Rizal Technological University Tender

Description Note: For The Complete Details/specifications Of The Project To Be Bid, Please Refer To The Attached Tor/technical Specifications In The Associated Components. All Particulars Relative To Eligibility Check And Screening, Bid Security, Performance Security, Pre-bidding Conference/s, Evaluation Of Bids, Post Qualification And Award Of Contract Shall Be Governed By The Pertinent Provisions Of R.a. 9184 And Its Implementing Rules And Regulations (irr). Interested Bidders May Submit Their Letter Of Intent (loi) From October 15, 2024 To November 11, 2024 Before 10:00am At The Bac Office Thru This Email: Rtu_bac@rtu.edu.ph. Furthermore, The Loi Should State The Name Of The Company And The Name Of Its Authorized Representative Who Will Join The Pre-bidding Conference On October 23, 2024 At 10:00am. The Last Day Of Submission As Well As The Opening Of Bids Will Be On November 11, 2024 At 10:00am. All Bids Must Be Submitted Before The Prescribed Time. All Queries Regarding The Project Should Be Addressed To The Bac In The Abovementioned Email Address. Bid Documents Will Be Available Online But Only Those Who Paid The Non-refundable Amount Of Php 5,000.00 Bid Documents Fee At The Rtu Cashier Can Join The Bidding. Rtu Reserves The Right To Accept Or Reject Any Bid, To Declare The Bidding A Failure, Not To Award The Contract, To Annul The Bidding Process And To Reject All Bids Prior To Contract Award Without Thereby Incurring Any Liability To The Affected Bidders. Furthermore, Rtu Reserves The Right To Waive Any Minor Defects Of Formality And To Accept The Proposal Most Advantageous To Rtu. Rationale: The Rizal Technological University Intends To Conduct Its Student Leader Congress For Sy 2024-2025 In A More Appropriate Venue To Maximize The Attainment Of The Objectives Of The Activity. For This Purpose, An External Service Provider Will Be Contracted To Provide Activity Areas, Meals, And Accommodation. Scope Of Work The Service Provider For The Venue Shall Provide The Function Rooms, Facilities, Accommodation, And Meals With The Following Specifications: General Requirements • Price Quotation For Three (3) Days And Two (2) Nights • Event Date: Thursday To Saturday (december 5 To 7, 2024) • Prepared Location Is 2 To 3 Hours Travel From The University • Guaranteed Number Of Participants: 300 • Accommodation, Meals, Use Of Function Rooms, And Other Facilities/amenities. • Price Quotation Shall Be In Philippine Peso And Inclusive Of All Applicable Government Taxes And Service Charges. • Accessibility Of The Venue Directly Via The Main Thoroughfare By Public And/or Private Transport, Provision For Tarpaulin. Location And Site Condition • Accessibility Of The Venue Directly Via The Main Thoroughfare By Public And/or Private Transport. • Free Parking Space For 6 Buses And 3 Cars. Sanitation And Health Conditions • The Venue Must Be In A Sanitary And Healthy Environment Connectivity • The Venue Must Provide Unlimited Wi-fi During The Entire Period Of The Event Room Accommodation • Room Sharing According To The Proposed Number Of Occupants. This Consists Of The Following: Advance Party-accommodation For 15 Pax Executive Suite Penthouse, 15-20 Pax, Air-conditioned, Wifi Access, Tv, Cr, Kitchen (two) Family Suite, 15-20 Pax (total Of 30-40 Pax), Air-conditioned, Wifi Access, Tv, Cr, Kitchen Standard Room 8 Pax, With Cr Inside (three) Deluxe Room, 5 Pax (total Of 15 Pax), Air-conditioned, Wifi Access, Common Cr (three Cabin Room, 6 Pax, (total Of 18 Pax), Air-conditioned, Wifi Access, Common Cr (fifty) Tents, 4 Pax (total 200 Pax With Mattress, Pillow And Blanket • With Beddings (pillows And Blankets) For Each Pax • With Hot & Cold Shower For Each Pax • Clean Bath Towel Meals Meal Requirements For 300 Of Participants. • Meal Schedule: 1. Day 0 – Pm Snacks, And Buffet Dinner 2. Day 1 – Buffet Lunch, Pm Snacks, Buffet Dinner 3. Day 2 – Buffet Breakfast, Am Snacks, Buffet Lunch, Pm Snacks, Buffet Dinner 4. Day 3 – Buffet Breakfast, Am Snacks, Buffet Lunch • All Meals Are Inclusive Of Flavored Drinks And Drinking Water. • Free Overflowing Brewed Coffee And Drinking Water Throughout The Congress From 08:00 Am Up Until 08:0 Pm • Buffet Station Set-up • Preferred Menu Is Composed Of Rice (either Steamed Or Fried Rice During Breakfast), Brewed Coffee, Pasta, Bread, Drinks, Soup, Appetizer, Salad, Pasta, Chicken Or Pork, Beef, Vegetable Dish, And Dessert. • The Proposal Menu Shall Be Submitted As Part Of Its Proposal.