SANTA ROSA NE WATER DISTRICT Tender

Description Republic Of The Philippines Santa Rosa (ne) Water District Santa Rosa – Fort Magsaysay Road, Brgy. Rizal, Santa Rosa, Nueva Ecija Request For Proposal Engagement Of Services Of A Certifying Body For The Iso 9001:2015 Re-certification On Santa Rosa (ne) Water District’s Quality Management System For The Supply And Distribution Of Water The Santa Rosa (ne) Water District (srwd), Through The Corporate Budget Approved By The Board Of Directors, Intends To Procure Through Negotiated Procurement (small Value Procurement) Pursuant To Section 53.9 Of The 2016 Revised Implementing Rules Of Ra 9184, The Engagement Of Services Of A Certifying Body (cb) To Provide Iso 9001: 2015 Re-certification On Srwd’s Quality Management System For The Supply And Distribution Of Water, With An Approved Budget For The Contract (abc) Of Five Hundred Thousand Pesos (php 500,000.00). Activities Date And Time Place/venue Pre-bidding Conference June 19, 2024, Wednesday @ 2:00pm Srwd Office, Santa Rosa – Fort Magsaysay Road, Brgy. Rizal, Santa Rosa, Nueva Ecija Deadline Of Submission Of Proposal July 1, 2024, Monday @ 12:00 Noon Opening Of Proposal July 1, 2024, Monday @ 2:00pm 1. Interested Bidders May Obtain Further Information From Santa Rosa (ne) Water District Office And Inspect The Documents At The Address Given Below During Weekdays From 8 Am To 5 Pm. 2. A Complete Set Of Bidding Documents May Be Purchased By Interested Bidders From June 11 To 12:00 Noon Of July 1, 2024 From The Address Below And Upon Payment Of A Nonrefundable Fee For The Documents In The Amount Of One Thousand Pesos (p1,000.00) 3. It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps), Provided That Bidders Shall Pay The Nonrefundable Fee For The Bidding Documents Not Later Than 12:00 Noon Of July 1, 2024. Terms Of Reference For Engagement Of Services Of A Certifying Body For The Iso 9001: 2015 Re-certification On Srwd’s Qms For The Supply And Distribution Of Water I. Background Of The Project And Objective Of The Engagement In Line With The Issuance Of Executive Order 605 S. 2007, Institutionalizing Quality Management System (qms) In All Government Agencies, The Qms Of Srwd Has Been Certified Since 2019 For Its Supply And Distribution Of Water. The Said Certification Of The Said Process Under Iso 9001:2015 Is Due To Expire On December 5, 2024. In Pursuit Of Continuous Improvement And To Ensure Conformance To Iso 9001 Standards, There Is A Need To Engage The Services Of A Certifying Body (cb). The Objectives Of The Engagement Shall Be The Conduct Of The Following: 1. Recertification Audit Of Srwd’s Qms For Supply And Distribution Of Water Including Support Processes Before December 5, 2024 As Pre-requisite To The Issuance Of Iso 9001:2015 Certificate; And 2. Periodic Surveillance Audits Thereafter To Maintain The Said Iso Re-certification. Ii. Scope Of Services The Cb Shall Provide The Following Services: 1. Conduct Of A Re-certification Audit Of Srwd’s Qms On Supply And Distribution Of Water Processes Before Re-certification Audit Due Date On December 5, 2024, To Review The Effectiveness Of Qms Implementation, And Its Conformity To All The Requirements Of Iso 9001:2015. 2. Issuance Of An Iso 9001:2015 For The Scope “supply And Distribution Of Water” With A 3-year Validity Period Within 1 Month After The Conduct Of The Re-certification Audit Or Upon Submission By Srwd, To And Approval By, The Cb Of Corrections And Corrective Actions On Non-conformity Findings, If Any, Arising From The Re-certification Audit. 3. Conduct Of Periodic Surveillance Audit On The 2nd And 3rd Year Of The Contract/engagement. 4. Provision Of A Full Report On Operations Audited Within Seven (7) Working Days After The End Of Each Audit Unless Otherwise Agreed By Srwd And The Cb. 5. Provision Of Regular Updates On The Standards And Customer Feedback Mechanism As They Become Available. Iii. Certifying Body’s Qualification Requirements The Certifying Body Shall Show Proof Or Sample Work To Support The Following Qualification Requirements: A. Qualification And Competencies 1. The Certifying Body Must Be Duly Accredited By The Department Of Trade And Industry- Philippine Accreditation Bureau (dti-pab) To Provide Qms Certification To Iso 9001:2015 For Supply And Distribution Of Water. Furthermore, The Certifying Body Shall Have A Locally Sec-registered Office Accredited To Both The Dti-pab And An International Accreditation Body; 2. The Certifying Body Must Have The Following: A. Minimum Of Five (5) Years Of Experience In Conducting Iso Qms Audits/certification; And B. Minimum Of Five (5) Iso Qms Water Utilities Certification Projects Conducted. B. Documentary Requirements/submissions Interested Firms Are Required To Submit: 1. Eligibility Requirements: A. Dti-pab Certification/accreditation; B. Sec Registration; C. Mayor’s/business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located; D. Philgeps Registration Certificate/number; E. Statement Of The Consultant Specifying Its Nationality And Confirming That Those Who Will Actually Perform The Service Are Registered Professionals Authorized By The Appropriate Regulatory Body To Practice These Professions And Allied Professions; F. Income/business Tax Returns; And G. Omnibus Sworn Statement 2. Technical Proposal: A. List Of Ongoing And Completed Certification Projects; B. Curriculum Vitae Of The Proposed Certification Audit Team With Audit Experience Relevant To This Project; C. Certificate Of Satisfactory Service From At Least One (1) Of Its Previous Water Utilities Clients On Delivering Quality Output On Time; And D. Complete And Clear Scope Of Work And Implementation Methodology, Including Team Composition And Tasks, Time Schedule For Professional Personnel, And Activity Work Schedule. 3. Financial Proposal C. Evaluation And Selection Criteria 1. Evaluation Procedure Pursuant To Ra No. 9184 And Its Revised Irr, The Proposals Shall Be Evaluated Using Quality-cost Based Evaluation (qcbe), At 70% (technical Proposal) And 30% (financial Proposal) Allocation Ratio; 2. Selection Criteria The Certifying Body Must Attain A Hurdle Rate Of 70% Based On The Following Set Of Selection Criteria For Technical Proposal With Their Corresponding Weight Assignment: Criteria For Technical Evaluation Weight A. Applicable Experience And Track Record Of The Certifying Body  No. Of Years Of Experience (10%)  Similar Projects Completed Within The Last Five (5) Years (10%)  Similar Projects Conducted For Water Utilities Within The Last Five (5) Years (10%)  Client Feedback (10%) 40% B. Qualification Of Consultants/audit Team:  Education  Experience In Auditing For Iso Qms Certification 40% C. Plan Of Approach And Methodology:  Substance Of Proposal  Completeness Of Proposal  Clarity Of Methodologies And Approaches 20% Total 100% Iv. Duration Of Engagement And Approved Budget For The Contract (abc) The Services Of The Certifying Body Will Be Engaged For Three (3) Years. The Project Is Expected To Commence Upon Receipt Of The Notice To Proceed And Will End In 2026. The Approved Budget For Contract Is Five Hundred Thousand Pesos (p500,000.00) Inclusive Of All Taxes And Other Charges Imposed Under Applicable Laws. V. Duration/ Terms Of Engagement And Deliverables The Term Of Engagement Shall Be A Period Of 3 Years To Commence Immediately Upon Signing Of The Contract, Unless Another Date Most Beneficial To The Contracting Parties Is Mutually Agreed Upon. Milestones In The Submission Of Deliverables Shall Be As Follows: Deliverables Timeline 1. Audit Plan At Least 1 Month Prior To Each Audit Schedule. 2. Re-certification Audit; Audit Report To Be Agreed Upon Between Srwd And The Cb: Initial Audit Report To Be Presented At The Closing Meeting Of The Re-certification Audit. 3. Registration And Issuance Of Certificate Pab Accreditation Within 1 Month After The Conduct Of The Re-certification Audit Or Upon Submission By Srwd To, And Approval By, The Cb Of Corrections And Corrective Actions On Non-conformity Findings, If Any, Arising From The Re-certification Audit. 4. 1st Annual Surveillance Audit (to Occur Within 1 Year From The Re-certification); Audit Report To Be Agreed Upon Between Srwd And The Cb; Initial Audit Report To Be Presented At The Closing Meeting Of The 1st Annual Surveillance Audit. For Final Report, Refer To Item Ii.4. 5. 2nd Surveillance Audit (to Occur One Year After The 1st Annual Surveillance Audit); Audit Report To Be Agreed Upon Between Srwd And The Cb; Initial Audit Report To Be Presented At The Closing Meeting Of The 2nd Annual Surveillance Audit. For Final Report, Refer To Item Ii.4. Modification Or Extension In The Foregoing Deliverables And Timeline Shall Be Allowed Subject To Srwd’s Written Approval. Iv. Terms Of Payment Payment Shall Be Made In Three (3) Installments Upon Completion Of Each Of The Following Milestones And Submission Of The Required Deliverables: Activity/deliverable Payment A. After Re-certification Audit And Issuance Of Iso 9001:2015 Certificate Valid For Three (3) Years For The Scope “supply And Distribution Of Water” 50% B. Upon Completion Of 1st Surveillance Audit And Submission Of Audit Report 25% C. Upon Completion Of 2nd Surveillance Audit And Submission Of Audit Report 25% Each Payment Shall Be Supported By A Certificate Of Satisfactory Service Based On The Work Rendered Comprising The Actual Outputs As Certified By The Cb And Duly Accepted By The Qmr Or His Authorized Representative. For Further Information, Please Refer To: Armie B. Tuazon Santa Rosa (ne) Water District Santa Rosa – Fort Magsaysay Road, Brgy. Rizal Santa Rosa Nueva Ecija Cellphone No.: 09088145758 E-mail: Bac@santarosawater.gov.ph