 Doser Grinder Power: 250w Grinding Adjustment: Stepless Micrometrical Grind Adjustment Burrs: Flat Rpm: 1400 - 1600 Body Material: Aluminum Die Casting Capacity: 0.6kg - 1.2kg Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain 1 6 Coffee Maker Power: 4200w Voltage: 220v/50-60hz Pump: Rotary Vane Pump 9 Bar Multi-function For Making Coffee,steam And Hot Water At The Same Time Touch Electronic Button Commercial Rotary Vane Pump With 9 Bar Pressure With Pid Display, Can Setting The Timer, Brewing Time Can Be Adjustable Triples Boilers:two 550ml S.s.boiler For Making Coffee 5.25l S.s.boiler For Making Steam And Hot Water Connecting Tap Water And Copper Inner Pipes Pre-infusion Adjustable 58mm Professional Portafilter Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain 1 7 Dish Washing Machine Hood Type Dish Washer Capacity: 20 - 30 Racks /h Water Tank Capacity: 28 L Rinse Water Volume*2 Per Wash Cycle Standard / Hightemp : 2.4 / 3.8 L Tank Temperature Standard / Hightemp : 62°c - 66°c Rinse Temperature: 85°c Max. Water Inlet Temperat: 60°c Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain With Installation 1 8 2 Group Espresso Machine Boiler Capacity: 5l - 11l Group Heads: 2 - 3 Digital Display & Soft Touch Keypad Plug & Brew Easy Clean Max Cup Height: 3 Inches Inclusions: At Least 1 Year Warranty With Demonstration On How To Use And Maintain 1 Grand Total (in Words) (in Figures) [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ [bidder’s Letterhead] Name Of The Procuring Entity : Bulacan Agricultural State College Project: 2024-08g: Acquisition Of Equipment And Other Equipment For The Provision Of Higher Education Services (kitchen Laboratory Equipment) Location Of The Project : San Ildefonso, Bulacan List Of All Ongoing Government & Private Contracts Including Contracts Awarded But Not Yet Started Business Name : Business Address :______________________________________________________________________ Name Of Contract/ Project Cost A.owner’s Name B.address C.telephone Nos. Nature Of Work Bidder’s Role A.date Awarded B.date Started C.date Of Completion % Of Accomplishment Value Of Outstanding Works / Undelivered Portion Description % Planned Actual Government Private Note: This Statement Shall Be Supported With: Total Cost 1notice Of Award (for Government Projects) 2notice To Proceed (for Government Projects) 3contract Submitted By : (printed Name & Signature) Designation : Date : [bidder’s Letterhead] Name Of The Procuring Entity : Bulacan Agricultural State College Project: 2024-08g: Acquisition Of Equipment And Other Equipment For The Provision Of Higher Education Services (kitchen Laboratory Equipment) Location Of The Project : San Ildefonso, Bulacan Statement Of Single Largest Completed Contracts (slcc) In The Last Five (5) Years Business Name : Business Address : Name Of Contract A.owner Name B.address C.telephone Nos. Nature Of Work Contractor’s Role A.amount At Award B.amount At Completion C.duration A.date Awarded B.contract Effectivity C.date Completed Description % Government Private Attached Herewith Are The Following Documents: Contract Agreement, Notice Of Award, Notice To Proceed, Official Receipt/invoice, Certificate Of Final Inspection, Certificate Of Good Performance And Certificate Of Acceptance, As Evidences In Support Of The Foregoing Information. Submitted By : (printed Name & Signature) Designation : ____________________________________________ Contract Agreement Form This Agreement Made The _____ Day Of __________ 20_____ Between [name Of Procuring Entity] Of The Philippines (hereinafter Called “the Entity”) Of The One Part And [name Of Supplier] Of [city And Country Of Supplier] (hereinafter Called “the Supplier”) Of The Other Part: Whereas The Entity Invited Bids For Certain Goods And Ancillary Services, Viz., [brief Description Of Goods And Services] And Has Accepted A Bid By The Supplier For The Supply Of Those Goods And Services In The Sum Of [contract Price In Words And Figures] (hereinafter Called “the Contract Price”). Now This Agreement Witnesseth As Follows: 1. In This Agreement Words And Expressions Shall Have The Same Meanings As Are Respectively Assigned To Them In The Conditions Of Contract Referred To. 2. The Following Documents Shall Be Deemed To Form And Be Read And Construed As Part Of This Agreement, Viz.: (a) The Supplier’s Bid, Including The Technical And Financial Proposals, And All Other Documents/statements Submitted (e.g. Bidder’s Response To Clarifications On The Bid), Including Corrections To The Bid Resulting From The Procuring Entity’s Bid Evaluation; (b) The Schedule Of Requirements; (c) The Technical Specifications; (d) The General Conditions Of Contract; (e) The Special Conditions Of Contract; (f) The Performance Security; And (g) The Entity’s Notice Of Award. 3. In Consideration Of The Payments To Be Made By The Entity To The Supplier As Hereinafter Mentioned, The Supplier Hereby Covenants With The Entity To Provide The Goods And Services And To Remedy Defects Therein In Conformity In All Respects With The Provisions Of The Contract 4. The Entity Hereby Covenants To Pay The Supplier In Consideration Of The Provision Of The Goods And Services And The Remedying Of Defects Therein, The Contract Price Or Such Other Sum As May Become Payable Under The Provisions Of The Contract At The Time And In The Manner Prescribed By The Contract. In Witness Whereof The Parties Hereto Have Caused This Agreement To Be Executed In Accordance With The Laws Of The Republic Of The Philippines On The Day And Year First Above Written. Signed, Sealed, Delivered By The (for The Entity) Signed, Sealed, Delivered By The (for The Supplier) Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1.select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2.select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3.[name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 4.each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5.[name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6.select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7.[name Of Bidder] Complies With Existing Labor Laws And Standards; And 8.[name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A)carefully Examine All Of The Bidding Documents; B)acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C)made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D)inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9.[name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ * This Form Will Not Apply For Wb Funded Projec Bid Securing Declaration Form Republic Of The Philippines) City Of _______________________) S.s. X------------------------------------------------------x Bid Securing Declaration Invitation To Bid: [insert Reference Number] To: [insert Name And Address Of The Procuring Entity] I/we[ ], The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid-securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f), Of The Irr Of Ra 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: (a) Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; (b) I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; (c) I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder’s Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Financial Documents For Eligibility Check Year 20 1 Total Assets 2 Current Assets 3 Total Liabilities 4 Current Liabilities 5 Net Worth (1-3) 6 Net Working Capital (2-4) The Net Financial Contracting Capacity (nfcc) Based On The Above Data Is Computed As Follows: Nfcc = [(current Assets – Current Liabilities) (15)] Minus Value Of All Outstanding Or Uncompleted Portions Of The Projects Under Ongoing Contracts Including Awarded Contracts Yet To Be Started Coinciding With The Contract To Be Bid. The Values Of The Domestic Bidder’s Current Assets And Current Liabilities Shall Be Based On The Latest Audited Financial Statements Submitted To The Bir. Nfcc = Php Submitted By: Name Of Bidder Signature Of Authorized Representative Over Printed Name Date:

Details: Description Bulacan Agricultural State College San Ildefonso, Bulacan 3010 Procurement Of Goods 2024-06g: Procurement Of Security Services For The Bulacan Agricultural State College For The Fy 2025 Fy 2024 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A.all The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B.specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C.this Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D.the Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E.modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F.for Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….4 Section I. Invitation To Bid……………………………………………………..7 Section Ii. Instructions To Bidders…………………………………………...10 1. Scope Of Bid ………………………………………………………………………. 11 2. Funding Information………………………………………………………………. 11 3. Bidding Requirements ……………………………………………………………. 11 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 11 5. Eligible Bidders…………………………………………………………………… 11 6. Origin Of Goods ………………………………………………………………….. 12 7. Subcontracts ……………………………………………………………………… 12 8. Pre-bid Conference ………………………………………………………………. 12 9. Clarification And Amendment Of Bidding Documents …………………………… 12 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 12 11. Documents Comprising The Bid: Financial Component …………………………... 13 12. Bid Prices …………………………………………………………………………. 13 13. Bid And Payment Currencies ……………………………………………………… 14 14. Bid Security ………………………………………………………………………. 14 15. Sealing And Marking Of Bids ……………………………………………………… 14 16. Deadline For Submission Of Bids …………………………………………………. 14 17. Opening And Preliminary Examination Of Bids ………………………………….. 15 18. Domestic Preference ……………………………………………………………… 15 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 15 20. Post-qualification ………………………………………………………………… 16 21. Signing Of The Contract …………………………………………………………… 16 Section Iii. Bid Data Sheet …………………………………………………..17 Section Iv. General Conditions Of Contract ……………………...………..19 1. Scope Of Contract ………………………………………………………………… 20 2. Advance Payment And Terms Of Payment ……………………………………….. 20 3. Performance Security ……………………………………………………………. 20 4. Inspection And Tests ……………………………………………………………… 20 5. Warranty …………………………………………………………………………. 21 6. Liability Of The Supplier ………………………………………………………….. 21 Section V. Special Conditions Of Contract ………………………………….22 Section Vi. Schedule Of Requirements ……………………………………....25 Section Vii. Technical Specifications …………………………………………26 Section Viii. Checklist Of Technical And Financial Documents …………..29 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Notes On The Invitation To Bid The Invitation To Bid (ib) Provides Information That Enables Potential Bidders To Decide Whether To Participate In The Procurement At Hand. The Ib Shall Be Posted In Accordance With Section 21.2 Of The 2016 Revised Irr Of Ra No. 9184. Apart From The Essential Items Listed In The Bidding Documents, The Ib Should Also Indicate The Following: A.the Date Of Availability Of The Bidding Documents, Which Shall Be From The Time The Ib Is First Advertised/posted Until The Deadline For The Submission And Receipt Of Bids; B.the Place Where The Bidding Documents May Be Acquired Or The Website Where It May Be Downloaded; C.the Deadline For The Submission And Receipt Of Bids; And D.any Important Bid Evaluation Criteria (e.g., The Application Of A Margin Of Preference In Bid Evaluation). The Ib Should Be Incorporated In The Bidding Documents. The Information Contained In The Ib Must Conform To The Bidding Documents And In Particular To The Relevant Information In The Bid Data Sheet. Bulacan Agricultural State College San Ildefonso, Bulacan 3010 Invitation To Bid 2024-06g: Procurement Of Security Services For The Bulacan Agricultural State College For The Fy 2025 1.the Bulacan Agricultural State College, Through The College Income Intends To Apply The Sum Of Four Million Seven Hundred Thousand Pesos Only (php4,700,000.00) Being The Abc To Payments Under The Contract For 2024-06g: Procurement Of Security Services For The Bulacan Agricultural State College For The Fy 2025. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2.the Bulacan Agricultural State College Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By January 1, 2025 To December 31, 2025. Bidders Should Have Completed, Within The Last Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3.bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4.prospective Bidders May Obtain Further Information From Bulacan Agricultual State College And Inspect The Bidding Documents At The Address Given Below During From 8am To 4:30pm. Mondays To Fridays, Except Holidays. 5.a Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 15, 2024 To December 4, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Php5,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees By Presenting The Receipt Upon Submission Of Their Bid Documents. It May Also Be Downloaded Free Of Charge From The Website Of The Philgeps And The Website Of The Bulacan Agricultural State College, Provided That The Bidder Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6.the Bulacan Agricultural State College Will Hold A Pre-bid Conference[ May Be Deleted In Case The Abc Is Less Than One Million Pesos (php1,000,000) Where The Procuring Entity May Not Hold A Pre-bid Conference. ] On November 22, 2024, 09:00 Am Via Zoom Platform (meeting Id: 870 3907 4278, Passcode: 748316) Which Shall Be Open To Prospective Bidders. 7.bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before 08:30 Am Of December 4, 2024. Late Bids Shall Not Be Accepted. 8.all Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9.bid Opening Shall Be On December 4, 2024, 09:00 Am At The Conference Room, Ground Floor, Farmers Training Center, Basc, San Ildefonso, Bulacan. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10.observers Will Be Invited To Attend And Witness The Bid Proceedings. 11.the Bulacan Agricultural State College Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12.for Further Information, Please Refer To: Rona Angela O. Clarin Bac Secretariat Head Bulacan Agricultural State College Brgy. Pinaod, San Ildefonso, Bulacan (044) 697-1240 And 0923-108-1526 Ronaangela_clarin@basc.edu.ph Www.basc.edu.ph 13.you May Visit The Following Websites: For Downloading Of Bidding Documents: Http://www.basc.edu.ph November 15, 2024 Ronald Reagan T. Alonzo,ph.d. Bac Chairperson Section Ii. Instructions To Bidders Notes On The Instructions To Bidders This Section On The Instruction To Bidders (itb) Provides The Information Necessary For Bidders To Prepare Responsive Bids, In Accordance With The Requirements Of The Procuring Entity. It Also Provides Information On Bid Submission, Eligibility Check, Opening And Evaluation Of Bids, Post-qualification, And On The Award Of Contract. 1.scope Of Bid The Procuring Entity, Bulacan Agricultural State College Wishes To Receive Bids For The Procurement Of Security Services With Identification Number 2024-06g. The Procurement Project (referred To Herein As “project”) Is Composed Of One (1) Lot, The Details Of Which Are Described In Section Vii (technical Specifications). 2.funding Information 2.1.the Gop Through The Source Of Funding As Indicated Below For Fy 2023 In The Amount Of Four Million Seven Hundred Thousand Pesos (php4,700,000.00). 2.2.the Source Of Funding Is College Income Fund 3.bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4.corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5.eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Not Applicable. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To At Least Fifty Percent (50%) Of The Abc Or Have Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6.origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7.subcontracts 7.1.the Procuring Entity Has Prescribed That: A.subcontracting Is Not Allowed. 8.pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 6 Of The Ib. 9.clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10.documents Comprising The Bid: Eligibility And Technical Components 10.1.the First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2.the Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within The Last Five (5) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3.if The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11.documents Comprising The Bid: Financial Component 11.1.the Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2.if The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3.any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4.for Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12.bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A.for Goods Offered From Within The Procuring Entity’s Country: I.the Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii.the Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii.the Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv.the Price Of Other (incidental) Services, If Any, Listed In E. B.for Goods Offered From Abroad: I.unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii.the Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13.bid And Payment Currencies 13.1.for Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2.payment Of The Contract Price Shall Be Made In Philippine Pesos. 14.bid Security 14.1.the Bidder Shall Submit A Bid Securing Declaration[ In The Case Of Framework Agreement, The Undertaking Shall Refer To Entering Into Contract With The Procuring Entity And Furnishing Of The Performance Security Or The Performance Securing Declaration Within Ten (10) Calendar Days From Receipt Of Notice To Execute Framework Agreement.] Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2.the Bid And Bid Security Shall Be Valid Until 120 Days From The Opening Of Bids. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15.sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The Original Of The First And Second Components Of Its Bid And Plus Two (2) Copies Of Each Kind, Labeled As Copy 1 And Copy 2. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16.deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 17.opening And Preliminary Examination Of Bids 17.1.the Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2.the Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18.domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.detailed Evaluation And Comparison Of Bids 19.1.the Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2.if The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3.the Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4.the Project Shall Be Awarded As One Project Having Several Items That Shall Be Awarded As One Contract. 19.5.except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20.post-qualification 20.1. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21.signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Notes On The Bid Data Sheet The Bid Data Sheet (bds) Consists Of Provisions That Supplement, Amend, Or Specify In Detail, Information, Or Requirements Included In The Itb Found In Section Ii, Which Are Specific To Each Procurement. This Section Is Intended To Assist The Procuring Entity In Providing The Specific Information In Relation To Corresponding Clauses In The Itb And Has To Be Prepared For Each Specific Procurement. The Procuring Entity Should Specify In The Bds Information And Requirements Specific To The Circumstances Of The Procuring Entity, The Processing Of The Procurement, And The Bid Evaluation Criteria That Will Apply To The Bids. In Preparing The Bds, The Following Aspects Should Be Checked: A.information That Specifies And Complements Provisions Of The Itb Must Be Incorporated. B.amendments And/or Supplements, If Any, To Provisions Of The Itb As Necessitated By The Circumstances Of The Specific Procurement, Must Also Be Incorporated. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A.contracts Providing Security Services B.completed Within Five (5) Years Prior To The Deadline For The Submission And Receipt Of Bids That Is Equivalent To 50% Of Abc Or Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; 7.1 Subcontracting Is Not Allowed. 12 The Price Of The Goods/services Shall Be Based On The Current Market Prices And Minimum Wage Orders And Other Relevant Laws. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A.the Amount Of Not Less Than Php94,000.00 [(2%) Of The Abc] If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B.the Amount Of Not Less Than Php235,00.00 [(5%) Of The Abc], If Bid Security Is In Surety Bond. 19.3 The Project Shall Be Awarded In 1 (one) Lot. 20.2 1. Income Tax Return (form 1701/1702) With Audited Financial Statement. 2. Business Tax Return (forms 2550m And 2550q) Prior To Opening Of Bids Filed Thru Electronic Filing And Payment System (efps). Only Tax Returns Filed And Taxes Paid Through The Bir Electronic Filing And Payment System (efps) Shall Be Accepted. 3. Deed Of Undertaking Of Their Compliance With Osh And Labor Standard Laws. Non-submission Of The Said Documents During The Submission Of Bids Shall Not Render The Bid Non-responsive And Shall Not Be A Ground Of Disqualification. But The Same Shall Be Submitted During The Post-qualification. 21.2 Not Applicable Section Iv. General Conditions Of Contract Notes On The General Conditions Of Contract The General Conditions Of Contract (gcc) In This Section, Read In Conjunction With The Special Conditions Of Contract In Section V And Other Documents Listed Therein, Should Be A Complete Document Expressing All The Rights And Obligations Of The Parties. Matters Governing Performance Of The Supplier, Payments Under The Contract, Or Matters Affecting The Risks, Rights, And Obligations Of The Parties Under The Contract Are Included In The Gcc And Special Conditions Of Contract. Any Complementary Information, Which May Be Needed, Shall Be Introduced Only Through The Special Conditions Of Contract. 1.scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2.advance Payment And Terms Of Payment 2.1.advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2.the Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3.performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184 4.inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5.warranty 6.1.in Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2.the Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6.liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Notes On The Special Conditions Of Contract Similar To The Bds, The Clauses In This Section Are Intended To Assist The Procuring Entity In Providing Contract-specific Information In Relation To Corresponding Clauses In The Gcc Found In Section Iv. The Special Conditions Of Contract (scc) Complement The Gcc, Specifying Contractual Requirements Linked To The Special Circumstances Of The Procuring Entity, The Procuring Entity’s Country, The Sector, And The Goods Purchased. In Preparing This Section, The Following Aspects Should Be Checked: A.information That Complements Provisions Of The Gcc Must Be Incorporated. B.amendments And/or Supplements To Provisions Of The Gcc As Necessitated By The Circumstances Of The Specific Purchase, Must Also Be Incorporated. However, No Special Condition Which Defeats Or Negates The General Intent And Purpose Of The Provisions Of The Gcc Should Be Incorporated Herein. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: “the Delivery Terms Applicable To This Contract Are Delivered At Basc, San Ildefonso, Bulacan. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is Rona Angela O. Clarin And Leovenza P. Villacorte Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A.performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B.furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C.furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; D.performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods, For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And E.training Of The Procuring Entity’s Personnel, At The Supplier’s Plant And/or On-site, In Assembly, Start-up, Operation, Maintenance, And/or Repair Of The Supplied Goods. The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 Payments Shall Be Made On A Monthly Basis Upon Issuance Of Certificate Of Inspection. The Service Provider’s Request(s) For Payment Shall Be Made To The Procuring Entity In Writing 4 The Inspections And Tests That Will Be Conducted Are: 1. Examination Of Documents To Verify The Validity Of The Submitted Technical Documents; 2. Others That May Be Necessary To The Twg In Their Preparation Of The Post Qualification Report; And 3. Bac-twg Shall Coordinate With The Winning Bidder Other Requirements And Procedures Re: Inspection And Tests. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Delivered, Weeks/months 1 Procurement Of Security Services For The Bulacan Agricultural State College For The Fy 2025 Note: Winning Bidder Shall Undertake To Provide All The Requirements Indicated Under The Technical Specifications. 1 Lot 5 Days From The Issuance Of Ntp [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Section Vii. Technical Specifications Notes For Preparing The Technical Specifications A Set Of Precise And Clear Specifications Is A Prerequisite For Bidders To Respond Realistically And Competitively To The Requirements Of The Procuring Entity Without Qualifying Their Bids. In The Context Of Competitive Bidding, The Specifications (e.g. Production/delivery Schedule, Manpower Requirements, And After-sales Service/parts, Descriptions Of The Lots Or Items) Must Be Prepared To Permit The Widest Possible Competition And, At The Same Time, Present A Clear Statement Of The Required Standards Of Workmanship, Materials, And Performance Of The Goods And Services To Be Procured. Only If This Is Done Will The Objectives Of Transparency, Equity, Efficiency, Fairness, And Economy In Procurement Be Realized, Responsiveness Of Bids Be Ensured, And The Subsequent Task Of Bid Evaluation And Post-qualification Facilitated. The Specifications Should Require That All Items, Materials And Accessories To Be Included Or Incorporated In The Goods Be New, Unused, And Of The Most Recent Or Current Models, And That They Include Or Incorporate All Recent Improvements In Design And Materials Unless Otherwise Provided In The Contract. Samples Of Specifications From Previous Similar Procurements Are Useful In This Respect. The Use Of Metric Units Is Encouraged. Depending On The Complexity Of The Goods And The Repetitiveness Of The Type Of Procurement, It May Be Advantageous To Standardize The General Technical Specifications And Incorporate Them In A Separate Subsection. The General Technical Specifications Should Cover All Classes Of Workmanship, Materials, And Equipment Commonly Involved In Manufacturing Similar Goods. Deletions Or Addenda Should Then Adapt The General Technical Specifications To The Particular Procurement. Care Must Be Taken In Drafting Specifications To Ensure That They Are Not Restrictive. In The Specification Of Standards For Equipment, Materials, And Workmanship, Recognized Philippine And International Standards Should Be Used As Much As Possible. Where Other Particular Standards Are Used, Whether National Standards Or Other Standards, The Specifications Should State That Equipment, Materials, And Workmanship That Meet Other Authoritative Standards, And Which Ensure At Least A Substantially Equal Quality Than The Standards Mentioned, Will Also Be Acceptable. The Following Clause May Be Inserted In The Special Conditions Of Contract Or The Technical Specifications. Sample Clause: Equivalency Of Standards And Codes Wherever Reference Is Made In The Technical Specifications To Specific Standards And Codes To Be Met By The Goods And Materials To Be Furnished Or Tested, The Provisions Of The Latest Edition Or Revision Of The Relevant Standards And Codes Shall Apply, Unless Otherwise Expressly Stated In The Contract. Where Such Standards And Codes Are National Or Relate To A Particular Country Or Region, Other Authoritative Standards That Ensure Substantial Equivalence To The Standards And Codes Specified Will Be Acceptable. Reference To Brand Name And Catalogue Number Should Be Avoided As Far As Possible; Where Unavoidable They Should Always Be Followed By The Words “or At Least Equivalent.” References To Brand Names Cannot Be Used When The Funding Source Is The Gop. Where Appropriate, Drawings, Including Site Plans As Required, May Be Furnished By The Procuring Entity With The Bidding Documents. Similarly, The Supplier May Be Requested To Provide Drawings Or Samples Either With Its Bid Or For Prior Review By The Procuring Entity During Contract Execution. Bidders Are Also Required, As Part Of The Technical Specifications, To Complete Their Statement Of Compliance Demonstrating How The Items Comply With The Specification. Technical Specifications Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 Procurement Of Security Services For The Bulacan Agricultural State College For The Fy 2025 *see Terms Of Reference For Details [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Terms Of Reference Of Security Services For Bulacan Agricultural State College (basc) I. Objective To Engage The Services Of A Reputable Security Agency Which Can Best Deliver Security- Related Services To The Bulacan Agricultural State College. Ii. Approve Budgetary Requirement The Engagement Of A Security Agency Shall Be For A Period Of One (1) Year For The Calendar Year 2025 Starting 01 January 2025 Until December 31, 2025, With A Total Approved Budget For The Contract (abc) In The Amount Of Php 4,700,000.00 Iii. Place Of Assignment And Work Assignment The Security Agency Must Provide Security Personnel, Who Shall Observe The Following Schedules: A.three (3) Security Personnel Shall Be Assigned To The Bulacan Agricultural State College (basc) Main Campus With Address At Pinaod, San Ildefonso, Bulacan Who Shall Observe A Day And Night Shift From Monday To Sunday Starting At The 0700h – 1900h Schedule (12 Hours). B.six (6) Security Personnel Shall Be Assigned To The Bulacan Agricultural State College (basc) College Of Agriculture And Veterinary Medicine With Address At New Site, Poblacion, San Ildefonso, Bulacan Who Shall Observe A Day And Night Shift From Monday To Sunday Starting At The 0700h – 1900h Schedule (12 Hours). C.one (1) Security Personnel Shall Be Assigned To The Bulacan Agricultural State College (basc) Drt Campus With Address At Sapang Bulak, Drt, Bulacan Who Shall Observe A Day And Night Shift From Monday To Sunday Starting At The 0700h – 1900h Schedule (12 Hours). Iv. Qualifications Of The Security Agency A.must Be A Duly Licensed And Registered Service Contractor With The Department Of Labor And Employment; B.should Have At Least Five (5) Years Of Experience In Providing Security Services To A Government Agency; C.must Be A Member Of The Philippine Association Of Detective And Protective Agency Operators (padpao) In Good And Active Standing Operating Permits (licensed By Pnp-sosia) And Other Statutory Requirements. D.must Be Duly Registered With The Securities And Exchange Commission (sec), Department Of Trade And Industry (dti), Or Cooperative Development Authority (cda); E.must Be Philgeps Registered With Platinum Membership; F.must Be Duly Registered With Social Security Services (sss), Home Development Mutual Fund (hdmf- Pagibig Fund, And Philippine Health Insurance Corporation (philhealth). G.must Be Duly Registered With The Bureau Of Internal Revenue (bir); H.net Financial Contracting Capacity (nfcc) Of At Least Equal To The Abc Or Committed Line Of Credit Of At Least 10% Of The Abc; And I.must Present A Certification Of Very Satisfactory Performance Or A Feedback Form With A Very-satisfactory-service Rating From One (1) Client Government Agency In Relation To Completed Or Ongoing Contracts. V. Qualification Of Security Personnel The Security Agency Shall Assign At The Basc Offices The Necessary Number Of Security Guards With The Following Minimum Qualifications: A.filipino Citizen B.male And Must Be 21 To 60 Years Old; C.valid License Issued By The Philippine National Police (pnp) /supervisory Office On D.security And Investigation Agencies (sosia) And Padpao; E.at Least High School Graduate For Security Guards And, At Least College Graduate For Officer-in-charge (oic) Or Security-in-charge (sic); F.of Good Moral Character And Reputation Supported With A Private Security License Card And Valid Clearances Issued By The Philippine National Police, National Bureau Of Investigation, And Other Government Offices Issuing Clearances For Employment Purposes; G.physically And Mentally Fit; H.must Have Passed The Neuropsychiatric Examination And Drug Tests Conducted By Any Philippine National Police (pnp) / National Bureau Of Investigation (nbi). Expenses For Said Tests Are Chargeable To The Service Provider; I.must Have No Derogatory Record; J.must Have Undergone Training In Handling Firearms With Appropriate Certificate And/or Licenses; K.must Have Passed A Neuro-psychiatric Examination And Drug Test Administered By Any Accredited Facility; L.must Be Computer Literate And Capable Of Operating Cctv Monitoring Devices; M.the Oic And Sic Must Have Two (2) Years Of Relevant Supervisory Experience; And; N.other Qualifications As May Be Prescribed In Accordance With Republic Act 5487, As Amended, Otherwise Known As Private Security Agency Law, And Other Related Laws And Regulations. Vi. Duties And Responsibilities Of The Security Agency And Security Guards The Duties And Responsibilities Of The Security Agency And Security Guards Shall Include, But Not Limited To, The Following: A. Security Agency Head Office 1.coordinate With The Basc Management For Any Matter Relative To The Implementation Of The Terms Of The Service Contract; 2.provide Guidance And Extend Managerial Support To The Oic/sic. 3.provide Supplies, Equipment, And Tools Of The Trade To The Entire Group Of Security Guards. 4.monitor The Daily Operations Of The Security Guards; And 5.provide Necessary Assistance To All Security Guard B. Officer-in-charge/ Security-in-charge 1. Act As Liaison Between Basc Management And The Security Agency; 2. Exercise Supervision And Responsibility Over All The Members Of The Security Group; 3. Lead In The Implementation Of All Basc Rules And Regulations On Security Matters; 4. Monitor The Performance Of, And Exercise Administrative Supervision Over, All Members Of The Security Group; 5. Submit Incident Report/s And Recommendation/s For Disciplinary Action/s To Be Imposed On Any Erring Member Of The Security Group; 6. Submit Monthly Security Report; 7. Provide Basc Management With A Monthly Guard Detail Order; 8. Propose Necessary Security Measures To The Basc Management For Improvement Of Security Within The Premises; 9. Facilitate The Regular Conduct Of Continuing Information And Education Of The Security Group; 10. Before The Start Of Office Hours, Inspect All Areas For Any Signs Of Forced Entry; 11. Monitor The Cctv On A Regular Basis; And 12. Perform Other Duties As May Be Assigned By The Basc Or The Security Agency. C. Entrance/exit Security Guards 1. Enforce A System Of Personnel And Client/visitor Identification; 2. Maintain A Logbook For Basc Personnel Which Contains The Records Of Their Entry Into And Exit From The Premises; 3. Issue A Visitor’s Pass To All Visitors Of Basc Upon Deposit Of A Government- Issued Id; 4. With Utmost Courtesy, Observe Rigid Inspection Of All Personal Belongings Of Clients Or Visitors In All Points Of Entry And Exit Of Their Designated Area; 5. Watch, Safeguard, And Protect Basc Property From Any Form Of Loss, Destruction, Or Damage. 6. Prevent Any Unlawful Act Which May Be Committed Against All Basc Officials And Employees, Clients And Visitors; And 7. Assist In The Implementation Of Basc Rules And Regulations Such As Wearing Of Office Uniforms And Identification Cards, Among Others. D. Roving Guards And Night Shift Duty Security Guards 1. Routine Inspection At Night Time Of The Premises Of The Basc To Ensure That Entry/exit Doors Are Locked/secured, Electrically Operated Office Equipment Are Unplugged, And Lights Are Switched Off; 2. Monitor And Log/record The Names Of All Basc Officials And Employees Who Work Beyond Office Hours And The Exact Time When They Leave The Premises; 3. From Time To Time Check The Area And Basc Premises For Any Unauthorized Intrusion; 4. Check If The Security Guards Posted Are Present In Their Designated Area Of Posting; 5. Submit Incident Report Of Any Untoward Incident Which May Have Caused Threat To Life, Chaos, Theft Or Any Acts That Constitute Breach Of The Security Of Basc Personnel, Clients And Properties; And 6. Perform The Duties And Responsibilities Of The Posted Guards In Areas Where Their Services Are Necessary. Iv. Supplies, Materials And Equipment A. The Security Agency Shall Provide The Following: 1.prescribed Basic Uniform, Which Includes: A.night Stick Or Baton B.whistle C.flashlight (heavy Duty) D.first Aid Kit E.tickler Notebook 2.teargas (1 For Each Area Of Posting 3.metal Detector (1 For Each Area Of Posting) 4.communication Equipment For Each Guard On Duty; 5.security Reflector Vest; 6.licensed Firearms With Sufficient Ammunition Loads And Spares; 7.office Supplies Which Includes: A.ballpen, Two (2) Box, Color Blue B. Logbook (20) Pieces B. Other Matters A.furnishing Of Bond. The Security Agency Shall Furnish The Basc With A Valid And Adequate Performance Bond In Accordance With The Rules Set Forth Under The Government Procurement Reform Act (r.a. No. 9184) And Its 2016 Implementing Rules And Regulations (irr). B.wage And Mandated Benefits Increase. Should There Be Any Increase Or Adjustment In Wage Or Mandated Benefits (sss, Hdmf/pag-ibig/philhealth) In Favor Of The Assigned Security Personnel, Subsequent To The Execution Of The Contract, Pursuant To A Law, Executive Order, Decree Or Wage Order, The Security Agency Shall Inform Basc In Writing To Allow The Latter To Undertake Appropriate Measures To Address The Same Before Its Implementation. C.billing And Submission Of Documents. Every 15th Day Of The Month, The Security Agency Shall Submit To The Basc, Its Billing Statement, Together With The Daily Time Records (dtrs), Copies Of Payroll, Photocopies Of Remittances (official Receipts) To Sss, Pag-ibig, Philhealth, And Other State Insurance Contributions Of All Security Personnel Assigned At Basc. Should The Agency Fail To Submit These Requirements, Basc Shall Withhold The Payment For The Current Billing Period Until Its Compliance Therewith. D.employee-employer Relationship. Basc Shall Not Be Responsible For Any Claims For General Injury, Including Death, Sustained By The Security Personnel Or Any Third Person Arising Out Of, Or In The Course Of The Performance Of Functions Of The Security Guards Pursuant To This Contract. It Is Expressly Understood That No Employee-employer Relationship Exists Between The Parties Or Of Their Employees, Representatives And Agents. E.liabilities For Losses And Damages. The Security Agency Shall Be Responsible For Any Loss Or Damage That May Be Incurred By Its Security Personnel. Basc May Suspend Or Withhold Whatever Contract Payments May Be Due The Security Agency Should They Fail To Pay Such Losses Or Damages Within Fifteen (15) Days From The Date Of Notice, Or Until Such Loss Or Damage Shall Have Been Fully Paid, Restituted Or Repaired By The Agency Or Go After The Performance Bond Set Forth In This Contract. Likewise, The Basc Has The Option To Demand Payment For The Replacement Value Of Lost Properties Or Its Replacement By Another, Which Should At Least Be Substantially In The Same Condition As The Lost Properties. F.compliance With Basc Rules And Regulations. The Security Agency Will Maintain Effective Discipline And Full Control And Supervision Over The Security Personnel Assigned Under This Contract, As Well As The Performance Of Their Duties. However, The Security Agency Binds Itself To Cause The Implementation And Enforcement Of Any And All Rules, Regulations Or Directives That Basc May Issue Concerning The Conduct Of Said Security Personnel. G.extension Clause. Extension Of The Contract Is Subject To The Provisions Of R.a. 9184 And Its 2016 Irr. The Extended Term Shall Automatically Terminate Upon The Effectivity Of New Contract. H.terms Of Payment. Payment Shall Be Made On A Monthly Basis For Twelve (12) Months Subject To Submission Of Billing Statement And Other Supporting Documents By The Service Provider. Services Shall Only Be Billed Based On The Actual Services Received By Basc, Hence, May Be Computed By A Fraction Of A Month. ___________________________________________________________________ I Hereby Acknowledge That I Have Read, Understand And Agree To Comply With All Requirements Stated In The Terms Of Reference. Name: ___________________________________________________ Designation: ____________________________________________________ Company Name: ____________________________________________________ Date Section Viii. Checklist Of Technical And Financial Documents Notes On The Checklist Of Technical And Financial Documents The Prescribed Documents In The Checklist Are Mandatory To Be Submitted In The Bid, But Shall Be Subject To The Following: A.gppb Resolution No. 09-2020 On The Efficient Procurement Measures During A State Of Calamity Or Other Similar Issuances That Shall Allow The Use Of Alternate Documents In Lieu Of The Mandated Requirements; Or B.any Subsequent Gppb Issuances Adjusting The Documentary Requirements After The Effectivity Of The Adoption Of The Pbds. The Bac Shall Be Checking The Submitted Documents Of Each Bidder Against This Checklist To Ascertain If They Are All Present, Using A Non-discretionary “pass/fail” Criterion Pursuant To Section 30 Of The 2016 Revised Irr Of Ra No. 9184. Checklist Of Technical And Financial Documents I.technical Component Envelope Class “a” Documents Legal Documents ⬜ (a)valid Philgeps Registration Certificate (platinum Membership) (all Pages); Or ⬜ (b)registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c)mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d)tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (f)statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (g)statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (h)original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (i)conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (j)original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (k)the Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (l)the Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (m)if Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (n)[for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (o)certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. 25financial Component Envelope ⬜ (a)original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (b)original Of Duly Signed And Accomplished Price Schedule(s)/ Computation Of Salary Per Month Of Security Guard Based On Dole Relevant Rules And Regulations. Republic Of The Philippines ) City Of _____________________) Ss. Affidavit Of Undertaking I, __________________________________________, Of Legal Age, Single/married, Filipino, With Residence And Postal Address At _____________________________________________, After Having Been Duly Sworn To In Accordance With Law, Do Hereby Depose And State: 1.that I Am The Duly Authorized Representative Of ______________________________, A Domestic Corporation Organized Under Philippine Laws, With Business Address At __________________________________________________________________________________________________________________; 2.that As A Licensed Security Agency, The Agency And Its Responsible Officers Under Law Do Fully Comply With Department Of Labor And Employment (dole) Department Order No. 131-b (revised Rules On Labor Laws Compliance System); 3.that The Corporation Has Acquired A Prior Certificate Of Compliance On General Labor Laws Standards And Safety And Health Standards As Required. However, Due To Dole Advisory Effective June 1, 2017, There Is An On-going Review Of Dole Do 131-b And That Issuance Of The Above-mentioned Certifications Was Suspended Until Further Notice. Further, That Agency’s Updated Certificates Of Compliance Cannot Be Secured And/or Presented At The Present Time. 4.that In Lieu Of The Submission Of The Above-mentioned Certificates, The Agency And Its Responsible Officers Represented By The Affiant, Undertake To Comply With All The Requirements And Conditions Set Under Dole Do No. 131-b And All Relevant Laws, And To Submit Required Certificates Of Compliance To The Bids And Awards Committee Of The National Labor Relations Commission Once The Same Has Been Issued; 5.that In My Capacity As _____________ Of ____________________, I Hereby Declare And Assume Full Responsibility In The Orderly Compliance With The Requirements As Above-mentioned And Under Relevant Labor Laws Standards; 6.that I Likewise Declare And Assume Full And Complete Responsibilities For All Consequences Which May Arise In Connection With The Above-mentioned Undertaking; 7.that I Am Executing This Affidavit Of Undertaking In Compliance With The Requirements Set Forth In The Bidding For The Procurement Of Security Services Of The Bulacan Agricultural State College For Fy 2025. In Witness Hereof, I Hereby Set My Hand This ______ Day Of _____________ 2023, In _______________, Philippines. __________________ Affiant Subscribed And Sworn To Before Me This This ______ Day Of _____________ 2023, In _______________, Philippines. Affiant Exhibited To Me His Identification Card No. ____________________________ As Competent Proof Of His Identity. Notary Public Doc. No.: Page No.: Book No.: Series Of 2023 Bid Form Date: ____________ Project Identification No. 2024-06g To: Bulacan Agricultural State College Brgy. Pinaod, San Ildefonso, Bulacan 3010 Gentlemen And/or Ladies: Having Examined The Bidding Documents Including Bid Bulletin Numbers______ [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Provide Security Services In Conformity With The Said Bidding Documents For The Sum Of __________________________________________________________(php____________)[total Bid Amount In Words And Figures] Or Such Other Sums As May Be Ascertained In Accordance With The Schedule Of Prices Attached Herewith And Made Part Of This Bid. We Undertake, If Our Bid Is Accepted, To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements. If Our Bid Is Accepted, We Undertake To Provide A Performance Security In The Form, Amounts, And Within The Times Specified In The Bidding Documents. We Agree To Abide By This Bid For The Bid Validity Period Specified In The Bidding Documents Provisions And It Shall Remain Binding Upon Us And May Be Accepted At Any Time Before The Expiration Of That Period. Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below:[] Name And Address Of Agent Amount And Currency Purpose Of Commission Or Gratuity (if None, State “none”) Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements As Per The Bidding Documents. We Likewise Certify/confirm That The Undersigned, [for Sole Proprietorships, Insert: As The Owner And Sole Proprietor Or Authorized Representative Of Name Of Bidder, Has The Full Power And Authority To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract, On The Latter’s Behalf For The Name Of Project Of The Name Of The Procuring Entity] [for Partnerships, Corporations, Cooperatives, Or Joint Ventures, Insert: Is Granted Full Power And Authority By The Name Of Bidder, To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract On The Latter’s Behalf For Name Of Project Of The Name Of The Procuring Entity]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Dated This ________________ Day Of ________________ 2023. [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of _______________________ [bidder’s Letterhead] Name Of The Procuring Entity : Bulacan Agricultural State College Project: Procurement Of Security Services For The Bulacan Agricultural State College For The Fy 2025 Location Of The Project : San Ildefonso, Bulacan List Of All Ongoing Government & Private Contracts Including Contracts Awarded But Not Yet Started Business Name : Business Address :______________________________________________________________________ Name Of Contract/ Project Cost A.owner’s Name B.address C.telephone Nos. Nature Of Work Bidder’s Role A.date Awarded B.date Started C.date Of Completion % Of Accomplishment Value Of Outstanding Works / Undelivered Portion Description % Planned Actual Government Private Note: This Statement Shall Be Supported With: Total Cost 1notice Of Award (for Government Projects) 2notice To Proceed (for Government Projects) 3contract Submitted By : (printed Name & Signature) Designation : Date : [bidder’s Letterhead] Name Of The Procuring Entity : Bulacan Agricultural State College Project: Procurement Of Security Services For The Bulacan Agricultural State College For The Fy 2025 Location Of The Project : San Ildefonso, Bulacan Statement Of Single Largest Completed Contracts (slcc) In The Last Five (5) Years Business Name : Business Address : Name Of Contract A.owner Name B.address C.telephone Nos. Nature Of Work Contractor’s Role A.amount At Award B.amount At Completion C.duration A.date Awarded B.contract Effectivity C.date Completed Description % Government Private Attached Herewith Are The Following Documents: Contract Agreement, Notice Of Award, Notice To Proceed, Official Receipt/invoice, Certificate Of Final Inspection, Certificate Of Acceptance, And Certificate Of Good Performance As Evidences In Support Of The Foregoing Information. Submitted By : (printed Name & Signature) Designation : ____________________________________________ Contract Agreement Form This Agreement Made The _____ Day Of __________ 20_____ Between [name Of Procuring Entity] Of The Philippines (hereinafter Called “the Entity”) Of The One Part And [name Of Supplier] Of [city And Country Of Supplier] (hereinafter Called “the Supplier”) Of The Other Part: Whereas The Entity Invited Bids For Certain Goods And Ancillary Services, Viz., [brief Description Of Goods And Services] And Has Accepted A Bid By The Supplier For The Supply Of Those Goods And Services In The Sum Of [contract Price In Words And Figures] (hereinafter Called “the Contract Price”). Now This Agreement Witnesseth As Follows: 1. In This Agreement Words And Expressions Shall Have The Same Meanings As Are Respectively Assigned To Them In The Conditions Of Contract Referred To. 2. The Following Documents Shall Be Deemed To Form And Be Read And Construed As Part Of This Agreement, Viz.: (a) The Supplier’s Bid, Including The Technical And Financial Proposals, And All Other Documents/statements Submitted (e.g. Bidder’s Response To Clarifications On The Bid), Including Corrections To The Bid Resulting From The Procuring Entity’s Bid Evaluation; (b) The Schedule Of Requirements; (c) The Technical Specifications; (d) The General Conditions Of Contract; (e) The Special Conditions Of Contract; (f) The Performance Security; And (g) The Entity’s Notice Of Award. 3. In Consideration Of The Payments To Be Made By The Entity To The Supplier As Hereinafter Mentioned, The Supplier Hereby Covenants With The Entity To Provide The Goods And Services And To Remedy Defects Therein In Conformity In All Respects With The Provisions Of The Contract 4. The Entity Hereby Covenants To Pay The Supplier In Consideration Of The Provision Of The Goods And Services And The Remedying Of Defects Therein, The Contract Price Or Such Other Sum As May Become Payable Under The Provisions Of The Contract At The Time And In The Manner Prescribed By The Contract. In Witness Whereof The Parties Hereto Have Caused This Agreement To Be Executed In Accordance With The Laws Of The Republic Of The Philippines On The Day And Year First Above Written. Signed, Sealed, Delivered By The (for The Entity) Signed, Sealed, Delivered By The (for The Supplier) Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1.select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2.select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3.[name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 4.each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5.[name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6.select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7.[name Of Bidder] Complies With Existing Labor Laws And Standards; And 8.[name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A)carefully Examine All Of The Bidding Documents; B)acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C)made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D)inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9.[name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ * This Form Will Not Apply For Wb Funded Projec Bid Securing Declaration Form Republic Of The Philippines) City Of _______________________) S.s. X------------------------------------------------------x Bid Securing Declaration Invitation To Bid: [insert Reference Number] To: [insert Name And Address Of The Procuring Entity] I/we[ ], The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid-securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f), Of The Irr Of Ra 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: (a) Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; (b) I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; (c) I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder’s Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Net Financial Contracting Capacity Computation Year 20 1 Total Assets 2 Current Assets 3 Total Liabilities 4 Current Liabilities 5 Net Worth (1-3) 6 Net Working Capital (2-4) The Net Financial Contracting Capacity (nfcc) Based On The Above Data Is Computed As Follows: Nfcc = [(current Assets – Current Liabilities) (15)] Minus Value Of All Outstanding Or Uncompleted Portions Of The Projects Under Ongoing Contracts Including Awarded Contracts Yet To Be Started Coinciding With The Contract To Be Bid. The Values Of The Domestic Bidder’s Current Assets And Current Liabilities Shall Be Based On The Latest Audited Financial Statements Submitted To The Bir. Nfcc = Php Submitted By: Name Of Bidder Signature Of Authorized Representative Over Printed Name Date: Price Schedule Cost Of Salary Distribution Of Security Guard Particulars Day Shift Night Shift Days Worked Per Week No. Of Days Per Year Hour S Worked A. Amount Given Directly To Guard Daily Wage (ncr Wage Order 24) P P Average Pay Per Month Night Differential Pay 13th Month Pay Overtime Pay Uniform Allowance (ra 5487) 5-days Incentive Leave Pay Sub Total P P B. Amount To Government In Favor Of Guard Sss Premium (employer Share) P P Phil Health Contribution (employer Share) Pag-ibig Fund (employer Share) State Insurance Fund Retirement Benefits (ra 7681) Subtotal P P C. Total Amount Payable To Government And Guard Administrative Overhead (agency Fee) Value Added Tax (12% Based On Agency Fee) Total Contract Rate Per Month Per Guard No. Of Guards Monthly Cost Total Contract Price P P

Details: Description Department Of Social Welfare And Development Field Office Xii Purok Bumanaag, Brgy. Zone Iii, Koroandal City, 9506 Philippine Bidding Documents For The Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial Rice For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 1 To Lot 4) Project Identification No. Dswd12-bangun(epa)-2024-11-001 Government Of The Republic Of The Philippines Sixth Edition July 2020 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A. All The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B. Specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C. This Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D. The Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E. Modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F. For Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….4 Section I. Invitation To Bid……………………………………………………..7 Section Ii. Instructions To Bidders…………………………………………...11 1. 13 2. 13 3. 13 4. 13 5. 14 6. 14 7. 14 8. 14 9. 15 10. 15 11. 15 12. 16 13. 16 14. 16 15. 17 16. 17 17. 17 18. 17 19. 17 20. 18 21. 18 Section Iii. Bid Data Sheet …………………………………………………..18 Section Iv. General Conditions Of Contract ……………………...………..23 1. 25 2. 25 3. 25 4. 25 5. 26 6. 26 Section V. Special Conditions Of Contract ………………………………….26 Section Vi. Schedule Of Requirements ……………………………………....30 Section Vii. Technical Specifications …………………………………………39 Section Viii. Checklist Of Technical And Financial Documents …………..58 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Notes On The Invitation To Bid The Invitation To Bid (ib) Provides Information That Enables Potential Bidders To Decide Whether To Participate In The Procurement At Hand. The Ib Shall Be Posted In Accordance With Section 21.2 Of The 2016 Revised Irr Of Ra No. 9184. Apart From The Essential Items Listed In The Bidding Documents, The Ib Should Also Indicate The Following: A. The Date Of Availability Of The Bidding Documents, Which Shall Be From The Time The Ib Is First Advertised/posted Until The Deadline For The Submission And Receipt Of Bids; B. The Place Where The Bidding Documents May Be Acquired Or The Website Where It May Be Downloaded; C. The Deadline For The Submission And Receipt Of Bids; And D. Any Important Bid Evaluation Criteria (e.g., The Application Of A Margin Of Preference In Bid Evaluation). The Ib Should Be Incorporated In The Bidding Documents. The Information Contained In The Ib Must Conform To The Bidding Documents And In Particular To The Relevant Information In The Bid Data Sheet. Invitation To Bid For The Dswd12-bangun(epa)-2024-11-001 Early Procurement Activities Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial Rice For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Feeding (lot 1 To Lot 4) 1. The Department Of Social Welfare And Development Field Office Xii, Through The Early Procurement Activities (epa) Of National Expenditure Plan (nep) For Fy 2025 Intends To Apply The Sum Of The Amount Being The Abc To Payments Under The Contract For Each Following Lot/item: A. Twenty-nine Million Five Hundred Fifty-two Thousand And Five Hundred Eighty Pesos Only (₱29,552,580.00) For Dswd12-bangun(epa)-2024-11-001 Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial Rice For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot1); And B. One Million Eight Hundred Seventy-one Thousand And Eighty-four Pesos Only (₱1,871,084.00) For Dswd12-bangun(epa)-2024-11-001 Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares,, Kitchenwares, And Commercial Rice For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot2) C. Two Hundred Nineteen Thousand And Two Hundred Sixteen Pesos Only (₱219,216.00) For Dswd12-bangun(epa)-2024-11-001 Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial Rice For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot3) D. Nine Million Three Hundred Fifty-seven Thousand And One Hundred Twenty Pesos Only (₱9,357,120.00) For Dswd12-bangun(epa)-2024-11-001 Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial Rice For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot4) 2. The Department Of Social Welfare And Development Field Office Xii Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By 180 Days Contract Duration And 180 Days Contract Duration And As Per Schedule Set By The End-user Upon The Receipt Of Purchase Order. Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Department Of Social Welfare And Development Field Office Xii – Bids And Awards Committee Secretariat Office And Inspect The Bidding Documents At The Address Given Below During Office Hours (8:00a.m. To 5:00 P.m.). 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 8, 2024 To November 28, 2023, 05:00 P.m. From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of: Approved Budget For The Contract Bid Docs Amount Lot 1 – ₱ 29,552,580.00 Php 25,000.00 Lot 2 – ₱ 1,871,084.00 Php 5000.00 Lot 3 – ₱ 219,216.00 Php 500.00 Lot 4 – ₱9,357,120.00 Php 10,000.00 Total – ₱ 41,000,000.00 Php 25,000.00 (maximum Fee For Sale Of Bidding Documents) The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person, By Facsimile, Or Through Electronic Means. [note: For Lot Procurement, The Maximum Fee For The Bidding Documents For Each Lot Shall Be Based On Its Abc, In Accordance With The Guidelines Issued By The Gppb; Provided That The Total Fees For The Bidding Documents Of All Lots Shall Not Exceed The Maximum Fee Prescribed In The Guidelines For The Sum Of The Abc Of All Lots.] 6. The Department Of Social Welfare And Development Field Office Xii Will Hold A Pre-bid Conference On November 17, 2024, 10:30 A.m. At Dswd Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through (i) Manual Submission At The Office Address Indicated Below On Or Before November 29, 2024, 9:30 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening And Evaluation Shall Be On November 29, 2024, 10:30 P.m. At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. Prospective Bidders Are Hereby Reminded, As Follows: A. Bidding Documents For Eligibility And Financial Envelopes Shall Comprise The Following: I. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). *one (1) Mother Envelope For Technical Component Documents, Composed Of Two (2) Sub Envelopes For (original, And Copy 1). Ii. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). *one (1) Mother Envelope For Financial Component Documents, Composed Of Two (2) Sub Envelopes For (original, And Copy 1 ). 11. The Department Of Social Welfare And Development Field Office Xii Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Dswd 12 – Bac Secretariat Head Administrative Division – Procurement Section Dswd Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City, 9506 Procurement.fo12@dswd.gov.ph 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: Https://fo12.dswd.gov.ph/bid-bulletin/ Https://www.philgeps.gov.ph November 08, 2024 Jackiya A. Lao Bac Chairperson Section Ii. Instructions To Bidders Notes On The Instructions To Bidders This Section On The Instruction To Bidders (itb) Provides The Information Necessary For Bidders To Prepare Responsive Bids, In Accordance With The Requirements Of The Procuring Entity. It Also Provides Information On Bid Submission, Eligibility Check, Opening And Evaluation Of Bids, Post-qualification, And On The Award Of Contract. 1. Scope Of Bid The Procuring Entity, Department Of Social Welfare And Development Field Office Xii Wishes To Receive Bids For The Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares,, Kitchenwares, And Commercial Rice For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 1 To Lot 4), With Identification Number Dswd12-bangun(epa)-2024-11-001. The Procurement Project (referred To Herein As “project”) Is Composed Of One Lot Or Item, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For Fy 2025 In The Amount Of Forty-one Million Pesos Only (₱41,000,000.00) 2.2. The Source Of Funding The General Appropriations Act 2025. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Procuring Entity Has Prescribed That: A. Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On November 15, 2024, 10:30 A.m. And At Its Physical Address Department Of Social Welfare And Development Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, On/or Before November 20, 2024 Or At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In The Bds. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In The Bds. 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: A. Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until March 29, 2025. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 14 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Notes On The Bid Data Sheet The Bid Data Sheet (bds) Consists Of Provisions That Supplement, Amend, Or Specify In Detail, Information, Or Requirements Included In The Itb Found In Section Ii, Which Are Specific To Each Procurement. This Section Is Intended To Assist The Procuring Entity In Providing The Specific Information In Relation To Corresponding Clauses In The Itb And Has To Be Prepared For Each Specific Procurement. The Procuring Entity Should Specify In The Bds Information And Requirements Specific To The Circumstances Of The Procuring Entity, The Processing Of The Procurement, And The Bid Evaluation Criteria That Will Apply To The Bids. In Preparing The Bds, The Following Aspects Should Be Checked: A. Information That Specifies And Complements Provisions Of The Itb Must Be Incorporated. B. Amendments And/or Supplements, If Any, To Provisions Of The Itb As Necessitated By The Circumstances Of The Specific Procurement, Must Also Be Incorporated. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Supply And Delivery Of Food Items, Kitchenwares, For Lot 1 And 2 B. Supply And Delivery Of Kitchenware For Lot 3 C. Supply And Delivery Of Commercial Rice For Lot 4 D. Completed Within At Least Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed 12 The Price Of The Goods Shall Be Quoted Ddp Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than ₱591,051.60 For Lot 1, And ₱37,421.68 For Lot 2, ₱4,384.32 For Lot 3, ₱187,142.40 For Lot 4 Or The Amount Equivalent To Two Percent (2%) Of Abc If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than ₱1,477,629.00 For Lot 1, And ₱93,554.20 For Lot 2, ₱10,960.80 For Lot 3, ₱467,856.00 For Lot 4 Or The Amount Equivalent To Five Percent (5%) Of Abc If Bid Security Is In Surety Bond. 19.1 1. All Forms Must Be Submitted Using The Prescribed Format Provided By The Procuring Entity And Completed Without Any Alterations To Their Format, And No Substitute Form Shall Be Accepted. All Blank Spaces Shall Be Filled In With The Information Requested. 2. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Duly Authorized Representative/s Of The Bidder, Otherwise, Bids Shall Be Subject To An Outright Disqualification. 20.2 Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Supplier Of The Notice Of Post Qualification From The Bac That The Supplier Has The Lowest Calculated Bid (lcb) Or Single Calculated Bid (scb), The Supplier Shall Submit And/or Present The Following Requirements For Post Qualification In Accordance To Section 34 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Ra9184: 1. Present Original Copy Of The Following: A. Latest Income Tax Return And Business Tax Return ( For 3rd Quarter Of 2024) B. Latest Value Added Tax (vat) Return ( For 3rd Quarter Of 2024, If Applicable) Only Tax Returns Filed And Taxes Paid Through The Bir Electronic Filing & Payment System (efps) Shall Be Accepted. C. Valid Philgeps Registration Certificate (platinum Membership) (all Pages) D. Valid Registration Certificate From Securities And Exchange Commission (sec) For Corporations, Or From Department Of Trade And Industry (dti) For Sole Proprietorship, Or From Cooperative Development Authority (cda) For Cooperatives; E. Valid Business/mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Bidder Is Located; F. Valid Tax Clearance Per Eo 398, Series Of 2005, As Finally Reviewed And Approved By The Bir; G. Bureau Of Internal Revenue (bir) Registration Certificate. H. Copy Of Contracts Or Po’s, Notice Of Award (noa) And Notice To Proceed (ntp) For All On-going Contracts I. End-user’s Acceptance, Official Receipt (duplicate Or Triplicate Copy) Or Sales Invoice With Collection Receipt/s (duplicate Or Triplicate Copy) Relative To Single Largest Completed Contract J. Company Profile And Organizational Chart. Company Printed Brochure May Be Included. K. Vicinity Map/location Of The Business. L. Other Appropriate Licenses And Permits Required By Law And Stated In The Bidding Documents. Failure To Submit Any Of The Post-qualification Requirements On Time, Or A Finding Against The Veracity Thereof, Shall Disqualify The Bidder For Award. Provided In The Event That A Finding Against The Veracity Of Any Of The Documents Submitted Is Made, It Shall Cause The Forfeiture Of The Bid Security In Accordance With Section 69 Of The Irr Of Ra 9184. Note: For Post Qualification Purposes Only 20.3 Each Bidder Shall Submit The Following In One (1) “mother” Envelope Duly Sealed And Labeled, Containing Two (2) Sets Of Envelopes: First Envelope Containing Two (2) Sets Of Eligibility And Technical Documents Duly Sealed And Marked As Original Copy, And Copy One. Second Envelope Containing Two (2) Sets Of Financial Bid Documents Duly Sealed And Marked As Original Copy, And Copy One. 20.4 All Envelopes Shall Be Labeled/marked As Follows: To : Jackiya A. Lao Chairperson Bids And Awards Committee Dswd-field Office 12 From :_______________________________ (name Of Bidder In Capital Letters) Address: _______________________________ (address Of Bidder In Capital Letters) Project: Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 1) Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 2) Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 3) Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 4) Bid Ref No.: Itb No. Dswd12-bangun(epa)-2024-11-001 (lot 1) Dswd12-bangun(epa)-2024-11-001 (lot 2) Dswd12-bangun(epa)-2024-11-001 (lot 3) Dswd12-bangun(epa)-2024-11-001 (lot 4) Approved Budget For The Contract : Lot 1 ₱29,552,580.00 Lot 2 ₱1,871,084.00 Lot 3 ₱219,216.00 Lot 4 ₱9,357,120.00 Do Not Open Before: 29 November 2024; 10:30 A.m. 21.2 No Further Instructions Section Iv. General Conditions Of Contract Notes On The General Conditions Of Contract The General Conditions Of Contract (gcc) In This Section, Read In Conjunction With The Special Conditions Of Contract In Section V And Other Documents Listed Therein, Should Be A Complete Document Expressing All The Rights And Obligations Of The Parties. Matters Governing Performance Of The Supplier, Payments Under The Contract, Or Matters Affecting The Risks, Rights, And Obligations Of The Parties Under The Contract Are Included In The Gcc And Special Conditions Of Contract. Any Complementary Information, Which May Be Needed, Shall Be Introduced Only Through The Special Conditions Of Contract. 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Vii (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2 The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Notes On The Special Conditions Of Contract Similar To The Bds, The Clauses In This Section Are Intended To Assist The Procuring Entity In Providing Contract-specific Information In Relation To Corresponding Clauses In The Gcc Found In Section Iv. The Special Conditions Of Contract (scc) Complement The Gcc, Specifying Contractual Requirements Linked To The Special Circumstances Of The Procuring Entity, The Procuring Entity’s Country, The Sector, And The Goods Purchased. In Preparing This Section, The Following Aspects Should Be Checked: A. Information That Complements Provisions Of The Gcc Must Be Incorporated. B. Amendments And/or Supplements To Provisions Of The Gcc As Necessitated By The Circumstances Of The Specific Purchase, Must Also Be Incorporated. However, No Special Condition Which Defeats Or Negates The General Intent And Purpose Of The Provisions Of The Gcc Should Be Incorporated Herein. Special Conditions Of Contract Gcc Clause Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: Delivery Term: 180 Days Contract Duration And As Per Schedule Set By The End-user Upon The Receipt Of Purchase Order Place Of Delivery / Venue: Municipalities Of Maguindanao Del Sur And Maguindanao Del Norte. Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Spare Parts – Not Applicable Packaging – Not Applicable (please Refer To Section Vi And Vii) The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. Transportation – Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 The Terms Of Payment Shall Be As Follows: Payment Term: 1 Month After The Conduct Of Activity Partial Payment Must Correspond To The Value Of Goods Delivered And Accepted After The Appropriate Inspection And Acceptance Procedures. Proof Of Deliveries (delivery Receipts Or Acknowledgement Receipts) Must Be Signed By An Authorized Person To Support Claims For Payment. 4 The Inspections And Tests That Will Be Conducted By The Inspection (dswd Inspection Committee), Designated Inspectorate At The Regional Level, Final Acceptance By The Dswd Acceptance Committee, And End-user Section Vi. Schedule Of Requirements A. Dswd12-bangun(epa)-2024-11-001 Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 1) The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months Lot 1 Fish, Meat And Egg Products: Delivery Of The Goods Is Required 180 Days Contract Duration And As Per Schedule Set By The End-user Upon The Receipt Of Purchase Order 1 Chicken Egg, Medium 215769 Pieces 215769 Pieces 2 Chicken, Thigh Parts ( 1 Kg Per Pack), Frozen 19794 Packs 19794 Packs 3 Chicken, Breast Parts (1 Kg Per Pack) 19794 Packs 19794 Packs 4 Fish, Barelis Medium Size ( 1 Kg Per Pack), Fresh 9900 Packs 9900 Packs 5 Fish, Tulay Medium Size(1 Kg Per Pack), Fresh 9900 Packs 9900 Packs 6 Dried Fish, Dilis , Small Size (100 G Per Pack) 19800 Packs 19800 Packs Tubers, Leafy And Fruit Vegetables And Other Products: 7 Cabbage (1 Kg Per Pack) 4966 Packs 4966 Packs 8 Carrots, Tuber(1 Kg Per Pack) 7436 Packs 7436 Packs 9 Eggplant, Fruit (1 Kg Per Pack) 6201 Packs 6201 Packs 10 Squash, Fruit (1 Kg Per Pack) 3731 Packs 3731 Packs 11 Munggo, Green (500 G Per Pack) 2496 Packs 2496 Packs 12 Potatoes, Medium Size (1 Kg Per Pack) 2496 Packs 2496 Packs 13 Sayote, Fruit (atleast 500 G/pc) 6201 Pieces 6201 Pieces 14 String Beans (1 Kg Per Pack) 2496 Packs 2496 Packs 15 Upo (1 Kg Per Pack) 9906 Packs 9906 Packs 16 Tomato, Combination Of Ripe And Semi Ripe (100 G Per Pack) 4992 Packs 4992 Packs 17 Garlic (100 G Per Pack) 4992 Packs 4992 Packs 18 Ginger (100 G Per Pack) 4992 Packs 4992 Packs 19 Onion (100 G Per Pack) 4992 Packs 4992 Packs 20 Banana (latundan), Semi -ripe (atleast 1 Kg Per "piling" Or Pack) 42342 Packs 42342 Packs 21 Pineapple, Semi-ripe, Mg3 Variety, Atleast 1 Kilo Per Piece 29640 Pieces 29640 Pieces Delivery Term: As Per Schedule Place Of Delivery/venue: Delivery Sites: Municipal Hall Or Gymnasium Receiving Area Of Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces Note: *the Bidder Should Have Their Main Warehouse Within Region Xii And Shall Be Checked During Post-qualification For Lot 1 ** The Bidder Should Prepare Samples For Lot 1 During Post-qualification Delivery: Prices Are Inclusive Of Delivery Costs. Free Delivery To The Target Site Receiving Area, Based On The Attached Schedule Of Delivery And Timeline (8:00 Am Up To 11:00 Am). Supplier Logistics Must Have Three (3) Delivery Truck Per Delivery Schedule To The Targeted Municipalities To Avoid Delay. Each Truck Will Accommodate 2 Municipalities Per Delivery Schedule. Either Rented Or Owned Delivery Truck. Goods To Be Delivered With Closed Van Or Truck With Covered Trapal To Protect The Product Or Rice From The Sun And Sudden Rain. Food Items Should Be Halal Certified And Meat Inspection Certified, Or Nmis, Upon Every Delivery For Chicken. The Supplier Should Provide "lapagan" (such As Traps, Ice Boxes, And Crates) Of The Goods At The Dropping Point. Perishable Goods Are To Be Delivered With A Re-frozen Or Cold Storage Van Or Styro Box To Avoid Spoilage. Packaging: Food Items Should Be Segregated According To Feeding Sites Based On The Attached Distribution List Submitted To The Supplier Before The Implementation Of The Program. Packaging Of The Food Items Shall Be Done In The Supplier's Warehouse. The Supplier Shall Provide Extra Clean And Durable Packaging Of Goods (eco-bags) To Prevent Damages Or Deterioration During Transportation To Their Feeding Sites. Any Damaged Goods Or Supplies Upon Delivery By The Supplier Shall Be Replaced Immediately Within 24 Hours. The Expiration Dates Of Groceries Shall Be A Minimum Of 6 Months To 1 Year Upon Delivery. Repacked Or Unlabeled Goods Such As Tomato Sauce, Soy Sauce, Vinegar, Sotanghon, And Vegetable Cooking Oil Are Not Accepted To Ensure Food Safety. Inspection And Final Acceptance: Inspection (dswd Inspection Committee), Designated Inspectorate At The Regional Level, Final Acceptance By The Dswd Acceptance Committee, End-user, Mswdo/focal Person Shall Be Done At The Municipal Receiving/delivery Site. Payment Terms: Payment Shall Be Made On A Monthly Basis Based On Actual Delivery Partial Payment Must Correspond To The Value Of Goods Delivered And Accepted After The Appropriate Inspection And Acceptance Procedures. Proof Of Deliveries (delivery Receipts Or Acknowledgement Receipts) Must Be Signed By An Authorized Person To Support Claims For Payment. General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ B. Dswd12-bangun(epa)-2024-11-001 Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 2) The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months Lot 2 Groceries And Other Products: Delivery Of The Goods Is Required 180 Days Contract Duration And As Per Schedule Set By The End-user Upon The Receipt Of Purchase Order 1 Chicken Broth Cubes (individually Pack, 10 G Per Piece), No Pork Content In Any Form 10608 Pieces 10608 Pieces 2 Canned Tuna (180 G Per Can), Flakes In Oil (vegetable Oil), Sodium Content 270-380 Mg, Easy Open Can With Halal Certified Logo 11751 Can 11751 Can 3 Corned Beef (150 G Per Can) Plain, Non-spicy, (not Guisado / Chunky / Karne Norte), Sodium Content 250-300mg, Fortified With Iron And Zinc With Halal Certified Logo, Easy Open Can 10024 Can 10024 Can 4 Vegetable Cooking Oil (300 Ml Per Pouch) Cholesterol Free-food, Fortified With Vitamin A With Halal Certified Logo 6864 Pouch 6864 Pouch 5 Vermicelli Sotanghon, Premium Quality (250 G Per Pack), No Pork Content In Any Form With Halal Certified Logo 1954 Packs 1954 Packs 6 Tomato Sauce (pack Per 200 G Per Pouch) With Halal Certified Logo 1248 Pouch 1248 Pouch 7 Vinegar (200 Ml Per Pouch) With Halal Certified Logo 624 Pouch 624 Pouch 8 Soy Sauce (200 Ml Per Pouch) With Halal Certified Logo 2496 Pouch 2496 Pouch 9 Iodized Salt (250 G Per Pack), Coarse Sea Salt With Halal Certified Logo And Sangkap Pinoy Seal Logo 1248 Packs 1248 Packs Delivery Term: As Per Schedule Place Of Delivery/venue: Delivery Sites: Municipal Hall Or Gymnasium Receiving Area Of Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces Note: *** The Bidder Should Bring Samples And Attach As A Part Of The Bidding Documents The Photo Of The Goods Or Brand Offered Showing The Halal Logo Per Item (for Goods That Require The Halal Certification Logo On The Packaging) Or No Pork Content In Any Form For Lot 2. Delivery: Prices Are Inclusive Of Delivery Costs. Free Delivery To The Target Site Receiving Area, Based On The Attached Schedule Of Delivery And Timeline (8:00 Am Up To 11:00 Am). Supplier Logistics Must Have Three (3) Delivery Truck Per Delivery Schedule To The Targeted Municipalities To Avoid Delay. Each Truck Will Accommodate 2 Municipalities Per Delivery Schedule. Either Rented Or Owned Delivery Truck. Goods To Be Delivered With Closed Van Or Truck With Covered Trapal To Protect The Product Or Rice From The Sun And Sudden Rain. Food Items Should Be Halal Certified And Meat Inspection Certified, Or Nmis, Upon Every Delivery For Chicken. The Supplier Should Provide "lapagan" (such As Traps, Ice Boxes, And Crates) Of The Goods At The Dropping Point. Perishable Goods Are To Be Delivered With A Re-frozen Or Cold Storage Van Or Styro Box To Avoid Spoilage. Packaging: Food Items Should Be Segregated According To Feeding Sites Based On The Attached Distribution List Submitted To The Supplier Before The Implementation Of The Program. Packaging Of The Food Items Shall Be Done In The Supplier's Warehouse. The Supplier Shall Provide Extra Clean And Durable Packaging Of Goods (eco-bags) To Prevent Damages Or Deterioration During Transportation To Their Feeding Sites. Any Damaged Goods Or Supplies Upon Delivery By The Supplier Shall Be Replaced Immediately Within 24 Hours. The Expiration Dates Of Groceries Shall Be A Minimum Of 6 Months To 1 Year Upon Delivery. Repacked Or Unlabeled Goods Such As Tomato Sauce, Soy Sauce, Vinegar, Sotanghon, And Vegetable Cooking Oil Are Not Accepted To Ensure Food Safety. Inspection And Final Acceptance: Inspection (dswd Inspection Committee), Designated Inspectorate At The Regional Level, Final Acceptance By The Dswd Acceptance Committee, End-user, Mswdo/focal Person Shall Be Done At The Municipal Receiving/delivery Site. Payment Terms: Payment Shall Be Made On A Monthly Basis Based On Actual Delivery Partial Payment Must Correspond To The Value Of Goods Delivered And Accepted After The Appropriate Inspection And Acceptance Procedures. Proof Of Deliveries (delivery Receipts Or Acknowledgement Receipts) Must Be Signed By An Authorized Person To Support Claims For Payment. General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ C. Dswd12-bangun(epa)-2024-11-001 Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 3) The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months Lot 3 Cooking Utensils And Others In Maguindanao Del Sur, Maguindanao Del Norte And Special Geographic Area Delivery Of The Goods Is Required 180 Days Contract Duration And As Per Schedule Set By The End-user Upon The Receipt Of Purchase Order 1 Cooking Pot / Kaldero With Cover, Diameter Atleast 15 Inches, Height Atleast 11 Inches, Material Cast Iron, Size Number 4, Design Double-handle 48 Pieces 48 Pieces 2 Ladle Stainless, Size 9 48 Pieces 48 Pieces 3 Square Styro Box Capacity: Can Carry 15-25 Kilos; Length 16 Inches; Width 20 X 13.5 Inches 96 Pieces 96 Pieces 4 Kitchen Apron Vinyl Type, 22 X 4 , Color Green 96 Pieces 96 Pieces Delivery Term: As Per Schedule Place Of Delivery/venue: Delivery Sites: Municipal Hall Or Gymnasium Receiving Area Of Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces Note: **** The Bidder Should Bring Samples And Attach As A Part Of The Bidding Documents The Photo Of The Goods Or Brand Offered For Lot 3. Delivery: Prices Are Inclusive Of Delivery Costs. Free Delivery To The Target Site Receiving Area, Based On The Attached Schedule Of Delivery And Timeline (8:00 Am Up To 11:00 Am). Supplier Logistics Must Have Three (3) Delivery Truck Per Delivery Schedule To The Targeted Municipalities To Avoid Delay. Each Truck Will Accommodate 2 Municipalities Per Delivery Schedule. Either Rented Or Owned Delivery Truck. Goods To Be Delivered With Closed Van Or Truck With Covered Trapal To Protect The Product Or Rice From The Sun And Sudden Rain. Food Items Should Be Halal Certified And Meat Inspection Certified, Or Nmis, Upon Every Delivery For Chicken. The Supplier Should Provide "lapagan" (such As Traps, Ice Boxes, And Crates) Of The Goods At The Dropping Point. Perishable Goods Are To Be Delivered With A Re-frozen Or Cold Storage Van Or Styro Box To Avoid Spoilage. Packaging: Food Items Should Be Segregated According To Feeding Sites Based On The Attached Distribution List Submitted To The Supplier Before The Implementation Of The Program. Packaging Of The Food Items Shall Be Done In The Supplier's Warehouse. The Supplier Shall Provide Extra Clean And Durable Packaging Of Goods (eco-bags) To Prevent Damages Or Deterioration During Transportation To Their Feeding Sites. Any Damaged Goods Or Supplies Upon Delivery By The Supplier Shall Be Replaced Immediately Within 24 Hours. The Expiration Dates Of Groceries Shall Be A Minimum Of 6 Months To 1 Year Upon Delivery. Repacked Or Unlabeled Goods Such As Tomato Sauce, Soy Sauce, Vinegar, Sotanghon, And Vegetable Cooking Oil Are Not Accepted To Ensure Food Safety. Inspection And Final Acceptance: Inspection (dswd Inspection Committee), Designated Inspectorate At The Regional Level, Final Acceptance By The Dswd Acceptance Committee, End-user, Mswdo/focal Person Shall Be Done At The Municipal Receiving/delivery Site. Payment Terms: Payment Shall Be Made On A Monthly Basis Based On Actual Delivery Partial Payment Must Correspond To The Value Of Goods Delivered And Accepted After The Appropriate Inspection And Acceptance Procedures. Proof Of Deliveries (delivery Receipts Or Acknowledgement Receipts) Must Be Signed By An Authorized Person To Support Claims For Payment. General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ D. Dswd12-bangun(epa)-2024-11-001 Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 4) The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months Lot 4 Commercial Rice, White, New Well-milled, Locally Produced, 50 Kg Per Sack Quality: Rice - Long Grains, Free From Genetically Modified (gmo) Rice, Fresh, Clean And Free From Any Abnormal Flavour, Odour Or Colour. Not Busted, Not Expired And/or Damaged. It Shall Be Free Of Any Visible Yeast And Mould (fungus), Insects, Fragments Or Remains Of Dead Insects And/or Other Impurities Of Animal Origin And Is "fit For Human Consumption". Variety - (rc-160 Or Banay-banay) 2736 Sack 2736 Sack Delivery Of The Goods Is Required 180 Days Contract Duration And As Per Schedule Set By The End-user Upon The Receipt Of Purchase Order Delivery Term: As Per Schedule Notes: *the Bidder Should Bring And Submit During The Bid-opening Of The Documents A Sample Of 1 Kg Of The Goods Or Brand Offered. **sample Packaging With A Label Must Be Brought During The Bid-opening. ***the Bidder Can Deliver The Food Items According To The Schedule. Sacks Should Be Segregated According To Feeding Sites Based On The Attached Distribution List Submitted To The Supplier Before The Implementation Of The Program. Prices Are Inclusive Of Delivery Costs. Free Delivery To The Target Site Receiving Area, Based On The Attached Schedule Of Delivery And Timeline (8:00 Am Up To 11:00 Am). Supplier Logistics Must Have Three (3) Delivery Truck Per Delivery Date To The Targeted Municipalities To Avoid Delay. Each Truck Will Accomodate 2 Municipalities Per Delivery Schedule. Either Rented Or Owned Delivery Truck. Packaging: All Bags/sacks Must Be Clean, Dry, Undamaged And Firmly Sewn. Recycled Bags/sacks Not Allowed, Nor Recycled Plastics For Making Bags/sacks. Closing With Double Stitch At Both Ends Of The Bags/sacks. Each Sack To Be Marked With Non-toxic Ink, To Remain Readable After A Minimum Of 10 Handlings Including The Name Of The Product, Net Weight In Kg And Crop Year. The Sack Must Be Marked / Printed With "best Before" Date Valid For Minimum 2 Years At Date Of Delivery. Any Damage Goods/supply Upon Delivery By The Supplier Shall Be Replaced Immediately Within 24 Hours. Repacked/unlabeled Commercial Rice Are Not Accepted To Ensure Food Safety. The Supplier Must Bring Their Own Weighing Scales During The Delivery Of Goods, To Ensure The Quantity Per Delivery Schedule. Rice Sacks To Be Delivered With Closed Van Or Truck With Covered Trapal To Protect The Product Or Rice From The Sun And Sudden Rain. Inspection And Final Acceptance: Inspection (dswd Inspection Committee), Designated Inspectorate At The Regional Level, Final Acceptance By The Dswd Acceptance Committee, End-user, Mswdo/focal Person Shall Be Done At The Municipal Receiving/delivery Site. Payment Terms: Payment Shall Be Made On A Monthly Basis Based On Actual Delivery Partial Payment Must Correspond To The Value Of Goods Delivered And Accepted After The Appropriate Inspection And Acceptance Procedures. Proof Of Deliveries (delivery Receipts Or Acknowledgement Receipts) Must Be Signed By An Authorized Person To Support Claims For Payment. General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Section Vii. Technical Specifications Notes For Preparing The Technical Specifications A Set Of Precise And Clear Specifications Is A Prerequisite For Bidders To Respond Realistically And Competitively To The Requirements Of The Procuring Entity Without Qualifying Their Bids. In The Context Of Competitive Bidding, The Specifications (e.g. Production/delivery Schedule, Manpower Requirements, And After-sales Service/parts, Descriptions Of The Lots Or Items) Must Be Prepared To Permit The Widest Possible Competition And, At The Same Time, Present A Clear Statement Of The Required Standards Of Workmanship, Materials, And Performance Of The Goods And Services To Be Procured. Only If This Is Done Will The Objectives Of Transparency, Equity, Efficiency, Fairness, And Economy In Procurement Be Realized, Responsiveness Of Bids Be Ensured, And The Subsequent Task Of Bid Evaluation And Post-qualification Facilitated. The Specifications Should Require That All Items, Materials And Accessories To Be Included Or Incorporated In The Goods Be New, Unused, And Of The Most Recent Or Current Models, And That They Include Or Incorporate All Recent Improvements In Design And Materials Unless Otherwise Provided In The Contract. Samples Of Specifications From Previous Similar Procurements Are Useful In This Respect. The Use Of Metric Units Is Encouraged. Depending On The Complexity Of The Goods And The Repetitiveness Of The Type Of Procurement, It May Be Advantageous To Standardize The General Technical Specifications And Incorporate Them In A Separate Subsection. The General Technical Specifications Should Cover All Classes Of Workmanship, Materials, And Equipment Commonly Involved In Manufacturing Similar Goods. Deletions Or Addenda Should Then Adapt The General Technical Specifications To The Particular Procurement. Care Must Be Taken In Drafting Specifications To Ensure That They Are Not Restrictive. In The Specification Of Standards For Equipment, Materials, And Workmanship, Recognized Philippine And International Standards Should Be Used As Much As Possible. Where Other Particular Standards Are Used, Whether National Standards Or Other Standards, The Specifications Should State That Equipment, Materials, And Workmanship That Meet Other Authoritative Standards, And Which Ensure At Least A Substantially Equal Quality Than The Standards Mentioned, Will Also Be Acceptable. The Following Clause May Be Inserted In The Special Conditions Of Contract Or The Technical Specifications. Sample Clause: Equivalency Of Standards And Codes Wherever Reference Is Made In The Technical Specifications To Specific Standards And Codes To Be Met By The Goods And Materials To Be Furnished Or Tested, The Provisions Of The Latest Edition Or Revision Of The Relevant Standards And Codes Shall Apply, Unless Otherwise Expressly Stated In The Contract. Where Such Standards And Codes Are National Or Relate To A Particular Country Or Region, Other Authoritative Standards That Ensure Substantial Equivalence To The Standards And Codes Specified Will Be Acceptable. Reference To Brand Name And Catalogue Number Should Be Avoided As Far As Possible; Where Unavoidable They Should Always Be Followed By The Words “or At Least Equivalent.” References To Brand Names Cannot Be Used When The Funding Source Is The Gop. Where Appropriate, Drawings, Including Site Plans As Required, May Be Furnished By The Procuring Entity With The Bidding Documents. Similarly, The Supplier May Be Requested To Provide Drawings Or Samples Either With Its Bid Or For Prior Review By The Procuring Entity During Contract Execution. Bidders Are Also Required, As Part Of The Technical Specifications, To Complete Their Statement Of Compliance Demonstrating How The Items Comply With The Specification. Technical Specifications A. Dswd12-bangun(epa)-2024-11-001 Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 1) Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] Lot 1 Fish, Meat And Egg Products: 1 Chicken Egg, Medium 2 Chicken, Thigh Parts ( 1 Kg Per Pack), Frozen 3 Chicken, Breast Parts (1 Kg Per Pack) 4 Fish, Barelis Medium Size ( 1 Kg Per Pack), Fresh 5 Fish, Tulay Medium Size(1 Kg Per Pack), Fresh 6 Dried Fish, Dilis , Small Size (100 G Per Pack) Tubers, Leafy And Fruit Vegetables And Other Products: 7 Cabbage (1 Kg Per Pack) 8 Carrots, Tuber(1 Kg Per Pack) 9 Eggplant, Fruit (1 Kg Per Pack) 10 Squash, Fruit (1 Kg Per Pack) 11 Munggo, Green (500 G Per Pack) 12 Potatoes, Medium Size (1 Kg Per Pack) 13 Sayote, Fruit (atleast 500 G/pc) 14 String Beans (1 Kg Per Pack) 15 Upo (1 Kg Per Pack) 16 Tomato, Combination Of Ripe And Semi Ripe (100 G Per Pack) 17 Garlic (100 G Per Pack) 18 Ginger (100 G Per Pack) 19 Onion (100 G Per Pack) 20 Banana (latundan), Semi -ripe (atleast 1 Kg Per "piling" Or Pack) 21 Pineapple, Semi-ripe, Mg3 Variety, Atleast 1 Kilo Per Piece Delivery Term: As Per Schedule Place Of Delivery/venue: Delivery Sites: Municipal Hall Or Gymnasium Receiving Area Of Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces Note: *the Bidder Should Have Their Main Warehouse Within Region Xii And Shall Be Checked During Post-qualification For Lot 1 ** The Bidder Should Prepare Samples For Lot 1 During Post-qualification Delivery: Prices Are Inclusive Of Delivery Costs. Free Delivery To The Target Site Receiving Area, Based On The Attached Schedule Of Delivery And Timeline (8:00 Am Up To 11:00 Am). Supplier Logistics Must Have Three (3) Delivery Truck Per Delivery Schedule To The Targeted Municipalities To Avoid Delay. Each Truck Will Accommodate 2 Municipalities Per Delivery Schedule. Either Rented Or Owned Delivery Truck. Goods To Be Delivered With Closed Van Or Truck With Covered Trapal To Protect The Product Or Rice From The Sun And Sudden Rain. Food Items Should Be Halal Certified And Meat Inspection Certified, Or Nmis, Upon Every Delivery For Chicken. The Supplier Should Provide "lapagan" (such As Traps, Ice Boxes, And Crates) Of The Goods At The Dropping Point. Perishable Goods Are To Be Delivered With A Re-frozen Or Cold Storage Van Or Styro Box To Avoid Spoilage. Packaging: Food Items Should Be Segregated According To Feeding Sites Based On The Attached Distribution List Submitted To The Supplier Before The Implementation Of The Program. Packaging Of The Food Items Shall Be Done In The Supplier's Warehouse. The Supplier Shall Provide Extra Clean And Durable Packaging Of Goods (eco-bags) To Prevent Damages Or Deterioration During Transportation To Their Feeding Sites. Any Damaged Goods Or Supplies Upon Delivery By The Supplier Shall Be Replaced Immediately Within 24 Hours. The Expiration Dates Of Groceries Shall Be A Minimum Of 6 Months To 1 Year Upon Delivery. Repacked Or Unlabeled Goods Such As Tomato Sauce, Soy Sauce, Vinegar, Sotanghon, And Vegetable Cooking Oil Are Not Accepted To Ensure Food Safety. Inspection And Final Acceptance: Inspection (dswd Inspection Committee), Designated Inspectorate At The Regional Level, Final Acceptance By The Dswd Acceptance Committee, End-user, Mswdo/focal Person Shall Be Done At The Municipal Receiving/delivery Site. Payment Terms: Payment Shall Be Made On A Monthly Basis Based On Actual Delivery Partial Payment Must Correspond To The Value Of Goods Delivered And Accepted After The Appropriate Inspection And Acceptance Procedures. Proof Of Deliveries (delivery Receipts Or Acknowledgement Receipts) Must Be Signed By An Authorized Person To Support Claims For Payment. General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ B. Dswd12-bangun(epa)-2024-11-001 Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 2) Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] Lot 2 Groceries And Other Products: 1 Chicken Broth Cubes (individually Pack, 10 G Per Piece), No Pork Content In Any Form 2 Canned Tuna (180 G Per Can), Flakes In Oil (vegetable Oil), Sodium Content 270-380 Mg, Easy Open Can With Halal Certified Logo 3 Corned Beef (150 G Per Can) Plain, Non-spicy, (not Guisado / Chunky / Karne Norte), Sodium Content 250-300mg, Fortified With Iron And Zinc With Halal Certified Logo, Easy Open Can 4 Vegetable Cooking Oil (300 Ml Per Pouch) Cholesterol Free-food, Fortified With Vitamin A With Halal Certified Logo 5 Vermicelli Sotanghon, Premium Quality (250 G Per Pack), No Pork Content In Any Form With Halal Certified Logo 6 Tomato Sauce (pack Per 200 G Per Pouch) With Halal Certified Logo 7 Vinegar (200 Ml Per Pouch) With Halal Certified Logo 8 Soy Sauce (200 Ml Per Pouch) With Halal Certified Logo 9 Iodized Salt (250 G Per Pack), Coarse Sea Salt With Halal Certified Logo And Sangkap Pinoy Seal Logo Delivery Term: As Per Schedule Place Of Delivery/venue: Delivery Sites: Municipal Hall Or Gymnasium Receiving Area Of Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces Note: *** The Bidder Should Bring Samples And Attach As A Part Of The Bidding Documents The Photo Of The Goods Or Brand Offered Showing The Halal Logo Per Item (for Goods That Require The Halal Certification Logo On The Packaging) Or No Pork Content In Any Form For Lot 2. Delivery: Prices Are Inclusive Of Delivery Costs. Free Delivery To The Target Site Receiving Area, Based On The Attached Schedule Of Delivery And Timeline (8:00 Am Up To 11:00 Am). Supplier Logistics Must Have Three (3) Delivery Truck Per Delivery Schedule To The Targeted Municipalities To Avoid Delay. Each Truck Will Accommodate 2 Municipalities Per Delivery Schedule. Either Rented Or Owned Delivery Truck. Goods To Be Delivered With Closed Van Or Truck With Covered Trapal To Protect The Product Or Rice From The Sun And Sudden Rain. Food Items Should Be Halal Certified And Meat Inspection Certified, Or Nmis, Upon Every Delivery For Chicken. The Supplier Should Provide "lapagan" (such As Traps, Ice Boxes, And Crates) Of The Goods At The Dropping Point. Perishable Goods Are To Be Delivered With A Re-frozen Or Cold Storage Van Or Styro Box To Avoid Spoilage. Packaging: Food Items Should Be Segregated According To Feeding Sites Based On The Attached Distribution List Submitted To The Supplier Before The Implementation Of The Program. Packaging Of The Food Items Shall Be Done In The Supplier's Warehouse. The Supplier Shall Provide Extra Clean And Durable Packaging Of Goods (eco-bags) To Prevent Damages Or Deterioration During Transportation To Their Feeding Sites. Any Damaged Goods Or Supplies Upon Delivery By The Supplier Shall Be Replaced Immediately Within 24 Hours. The Expiration Dates Of Groceries Shall Be A Minimum Of 6 Months To 1 Year Upon Delivery. Repacked Or Unlabeled Goods Such As Tomato Sauce, Soy Sauce, Vinegar, Sotanghon, And Vegetable Cooking Oil Are Not Accepted To Ensure Food Safety. Inspection And Final Acceptance: Inspection (dswd Inspection Committee), Designated Inspectorate At The Regional Level, Final Acceptance By The Dswd Acceptance Committee, End-user, Mswdo/focal Person Shall Be Done At The Municipal Receiving/delivery Site. Payment Terms: Payment Shall Be Made On A Monthly Basis Based On Actual Delivery Partial Payment Must Correspond To The Value Of Goods Delivered And Accepted After The Appropriate Inspection And Acceptance Procedures. Proof Of Deliveries (delivery Receipts Or Acknowledgement Receipts) Must Be Signed By An Authorized Person To Support Claims For Payment. General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ C. Dswd12-bangun(epa)-2024-11-001 Early Procurement Activities For The Bidding Of Supply And Delivery Of Food Items, Kitchenwares, And Commercial For The Use Of 7,600 Bangun 2025 Implementation Beneficiaries In Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces, Good For 180 Days Of Fee (lot 3) Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] Lot 3 Cooking Utensils And Others In Maguindanao Del Sur, Maguindanao Del Norte And Special Geographic Area 1 Cooking Pot / Kaldero With Cover, Diameter Atleast 15 Inches, Height Atleast 11 Inches, Material Cast Iron, Size Number 4, Design Double-handle 2 Ladle Stainless, Size 9 3 Square Styro Box Capacity: Can Carry 15-25 Kilos; Length 16 Inches; Width 20 X 13.5 Inches 4 Kitchen Apron Vinyl Type, 22 X 4 , Color Green Delivery Term: As Per Schedule Place Of Delivery/venue: Delivery Sites: Municipal Hall Or Gymnasium Receiving Area Of Two (2) Municipalities In Maguindanao Del Sur, Two (2) Municipalities In Maguindanao Del Norte And Two (2) Municipalities In Special Geographic Area (sga) Provinces Note: **** The Bidder Should Bring Samples And Attach As A Part Of The Bidding Documents The Photo Of The Goods Or Brand Offered For Lot 3. Delivery: Prices Are Inclusive Of Delivery Costs. Free Delivery To The Target Site Receiving Area, Based On The Attached Schedule Of Delivery And Timeline (8:00 Am Up To 11:00 Am). Supplier Logistics Must Have Three (3) Delivery Truck Per Delivery Schedule To The Targeted Municipalities To Avoid Delay. Each Truck Will Accommodate 2 Municipalities Per Delivery Schedule. Either Rented Or Owned Delivery Truck. Goods To Be Delivered With Closed Van Or Truck With Covered Trapal To Protect The Product Or Rice From The Sun And Sudden Rain. Food Items Should Be Halal Certified And Meat Inspection Certified, Or Nmis, Upon Every Delivery For Chicken. The Supplier Should Provide "lapagan" (such As Traps, Ice Boxes, And Crates) Of The Goods At The Dropping Point. Perishable Goods Are To Be Delivered With A Re-frozen Or Cold Storage Van Or Styro Box To Avoid Spoilage. Packaging: Food Items Should Be Segregated According To Feeding Sites Based On The Attached Distribution List Submitted To The Supplier Before The Implementation Of The Program. Packaging Of The Food Items Shall Be Done In The Supplier's Warehouse. The Supplier Shall Provide Extra Clean And Durable Packaging Of Goods (eco-bags) To Prevent Damages Or Deterioration During Transportation To Their Feeding Sites. Any Damaged Goods Or Supplies Upon Delivery By The Supplier Shall Be Replaced Immediately Within 24 Hours. The Expiration Dates Of Groceries Shall Be A Minimum Of 6 Months To 1 Year Upon Delivery. Repacked Or Unlabeled Goods Such As Tomato Sauce, Soy Sauce, Vinegar, Sotanghon, And Vegetable Cooking Oil Are Not Accepted To Ensure Food Safety. Inspection And Final Acceptance: Inspection (dswd Inspection Committee), Designated Inspectorate At The Regional Level, Final Acceptance By The Dswd Acceptance Committee, End-user, Mswdo/focal Person Shall Be Done At The Municipal Receiving/delivery Site. Payment Terms: Payment Shall Be Made On A Monthly Basis Based On Actual Delivery Partial Payment Must Correspond To The Value Of Goods Delivered And Accepted After The Appropriate Inspection And Acceptance Procedures. Proof Of Deliveries (delivery Receipts Or Acknowledgement Receipts) Must Be Signed By An Authorized Person To Support Claims For Payment. General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year; Any Unsatisfactory Performance Would Mean Disqualification In Accordance With The Rdc Resolution. Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Section Viii. Checklist Of Technical And Financial Documents Notes On The Checklist Of Technical And Financial Documents The Prescribed Documents In The Checklist Are Mandatory To Be Submitted In The Bid, But Shall Be Subject To The Following: A. Gppb Resolution No. 09-2020 On The Efficient Procurement Measures During A State Of Calamity Or Other Similar Issuances That Shall Allow The Use Of Alternate Documents In Lieu Of The Mandated Requirements; Or B. Any Subsequent Gppb Issuances Adjusting The Documentary Requirements After The Effectivity Of The Adoption Of The Pbds. The Bac Shall Be Checking The Submitted Documents Of Each Bidder Against This Checklist To Ascertain If They Are All Present, Using A Non-discretionary “pass/fail” Criterion Pursuant To Section 30 Of The 2016 Revised Irr Of Ra No. 9184. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (b) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (c) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (d) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (e) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And After-sales/parts; And ⬜ (f) Original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (g) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (h) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (i) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (j) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (k) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (l) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.

Details: Description Bulacan Agricultural State College Early Procurement Activity For Construction Of 2-storey Agroforestry Building With Rainwater Catchment Facility November, 2024 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Infrastructure Projects (hereinafter Referred To Also As The “works”) Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By All Branches, Agencies, Departments, Bureaus, Offices, Or Instrumentalities Of The Government, Including Government-owned And/or -controlled Corporations, Government Financial Institutions, State Universities And Colleges, Local Government Units, And Autonomous Regional Government. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. The Pbds Are Intended As A Model For Admeasurements (unit Prices Or Unit Rates In A Bill Of Quantities) Types Of Contract, Which Are The Most Common In Works Contracting. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Duration; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Works To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A. All The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Infrastructure Projects. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Project. B. Specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C. This Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bds, General Conditions Of Contract, Special Conditions Of Contract, Specifications, Drawings, And Bill Of Quantities Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D. The Cover Should Be Modified As Required To Identify The Bidding Documents As To The Names Of The Project, Contract, And Procuring Entity, In Addition To Date Of Issue. E. Modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F. For Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Terms, Abbreviations, And Acronyms 5 Section I. Invitation To Bid 8 Section Ii. Instructions To Bidders 11 1. Scope Of Bid 12 2. Funding Information 12 3. Bidding Requirements 12 4. Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices 12 5. Eligible Bidders 13 6. Origin Of Associated Goods 13 7. Subcontracts 13 8. Pre-bid Conference 13 9. Clarification And Amendment Of Bidding Documents 13 10. Documents Comprising The Bid: Eligibility And Technical Components 14 11. Documents Comprising The Bid: Financial Component 14 12. Alternative Bids 14 13. Bid Prices 15 14. Bid And Payment Currencies 15 15. Bid Security 15 16. Sealing And Marking Of Bids 15 17. Deadline For Submission Of Bids 16 18. Opening And Preliminary Examination Of Bids 16 19. Detailed Evaluation And Comparison Of Bids 16 20. Post Qualification 16 21. Signing Of The Contract 16 Section Iii. Bid Data Sheet 17 Section Iv. General Conditions Of Contract 20 1. Scope Of Contract 21 2. Sectional Completion Of Works 21 3. Possession Of Site 21 4. The Contractor’s Obligations 21 5. Performance Security 22 6. Site Investigation Reports 22 7. Warranty 22 8. Liability Of The Contractor 22 9. Termination For Other Causes 22 10. Dayworks 23 11. Program Of Work 23 12. Instructions, Inspections And Audits 23 13. Advance Payment 23 14. Progress Payments 23 15. Operating And Maintenance Manuals 24 Section V. Special Conditions Of Contract 25 Section Vi. Specifications 27 Section Vii. Drawings 37 Section Viii. Bill Of Quantities 58 Section Ix. Checklist Of Technical And Financial Documents 67 Glossary Of Terms, Abbreviations, And Acronyms Abc – Approved Budget For The Contract. Arcc – Allowable Range Of Contract Cost. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Cda – Cooperative Development Authority. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Contractor – Is A Natural Or Juridical Entity Whose Proposal Was Accepted By The Procuring Entity And To Whom The Contract To Execute The Work Was Awarded. Contractor As Used In These Bidding Documents May Likewise Refer To A Supplier, Distributor, Manufacturer, Or Consultant. Cpi – Consumer Price Index. Dole – Department Of Labor And Employment. Dti – Department Of Trade And Industry. Foreign-funded Procurement Or Foreign-assisted Project – Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Pcab – Philippine Contractors Accreditation Board. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Un – United Nations. Section I. Invitation To Bid Notes On The Invitation To Bid The Invitation To Bid (ib) Provides Information That Enables Potential Bidders To Decide Whether To Participate In The Procurement At Hand. The Ib Shall Be Posted In Accordance With Section 21.2 Of The 2016 Revised Irr Of Ra No. 9184. Apart From The Essential Items Listed In The Bidding Documents, The Ib Should Also Indicate The Following: A. The Date Of Availability Of The Bidding Documents, Which Shall Be From The Time The Ib Is First Advertised/posted Until The Deadline For The Submission And Receipt Of Bids; B. The Place Where The Bidding Documents May Be Acquired Or The Website Where It May Be Downloaded; C. The Deadline For The Submission And Receipt Of Bids; And D. Any Important Bid Evaluation Criteria. The Ib Should Be Incorporated Into The Bidding Documents. The Information Contained In The Ib Must Conform To The Bidding Documents And In Particular To The Relevant Information In The Bid Data Sheet. Bulacan Agricultural State College San Ildefonso, Bulacan, 3010 Invitation To Bid For Early Procurement Activity Construction Of 2-storey Agroforestry Building With Water Catchment Facility] 1. The Bulacan Agricultural State College, Through The General Appropriations Act Of 2025 (gaa) Under The Capital Outlay For The Fy 2025 Intends To Apply The Sum Of Twenty Five Million Pesos (php 25,000,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For 2024-01-infra: Construction Of 2-storey Agroforestry Building With Water Catchment Facility. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Bulacan Agricultural State College Now Invites Bids For The Above Procurement Project. Completion Of The Works Is Required On Or Before The Two Hundred Seventy (270) Calendar Days. Bidders Should Have Completed A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. 4. Interested Bidders May Obtain Further Information From Bulacan Agricultural State College And Inspect The Bidding Documents At The Address Given Below From From 8:30 Am To 4:30 Pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 9, 2024 To December 2, 2024 From Given Address And Website/s Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Twenty Five Thousand Pesos (php 25,000.00). Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees By Presenting The Receipt Upon Submission Of Their Bid Documents. 6. The Bulacan Agricultural State College Will Hold A Pre-bid Conference On November 18, 2024, 09:00 Am Via Zoom Platform (meeting Id: 828 5597 7530; Passcode: 662401) Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address As Indicated Below On Or Before 08:30 Am Of December 2, 2024. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 16. 9. Bid Opening Shall Be On December 2, 2024, 9:00am At The The Conference Room, Ground Floor, Farmers Training Center, Basc, San Ildefonso, Bulacan. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. Observers Will Be Invited To Attend And Witness The Bid Proceedings. 11. The Bulacan Agricultural State College Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Rona Angela O. Clarin Bac Secretariat Head Bulacan Agricultural State College Brgy. Pinaod, San Ildefonso, Bulacan (044) 697-1240 And 0923-108-1526 Ronaangela_clarin@basc.edu.ph Www.basc.edu.ph 13. You May Visit The Following Websites: Www.basc.edu.ph November 9, 2024 Ronald Reagan T. Alonzo,ph.d. Bac Chairperson Section Ii. Instructions To Bidders Notes On The Instructions To Bidders This Section On The Instruction To Bidders (itb) Provides The Information Necessary For Bidders To Prepare Responsive Bids, In Accordance With The Requirements Of The Procuring Entity. It Also Provides Information On Bid Submission, Eligibility Check, Opening And Evaluation Of Bids, Post-qualification, And On The Award Of Contract. 1. Scope Of Bid The Procuring Entity, Bulacan Agricultural State College Invites Bids For The Proposed Construction Of 2-storey Agroforestry Building With Water Catchment Facility, With Project Identification Number 2024-01-infra. The Procurement Project (proposed Construction Of 2-storey Agroforestry Building With Water Catchment Facility) Is For The Construction Of Works, As Described In Section Vi (specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For Gaa Fy 2025 In The Amount Of Php25,000,000.00 2.2. The Source Of Funding Is: A. Nga, The National Expenditure Program. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manual And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Invitation To Bid By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Inspected The Site, Determined The General Characteristics Of The Contracted Works And The Conditions For This Project, Such As The Location And The Nature Of The Work; (b) Climatic Conditions; (c) Transportation Facilities; (c) Nature And Condition Of The Terrain, Geological Conditions At The Site Communication Facilities, Requirements, Location And Availability Of Construction Aggregates And Other Materials, Labor, Water, Electric Power And Access Roads; And (d) Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices The Procuring Entity, As Well As The Bidders And Contractors, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. The Bidder Must Have An Experience Of Having Completed A Single Largest Completed Contract (slcc) That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc Adjusted, If Necessary, By The Bidder To Current Prices Using The Psa’s Cpi, Except Under Conditions Provided For In Section 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184. A Contract Is Considered To Be “similar” To The Contract To Be Bid If It Has The Major Categories Of Work Stated In The Bds. 5.3. For Foreign-funded Procurement, The Procuring Entity And The Foreign Government/foreign Or International Financing Institution May Agree On Another Track Record Requirement, As Specified In The Bidding Document Prepared For This Purpose. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.2 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Associated Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un. 7. Subcontracts 7.1. The Procuring Entity Has Prescribed That: A. Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time Via Online Platform As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Ix. Checklist Of Technical And Financial Documents. 10.2. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 10.3. A Valid Pcab License Is Required, And In Case Of Joint Ventures, A Valid Special Pcab License, And Registration For The Type And Cost Of The Contract For This Project. Any Additional Type Of Contractor License Or Permit Shall Be Indicated In The Bds. 10.4. A List Of Contractor’s Key Personnel (e.g., Project Manager, Project Engineers, Materials Engineers, And Foremen) Assigned To The Contract To Be Bid, With Their Complete Qualification And Experience Data Shall Be Provided. These Key Personnel Must Meet The Required Minimum Years Of Experience Set In The Bds. 10.5. A List Of Contractor’s Major Equipment Units, Which Are Owned, Leased, And/or Under Purchase Agreements, Supported By Proof Of Ownership, Certification Of Availability Of Equipment From The Equipment Lessor/vendor For The Duration Of The Project, As The Case May Be, Must Meet The Minimum Requirements For The Contract Set In The Bds. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Ix. Checklist Of Technical And Financial Documents. 11.2. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.3. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Alternative Bids Bidders Shall Submit Offers That Comply With The Requirements Of The Bidding Documents, Including The Basic Technical Design As Indicated In The Drawings And Specifications. Unless There Is A Value Engineering Clause In The Bds, Alternative Bids Shall Not Be Accepted. 13. Bid Prices All Bid Prices For The Given Scope Of Work In The Project As Awarded Shall Be Considered As Fixed Prices, And Therefore Not Subject To Price Escalation During Contract Implementation, Except Under Extraordinary Circumstances As Determined By The Neda And Approved By The Gppb Pursuant To The Revised Guidelines For Contract Price Escalation Guidelines. 14. Bid And Payment Currencies 14.1. Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 14.2. Payment Of The Contract Price Shall Be Made In: A. Philippine Pesos. 15. Bid Security 15.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 15.2. The Bid And Bid Security Shall Be Valid Until 120 Days From The Opening Of Bids. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 16. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The Original Of The First And Second Components Of Its Bid And Plus Two (2) Copies Of Each Kind, Labeled As Copy 1 And Copy 2. Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission To The Given Website Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 17. Deadline For Submission Of Bids The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 18. Opening And Preliminary Examination Of Bids 18.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 18.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, All Bids And Combinations Of Bids As Indicated In The Bds Shall Be Received By The Same Deadline And Opened And Evaluated Simultaneously So As To Determine The Bid Or Combination Of Bids Offering The Lowest Calculated Cost To The Procuring Entity. Bid Security As Required By Itb Clause 16 Shall Be Submitted For Each Contract (lot) Separately. 19.3. In All Cases, The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184 Must Be Sufficient For The Total Of The Abcs For All The Lots Participated In By The Prospective Bidder. 20. Post Qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps), And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Notes On The Bid Data Sheet (bds) The Bid Data Sheet (bds) Consists Of Provisions That Supplement, Amend, Or Specify In Detail, Information, Or Requirements Included In The Itb Found In Section Ii, Which Are Specific To Each Procurement. This Section Is Intended To Assist The Procuring Entity In Providing The Specific Information In Relation To Corresponding Clauses In The Itb And Has To Be Prepared For Each Specific Procurement. The Procuring Entity Should Specify In The Bds Information And Requirements Specific To The Circumstances Of The Procuring Entity, The Processing Of The Procurement, And The Bid Evaluation Criteria That Will Apply To The Bids. In Preparing The Bds, The Following Aspects Should Be Checked: A. Information That Specifies And Complements Provisions Of The Itb Must Be Incorporated. B. Amendments And/or Supplements, If Any, To Provisions Of The Itb As Necessitated By The Circumstances Of The Specific Procurement, Must Also Be Incorporated. Bid Data Sheet Itb Clause 5.2 For This Purpose, Contracts Similar To The Project Refer To Contracts Which Have The Same Major Categories Of Work, Which Shall Be: Construction, Renovation, Rehabilitation, Repair Of School, Laboratory And Office Buildings. 7.1 Subcontracting Is Not Allowed. 10.3 Appropriate Pcab License Commensurate To The Project. 10.4 The Key Personnel Must Meet The Required Minimum Years Of Experience Set Below: Key Personnel General Experience Relevant Experience Civil Engineer/ Architect At Least 5 Years At Least 5 Years Materials Engineer At Least 5 Years At Least 5 Years Foreman At Least 5 Years At Least 5 Years Safety Officer At Least 5 Years At Least 5 Years Skilled Laborer At Least 3 Years At Least 3 Years Laborer - - 10.5 The Minimum Major Equipment Requirements Are The Following: Equipment Capacity Number Of Units Mini Dump Truck Or Elf Truck 1 Concrete Mixer One Bagger 2 Cut Off/ Bar Cutter - 2 Bar Bender - 2 Concrete Vibrator - 2 Welding Machine Heavy Duty 2 12 Alternative Bids Are Not Allowed. 15.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Php500,000.0 [two Percent (2%) Of Abc], If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; B. The Amount Of Not Less Than P1,250,000.00 [ Five Percent (5%) Of Abc] If Bid Security Is In Surety Bond. 19.2 Partial Bids Are Not Allowed. 20 Building Permit, Occupancy Permit, Locational Clearance, Environmental Compliance Certificate, Certification That The Project Site Is Not Within A Geohazard Zone.etc. 21 Additional Contract Documents Relevant To The Project That May Be Required By Existing Laws And/or The Procuring Entity, Such As Construction Schedule And S-curve, Manpower Schedule, Construction Methods, Equipment Utilization Schedule, Construction Safety And Health Program Approved By The Dole, And (pert/cpm) Or Other Acceptable Tools Of Project Scheduling. Section Iv. General Conditions Of Contract Notes On The General Conditions Of Contract The General Conditions Of Contract (gcc) In This Section, Read In Conjunction With The Special Conditions Of Contract In Section V And Other Documents Listed Therein, Should Be A Complete Document Expressing All The Rights And Obligations Of The Parties. Matters Governing Performance Of The Contractor, Payments Under The Contract, Or Matters Affecting The Risks, Rights, And Obligations Of The Parties Under The Contract Are Included In The Gcc And Special Conditions Of Contract. Any Complementary Information, Which May Be Needed, Shall Be Introduced Only Through The Special Conditions Of Contract. 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. 2. Sectional Completion Of Works If Sectional Completion Is Specified In The Special Conditions Of Contract (scc), References In The Conditions Of Contract To The Works, The Completion Date, And The Intended Completion Date Shall Apply To Any Section Of The Works (other Than References To The Completion Date And Intended Completion Date For The Whole Of The Works). 3. Possession Of Site 4.1. The Procuring Entity Shall Give Possession Of All Or Parts Of The Site To The Contractor Based On The Schedule Of Delivery Indicated In The Scc, Which Corresponds To The Execution Of The Works. If The Contractor Suffers Delay Or Incurs Cost From Failure On The Part Of The Procuring Entity To Give Possession In Accordance With The Terms Of This Clause, The Procuring Entity’s Representative Shall Give The Contractor A Contract Time Extension And Certify Such Sum As Fair To Cover The Cost Incurred, Which Sum Shall Be Paid By Procuring Entity. 4.2. If Possession Of A Portion Is Not Given By The Above Date, The Procuring Entity Will Be Deemed To Have Delayed The Start Of The Relevant Activities. The Resulting Adjustments In Contract Time To Address Such Delay May Be Addressed Through Contract Extension Provided Under Annex “e” Of The 2016 Revised Irr Of Ra No. 9184. 4. The Contractor’s Obligations The Contractor Shall Employ The Key Personnel Named In The Schedule Of Key Personnel Indicating Their Designation, In Accordance With Itb Clause 10.3 And Specified In The Bds, To Carry Out The Supervision Of The Works. The Procuring Entity Will Approve Any Proposed Replacement Of Key Personnel Only If Their Relevant Qualifications And Abilities Are Equal To Or Better Than Those Of The Personnel Listed In The Schedule. 5. Performance Security 5.1. Within Ten (10) Calendar Days From Receipt Of The Notice Of Award From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr. 5.2. The Contractor, By Entering Into The Contract With The Procuring Entity, Acknowledges The Right Of The Procuring Entity To Institute Action Pursuant To Ra No. 3688 Against Any Subcontractor Be They An Individual, Firm, Partnership, Corporation, Or Association Supplying The Contractor With Labor, Materials And/or Equipment For The Performance Of This Contract. 6. Site Investigation Reports The Contractor, In Preparing The Bid, Shall Rely On Any Site Investigation Reports Referred To In The Scc Supplemented By Any Information Obtained By The Contractor. 7. Warranty 7.1. In Case The Contractor Fails To Undertake The Repair Works Under Section 62.2.2 Of The 2016 Revised Irr, The Procuring Entity Shall Forfeit Its Performance Security, Subject Its Property(ies) To Attachment Or Garnishment Proceedings, And Perpetually Disqualify It From Participating In Any Public Bidding. All Payables Of The Gop In His Favor Shall Be Offset To Recover The Costs. 7.2. The Warranty Against Structural Defects/failures, Except That Occasioned-on Force Majeure, Shall Cover The Period From The Date Of Issuance Of The Certificate Of Final Acceptance By The Procuring Entity. Specific Duration Of The Warranty Is Found In The Scc. 8. Liability Of The Contractor Subject To Additional Provisions, If Any, Set Forth In The Scc, The Contractor’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Contractor Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. 9. Termination For Other Causes Contract Termination Shall Be Initiated In Case It Is Determined Prima Facie By The Procuring Entity That The Contractor Has Engaged, Before, Or During The Implementation Of The Contract, In Unlawful Deeds And Behaviors Relative To Contract Acquisition And Implementation, Such As, But Not Limited To Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices As Stated In Itb Clause 4. 10. Dayworks Subject To The Guidelines On Variation Order In Annex “e” Of The 2016 Revised Irr Of Ra No. 9184, And If Applicable As Indicated In The Scc, The Dayworks Rates In The Contractor’s Bid Shall Be Used For Small Additional Amounts Of Work Only When The Procuring Entity’s Representative Has Given Written Instructions In Advance For Additional Work To Be Paid For In That Way. 11. Program Of Work 11.1. The Contractor Shall Submit To The Procuring Entity’s Representative For Approval The Said Program Of Work Showing The General Methods, Arrangements, Order, And Timing For All The Activities In The Works. The Submissions Of The Program Of Work Are Indicated In The Scc. 11.2. The Contractor Shall Submit To The Procuring Entity’s Representative For Approval An Updated Program Of Work At Intervals No Longer Than The Period Stated In The Scc. If The Contractor Does Not Submit An Updated Program Of Work Within This Period, The Procuring Entity’s Representative May Withhold The Amount Stated In The Scc From The Next Payment Certificate And Continue To Withhold This Amount Until The Next Payment After The Date On Which The Overdue Program Of Work Has Been Submitted. 12. Instructions, Inspections And Audits The Contractor Shall Permit The Gop Or The Procuring Entity To Inspect The Contractor’s Accounts And Records Relating To The Performance Of The Contractor And To Have Them Audited By Auditors Of The Gop Or The Procuring Entity, As May Be Required. 13. Advance Payment The Procuring Entity Shall, Upon A Written Request Of The Contractor Which Shall Be Submitted As A Contract Document, Make An Advance Payment To The Contractor In An Amount Not Exceeding Fifteen Percent (15%) Of The Total Contract Price, To Be Made In Lump Sum, Or At The Most Two Installments According To A Schedule Specified In The Scc, Subject To The Requirements In Annex “e” Of The 2016 Revised Irr Of Ra No. 9184. 14. Progress Payments The Contractor May Submit A Request For Payment For Work Accomplished. Such Requests For Payment Shall Be Verified And Certified By The Procuring Entity’s Representative/project Engineer. Except As Otherwise Stipulated In The Scc, Materials And Equipment Delivered On The Site But Not Completely Put In Place Shall Not Be Included For Payment. 15. Operating And Maintenance Manuals 15.1. If Required, The Contractor Will Provide “as Built” Drawings And/or Operating And Maintenance Manuals As Specified In The Scc. 15.2. If The Contractor Does Not Provide The Drawings And/or Manuals By The Dates Stated Above, Or They Do Not Receive The Procuring Entity’s Representative’s Approval, The Procuring Entity’s Representative May Withhold The Amount Stated In The Scc From Payments Due To The Contractor. Section V. Special Conditions Of Contract Notes On The Special Conditions Of Contract Similar To The Bds, The Clauses In This Section Are Intended To Assist The Procuring Entity In Providing Contract-specific Information In Relation To Corresponding Clauses In The Gcc Found In Section Iv. The Special Conditions Of Contract (scc) Complement The Gcc, Specifying Contractual Requirements Linked To The Special Circumstances Of The Procuring Entity, The Procuring Entity’s Country, The Sector, And The Works Procured. In Preparing This Section, The Following Aspects Should Be Checked: A. Information That Complements Provisions Of The Gcc Must Be Incorporated. B. Amendments And/or Supplements To Provisions Of The Gcc As Necessitated By The Circumstances Of The Specific Purchase, Must Also Be Incorporated. However, No Special Condition Which Defeats Or Negates The General Intent And Purpose Of The Provisions Of The Gcc Should Be Incorporated Herein. Special Conditions Of Contract Gcc Clause 2 The Intended Completion Date Of Construction Of 2-storey Agroforestry Building With Rainwater Catchment Facility Is Two Hundred Seventy (270) Calendar Days From The Date Of The Receipt Of Notice To Proceed. 4.1 The Schedule Of Delivery Of The Possession Of The Site To The Contractor Is Upon The Receipt Of The Notice To Proceed. 6 The Site Investigation Reports Are: 7.2 In Case Of Permanent Structures, Such As Buildings Of Types 4 And 5 As Classified Under The National Building Code Of The Philippines And Other Structures Made Of Steel, Iron, Or Concrete Which Comply With Relevant Structural Codes (e.g., Dpwh Standard Specifications), Such As, But Not Limited To, Steel/concrete Bridges, Flyovers, Aircraft Movement Areas, Ports, Dams, Tunnels, Filtration And Treatment Plants, Sewerage Systems, Power Plants, Transmission And Communication Towers, Railway System, And Other Similar Permanent Structures:] Fifteen (15) Years. 10 A. Dayworks Are Applicable At The Rate Shown In The Contractor’s Original Bid. 11.1 The Contractor Shall Submit The Program Of Work To The Procuring Entity’s Representative Within 7 Calendar Days Of Delivery Of The Notice Of Award. 11.2 The Amount To Be Withheld For Late Submission Of An Updated Program Of Work Is 1% Of The Progress Billing. 13 The Amount Of The Advance Payment Is Fifteen Percent (15%) Of The Contract Price To Be Paid Upon Written Request Of The Contractor Reconciling On The Date Of The Notice To Proceed And Upon Submission Of An Irrevocable Standby Letter Of Credit Of Equivalent Value From A Commercial Bank, And Bank Guarantee Or A Surety Bond Callable Upon Demand, Issued By A Surety Or Insurance Company Duly Licensed By The Insurance Commission. 14 Materials And Equipment Delivered On The Site But Not Completely Put In Place Shall Not Be Included For Payment. 15.1 The Date By Which “as Built” Drawings Are Required Is Fifteen (15) Calendar Days From Completion Of Project. 15.2 The Amount To Be Withheld For Failing To Produce “as Built” Drawings And/or Operating And Maintenance Manuals By The Date Required Is 0.1% Of The Final Contract Amount. Section Vi. Specifications Notes On Specifications A Set Of Precise And Clear Specifications Is A Prerequisite For Bidders To Respond Realistically And Competitively To The Requirements Of The Procuring Entity Without Qualifying Or Conditioning Their Bids. In The Context Of International Competitive Bidding, The Specifications Must Be Drafted To Permit The Widest Possible Competition And, At The Same Time, Present A Clear Statement Of The Required Standards Of Workmanship, Materials, And Performance Of The Goods And Services To Be Procured. Only If This Is Done Will The Objectives Of Economy, Efficiency, And Fairness In Procurement Be Realized, Responsiveness Of Bids Be Ensured, And The Subsequent Task Of Bid Evaluation Facilitated. The Specifications Should Require That All Goods And Materials To Be Incorporated In The Works Be New, Unused, Of The Most Recent Or Current Models, And Incorporate All Recent Improvements In Design And Materials Unless Provided Otherwise In The Contract. Samples Of Specifications From Previous Similar Projects Are Useful In This Respect. The Use Of Metric Units Is Mandatory. Most Specifications Are Normally Written Specially By The Procuring Entity Or Its Representative To Suit The Works At Hand. There Is No Standard Set Of Specifications For Universal Application In All Sectors In All Regions, But There Are Established Principles And Practices, Which Are Reflected In These Pbds. There Are Considerable Advantages In Standardizing General Specifications For Repetitive Works In Recognized Public Sectors, Such As Highways, Ports, Railways, Urban Housing, Irrigation, And Water Supply, In The Same Country Or Region Where Similar Conditions Prevail. The General Specifications Should Cover All Classes Of Workmanship, Materials, And Equipment Commonly Involved In Construction, Although Not Necessarily To Be Used In A Particular Works Contract. Deletions Or Addenda Should Then Adapt The General Specifications To The Particular Works. Care Must Be Taken In Drafting Specifications To Ensure That They Are Not Restrictive. In The Specification Of Standards For Goods, Materials, And Workmanship, Recognized International Standards Should Be Used As Much As Possible. Where Other Particular Standards Are Used, Whether National Standards Or Other Standards, The Specifications Should State That Goods, Materials, And Workmanship That Meet Other Authoritative Standards, And Which Ensure Substantially Equal Or Higher Quality Than The Standards Mentioned, Will Also Be Acceptable. The Following Clause May Be Inserted In The Scc. Sample Clause: Equivalency Of Standards And Codes Wherever Reference Is Made In The Contract To Specific Standards And Codes To Be Met By The Goods And Materials To Be Furnished, And Work Performed Or Tested, The Provisions Of The Latest Current Edition Or Revision Of The Relevant Standards And Codes In Effect Shall Apply, Unless Otherwise Expressly Stated In The Contract. Where Such Standards And Codes Are National, Or Relate To A Particular Country Or Region, Other Authoritative Standards That Ensure A Substantially Equal Or Higher Quality Than The Standards And Codes Specified Will Be Accepted Subject To The Procuring Entity’s Representative’s Prior Review And Written Consent. Differences Between The Standards Specified And The Proposed Alternative Standards Shall Be Fully Described In Writing By The Contractor And Submitted To The Procuring Entity’s Representative At Least Twenty-eight (28) Days Prior To The Date When The Contractor Desires The Procuring Entity’s Representative’s Consent. In The Event The Procuring Entity’s Representative Determines That Such Proposed Deviations Do Not Ensure Substantially Equal Or Higher Quality, The Contractor Shall Comply With The Standards Specified In The Documents. These Notes Are Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Should Not Be Included In The Final Bidding Documents. Proposed Construction Of 2-storey Agroforestry Building With Rainwater Catchment Facility Basc Drt Campus Technical Specifications Bulacan Agricultural State College Pinaod, San Ildefonso, Bulacan November 2024  Specifications 1. General Requirements 1.1 These Specifications Are Intended To Cover All Labor And Materials Required For The Complete Construction Of The Proposed Projects As Shown In The Working Drawings As Described Herein. 1.2 Materials And/ Or Work Not Specifically Mentioned In The Specifications, Working Drawings, And Other Contract Documents But Is Implied And Deemed Necessary To Complete The Work Shall Be Supplied By The Contractor And Executed In A Workman-like Manner, Of Appropriate Number, Location, And Size Of The Highest Quality Available Without Extra Cost To The Owner. 1.3 The Owner Reserves The Right To Alter And/or Omit Any Part Of The Plans With The Approval Of The Architect Or Engineer As The Case May Be. Any Extra Charge Must Be Situated To The Architect And/or Project Manager For Approval Before Final Acceptance. 1.4 The Contractor Shall Secure All Permits And Licenses As Required And Also Shall Be Responsable For All The Liabilities, Under Workmen’s Compensation, Sss, Insurance, Etc. 1.5 The Contractor Shall Furnish For Approval Of The Architect/engineer, With Promptness, Samples As Specified Or Required. Works Shall Be In Accordance With The Approved Samples. 1.6 The Contractor Shall Guarantee The Words, Except For Those With Specific Guarantee For A Period Of One (1) Year After Final Acceptance By The Owner. He Shall Repair,replace And Make Good At His Expenses Any And All Defects, Which May Arise During That Term Of Guarantee And Warranty Due To Defective Workmanship And/or Interior Quality Of Materials. 2. Methods Of Construction 2.1 The Construction Shall Be Done In The Manner That Would Cause Least Disturbance To Neighborhood And Occupant Of The Area. The Contractor Will Be Allowed To Work 24 Hours If Necessary To Complete The Work On Time Subject To Approval Of The Owner. 2.2 All Works To Be Done Shall Be Of The Best Quality And Workmanship. 3. Masonry 3.1 Exterior Wall Should Be Chb 5 Inches Wall Bearing With 10 Mm Diameter Reinforcement Bars Spaced @ 0.80 Meter For Vertical And For Every 3 Layers Of Chb For Horizontal Bars. 3.2 Partition Wall Should Be Chb 4 Inches With 10 Mm Diameter Reinforcement Bars Spaced @ 0.80 Meter For Vertical And For Every 3 Layers Of Chb For Horizontal Bars In Rooms,hallway,and Toilet. 3.3 Low Partition Should Be Chb 4 Inches 1.80 Meters High With 10 Mm Diameter Reinforcement Bars Spaced @ 0.80 Meters For Vertical And For Every 3 Layer Of Chb For Horizontal Bars In Toilet Partition/cubicles. 4. Wall Finishes 4.1. Interior Walls Finishes Should Be Smooth Plain Cement Plaster; Concrete Neutralizer Treatment; Patching; Paint Finish (boysen Paint Or Approved Equal) W/ 4” Base Board. Note: Patchwork Should Be Followed With One Coat Of Concrete Primer As Primer-surfacer To Reduce Unsightly Uneven Appearance After Topcoat Application. 4.2. Exterior Wall Finishes Should Be Smooth Plain Cement Plaster; Concrete Neutralizer Treatment; Patching; 2 Coat Paint Finish (boysen Paint Or Approved Equal). 4.3. Provide 40 Cm X 40 Cm Glazed Wall Tiles (eurotiles Or Approved Equal) From Finish Floor Line To 1.80 Meter High, For All Toilet And Cubicles 4.4. Provide 40 Cm X 40 Cm Glazed Wall Tiles (eurotiles Or Approved Equal) For Splashboards For Lavatories In Laboratory/ Kitchen. 4.5. Provide 2” Thick Simulated Stone Cladding (asi, Stone Age Or Approved Equal), See Plans And Drawings. 5. Ceiling Finishes 5.1. All Interior Ceiling - 6 Mm Thick Fiber Cement Hardiflex Ceiling Board Riveted On Metal Furring Channels Providing A V-cut In Every Joint; Prevent Rivet Head To Exposed In Ceiling Surface; Patching All Rivets And Joints W/ Skim Coat; 2 Coat Paint Finish Flat Latex Paint (boysen Or Approved Equal). 5.2. Outside Ceiling – 8” X L X 0.4 Mm Thick Spandrel (union Brand Or Approved Equal). 5.3. Provide Eaves Hole For Ventilation (see Plans And Drawings) 5.4. Provide 4” Ceiling Drop If Necessary (see Plans And Drawings). 6. Carpentry Works 6.1. Cabinets Beneath The Lavatory/ Kitchen Counters In 2” X 3” Kd Treated Wood Frame; ¾” Mdf Membrane Press Doors W/ Liston; Paint Finish. 6.2. Provide Concealed Hinges And Handle For Cabinet Doors. 6.3. All Door Jamb Should Be 2’ X 6” Steel, Paint Finish. 7. Doors/hardwares 7.1. 1.0 M X 2.1 M X 41 Mm Thick Kiln Dry Solid Panel-type Door W/ Simulated Wood Grain Including 50 Mm X 150 Mm Solid Door Jamb W/ Simulated Wood Grain; Varnish Finish. For Classrooms (see Plans And Drawings). 7.2. 0.9 M X 1.2 M Flush Door W/ Jamb, For Common And Pwd Cr; Varnish Finish 7.3. 0.6 M X 1.60 M Aluminum (analok) Door W/ Handle, Hinges And Locksets For Cubicle In Toilets. 7.4. 0.8m X 2.1 M X 41 Mm Thick Kiln Dry Solid Panel-type Door W/ Simulated Wood Grain Including 50 Mm X 150 Mm Solid Door Jamb W/ Simulated Wood Grain; For Stockroom/electrical Room/beneath The Stairs; Varnish Finish. 7.5. Provide 1 Set Of Door Knob (yale Or Approved Equal) And 4 Pcs Of 3-1/2” Hinges (loose Pin Stanley Or Approved Equal) Each Panel-type Door. 8. Windows 8.1. 2.4 M X 1.2 M And 1.2 M X 1.2m Sliding Window 0.90m From Finísh Floor Line For Classrooms (see Plans And Drawings) 8.2. 0.5 M X 0.5 M And 0.6 M X 1.2 M Aluminum And Glass Awning Window Elevated 1.80m & 1.55m From Finísh Floor Line For Toilets. (see Plans And Drawings) 8.2. 1.2 M X 1.8 M Aluminum And Glass Awning & Fixed Type Window Elevated 0.35m From Finísh Floor Line For Ramps. (see Plans And Drawings) 8.3. All Windows Shall Have Grills Made Of 1” X 1” X 1.2 Mm Thick Galvanize Iron Square Tube Welded Except For Ramp Windows (see Plans And Drawings); Quick Drying Enamel Paint Finish. 8.4. All Aluminum Frames Shall Be Of The Best Quality, Analok Finish Free From Internal Defects. 8.5. All Glass Shall Be ¼” Thick Brown In Color, Unless Specify On Plan. 9. Tile Works 9.1. 60 Cm X 60 Cm Non-skid Tiles, Eurotiles Or Approved Equal, For Flooring At All Floors And 60 Cm X 60 Cm Unglazed For Hallways (submit Sample For Approval). 9.2. 30 Cm X 30 Cm Unglazed Tiles, Eurotiles Or Approved Equal For Landing,thread,and Riser In All Stairs. (submit Sample For Approval). 9.3. 30 Cm X 30 Cm Unglazed Tiles, Eurotiles Or Approved Equal, For Walls Of Toilets And Cubicles. (submit Sample For Approval). 9.4. 60 Cm X 60 Cm Doublé Polish Glazed Tiles, Eurotiles Or Approved Equal For Countertops For Sink And Lavatories. (submit Sample For Approval). 9.5. Provide Tile Grout For Tile Joints. 9.6. Provide 2 Coats Of Wáter Proofing Before Laying Of Floor Tiles In All Toilets In The Second Floor-fourth Floor. 10. Sanitary Work/ Fittings & Fixtures 10.1. Fittings & Fixtures 10.1.1. Wáter Closet - Closed-coupled Wáter Closet Dual Flush By Pozzi Or Approved Equal W/ Complete Fittings And Accessories. (submit Sample For Approval). 10.1.2. Lavatory - Basin-type Counter Lavatory By Pozzi Or Approved Equal W/ Complete Fittings And Accessories. (submit Sample For Approval). 10.1.3. Lavatory Faucet - Basin Mixer W/ Complete Accessories By Hcg Or Approved Equal And Hose Bibb For Every Wáter Closet. (submit Sample For Approval). 10.1.4. Urinal - Wash Down/ Gravity-flushing By Hcg Or Approved Equal W/ Complete Fittings And Accessories. (submit Sample For Approval) 10.1.5. Soap Holder – By Pozzi Or Approved Equal. 10.1.6. Tissue Holder – By Pozzi Or Approved Equal. 10.1.7. Floor Drain – 4” X 4” Stainless Steel Floor Drain. 10.2. 25 Mm And 20 Mm Polypropylene Random (ppr) Pipes And Ppr Fittings For Wáter Supply Lines/ Cold Wáter Lines. (as Per Plan). 10.3. 100mm (4”) And 50 Mm (2”) Diameter Unplasticized Polyvinyl Chloride (upvc) Sanitary Pipes And Fittings (neltex Orange Series 1000). (as Per Plan). 10.4. One (1) Septic Tank (as Per Plan) 10.5. Drainage System And Catch Basins (as Per Plan) 10.6. Provide P-trap To All Floor Drains And Sink. 11. Painting Works Materials Brand – Boysen Or Approved Equal. 11.1. For Interior/exterior Concrete Plaster: Pre-treatment : Concrete Neutralizer. Test With Litmus Or Ph Paper First Coat : Water-based Epoxy Primer (for Badly Weathered Concrete Or When Long Lasting Durability Is Desired) Patchwork : Patch-eeze Patching Compound. Note: Patchwork Should Be Followed With One Coat Of Concrete Primer As Primer-surfacer To Reduce Unsightly Uneven Appearance After Topcoat Application. Second Coat : Two (2) Coats Of Semi-gloss Latex. 12.2. For Interior Ceilings: First Coat : Interior Primer And Sealer Patchwork : Skim Coat Second Coat : Two (2) Coats Of Flat Latex 12.3. For Interior Woodworks And Doors: First Coat : Wood Putty Second Coat : Two (2) Coats Of Quick Drying Enamel. 12. Electrical Works 12.1. Wires / Conductors 12.1.1. Power Line - Insulated Copper Wire For 600v Level, Thw For Main Feeder And Tw For Load Side, Sycwin, Philflex Or Approved Equal. 12.2. Conduits 12.2.1. Service Entrance – Rigid Steel Consduit (rsc), Galvanized Iron Schedule 40. 12.2.2. Internal & Embedded – Pvc Pipes By Powerguard Or Approved Equal 12.3. Fixtures & Devices 12.3.1. Utility Box – 2” X 4” Poly Or Approved Equal. 12.3.2. Junction Box – 4” X 4” W/ Cover Poly Or Approved Equal. 12.3.3. Switches – 2” X 4” Switch Set By Panasonic Or Approved Equal (1 Gang/2 Gang/3 Gang) See Plans And Drawings. 12.3.4. Outlets – 2” X 4” Dúplex Convenience Outlet Set By Panasonic Or Approved Equal. 12.3.5. Panel Board – Ga. # 16 Metal Enclosure With Copper Bus Bar, Dead Front, Flush Mounted, Nema Brand Or Approved Equal. 12.3.6. Circuit Breaker – Molded Case Polyester Resin, Bolt Ton Type Thermal Magnetic Type, Common Internal Trip, 250v Ac, 10kaic Mínimum, General Electric Or Approved Equal (ampere Rating As Specified On Plans). 12.3.7. Grounding System – 16 Mm Dia. X 3000mm Hot Dipped Galvanized Steel Ground Rod. 12.4. Lighting Fixtures 12.4.1. Louver 4x20 With 20 Watts Luminaire Led T8 Light W/ Aluminum Reflector (surface Type). 15.4.2. 6” Dia. Receptacle W/ 16 Watts Led Bulb Firefly Or Approved Equal. 13. Concrete Works 14.1. Class A Mixture (1 Part Portland Cement, 2 Part Sand, And 4 Part Gravel) For Slabs In 2nd Floor And Landings, Stairs, Columns, Beams, Lintel Beams, Tie Beams, Column Footings, Wall Footings, Canopy And Septic Tank. 14.2. Class B Mixture (1 Part Portland Cement, 2-1/2 Part Sand, And 5 Part Gravel) For Slabs In Ground Floor And All Other Concrete Not Mention In 14.1. 14.3. Cement Plaster Must Be 1 Part Portland Cement, And 3 Part Sand. 14. Miscellaneous 14.1. Provide ¼” Thick X 4 Ft. High Mirror Glass For Wall Of All Toilets Covering The Entire Length Of Countertops Of Lavatory. 14.2. Provide Peebles Stone Or Waffle Tiles For All Ramp-up And Exterior Steps/stairs Covering The Thread And Riser. 14.3. Stairs And Pwd Ramp-up - Provide 2” Ø X 1.5 Mm Thick Stainless Tube (mirror Type Sus 304) For Stairs Handrail And Main Post; 1-1/2” Ø X 1.5 Mm Thick Stainless Tube For Vertical Members; 1” Ø X 1.5 Mm Thick Stainless Tube For Horizontal Members. Buffing Finish. 14.4. Corridor Railing – Provide 2” Ø Pipe For Handrail; All Joints Must Be Welded Together. Paint Finish. 14.5. Provide 4 Ceiling Fan 16” (asahi Or Approved Equal) Each Classroom. 14.6. Provide 2 Sets Of 4’ X 8’ White Board W/ Aluminum Frame Each Classroom. 14.7. Provide 35 Sets Of Arm Chair (monoblock) Each Classroom. 14.8. Provide Teacher’s Table & Chair Each Classroom. 14.9. Provide Fire Extinguisher 10lbs For Each Classroom. 14.10. Provide Emergency Light For Each Classroom. 14.11. Provide Emergency Fire Alarm For Every Floor. 14.12. Provide Exhaust Fan 12” At Each Toilet. Provide Also Manhole Cover At Each Toilet And Storage Room On Both Floors. 14.13. Provide 4-ibc (intermediate Bulk Container) Tanks For Rainwater Catchment (1000 L Capacity Each), 2- Elevated Wáter Tank (1000 L Capacity Each) (install Horizontal) With Booster Pump 1.5hp. 14.14. Provide Also Pvc Accordion Type Partition At 2ndfloor. 14.15. Provide 10mm Roof Insulation Double-sided At Roofing. 14.16. Provide (2) Sets Of Split Type Airconditioning Unit 2hp – Supply And Install Section Vii. Drawings                                       Section Viii. Bill Of Quantities Notes On The Bill Of Quantities Objectives The Objectives Of The Bill Of Quantities Are: A. To Provide Sufficient Information On The Quantities Of Works To Be Performed To Enable Bids To Be Prepared Efficiently And Accurately; And B. When A Contract Has Been Entered Into, To Provide A Priced Bill Of Quantities For Use In The Periodic Valuation Of Works Executed. In Order To Attain These Objectives, Works Should Be Itemized In The Bill Of Quantities In Sufficient Detail To Distinguish Between The Different Classes Of Works, Or Between Works Of The Same Nature Carried Out In Different Locations Or In Other Circumstances Which May Give Rise To Different Considerations Of Cost. Consistent With These Requirements, The Layout And Content Of The Bill Of Quantities Should Be As Simple And Brief As Possible. Daywork Schedule A Daywork Schedule Should Be Included Only If The Probability Of Unforeseen Work, Outside The Items Included In The Bill Of Quantities, Is High. To Facilitate Checking By The Entity Of The Realism Of Rates Quoted By The Bidders, The Daywork Schedule Should Normally Comprise The Following: A. A List Of The Various Classes Of Labor, Materials, And Constructional Plant For Which Basic Daywork Rates Or Prices Are To Be Inserted By The Bidder, Together With A Statement Of The Conditions Under Which The Contractor Will Be Paid For Work Executed On A Daywork Basis. B. Nominal Quantities For Each Item Of Daywork, To Be Priced By Each Bidder At Daywork Rates As Bid. The Rate To Be Entered By The Bidder Against Each Basic Daywork Item Should Include The Contractor’s Profit, Overheads, Supervision, And Other Charges. Provisional Sums A General Provision For Physical Contingencies (quantity Overruns) May Be Made By Including A Provisional Sum In The Summary Bill Of Quantities. Similarly, A Contingency Allowance For Possible Price Increases Should Be Provided As A Provisional Sum In The Summary Bill Of Quantities. The Inclusion Of Such Provisional Sums Often Facilitates Budgetary Approval By Avoiding The Need To Request Periodic Supplementary Approvals As The Future Need Arises. Where Such Provisional Sums Or Contingency Allowances Are Used, The Scc Should State The Manner In Which They Will Be Used, And Under Whose Authority (usually The Procuring Entity’s Representative’s). The Estimated Cost Of Specialized Work To Be Carried Out, Or Of Special Goods To Be Supplied, By Other Contractors Should Be Indicated In The Relevant Part Of The Bill Of Quantities As A Particular Provisional Sum With An Appropriate Brief Description. A Separate Procurement Procedure Is Normally Carried Out By The Procuring Entity To Select Such Specialized Contractors. To Provide An Element Of Competition Among The Bidders In Respect Of Any Facilities, Amenities, Attendance, Etc., To Be Provided By The Successful Bidder As Prime Contractor For The Use And Convenience Of The Specialist Contractors, Each Related Provisional Sum Should Be Followed By An Item In The Bill Of Quantities Inviting The Bidder To Quote A Sum For Such Amenities, Facilities, Attendance, Etc. Signature Box A Signature Box Shall Be Added At The Bottom Of Each Page Of The Bill Of Quantities Where The Authorized Representative Of The Bidder Shall Affix His Signature. Failure Of The Authorized Representative To Sign Each And Every Page Of The Bill Of Quantities Shall Be A Cause For Rejection Of His Bid. These Notes For Preparing A Bill Of Quantities Are Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Should Not Be Included In The Final Documents. Bill Of Quantities Item Description Unit Qty Unit Cost Amount I. Design And Permit A. Detailed Engineering And Architectural Design Lot 1.00 250,000.00 250,000.00 B. Permits, Insurance And Bonds Lot 1.00 Ii. General Requirements A. Mobilization/demobilization Lot 1.00 B. Temporary Facilities Lot 1.00 C. Safety And Health Requirements Lot 1.00 Ii. Earth Works A. Staking And Layout Lot 1.00 B. Excavation Works Cu.m 242.43 C. Backfilling Works Cu.m 170.90 D. Gravel Bedding Cu.m 35.75 E. Soil Poisoning Lot 1.00 F. Disposal And Hauling Of Materials Lot 1.00 Iii. Structural/civil Works A. Concrete Works Structural Concrete Cu.m 369.38 Reinforcing Steel Including Ties Kgs 38,213.68 Formworks And Scaffoldings Sq.m 2,755.79 B. Roof Framing Works Lot 1.00 Iv. Architectural Works A. Masonry Works Sq.m 1,820.07 B. Ceiling Works Sq.m 650.00 C. Floor Finishes Sq.m 1,073.16 D. Wall Finishes Sq.m 1,820.07 E. Doors And Windows 1000x2100 Solid Wood (tanguile) Panel Door With 50x150mm Steel Jamb; Complete With Hardware And Accessories Keyed Entry Door Knob; Varnish Finish Sets 16.00 900x2100 Solid Wood (tanguile) Panel Door With Stainless Steel Kick Plate On 50x150mm Steel Jamb; Complete With Hardware And Accessories Keyed Entry Door Knob; Varnish Finish Sets 2.00 900x2100 Solid Wood (tanguile) Panel Door With 50x150mm Steel Jamb; Complete With Hardware And Accessories Keyed Entry Door Knob; Varnish Finish Sets 4.00 800x1200 Aluminum Panel Door On 50x150mm Steel Jamb; Complete With Hardware And Accessories Latch Lock Sets 14.00 800x2100 Solid Wood (tanguile) Panel Door 50x150mm Steel Jamb; Complete With Hardware And Accessories Keyed Entry Door Knob; Varnish Finish Sets 6.00 2400x1200 6mm Clear Ordinary Glasss On Powder Coated Aluminum Framed Sliding Type Window With 1"x1" Tubular Spaced @4in Window Grills Steel; Provide With Complete Hardware Accessories Sets 16.00 1150x1200 6mm Clear Ordinary Glasss On Powder Coated Aluminum Framed Sliding Type Window With 1"x1" Tubular Spaced @4in Window Grills Steel; Provide With Complete Hardware Accessories Sets 16.00 1200x1800 6mm Thk Tempered Glass On Powder Coated Aluminum Frame Fixed & Awning Type Window; Provide With Complete Hardware Accessories Sets 3.00 600x1600 6mm Clear Ordinary Glasss On Powder Coated Aluminum Framed Awning Type Window With 1"x1" Tubular Spaced @4in Window Grills Steel; Provide With Complete Hardware Accessories Sets 4.00 500x500 6mm Clear Ordinary Glasss On Powder Coated Aluminum Framed Awning Type Window With 1"x1" Tubular Spaced @4in Window Grills Steel; Provide With Complete Hardware Accessories Sets 2.00 F. Thermal & Moisture Protection Lot 1.00 G. Railings Lot 1.00 H. Tinsmithry Works Lot 1.00 Including Pe Insulation 10mm X Double Sided I. Miscellaneous Emergency Light. Twinhead Sets 12.00 White Board, 4'x8' With Eraser Sets 16.00 Teacher's Tables, Wooden With Cabinet Sets 8.00 Teacher's Chair Sets 8.00 Student Arm Chair, Plastic Sets 280.00 V. Electrical Works A. Roughing Ins Lot 1.00 B. Wires And Cables Lot 1.00 C. Lighting Fixtures Lot 1.00 D. Wiring Devices Lot 1.00 Vi. Mechanical Works Fire Extinguisher 10lbs Set 8.00 Fire Alarm Set 2.00 Exhaust Fan Set 6.00 Split-type Aircon, 2hp Set 2.00 Ceiling Fan Set 32.00 Consumables Lot 1.00 Folding Partition (pvc Accordion) Lot 1.00 Lavatory Counter Cabinets Lot 1.00 Viii. Plumbing Works A. Plumbing Fixtures Water Closet With Accessories (tank Type) Set 16.00 Urinal (with Privacy Partition) Set 8.00 Bidet Spray Set 16.00 Counter Lavatory With Granite And Accessories Set 18.00 Mirror Set 4.00 Lavatory Faucet Pcs 18.00 Hose Bibb Faucet Pcs 16.00 Tissue Paper Holder Pcs 16.00 Floor Drain Pcs 20.00 B. Sewer Line And Vent System Lot 1.00 C. Waterline System Lot 1.00 D. Storm Drainage System Lot 1.00 E. Others (tank) Ibc Tanks (1000l) - Rainwater Catchment Set 4.00 Water Tank - 1000l Set 2.00 Booster Pump, 1.5hp Set 1.00 Septic Tank Lot 1.00 Grand Total Cost (inclusive Of Ocm, Profit And Vat) I Hereby Certify To Comply With All The Above Technical Specifications As Per Prices Quoted In The Bill Of Quantities. Name Of Company/bidder Signature Over Printed Name Of Date Representatives Section Ix. Checklist Of Technical And Financial Documents Notes On The Checklist Of Technical And Financial Documents The Prescribed Documents In The Checklist Are Mandatory To Be Submitted In The Bid, But Shall Be Subject To The Following: A. Gppb Resolution No. 09-2020 On The Efficient Procurement Measures During A State Of Calamity Or Other Similar Issuances That Shall Allow The Use Of Alternate Documents In Lieu Of The Mandated Requirements; Or B. Any Subsequent Gppb Issuances Adjusting The Documentary Requirements After The Effectivity Of The Adoption Of The Pbds. The Bac Shall Be Checking The Submitted Documents Of Each Bidder Against This Checklist To Ascertain If They Are All Present, Using A Non-discretionary “pass/fail” Criterion Pursuant To Section 30 Of The 2016 Revised Irr Of Ra No. 9184. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages); Or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document; And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (e) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (f) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (g) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided Under The Rules; And ⬜ (h) Philippine Contractors Accreditation Board (pcab) License; Or Special Pcab License In Case Of Joint Ventures; And Registration For The Type And Cost Of The Contract To Be Bid; And ⬜ (i) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And (j) Project Requirements, Which Shall Include The Following: ⬜ A. Organizational Chart For The Contract To Be Bid; ⬜ B. List Of Contractor’s Key Personnel (e.g., Project Manager, Project Engineers, Materials Engineers, And Foremen), To Be Assigned To The Contract To Be Bid, With Their Complete Qualification And Experience Data; ⬜ C. List Of Contractor’s Major Equipment Units, Which Are Owned, Leased, And/or Under Purchase Agreements, Supported By Proof Of Ownership Or Certification Of Availability Of Equipment From The Equipment Lessor/vendor For The Duration Of The Project, As The Case May Be; And ⬜ (k) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (l) The Prospective Bidder’s Audited Financial Statements, Showing, Among Others, The Prospective Bidder’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (m) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc). Class “b” Documents ⬜ (n) If Applicable, Duly Signed Joint Venture Agreement (jva) In Accordance With Ra No. 4566 And Its Irr In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (o) Original Of Duly Signed And Accomplished Financial Bid Form; And Other Documentary Requirements Under Ra No. 9184 ⬜ (p) Original Of Duly Signed Bid Prices In The Bill Of Quantities; And ⬜ (q) Duly Accomplished Detailed Estimates Form, Including A Summary Sheet Indicating The Unit Prices Of Construction Materials, Labor Rates, And Equipment Rentals Used In Coming Up With The Bid; And ⬜ (r) Cash Flow By Quarter. Bid Form For The Procurement Of Infrastructure Projects [shall Be Submitted With The Bid] _________________________________________________________________________ Bid Form Date : _________________ Project Identification No. : _________________ To: [name And Address Of Procuring Entity] Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Declare That: A. We Have No Reservation To The Pbds, Including The Supplemental Or Bid Bulletins, For The Procurement Project: [insert Name Of Contract]; B. We Offer To Execute The Works For This Contract In Accordance With The Pbds; C. The Total Price Of Our Bid In Words And Figures, Excluding Any Discounts Offered Below Is: [insert Information]; D. The Discounts Offered And The Methodology For Their Application Are: [insert Information]; E. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: [specify The Applicable Taxes, E.g. (i) Value Added Tax (vat), (ii) Income Tax, (iii) Local Taxes, And (iv) Other Fiscal Levies And Duties], Which Are Itemized Herein And Reflected In The Detailed Estimates, F. Our Bid Shall Be Valid Within The A Period Stated In The Pbds, And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period; G. If Our Bid Is Accepted, We Commit To Obtain A Performance Security In The Amount Of [insert Percentage Amount] Percent Of The Contract Price For The Due Performance Of The Contract, Or A Performance Securing Declaration In Lieu Of The The Allowable Forms Of Performance Security, Subject To The Terms And Conditions Of Issued Gppb Guidelines For This Purpose; H. We Are Not Participating, As Bidders, In More Than One Bid In This Bidding Process, Other Than Alternative Offers In Accordance With The Bidding Documents; I. We Understand That This Bid, Together With Your Written Acceptance Thereof Included In Your Notification Of Award, Shall Constitute A Binding Contract Between Us, Until A Formal Contract Is Prepared And Executed; And J. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Other Bid That You May Receive. K. We Likewise Certify/confirm That The Undersigned, Is The Duly Authorized Representative Of The Bidder, And Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For The [name Of Project] Of The [name Of The Procuring Entity]. L. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Bill Of Quantities, Shall Be A Ground For The Rejection Of Our Bid. Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Date: ___________________ [bidder’s Letterhead] Name Of The Procuring Entity : Bulacan Agricultural State College Project: 2024-01-infra: Construction Of 2-storey Agroforestry Building With Rainwater Catchment Facility Location Of The Project : Doña Remedios Trinidad, Bulacan List Of All Ongoing Government & Private Contracts Including Contracts Awarded But Not Yet Started Business Name : Business Address :______________________________________________________________________ Name Of Contract/ Project Cost A. Owner’s Name B. Address C. Telephone Nos. Nature Of Work Bidder’s Role A. Date Awarded B. Date Started C. Date Of Completion % Of Accomplishment Value Of Outstanding Works / Undelivered Portion Description % Planned Actual Government Private Note: This Statement Shall Be Supported With: Total Cost 1 Notice Of Award (for Government Projects) 2 Notice To Proceed (for Government Projects) 3 Contract Submitted By : (printed Name & Signature) Designation : Date : [bidder’s Letterhead] Name Of The Procuring Entity : Bulacan Agricultural State College Project: 2024-01-infra: Construction Of 2-storey Agroforestry Building With Rainwater Catchment Facility Location Of The Project : Doña Remedios Trinidad, Bulacan Statement Of Single Largest Completed Contracts (slcc) In The Last Five (5) Years Business Name : Business Address : Name Of Contract A. Owner Name B. Address C. Telephone Nos. Nature Of Work Contractor’s Role A. Amount At Award B. Amount At Completion C. Duration A. Date Awarded B. Contract Effectivity C. Date Completed Description % Government Private Attached Herewith Are The Following Documents: Contract Agreement, Notice Of Award, Notice To Proceed, Official Receipt/invoice, Certificate Of Final Inspection, And Certificate Of Acceptance, As Evidences In Support Of The Foregoing Information, Certificate Of Good Performance Submitted By : (printed Name & Signature) Designation : ____________________________________________ Contract Agreement Form This Agreement Made The _____ Day Of __________ 20_____ Between [name Of Procuring Entity] Of The Philippines (hereinafter Called “the Entity”) Of The One Part And [name Of Supplier] Of [city And Country Of Supplier] (hereinafter Called “the Supplier”) Of The Other Part: Whereas The Entity Invited Bids For Certain Goods And Ancillary Services, Viz., [brief Description Of Goods And Services] And Has Accepted A Bid By The Supplier For The Supply Of Those Goods And Services In The Sum Of [contract Price In Words And Figures] (hereinafter Called “the Contract Price”). Now This Agreement Witnesseth As Follows: 1. In This Agreement Words And Expressions Shall Have The Same Meanings As Are Respectively Assigned To Them In The Conditions Of Contract Referred To. 2. The Following Documents Shall Be Deemed To Form And Be Read And Construed As Part Of This Agreement, Viz.: (a) The Supplier’s Bid, Including The Technical And Financial Proposals, And All Other Documents/statements Submitted (e.g. Bidder’s Response To Clarifications On The Bid), Including Corrections To The Bid Resulting From The Procuring Entity’s Bid Evaluation; (b) The Schedule Of Requirements; (c) The Technical Specifications; (d) The General Conditions Of Contract; (e) The Special Conditions Of Contract; (f) The Performance Security; And (g) The Entity’s Notice Of Award. 3. In Consideration Of The Payments To Be Made By The Entity To The Supplier As Hereinafter Mentioned, The Supplier Hereby Covenants With The Entity To Provide The Goods And Services And To Remedy Defects Therein In Conformity In All Respects With The Provisions Of The Contract 4. The Entity Hereby Covenants To Pay The Supplier In Consideration Of The Provision Of The Goods And Services And The Remedying Of Defects Therein, The Contract Price Or Such Other Sum As May Become Payable Under The Provisions Of The Contract At The Time And In The Manner Prescribed By The Contract. In Witness Whereof The Parties Hereto Have Caused This Agreement To Be Executed In Accordance With The Laws Of The Republic Of The Philippines On The Day And Year First Above Written. Signed, Sealed, Delivered By The (for The Entity) Signed, Sealed, Delivered By The (for The Supplier) Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice] Bid Securing Declaration Form [shall Be Submitted With The Bid If Bidder Opts To Provide This Form Of Bid Security] Republic Of The Philippines) City Of _______________________) S.s. Bid Securing Declaration Project Identification No.: [insert Number] To: [insert Name And Address Of The Procuring Entity] I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid Securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f),of The Irr Of Ra No. 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: A. Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; B. I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; And C. I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [[insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice] Net Financial Contracting Capacity Year 20 1 Total Assets 2 Current Assets 3 Total Liabilities 4 Current Liabilities 5 Net Worth (1-3) 6 Net Working Capital (2-4) The Net Financial Contracting Capacity (nfcc) Based On The Above Data Is Computed As Follows: Nfcc = [(current Assets – Current Liabilities) (15)] Minus Value Of All Outstanding Or Uncompleted Portions Of The Projects Under Ongoing Contracts Including Awarded Contracts Yet To Be Started Coinciding With The Contract To Be Bid. The Values Of The Domestic Bidder’s Current Assets And Current Liabilities Shall Be Based On The Latest Audited Financial Statements Submitted To The Bir. Nfcc = Php Submitted By: Name Of Bidder Signature Of Authorized Representative Over Printed Name Date: _______________________________________

Details: Description Philippine Bidding Documents Supply & Delivery Of Medicines & Medical Supplies For Cy 2025 (early Procurement Activity) Sixth Edition November 2024 Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….3 Section I. Invitation To Bid……………………………………………………..6 Section Ii. Instructions To Bidders…………………………………………...9 1. Scope Of Bid ………………………………………………………………………. 10 2. Funding Information………………………………………………………………. 10 3. Bidding Requirements ……………………………………………………………. 10 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 10 5. Eligible Bidders…………………………………………………………………… 10 6. Origin Of Goods ………………………………………………………………….. 11 7. Subcontracts ……………………………………………………………………… 11 8. Pre-bid Conference ………………………………………………………………. 11 9. Clarification And Amendment Of Bidding Documents …………………………… 11 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 11 11. Documents Comprising The Bid: Financial Component …………………………... 12 12. Bid Prices …………………………………………………………………………. 12 13. Bid And Payment Currencies ……………………………………………… 13 14. Bid Security ………………………………………………………………………. 13 15. Sealing And Marking Of Bids ……………………………………………………… 13 16. Deadline For Submission Of Bids …………………………………………………. 13 17. Opening And Preliminary Examination Of Bids ………………………………….. 13 18. Domestic Preference ……………………………………………………………… 14 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 14 20. Post-qualification ………………………………………………………………… 14 21. Signing Of The Contract …………………………………………………………… 15 Section Iii. Bid Data Sheet …………………………………………………..16 Section Iv. General Conditions Of Contract ……………………...………..18 1. Scope Of Contract ………………………………………………………………… 19 2. Advance Payment And Terms Of Payment ……………………………………….. 19 3. Performance Security ……………………………………………………………. 19 4. Inspection And Tests ……………………………………………………………… 19 5. Warranty …………………………………………………………………………. 19 6. Liability Of The Supplier ………………………………………………………….. 20 Section V. Special Conditions Of Contract ………………………………….21 Section Vi. Schedule Of Requirements ……………………………………....26 Section Vii. Technical Specifications …………………………………………37 Section Viii. Checklist Of Technical And Financial Documents …………..48 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Invitation To Bid For The Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 1. The Leyte Regional Prison, Through National Expenditure Program (nep) F.y. 2025 Intends To Apply The Sum Of Lot 1 – Eleven Million Four Hundred Thirty-one Thousand Six Hundred Pesos & 60/100 (₱11,431,600.60) Being The Abc To Payments Under The Contract For Supply & Delivery Of Medicines With Identification Number Bid2024-03a, And Lot 2 – Five Hundred Five Thousand Seven Hundred Thirty-eight Pesos Only (₱505,738.00) Being The Abc To Payments Under The Contract For Supply & Delivery Of Medical Supplies With Identification Number Bid2024-03b. Bids Received In Excess Of The Abc For Each Lot Shall Be Automatically Rejected At Bid Opening. 2. The Leyte Regional Prison Now Invites Bids For The Early Procurement Activity (epa). Delivery Of The Goods Is Required Within February 1-28, 2025. Bidders Should Have Completed, Within The Last Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project Equivalent To At Least Twenty-five Percent (25%) Of The Abc. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Leyte Regional Prison – Bids And Awards Committee Office And Inspect The Bidding Documents At The Address Given Below During Monday To Friday From 8:00am To 5:00pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 15, 2024 8:00am - 5:00pm To December 9, 2023 8:00am – 8:55am From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Twenty-five Thousand Pesos Only (₱25,000.00) For Lot 1, One Thousand Pesos Only (₱1,000.00) For Lot 2, And Twenty-five Thousand Pesos Only (₱25,000.00) For Lot 1&2. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees And Presented In Person. 6. The Leyte Regional Prison Will Hold A Pre-bid Conference On November 25, 2024 @ 9:00 Am At Lrp Administrative Building Conference Room Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below, On Or Before December 9, 2024 @ 8:55 Am. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On December 9, 2024 @ 9:00 Am At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. Schedule Of The Bidding Activities Shall Be As Follows: Activites Date/time Venue 1. Sale And Issuance Of Bid Documents November 15, 2024 8:00am To 5:00pm To December 9, 2024 8:00am To 8:55am Office Of The Bac/bac Secretariat, Leyte Regional Prison, Abuyog, Leyte 2. Pre Bid Conference November 25, 2024 9:00 Am Conference Room, Admin Building, Lrp, Abuyog, Leyte 3. Submission And Opening Of Bid Documents December 9, 2024 9:00 Am Conference Room, Admin Building, Lrp, Abuyog, Leyte 10. The Lrp Bac Shall Use Non-discretionary And Non-discriminatory Measure Based On Sheer Luck As A Tie-breaking Tool (draw Lots) In The Event That Two Or More Bidders Were Declared As Lcrb In-order To Determine The Final Lcrb Based On The Following: I. In Alphabetical Order, The Bidder Shall Pick One Rolled Paper Ii. The Lucky Bidder Who Would Pick A Paper With “congratulations” Remark Shall Be Declared As The Final Lcrb And Recommended For The Award Of The Contract. 11. The Leyte Regional Prison Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: The Office Of The Bac Secretariat Leyte Regional Prison, Abuyog, Leyte Email: Lrpbac@bucor.gov.ph 13. You May Visit The Following Websites For Downloading Of Bidding Documents: Https://notices.philgeps.gov.ph/ Https://bucor.gov.ph/bid-announcements/ Date Of Issue: November 15, 2024 Mr. Tracy B. Soriano, Msca Bac Chairperson Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Leyte Regional Prison Wishes To Receive Bids For The Lot 1 – Supply & Delivery Of Medicines With Identification Number Bid2024-03a, And Lot 2 – Supply & Delivery Of Medical Supplies With Identification Number Bid2024-03b. The Procurement Project Supply & Delivery Of Medicines & Medical Supplies For Cy 2025 Is Composed Of Two (2) Lots, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For Fy 2025 In The Amount Of Lot 1 – Eleven Million Four Hundred Thirty-one Thousand Six Hundred Pesos & 60/100 (₱11,431,600.60), And Lot 2 – Five Hundred Five Thousand Seven Hundred Thirty-eight Pesos Only (₱505,738.00). A. The Source Of Funding Is Nga, The National Expenditure Program. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Foreign Ownership Limited To Those Allowed Under The Rules May Participate In This Project. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To At Least Twenty-five Percent (25%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On November 25, 2024 @ 9:00 Am At Lrp Administrative Building Conference Room As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within The Last Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed The Bds. 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until April 8, 2025. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On December 9, 2024 @ 9:00 Am At Lrp Administrative Building Conference Room As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 14 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As One Project Having Several Items Grouped Into Several Lots, Which Shall Be Awarded As Separate Contracts Per Lot. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification 20.1. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Any Supply & Delivery Of Drugs, Medicines, Medical, Dental & Laboratory Supplies B. Completed Within The Last Two (2) Years Equivalent To At Least Twenty-five Percent (25%) Of The Abc, Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed 12 The Price Of The Goods Shall Be Quoted Ddp Leyte Regional Prison Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Five Percent (5%) Of Abc If Bid Security Is In Surety Bond. 15 Electronic Copy/electronic Submission Is Not Allowed Each Bidder Shall Submit One (1) Original Copy And Three (3) Photocopies Of The First And Second Components Of Its Bid. 19.4 One Project Having Several Items Grouped Into Several Lots, Which Shall Be Awarded As Separate Contracts Per Lot. 20.1 Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its; 1. Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) 2. Supporting Documents For The Slcc (sales Invoice Or Official Receipt Or End-users Acceptance) 3. Valid And Current Registration Certificate (sec Certificate Of Registration For Corporation Or Dti Certificate Of Registration For Sole Proprietorship Or Cda Certificate Of Registration For Cooperative) 4. Valid And Current Mayor’s Or Business Permit 5. Valid And Current Tax Clearance 6. Audited Financial Statement 7. Company’s License To Operate (lto) From Food And Drug Administration (fda) 8. Certificate Of Product Registration (cpr) From Fda 21.1 The Winning Bidder Shall Post The Required Performance Security And Enter Into Contract With The Procuring Entity Within Ten (10) Calendar Days From Receipt By The Winning Bidder Of The Notice Of Award. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2 The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi. Schedule Of Requirements. Upon Delivery Of The Goods To The Project Site, The Supplier Shall Notify The Procuring Entity And Present The Following Documents To The Procuring Entity: (i) Original And Four Copies Of The Supplier’s Invoice Showing Goods’ Description, Quantity, Unit Price, And Total Amount; (ii) Delivery Receipt Detailing Number And Description Of Items Received Signed By The Procuring Entity’s Representative At The Project Site; (iii)certificate Of Acceptance/inspection Report Signed By The Procuring Entity’s Representative At The Project Site; For Purposes Of The Contract, “exw (extra Work),” “fob (“free On Board” Shipping Point),” “fca (“free Carrier” Shipping Point),” “cif (cost Insurance And Freight.),” “cip (carriage And Insurance Paid),” “ddp (delivered Duty Paid)” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: The Delivery Terms Applicable To This Contract Are Ddp Delivered To Supply Office, Leyte Regional Prison, Abuyog, Leyte. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The Lrp Health And Welfare Services Section Chief As The End-user. All Medicines Must Be Delivered On Working Days And Not Later Than 1:00pm From February 1-28, 2025. All Items Not Covered By The Submitted Cpr Will Not Be Accepted. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions Any Relevant Hazchem Classifications A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Additional Requirements On Box Or Bottle, Blister Packs, Inhaler And Tube. The Following Is Legibly Imprinted Or Stamped In Any Color. Date Of Manufacture __________________ Date Of Expiry ___________________ Period Of Expiration – Expiry Date For The Following Should Be As Follows: A. Medicines Should Have At Least Eighteen (18) Months Shelf-life Upon Delivery And Ten (10) Months For Food Supplements. B. For Liquid Preparation: Expiration Date Should Not Be Less Than 18 Months From The Date Of Manufacture And Not Less Than 16 Months From The Date Of Delivery On Site. In Case The Expiration Of Medicines Delivered Is Lower Than That Provided For Above, The Supplier Shall Submit During The Delivery An Undertaking, That The Items Delivered Shall Be Replaced Three (3) Months Prior To The Expiry Date But With A Validity Date Of Not Less Than The Remainder Of The Warranty. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif (cost Insurance And Freight.), Cip (carriage And Insurance Paid), Or Ddp (delivered Duty Paid), Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif (cost Insurance And Freight.), Cip (carriage And Insurance Paid), Or Ddp (delivered Duty Paid), Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.1 Advance Payment Is Not Allowed 4 The Inspections And Tests That Will Be Conducted Are: Partial/complete Delivery Of Goods Shall Be Inspected By The Lrp Inspection And Acceptance Committee. Inspection And Acceptance Will Be Conducted By The Lrp Inspection And Acceptance Committee To The Actual Delivery At The Project Site (lrp). Goods With Defect Or Non-compliant With The Required Specifications As Stipulated In The Approved Purchase Order/technical Specifications Shall Be Rejected And Shall Be Replaced By The Supplier Free Of Cost To The Procuring Entity Within Seven (7) Calendar Days The Goods Shall Be Accepted By The End User After Passing The Inspection Of The Lrp Inspection And Acceptance Committee. The Inspections And Tests That Will Be Conducted Are; 1.) Upon Delivery, The Goods Shall Undergo Physical Inspection By The Lrp Inspection And Acceptance Committee Of The Procuring Entity To Ascertain The Physical Condition And Acceptability Of The Goods. 2.) Actual Counting Inspection To Determine The Quantity And Completeness Of The Medicines Delivered In Accordance To The Schedule Of Requirements Set In The Bidding Documents. 3.) Thorough Inspection On Medicines Registration Number, Generic Name, Brand Name, Dosage Strength, Dosage Form, Classification, Packaging, Manufacturer, Country Of Origin, Trader, Issuance Date, & Expiry Date Based On Submitted Cpr During The Post Qualification Process. In Case The Supplier Fails To Comply/non-responsive With Regards To Product Required Detailed Specifications, The Lrp Has The Right Not To Accept The Item/s. 4.) However, If The End User Requested For Purposes Of Laboratory Analysis A Random Samples Shall Be Selected By The End User Of Its Duly Authorized Representative And Witnessed By A Representative From Supplier. The Tests To Be Conducted By Fda (food And Drug Administration) And Sample Sizes Are As Follows: A) Physico-chemical Test I. Tablet/capsule – 1 Commercial Presentation (min Of 50 Pcs.) Ii. Liquid/suspension Solution – 60mlx6 Bottles; 120ml X 6 Bottles Iii. Granules/powders For Suspension – 30ml X 6 Bottles; 60ml X 6 Bottles B) Sterility Test I. Solid Preparations: Less Than 50mg Or More But 200mg Or More – Minimum Of 20 Bottles Ii. Liquid Preparations: 1ml To 100ml – Minimum Of 20 Bottles; 50ml To 1000ml- Minimum Of 6 Bottles C) Microbiological Test I. Tablet/capsule – Number Of Tablets/capsules Equivalent To At Least 20g Ii. Liquid Preparations – 500ml To 1000ml – Minimum Of 6 Bottles 3) The Supplier Shall Promptly Replace The Equivalent Quantity Of Goods Taken As Samples Without Cost To The Procuring Entity. 4) Pending Fda Analysis, Said Products Should Not Be Distributed To End-users Nor Shall It Be Used Such Time It Is Cleared By Fda Laboratory Testing. 5) If Fda Inspection Or Results Of Laboratory Analysis Show Major Violations, The Entire Delivery Shall Be Rejected And The Company Will Not Be Allowed To Participate In Any Future Procurement Activities Of The Agency. Section Vi. Schedule Of Requirements Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Lot 1 - Supply & Delivery Of Medicines: # Description Qty Dosage Form Delivery Schedule 1 Acetylcysteine 600mg Effervescent 2,000 Tablet February 1-28, 2025 2 Aloh Mgoh +simethicone 178mg/233mg/30mg 1,500 Tablet February 1-28, 2025 3 Ambroxol Hydrochloride 75mg 5,000 Capsule February 1-28, 2025 4 Amlodipine Besilate 10mg 10,000 Tablet February 1-28, 2025 5 Amoxicillin 500mg 1,500 Capsule February 1-28, 2025 6 Ascorbic Acid +zinc 25,000 Capsule February 1-28, 2025 7 Aspirin 80mg 1,000 Tablet February 1-28, 2025 8 Atorvastatin Calcium 40mg 5,490 Tablet February 1-28, 2025 9 Azithromycin 2,000 Tablet February 1-28, 2025 10 Bacillus Clausii 2 Billion Cfu/5ml 350 Mini Bot February 1-28, 2025 11 Betahistine 16mg 2,000 Tablet February 1-28, 2025 12 Bisacodyl 5mg 2,000 Tablet February 1-28, 2025 13 Butamirate Citrate 50mg 2,000 Tablet February 1-28, 2025 14 Carbocisteine 500mg 2,000 Capsule February 1-28, 2025 15 Cefalexin 500mg 2,000 Capsule February 1-28, 2025 16 Ceftriaxone Sodium 1gm Powder For Injection 50 Vial February 1-28, 2025 I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Lot 1 - Supply & Delivery Of Medicines: # Description Qty Dosage Form Delivered, Weeks/months 17 Cefuroxime 500mg 1,000 Tablet February 1-28, 2025 18 Celecoxib 200mg 5,000 Capsule February 1-28, 2025 19 Ceterizine 10mg 15,000 Tablet February 1-28, 2025 20 Cinnarizine 25mg 2,000 Tablet February 1-28, 2025 21 Ciprofloxacin 500mg 1,500 Tablet February 1-28, 2025 22 Citicoline 500mg 1,000 Tablet February 1-28, 2025 23 Clopidogrel 75mg 3,000 Tablet February 1-28, 2025 24 Clotrimazole Cream (1%) 10mg/g 50 Tube February 1-28, 2025 25 Clozapine 100mg 350 Tablet February 1-28, 2025 26 Cloxacillin 500mg 1,500 Capsule February 1-28, 2025 27 Co-amoxiclav 625 Mg 1,500 Tablet February 1-28, 2025 28 Co-amoxiclav 1.2g Vial 50 Vial February 1-28, 2025 29 Dexa+neo+poly Opth Drops 5ml 30 Bottle February 1-28, 2025 30 Dibencozide 1mg 1,500 Capsule February 1-28, 2025 31 Diclofenac Sodium 50mg 3,000 Tablet February 1-28, 2025 32 Diltiazem 60mg 200 Tablet February 1-28, 2025 I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Lot 1 - Supply & Delivery Of Medicines: # Description Qty Dosage Form Delivered, Weeks/months 33 Diphenhydramine Hcl 50mg 1,000 Capsule February 1-28, 2025 34 Dopamine 40mg/5ml 20 Amuple February 1-28, 2025 35 Epinephrine 1mg/ml 20 Ampule February 1-28, 2025 36 Fluphenazine Decanoate 25mg/ml 50 Ampule February 1-28, 2025 37 Furosemide 20mg/2ml 50 Ampule February 1-28, 2025 38 Furosemide 40mg 300 Tablet February 1-28, 2025 39 Fusidic Acid + Betamethasone Cream 5gms 200 Tube February 1-28, 2025 40 Gliclazide 60mg Mr 1,200 Tablet February 1-28, 2025 41 Hypromellose 3mg/ml 10ml 50 Bottle February 1-28, 2025 42 Hyoscine-n-butylbromide 10mg 2,000 Tablet February 1-28, 2025 43 Hydrocortisone 250mg 150 Vial February 1-28, 2025 44 Ibuprofen 200mg Softgel 2,000 Capsule February 1-28, 2025 45 Insulin Degludec /insulin Aspart 70/30 20 Pen February 1-28, 2025 46 Insulin Degludec 100 U/ml 20 Pen February 1-28, 2025 47 Ipratropium Bromide+salbutamol 500mcg/ 2.5mg Per 2.5ml Solution For Inhalation 2,000 Neb/amp February 1-28, 2025 48 Dextrose 5%lactated Ringer's Solution 1 L 100 Bottle February 1-28, 2025 I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Lot 1 - Supply & Delivery Of Medicines: # Description Qty Dosage Form Delivered, Weeks/months 49 Dextrose 5%sodium Chloride 0.9%, 1l Solution 200 Bottle February 1-28, 2025 50 Dextrose 5%in Water 500ml 20 Bottle February 1-28, 2025 51 Ketoconazole Cream 200 Tube February 1-28, 2025 52 Lactulose 120ml 20 Bottle February 1-28, 2025 53 Lagundi 600mg 5000 Tablet February 1-28, 2025 54 Levocetirizine +montelukast 5mg/10mg 5000 Tablet February 1-28, 2025 55 Linagliptin 5mg 2000 Tablet February 1-28, 2025 56 Linagliptin+metformin 2.5/500 Mg 10000 Tablet February 1-28, 2025 57 Loperamide 2mg 5000 Capsule February 1-28, 2025 58 Losartan 50mg 100,000 Tablet February 1-28, 2025 59 Losartan Potassium+amlodipine 50/5mg 10000 Tablet February 1-28, 2025 60 Mefenamic Acid 500mg 10,000 Capsule February 1-28, 2025 61 Metformin 500mg 50,000 Tablet February 1-28, 2025 62 Metoclopramide 10mg/2ml 50 Ampule February 1-28, 2025 63 Metoprolol 50mg 1000 Tablet February 1-28, 2025 64 Ferrous Sulfate + Folic Acid + Vit B Complex 50000 Capsule February 1-28, 2025 I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Lot 1 - Supply & Delivery Of Medicines: # Description Qty Dosage Form Delivered, Weeks/months 65 Mupirocin 500 Tube February 1-28, 2025 66 Naproxen 500mg 800 Tablet February 1-28, 2025 67 Nystatin 100,000 Iu/ml 30ml 25 Bottle February 1-28, 2025 68 Oral Rehydration Salt Powder 1,000 Sachet February 1-28, 2025 69 Permethrin Lotion 5% (30ml) 50 Bottle February 1-28, 2025 70 Phenytoin 50mg/ml Ampule 20 Ampule February 1-28, 2025 71 Phenytoin 100mg 800 Capsule February 1-28, 2025 72 Polymyxin B + Neomycin + Dexamethasone Otic Drops 50 Bottle February 1-28, 2025 73 Phenylpropanolamine Hcl 25mg + Chlorphenamine Maleate 2mg + Paracetemol 325mg 10,000 Tablet February 1-28, 2025 74 Rifampicin 150mg + Isoniazid 75mg +pyrazinamide 400mg + Ethambutol 275mg 1,200 Tablet February 1-28, 2025 75 Rifampicin 150mg + Isoniazid 75mg 2,400 Tablet February 1-28, 2025 76 Risperidone 2mg 1,500 Tablet February 1-28, 2025 77 Salbutamol 2mg 8,000 Tablet February 1-28, 2025 78 Salbutamol Nebule 1mg/ml 2,500 Neb/amp February 1-28, 2025 79 Salbutamol Sulfate 100mcg/dose 200doses 50 Metered Dose Aerosol February 1-28, 2025 80 Silymarin + B1,b6,b12 Cap 2,500 Capsule February 1-28, 2025 I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Lot 1 - Supply & Delivery Of Medicines: # Description Qty Dosage Form Delivered, Weeks/months 81 Simvastatin 40mg 2,500 Tablet February 1-28, 2025 82 Sitagliptin+metformin 50/500mg 2,000 Tablet February 1-28, 2025 83 Sulfur Ointment 15gms 300 Tube February 1-28, 2025 84 Tamsulosin 200mcg 350 Tablet February 1-28, 2025 85 Tetanus Toxoid Adsorbed 40iu/0.5ml 50 Ampule February 1-28, 2025 86 Trimetazidine 35mg Mr 2,500 Tablet February 1-28, 2025 87 Vildagliptin+metformin 50/500mg 2,000 Tablet February 1-28, 2025 88 Zinc Oxide + Calamine 3.5gms 350 Sachet February 1-28, 2025 89 Omega-3 Fatty Acid Containing Eicosapentaenoic Acid 90 Mg, Docosahexaenoic Acid 60 Mg,coenzyme Q 10 100mg, Lycopene 6% 4000mcg, Selenium Dioxide 70mcg, L-carnitine 500 Mg 6,000 Capsule February 1-28, 2025 90 Vitamins And Minerals Chlorella Growth Factor 250 Mg, L-lysine 50 Mg,taurine 50 Mg,zinc Sulphate (eq. To 6.57mg Elemental Zinc) 18 Mg, Vit A. (as Acetate) 550 Mcg, Vit E. 12mg, Vit D3 5mcg,vit B1 1.2 Mg,vit B2 1.3mg, Vit B6 1.3 Mg,vit B12 2.4mcg, Niacinamide 16mg, Folic Acid 400 Mcg,ferrous Sulphate (eq. To Elemental Iron) 60mg ,sodium Ascorbate (eq. To 75.56 Mg Vit C) 85mg 6,000 February 1-28, 2025 I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Lot 1 - Supply & Delivery Of Medicines: # Description Qty Dosage Form Delivered, Weeks/months 91 Vitamins And Minerals,ginseng 42 Mg, Dibasic Calcium Phosphate 75 Mg,ferrous Fumarate 25 Mg, Niacinamide 18mg,magnesium Oxide 10mg ,vit. E, Acetate 5 Mg, Calcium D Pantothenate 2.5mg, Vit B1 1.5mg, Vit.a Palmitate 2000iu, Vit B6 1mg, Vit C 1mg, Manganese Sulphate 1 Mg, Copper Sulphate 1mg, Folic Acid 300 Mcg, Potassium Iodide 0.15 Mg, Chromium Picolinate 25mcg, Vit D3 150iu,vit B12 1mcg 21,000 February 1-28, 2025 92 Vitamin B1,b6,b12 65,000 Tablet February 1-28, 2025 93 Adult Plus Powdered Milk 600g 500 Pack I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Lot 2 - Supply & Delivery Of Medical Supplies: # Description Qty Dosage Form Delivered, Weeks/months 1 Acid Fast Stain, Medic (ziel-neelsen Hot Method) 3 Pcs February 1-28, 2025 2 Adult Pulse Oximeter Fingertip (durable) 5 Pcs February 1-28, 2025 3 Alcohol 70% Gallon 50 Gallon February 1-28, 2025 4 Aneroid Sphygmomanometer W/ Stethoscope (durable) 20 Set February 1-28, 2025 5 Battery Double Aa (heavy Duty) 50 Pieces February 1-28, 2025 6 Battery Triple Aaa (heavy Duty) 50 Capsule February 1-28, 2025 7 Blood Collection Tube 5ml (lavender) 1 Box February 1-28, 2025 8 Blood Collection Tube 5ml (yellow) 1 Box February 1-28, 2025 9 Cold Compress Bag 5 Pieces February 1-28, 2025 10 Denatured Alcohol 1l 2 Gallon February 1-28, 2025 11 Disinfectant Solution 20 Litrs February 1-28, 2025 12 Drug Testing Kit (urine) 1000 Unit February 1-28, 2025 13 Dsn 10cc 500 Pieces February 1-28, 2025 14 Dsn 3cc 500 Pieces February 1-28, 2025 15 Dsn 5cc 700 Pieces February 1-28, 2025 16 Easy Touch Blood Cholesterol Strips 25's 20 Bottle February 1-28, 2025 17 Easy Touch Blood Uric Strips 25's 20 Bottle February 1-28, 2025 I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Lot 2 - Supply & Delivery Of Medical Supplies: # Description Qty Dosage Form Delivered, Weeks/months 18 Examination Disposable Latex Gloves Powder Free 100 Box February 1-28, 2025 19 Face Mask 50's 100 Box February 1-28, 2025 20 Heplock 20 Pieces February 1-28, 2025 21 Hot Water Bag 10 Pieces February 1-28, 2025 22 Hydrogen Peroxide 10 Volume 20 Pieces February 1-28, 2025 23 Iv Infusion Set Adult 500 Pieces February 1-28, 2025 24 Kidney Basin Stainless 4 Pieces February 1-28, 2025 25 Lubricating Jelly 80gms 50 Pieces February 1-28, 2025 26 Medical Penlight 5 Pieces February 1-28, 2025 27 Medical Oxygen Regulator 5 Pcs February 1-28, 2025 28 Muriatic Acid Solution 100 Gallon February 1-28, 2025 29 Na Hypochlorite Solution 30 Gallon February 1-28, 2025 30 Nebulizer 2 Set February 1-28, 2025 31 One Touch Select Simple Test Strip 25's 50 Bottle February 1-28, 2025 32 Oxygen Mask Cannula 150 Pieces February 1-28, 2025 33 Oxygen Trolley (5-20 Lbs) 2 Pieces February 1-28, 2025 I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Lot 2 - Supply & Delivery Of Medical Supplies: # Description Qty Dosage Form Delivered, Weeks/months 34 Petroleum Jelly 25gms 100 Pieces February 1-28, 2025 35 Plastic Canister 3 Pieces February 1-28, 2025 36 Plastic Splint Adult 10 Pieces February 1-28, 2025 37 Rota Haler 50 Pieces February 1-28, 2025 38 Sphygmomanometer Valve With Bulb 20 Set February 1-28, 2025 39 Sterile Latex Surgical Gloves #7, 50pairs/box 5 Box February 1-28, 2025 40 Urinal (male) 10 Pieces February 1-28, 2025 41 Urine Container 50ml 1000 Pieces February 1-28, 2025 I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Section Vii. Technical Specifications Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Section Vii. Technical Specifications Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Dosage Form Agency Specification Bidder’s Statement Of Compliance 1 2,000 Tablet Acetylcysteine 600mg Effervescent 2 1,500 Tablet Aloh Mgoh +simethicone 178mg/233mg/30mg 3 5,000 Capsule Ambroxol Hydrochloride 75mg 4 10,000 Tablet Amlodipine Besilate 10mg 5 1,500 Capsule Amoxicillin 500mg 6 25,000 Capsule Ascorbic Acid +zinc 7 1,000 Tablet Aspirin 80mg 8 5,490 Tablet Atorvastatin Calcium 40mg 9 2,000 Tablet Azithromycin 10 350 Mini Bot Bacillus Clausii 2 Billion Cfu/5ml 11 2,000 Tablet Betahistine 16mg 12 2,000 Tablet Bisacodyl 5mg 13 2,000 Tablet Butamirate Citrate 50mg 14 2,000 Capsule Carbocisteine 500mg 15 2,000 Capsule Cefalexin 500mg 16 50 Vial Ceftriaxone Sodium 1gm Powder For Injection ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Section Vii. Technical Specifications Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Dosage Form Agency Specification Bidder’s Statement Of Compliance 17 1,000 Tablet Cefuroxime 500mg 18 5,000 Capsule Celecoxib 200mg 19 15,000 Tablet Ceterizine 10mg 20 2,000 Tablet Cinnarizine 25mg 21 1,500 Tablet Ciprofloxacin 500mg 22 1,000 Tablet Citicoline 500mg 23 3,000 Tablet Clopidogrel 75mg 24 50 Tube Clotrimazole Cream (1%) 10mg/g 25 350 Tablet Clozapine 100mg 26 1,500 Capsule Cloxacillin 500mg 27 1,500 Tablet Co-amoxiclav 625 Mg 28 50 Vial Co-amoxiclav 1.2g Vial 29 30 Bottle Dexa+neo+poly Opth Drops 5ml 30 1,500 Capsule Dibencozide 1mg 31 3,000 Tablet Diclofenac Sodium 50mg 32 200 Tablet Diltiazem 60mg ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Section Vii. Technical Specifications Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Dosage Form Agency Specification Bidder’s Statement Of Compliance 33 1,000 Capsule Diphenhydramine Hcl 50mg 34 20 Amuple Dopamine 40mg/5ml 35 20 Ampule Epinephrine 1mg/ml 36 50 Ampule Fluphenazine Decanoate 25mg/ml 37 50 Ampule Furosemide 20mg/2ml 38 300 Tablet Furosemide 40mg 39 200 Tube Fusidic Acid + Betamethasone Cream 5gms 40 1,200 Tablet Gliclazide 60mg Mr 41 50 Bottle Hypromellose 3mg/ml 10ml 42 2,000 Tablet Hyoscine-n-butylbromide 10mg 43 150 Vial Hydrocortisone 250mg 44 2,000 Capsule Ibuprofen 200mg Softgel 45 20 Pen Insulin Degludec /insulin Aspart 70/30 46 20 Pen Insulin Degludec 100 U/ml 47 2,000 Neb/amp Ipratropium Bromide+salbutamol 500mcg/ 2.5mg Per 2.5ml Solution For Inhalation 48 100 Bottle Dextrose 5%lactated Ringer's Solution 1 L ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Section Vii. Technical Specifications Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Dosage Form Agency Specification Bidder’s Statement Of Compliance 49 200 Bottle Dextrose 5%sodium Chloride 0.9%, 1l Solution 50 20 Bottle Dextrose 5%in Water 500ml 51 200 Tube Ketoconazole Cream 52 20 Bottle Lactulose 120ml 53 5000 Tablet Lagundi 600mg 54 5000 Tablet Levocetirizine +montelukast 5mg/10mg 55 2000 Tablet Linagliptin 5mg 56 10000 Tablet Linagliptin+metformin 2.5/500 Mg 57 5000 Capsule Loperamide 2mg 58 100,000 Tablet Losartan 50mg 59 10000 Tablet Losartan Potassium+amlodipine 50/5mg 60 10,000 Capsule Mefenamic Acid 500mg 61 50,000 Tablet Metformin 500mg 62 50 Ampule Metoclopramide 10mg/2ml 63 1000 Tablet Metoprolol 50mg 64 50000 Capsule Ferrous Sulfate + Folic Acid + Vit B Complex ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Section Vii. Technical Specifications Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Dosage Form Agency Specification Bidder’s Statement Of Compliance 65 500 Tube Mupirocin 66 800 Tablet Naproxen 500mg 67 25 Bottle Nystatin 100,000 Iu/ml 30ml 68 1,000 Sachet Oral Rehydration Salt Powder 69 50 Bottle Permethrin Lotion 5% (30ml) 70 20 Ampule Phenytoin 50mg/ml Ampule 71 800 Capsule Phenytoin 100mg 72 50 Bottle Polymyxin B + Neomycin + Dexamethasone Otic Drops 73 10,000 Tablet Phenylpropanolamine Hcl 25mg + Chlorphenamine Maleate 2mg + Paracetemol 325mg 74 1,200 Tablet Rifampicin 150mg + Isoniazid 75mg +pyrazinamide 400mg + Ethambutol 275mg 75 2,400 Tablet Rifampicin 150mg + Isoniazid 75mg 76 1,500 Tablet Risperidone 2mg 77 8,000 Tablet Salbutamol 2mg 78 2,500 Neb/amp Salbutamol Nebule 1mg/ml 79 50 Metered Dose Aerosol Salbutamol Sulfate 100mcg/dose 200doses 80 2,500 Capsule Silymarin + B1,b6,b12 Cap ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Section Vii. Technical Specifications Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Dosage Form Agency Specification Bidder’s Statement Of Compliance 81 2,500 Tablet Simvastatin 40mg 82 2,000 Tablet Sitagliptin+metformin 50/500mg 83 300 Tube Sulfur Ointment 15gms 84 350 Tablet Tamsulosin 200mcg 85 50 Ampule Tetanus Toxoid Adsorbed 40iu/0.5ml 86 2,500 Tablet Trimetazidine 35mg Mr 87 2,000 Tablet Vildagliptin+metformin 50/500mg 88 350 Sachet Zinc Oxide + Calamine 3.5gms 89 6,000 Capsule Omega-3 Fatty Acid Containing Eicosapentaenoic Acid 90 Mg, Docosahexaenoic Acid 60 Mg,coenzyme Q 10 100mg, Lycopene 6% 4000mcg, Selenium Dioxide 70mcg, L-carnitine 500 Mg 90 6,000 Vitamins And Minerals Chlorella Growth Factor 250 Mg, L-lysine 50 Mg,taurine 50 Mg,zinc Sulphate (eq. To 6.57mg Elemental Zinc) 18 Mg, Vit A. (as Acetate) 550 Mcg, Vit E. 12mg, Vit D3 5mcg,vit B1 1.2 Mg,vit B2 1.3mg, Vit B6 1.3 Mg,vit B12 2.4mcg, Niacinamide 16mg, Folic Acid 400 Mcg,ferrous Sulphate (eq. To Elemental Iron) 60mg ,sodium Ascorbate (eq. To 75.56 Mg Vit C) 85mg ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Section Vii. Technical Specifications Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Dosage Form Agency Specification Bidder’s Statement Of Compliance 91 21,000 Vitamins And Minerals,ginseng 42 Mg, Dibasic Calcium Phosphate 75 Mg,ferrous Fumarate 25 Mg, Niacinamide 18mg,magnesium Oxide 10mg ,vit. E, Acetate 5 Mg, Calcium D Pantothenate 2.5mg, Vit B1 1.5mg, Vit.a Palmitate 2000iu, Vit B6 1mg, Vit C 1mg, Manganese Sulphate 1 Mg, Copper Sulphate 1mg, Folic Acid 300 Mcg, Potassium Iodide 0.15 Mg, Chromium Picolinate 25mcg, Vit D3 150iu,vit B12 1mcg 92 65,000 Tablet Vitamin B1,b6,b12 93 500 Pack Adult Plus Powdered Milk 600g ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Section Vii. Technical Specifications Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Lot 2 - Supply & Delivery Of Medical Supplies Item No. Qty. Dosage Form Agency Specification Bidder’s Statement Of Compliance 1 3 Pcs Acid Fast Stain, Medic (ziel-neelsen Hot Method) 2 5 Pcs Adult Pulse Oximeter Fingertip (durable) 3 50 Gallon Alcohol 70% Gallon 4 20 Set Aneroid Sphygmomanometer W/ Stethoscope (durable) 5 50 Pieces Battery Double Aa (heavy Duty) 6 50 Capsule Battery Triple Aaa (heavy Duty) 7 1 Box Blood Collection Tube 5ml (lavender) 8 1 Box Blood Collection Tube 5ml (yellow) 9 5 Pieces Cold Compress Bag 10 2 Gallon Denatured Alcohol 1l 11 20 Litrs Disinfectant Solution 12 1000 Unit Drug Testing Kit (urine) 13 500 Pieces Dsn 10cc 14 500 Pieces Dsn 3cc 15 700 Pieces Dsn 5cc 16 20 Bottle Easy Touch Blood Cholesterol Strips 25's 17 20 Bottle Easy Touch Blood Uric Strips 25's ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Section Vii. Technical Specifications Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Lot 2 - Supply & Delivery Of Medical Supplies Item No. Qty. Dosage Form Agency Specification Bidder’s Statement Of Compliance 18 100 Box Examination Disposable Latex Gloves Powder Free 19 100 Box Face Mask 50's 20 20 Pieces Heplock 21 10 Pieces Hot Water Bag 22 20 Pieces Hydrogen Peroxide 10 Volume 23 500 Pieces Iv Infusion Set Adult 24 4 Pieces Kidney Basin Stainless 25 50 Pieces Lubricating Jelly 80gms 26 5 Pieces Medical Penlight 27 5 Pcs Medical Oxygen Regulator 28 100 Gallon Muriatic Acid Solution 29 30 Gallon Na Hypochlorite Solution 30 2 Set Nebulizer 31 50 Bottle One Touch Select Simple Test Strip 25's 32 150 Pieces Oxygen Mask Cannula 33 2 Pieces Oxygen Trolley (5-20 Lbs) ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Section Vii. Technical Specifications Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Lot 2 - Supply & Delivery Of Medical Supplies Item No. Qty. Dosage Form Agency Specification Bidder’s Statement Of Compliance 34 100 Pieces Petroleum Jelly 25gms 35 3 Pieces Plastic Canister 36 10 Pieces Plastic Splint Adult 37 50 Pieces Rota Haler 38 20 Set Sphygmomanometer Valve With Bulb 39 5 Box Sterile Latex Surgical Gloves #7, 50pairs/box 40 10 Pieces Urinal (male) 41 1000 Pieces Urine Container 50ml ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Section Viii. Checklist Of Technical And Financial Documents Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (b) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (c) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (d) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (e) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (f) Original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (g) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (h) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (i) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (j) Original Of Duly Signed And Accomplished Price Schedule(s). Section Ix. Bidding Forms Company Letterhead Statement Of Ongoing Government & Private Contracts Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Statement Of All Its Ongoing Government And Or Private Contracts Including Contracts Awarded But Not Yet Started, If Any Whether Similar Or Not Similar In Nature. Name Of Contract Date Of Contract Contract Duration Owner’s Name And Address Kind Of Goods Amount Of Contract Value Of Outstanding Contract Total Value Of Outstanding Contract: Certified Correct: Name And Signature Of Authorized Representative Position Date Company Letterhead Statement Of Single Largest Completed Contract Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Statement Of Single (1) Largest Completed Contract Of Similar In Nature Within The Last Two (2) Years From The Date Of Submission And Receipt Of Bids Amounting To At Least Twenty-five Percent (25%) Of The Approved Budget Of The Contract (abc) Name Of Contract Date Of Contract Contract Duration Owner’s Name And Address Kind Of Goods Amount Of Contract Amount Of Completed Contracts, Adjusted By The Bidder To Current Prices Using Psa’s Consumer Price Index, If Necessary Date Of Delivery End User’s Acceptance Or Official Receipt(s) Or Sales Invoice Issued For The Contract, (attached Copy) Certified Correct: Name And Signature Of Authorized Representative Position Date Company Letterhead Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Certificate Of Net Financial Contracting Capacity (please Show Figures At How You Arrived At The Nfcc) This Is To Certify That Our Net Financial Contracting Capacity (nfcc) Is _________________________(p____________) Which Is At Least Equal To The Total Ceiling Price We Are Bidding. The Amount Is Computed As Follows: (please Show Computation Of Nfcc) Nfcc = (ca-cl) (15) – C Where: Ca = Current Assets Cl = Current Liabilities C = Value Of All Outstanding Or Uncompleted Portions Of The Projects Under Going Contracts, Including Awarded Contracts Yet To Be Started Coinciding With The Contract For This Project Note: The Values Of The Bidder’s Current Assets And Current Liabilities Shall Be Based On The Audited Financial Statement Submitted To The Bir. Issued This _______day Of __________2024 _______________________________________________ Name & Signature Of Authorized Representative ____________________ Position _______________ Date Company Letterhead Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Republic Of The Philippines) City Of _______________________) S.s. X------------------------------------------------------x Bid Securing Declaration Invitation To Bid: Bid2024-03 To: Leyte Regional Prison I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid-securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f), Of The Irr Of Ra 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: (a) Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; (b) I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; (c) I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder’s Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ Company Letterhead Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Of The Leyte Regional Prison As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For The Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Of The Leyte Regional Prison, As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The Supply & Delivery Of Medicines And Medical Supplies For Cy 2025. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 2024 At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ Company Letterhead Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Bid Form Date: Invitation To Bid No: _____________________ To: Mr. Tracy B. Soriano, Msca Bac Chairperson Leyte Regional Prison Abuyog, Leyte Gentlemen And/or Ladies: Having Examined The Bidding Documents Including Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 In Conformity With The Said Bidding Documents For The Sum Of __________________________________________₱ ________ Or Such Other Sums As May Be Ascertained In Accordance With The Schedule Of Prices Attached Herewith And Made Part Of This Bid. We Undertake, If Our Bid Is Accepted, To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements. If Our Bid Is Accepted, We Undertake To Provide A Performance Security In The Form, Amounts, And Within The Times Specified In The Bidding Documents. We Agree To Abide By This Bid For The Bid Validity Period Specified In Bds Provision For Itb Clause 17.1 And It Shall Remain Binding Upon Us And May Be Accepted At Any Time Before The Expiration Of That Period. Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Of Agent Amount And Currency Purpose Of Commission Or Gratuity _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ (if None, State “none”) Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements As Per Itb Clause 5 Of The Bidding Documents.. We Likewise Certify/confirm That The Undersigned, [for Sole Proprietorships, Insert: As The Owner And Sole Proprietor Or Authorized Representative Of Name Of Bidder, Has The Full Power And Authority To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract, On The Latter’s Behalf For The Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Of The Leyte Regional Prison. [for Partnerships, Corporations, Cooperatives, Or Joint Ventures, Insert: Is Granted Full Power And Authority By The Name Of Bidder, To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract On The Latter’s Behalf For Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Of The Leyte Regional Prison. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Shall Be A Ground For The Rejection Of Our Bid. Dated This ________________ Day Of ________________ 2024. _________________________ __________________________ [signature Over Printed Name] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Schedule Of Prices Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Unit Of Issue Agency Specification Unit Price Total Bid Price Inclusive Of Vat 1 2,000 Tablet Acetylcysteine 600mg Effervescent 2 1,500 Tablet Aloh Mgoh +simethicone 178mg/233mg/30mg 3 5,000 Capsule Ambroxol Hydrochloride 75mg 4 10,000 Tablet Amlodipine Besilate 10mg 5 1,500 Capsule Amoxicillin 500mg 6 25,000 Capsule Ascorbic Acid +zinc 7 1,000 Tablet Aspirin 80mg 8 5,490 Tablet Atorvastatin Calcium 40mg 9 2,000 Tablet Azithromycin 10 350 Mini Bot Bacillus Clausii 2 Billion Cfu/5ml 11 2,000 Tablet Betahistine 16mg 12 2,000 Tablet Bisacodyl 5mg 13 2,000 Tablet Butamirate Citrate 50mg 14 2,000 Capsule Carbocisteine 500mg 15 2,000 Capsule Cefalexin 500mg 16 50 Vial Ceftriaxone Sodium 1gm Powder For Injection ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Schedule Of Prices Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Unit Of Issue Agency Specification Unit Price Total Bid Price Inclusive Of Vat 17 1,000 Tablet Cefuroxime 500mg 18 5,000 Capsule Celecoxib 200mg 19 15,000 Tablet Ceterizine 10mg 20 2,000 Tablet Cinnarizine 25mg 21 1,500 Tablet Ciprofloxacin 500mg 22 1,000 Tablet Citicoline 500mg 23 3,000 Tablet Clopidogrel 75mg 24 50 Tube Clotrimazole Cream (1%) 10mg/g 25 350 Tablet Clozapine 100mg 26 1,500 Capsule Cloxacillin 500mg 27 1,500 Tablet Co-amoxiclav 625 Mg 28 50 Vial Co-amoxiclav 1.2g Vial 29 30 Bottle Dexa+neo+poly Opth Drops 5ml 30 1,500 Capsule Dibencozide 1mg 31 3,000 Tablet Diclofenac Sodium 50mg 32 200 Tablet Diltiazem 60mg ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Schedule Of Prices Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Unit Of Issue Agency Specification Unit Price Total Bid Price Inclusive Of Vat 33 1,000 Capsule Diphenhydramine Hcl 50mg 34 20 Amuple Dopamine 40mg/5ml 35 20 Ampule Epinephrine 1mg/ml 36 50 Ampule Fluphenazine Decanoate 25mg/ml 37 50 Ampule Furosemide 20mg/2ml 38 300 Tablet Furosemide 40mg 39 200 Tube Fusidic Acid + Betamethasone Cream 5gms 40 1,200 Tablet Gliclazide 60mg Mr 41 50 Bottle Hypromellose 3mg/ml 10ml 42 2,000 Tablet Hyoscine-n-butylbromide 10mg 43 150 Vial Hydrocortisone 250mg 44 2,000 Capsule Ibuprofen 200mg Softgel 45 20 Pen Insulin Degludec /insulin Aspart 70/30 46 20 Pen Insulin Degludec 100 U/ml 47 2,000 Neb/amp Ipratropium Bromide+salbutamol 500mcg/ 2.5mg Per 2.5ml Solution For Inhalation 48 100 Bottle Dextrose 5%lactated Ringer's Solution 1 L ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Schedule Of Prices Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Unit Of Issue Agency Specification Unit Price Total Bid Price Inclusive Of Vat 49 200 Bottle Dextrose 5%sodium Chloride 0.9%, 1l Solution 50 20 Bottle Dextrose 5%in Water 500ml 51 200 Tube Ketoconazole Cream 52 20 Bottle Lactulose 120ml 53 5000 Tablet Lagundi 600mg 54 5000 Tablet Levocetirizine +montelukast 5mg/10mg 55 2000 Tablet Linagliptin 5mg 56 10000 Tablet Linagliptin+metformin 2.5/500 Mg 57 5000 Capsule Loperamide 2mg 58 100,000 Tablet Losartan 50mg 59 10000 Tablet Losartan Potassium+amlodipine 50/5mg 60 10,000 Capsule Mefenamic Acid 500mg 61 50,000 Tablet Metformin 500mg 62 50 Ampule Metoclopramide 10mg/2ml 63 1000 Tablet Metoprolol 50mg 64 50000 Capsule Ferrous Sulfate + Folic Acid + Vit B Complex ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Schedule Of Prices Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Unit Of Issue Agency Specification Unit Price Total Bid Price Inclusive Of Vat 65 500 Tube Mupirocin 66 800 Tablet Naproxen 500mg 67 25 Bottle Nystatin 100,000 Iu/ml 30ml 68 1,000 Sachet Oral Rehydration Salt Powder 69 50 Bottle Permethrin Lotion 5% (30ml) 70 20 Ampule Phenytoin 50mg/ml Ampule 71 800 Capsule Phenytoin 100mg 72 50 Bottle Polymyxin B + Neomycin + Dexamethasone Otic Drops 73 10,000 Tablet Phenylpropanolamine Hcl 25mg + Chlorphenamine Maleate 2mg + Paracetemol 325mg 74 1,200 Tablet Rifampicin 150mg + Isoniazid 75mg +pyrazinamide 400mg + Ethambutol 275mg 75 2,400 Tablet Rifampicin 150mg + Isoniazid 75mg 76 1,500 Tablet Risperidone 2mg 77 8,000 Tablet Salbutamol 2mg 78 2,500 Neb/amp Salbutamol Nebule 1mg/ml 79 50 Metered Dose Aerosol Salbutamol Sulfate 100mcg/dose 200doses 80 2,500 Capsule Silymarin + B1,b6,b12 Cap ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Schedule Of Prices Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Unit Of Issue Agency Specification Unit Price Total Bid Price Inclusive Of Vat 81 2,500 Tablet Simvastatin 40mg 82 2,000 Tablet Sitagliptin+metformin 50/500mg 83 300 Tube Sulfur Ointment 15gms 84 350 Tablet Tamsulosin 200mcg 85 50 Ampule Tetanus Toxoid Adsorbed 40iu/0.5ml 86 2,500 Tablet Trimetazidine 35mg Mr 87 2,000 Tablet Vildagliptin+metformin 50/500mg 88 350 Sachet Zinc Oxide + Calamine 3.5gms 89 6,000 Capsule Omega-3 Fatty Acid Containing Eicosapentaenoic Acid 90 Mg, Docosahexaenoic Acid 60 Mg,coenzyme Q 10 100mg, Lycopene 6% 4000mcg, Selenium Dioxide 70mcg, L-carnitine 500 Mg 90 6000 Vitamins And Minerals Chlorella Growth Factor 250 Mg, L-lysine 50 Mg,taurine 50 Mg,zinc Sulphate (eq. To 6.57mg Elemental Zinc) 18 Mg, Vit A. (as Acetate) 550 Mcg, Vit E. 12mg, Vit D3 5mcg,vit B1 1.2 Mg,vit B2 1.3mg, Vit B6 1.3 Mg,vit B12 2.4mcg, Niacinamide 16mg, Folic Acid 400 Mcg,ferrous Sulphate (eq. To Elemental Iron) 60mg ,sodium Ascorbate (eq. To 75.56 Mg Vit C) 85mg ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Schedule Of Prices Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Lot 1 - Supply & Delivery Of Medicines Item No. Qty. Unit Of Issue Agency Specification Unit Price Total Bid Price Inclusive Of Vat 91 21,000 Vitamins And Minerals,ginseng 42 Mg, Dibasic Calcium Phosphate 75 Mg,ferrous Fumarate 25 Mg, Niacinamide 18mg,magnesium Oxide 10mg ,vit. E, Acetate 5 Mg, Calcium D Pantothenate 2.5mg, Vit B1 1.5mg, Vit.a Palmitate 2000iu, Vit B6 1mg, Vit C 1mg, Manganese Sulphate 1 Mg, Copper Sulphate 1mg, Folic Acid 300 Mcg, Potassium Iodide 0.15 Mg, Chromium Picolinate 25mcg, Vit D3 150iu,vit B12 1mcg 92 65,000 Tablet Vitamin B1,b6,b12 93 500 Pack Adult Plus Powdered Milk 600g ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Schedule Of Prices Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Lot 2 - Supply & Delivery Of Medical Supplies Item No. Qty. Unit Of Issue Agency Specification Unit Price Total Bid Price Inclusive Of Vat 1 3 Pcs Acid Fast Stain, Medic (ziel-neelsen Hot Method) 2 5 Pcs Adult Pulse Oximeter Fingertip (durable) 3 50 Gallon Alcohol 70% Gallon 4 20 Set Aneroid Sphygmomanometer W/ Stethoscope (durable) 5 50 Pieces Battery Double Aa (heavy Duty) 6 50 Capsule Battery Triple Aaa (heavy Duty) 7 1 Box Blood Collection Tube 5ml (lavender) 8 1 Box Blood Collection Tube 5ml (yellow) 9 5 Pieces Cold Compress Bag 10 2 Gallon Denatured Alcohol 1l 11 20 Litrs Disinfectant Solution 12 1000 Unit Drug Testing Kit (urine) 13 500 Pieces Dsn 10cc 14 500 Pieces Dsn 3cc 15 700 Pieces Dsn 5cc 16 20 Bottle Easy Touch Blood Cholesterol Strips 25's 17 20 Bottle Easy Touch Blood Uric Strips 25's ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Schedule Of Prices Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Lot 2 - Supply & Delivery Of Medical Supplies Item No. Qty. Unit Of Issue Agency Specification Unit Price Total Bid Price Inclusive Of Vat 18 100 Box Examination Disposable Latex Gloves Powder Free 19 100 Box Face Mask 50's 20 20 Pieces Heplock 21 10 Pieces Hot Water Bag 22 20 Pieces Hydrogen Peroxide 10 Volume 23 500 Pieces Iv Infusion Set Adult 24 4 Pieces Kidney Basin Stainless 25 50 Pieces Lubricating Jelly 80gms 26 5 Pieces Medical Penlight 27 5 Pcs Medical Oxygen Regulator 28 100 Gallon Muriatic Acid Solution 29 30 Gallon Na Hypochlorite Solution 30 2 Set Nebulizer 31 50 Bottle One Touch Select Simple Test Strip 25's 32 150 Pieces Oxygen Mask Cannula 33 2 Pieces Oxygen Trolley (5-20 Lbs) ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Schedule Of Prices Supply & Delivery Of Medicines And Medical Supplies For Cy 2025 Bid Reference No.: Bid2024-03 Lot 2 - Supply & Delivery Of Medical Supplies Item No. Qty. Unit Of Issue Agency Specification Unit Price Total Bid Price Inclusive Of Vat 34 100 Pieces Petroleum Jelly 25gms 35 3 Pieces Plastic Canister 36 10 Pieces Plastic Splint Adult 37 50 Pieces Rota Haler 38 20 Set Sphygmomanometer Valve With Bulb 39 5 Box Sterile Latex Surgical Gloves #7, 50pairs/box 40 10 Pieces Urinal (male) 41 1000 Pieces Urine Container 50ml ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative