Research Institute For Tropical Medicine, Doh Tender
Research Institute For Tropical Medicine, Doh Tender
Costs
Summary
Supply And Installation Of Brand-new Six (6) Sets Cold Storage Cooling Systems, Supervisory Control And Data Acquisition Capable Variable Refrigerant Flow Or Inverter, 220-240 Volts, 60 Hz, Including , Fixtures ,research Institute For Tropical Medicine, Doh
Description
Description Invitation For Negotiated Procurement – Two (2) Failed Biddings Supply And Installation Of Brand-new Six (6) Sets Cold Storage Cooling Systems, Supervisory Control And Data Acquisition Capable Variable Refrigerant Flow Or Inverter, 220-240 Volts, 60 Hz, Including Dismantling Of Old Units At The Research Institute For Tropical Medicine Bac-np No.: 2025-b-05 1.the Research Institute For Tropical Medicine – Department Of Health, Through Its Bids And Awards Committee (bac), Intends To Procure The Items Included In The Project: Supply And Installation Of Brand-new Six (6) Sets Cold Storage Cooling Systems, Supervisory Control And Data Acquisition Capable Variable Refrigerant Flow Or Inverter, 220-240 Volts, 60 Hz, Including Dismantling Of Old Units At The Research Institute For Tropical Medicine Under Bac-np No.: 2025-b-05 With An Approved Budget For The Contract (abc) Of Five Million Nine Hundred Fifty Five Thousand Pesos Only (p5,955,000.00) Consisting Of One (1) Lot. 2.the Ritm Bac Now Invites Technically, Legally, And Financially Capable Suppliers For The Said Project. 3.the Procurement Procedure For This Requirement Is Negotiated Procurement For Two (2) Failed Biddings, Pursuant To Section 53.1 Of 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. 4.the Selection Of The Successful Offer Shall Be Based On The Best And Final Offer That Will Be Submitted On The Set Deadline By The Bac And Which Would Meet The Minimum Technical Specifications Required. 5.interested Bidders May Obtain Further Information From The Ritm Bids And Awards Committee (bac) Secretariat, At The Address Given Below During Office Hours From 08:30 Am To 04:30 Pm Pst. 6.ritm Waives The Imposition Of Fee For The Negotiation Documents. It May Also Be Viewed/downloaded From The Websites Of The Philippine Government Electronic Procurement System (www.philgeps.gov.ph) And Ritm Website (www.ritm.gov.ph) 7.the Schedule Of Activities Is Listed As Follows: Activities Schedule Time Venue/zoom Link 1.issuance Of Bid Documents 12 February 2025 08:30 Am - 04:30 Pm Bac-secretariat Section Office, 3rd Flr., Balmis Building, Ritm 2.negotiation Conference 20 February 2025 10:30 Am Pst Video Conference Link Will Be Provided Upon E-mail Request At Bac.secretariat@ritm.gov.ph 3.submission And Opening Of Best And Final Offer 27 February 2025 09:30 Am Pst 8.a Virtual Negotiation Conference Will Be Held On The Above-mentioned Schedule Which Shall Be Open To Prospective Bidders To Discuss Details For The Procurement At Hand. 9.interested Bidders Shall Submit The Following Documents In Sealed Envelopes, Labeled As “negotiated Procurement For Two-failed Biddings”, With The Title Of The Procurement Project, Name Of The Bidder, Address, The Contact Details Of The Bidder, Addressed To The Bac. A)eligibility And Technical Documents: Documentary Requirements Remarks Valid Philgeps Registration Certificate (platinum Membership) (all Pages) All Annexes Shall Be Included In Accordance With Section 8.5.2 Of The Irr Bid Security Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; Duly Notarized Revised Omnibus Sworn Statement (10 Provisions) With Latest Rules On Notarial Practice Note: Othe Project # Shall Be Reflected In The Omnibus Sworn Statement Oone (1) Original Copy Must Be Submitted Othe Issuance And Notarial Date Of The Omnibus Sworn Statement Shall Be The Same/after The Issuance And Notarial Date Of The Authority Of The Signatory. Othe Authorized Representative Declared In The Omnibus Sworn Statement Shall Be In Congruent With The Submitted Authority Of The Signatory. Authority Of The Signatory for Sole Proprietorship – Duly Notarized Special Power Of Attorney, If Signatory Is Other Than The Owner for Corporation – Duly Notarized Secretary’s Certificate for Partnership, Cooperative, Or Joint Venture – Duly Notarized Board/partnership Resolution, Whichever Is Applicable Note: Othe Project # Shall Be Reflected In The Authority Of The Signatory Oone (1) Original Copy Must Be Submitted Othe Issuance And Notarial Date Of The Authority Of The Signatory Shall Be The Same/shall Come First Before The Issuance And Notarial Date Of The Omnibus Sworn Statement. Latest Annual Income Tax Return With Complete Set Of Audited Financial Statement Or 6 Months Business Tax Return (2550m/2550q) Note: The Latest Business Tax Returns Are Those Within The Last Six Months Preceding The Date Of Bid Submission Including Proof Of E Payment Details (bank And Bir). Schedule Of Requirements (annex “a”) Conformed / Duly Accomplished Technical Specifications (annex “b”) Conformed / Duly Accomplished Submission Of Valid Tax Clearance During Submission And Opening Of Best And Final Offer, In Compliance With Revenue Regulations No. 017-2024 Released By Bir Dated 17 September 2024 Note: Tax Clearance For Bidding Purposes Shall Only Be Valid After The Same Have Been Posted In The Bir Website (bir Rr No.: 46-2018) Bir Form 2303 (certificate Of Registration) Company Name Registered In Sec/dti/cda Must Be The Same Registered Name In Bir Form 2303. B) Financial Documents Documentary Requirements Remarks Bid Form Note: Price Proposal Must Be Typewritten Or Written In Ink; If With Erasures, It Must Be Signed By The Authorized Signatory. If There Are Details That The Bidder Would Wish To Add Like Complete Specifications Of The Item, Additional Attachment May Be Allowed Provided That The Official Bid Form Shall Still Be Used For The Bid Proposal. Other Documents To Support The Price Proposal May Be Included Or Added As Annexes To The Official Bid Form. Price Schedule 10.bid Proposal (original) With Copy #1 And Copy #2 (procuring Entity’s Request For 2 Additional Copies (copy #1 & Copy #2) Shall Be Placed In One (1) Sealed Envelope. The Sealed Envelope Shall Contain The Following Details: A)bear The Project Title And Project No.; B)bear The Name And Address Of The Bidder In Capital Letters; C)be Addressed To The Ritm Bac; D)bear A Warning “do Not Open Before…” The Date And Time For The Opening Of Best And Final Offer; 11.the Sealed Envelope With Markings As Instructed Above Must Be Submitted To The Ritm-bac, Which Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Above On Or Before The Scheduled Date Of The Submission And Opening Of Best And Final Offer. Late Submission Shall Not Be Accepted. 12.the Head Of The Procuring Entity (hope) Reserves The Right To Reject Any And All Bids, Declare Failure Of Bidding, Or Not Award The Contract In Accordance With Section 41 Of The 2016 Revised Implementing Rules And Regulations. 13.for Any Clarification Or Further Information, You May Contact Us At The Contact Information Provided: Elmer M. Herrera, Jr., Cpa, Mmbm, Rfp, Cese Chairperson, Bids And Awards Committee-b (632) 8807-2628 To 32 Loc. 210 And/or 240 E-mail Address: Bac.secretariat@ritm.gov.ph Website: Www.ritm.gov.ph Date Issued: 11 February 2025 Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Lot No. Qty Unit End-user’s Specification Schedule Of Delivery 1 1 Lot Supply And Installation Of Brand-new Six (6) Sets Cold Storage Cooling Systems, Supervisory Control And Data Acquisition Capable Variable Refrigerant Flow Or Inverter, 220-240 Volts, 60 Hz, Including Dismantling Of Old Units At The Research Institute For Tropical Medicine One Hundred Twenty (120) Calendar Days Upon Receipt Of Approved Notice To Proceed _______________________ Signature Over Printed Name [date Of Signing] In The Capacity Of :[title Or Other Appropriate Designation] Duly Authorized To Sign Bid For And On Behalf Of :[name Of Company] [complete Office Address] [contact No.] [fax] Technical Specifications [bidders Must State Here Either “comply” Or “not Comply”] Lot No. Qty Unit End-user’s Specification Supplier’s Compliance 1 1 Lot Supply And Installation Of Brand-new Six (6) Sets Cold Storage Cooling Systems, Supervisory Control And Data Acquisition Capable Variable Refrigerant Flow Or Inverter, 220-240 Volts, 60 Hz, Including Dismantling Of Old Units, I.equipment Specifications: I.a. Walk-in Freezer 1. Room Design Conditions: •room Dimension: 4.22 X 3.61 X 2.26 M •required Room Temperature: -20°c To -30°c •total Volume Capacity: 34.4293 M³ Two (2) Units Air Cooled Condensing Unit (accu) Specifications: •type: Variable Refrigerant Flow (vrf) Or Inverter, Variable Speed, Low Temperature •refrigerant: Offer Refrigerant That Is Not Banned For Use At Least Year 2030 For Cold Stationary Storages Following Montreal Protocol. •with Condenser Fin Coating Protection •compressor Reverse Rotation Protection (for 3 Phase Units Only). •under/over Voltage Protection. •capacity Modulation Digital And Variable Speed Control Desired Room Temperature. •auto Fan Speed. •error Code Display. •power Supply: 220-240v / 60 Hz (available 3 Phase Connection) 3. Two (2) Units Evaporating Unit (accu) Specifications: •type: Dual Fan. •homogeneous Air Flow With Long Air Throw At Least 10 Meters. •with Fan Shrould And Grille. •specifically Design Steel Galvanized Casing With Powder Coating. • Electric Defrost. •power Supply: 220-240v / 60 Hz (available 1 Phase And 3 Phase Connections). I.b. Cold Room 1 1. Room Design Conditions: • Room Dimension: 11.26 X 4.70 X 2.62 M •required Room Temperature: 2°c To 8°c •total Volume Capacity: 138.6556 M³ 2.two (2) Units Air Cooled Condensing Unit (accu) Specifications: • Type: Inverter Scroll, Variable Speed, Low Temperature •refrigerant: Offer Refrigerant That Can Be Used Until 2030 •with Condenser Fin Coating Protection •compressor Reverse Rotation Protection • Under/over Voltage Protection •capacity Modulation Digital And Variable Speed Control Desired Room Temperature •power Supply: 220-240v / 60 Hz (available 3 Phase Connection) 3. Two (2) Units Evaporating Unit (accu) Specifications: • Type: Dual Fan • Homogeneous Air Flow With Long Air Throw At Least 10 Meters. • With Fan Shroud And Grille •specifically Design Steel Galvanized Casing With Powder Coating • Electric Defrost • Power Supply: 220-240v / 60 Hz (available 1 Phase And 3 Phase Connections) I.c. Cold Room 2a & 2b 1. Room Design Conditions: •combined Rooms •room Dimension: 11.30 X 11.26 X 2.62 M •required Room Temperature: 2°c To 8°c •total Volume Capacity Of 2a & 2b: 333.3636 M³ 2. Two (2) Units Air Cooled Condensing Unit (accu) Specifications: Note: One (1) Unit Each For 2a & 2b •type: Inverter Scroll, Variable Speed, Low Temperature •refrigerant: Offer Refrigerant That Can Be Used Until 2030 •with Condenser Fin Coating Protection •compressor Reverse Rotation Protection •under/over Voltage Protection •capacity Modulation Digital And Variable Speed Control Desired Room Temperature •power Supply: 220-240v / 60 Hz (available 3 Phase Connection) 3. Two (2) Units Evaporating Unit (accu) Specifications: Note: One (1) Unit Each For 2a & 2b •type: Dual Fan •homogeneous Air Flow With Long Air Throw •with Fan Shroud And Grille •specifically Design Steel Galvanized Casing With Powder Coating • Electric Defrost • Power Supply: 220-240v / 60 Hz (available 1 Phase And 3 Phase Connections) Ii. Supply And Installation Coverage: 1.mobilization/demobilization. 2.dismantling Of Existing Cold Storage Cooling System. 3.hauling Of Unit Waste To Designated Assigned Area Within Ritm/mmd Dept. 4. Filinvest Delivery Permit 5.supply And Installation Of Platform/support As Needed To Adopt New Cold Storage Cooling System. 6.modification Of Existing Equipment Concrete Pad As Needed. 7.supply, Hauling And Installation Of Brand-new Six (6) Sets Cold Storage Cooling Systems. 8.supply And Installation Of Hard Drawn Refrigerant Piping With Proper Support/hanger, Conduct At Least 12 Hours Leak Testing, Vacuuming And Charging Of Refrigerant. With Complete Insulation. Aluminum Cladding For External Piping Only. 9.supply And Installation Of Required Pvc Drainage Piping, 1" Θ With P-trap. 10.supply And Installation Of Necessary Electrical Wiring And Components For The Equipment Such As Electrical Control Panel Box, Main Circuit Breaker, Control Breaker, Phase Watcher, Timer Relay With Holder, Magnetic Contactor, Overload Protection Relay, Terminal Blocks, Temperature Control Panel, On/off Switch, Power Supply (thhn), Control Wiring (cw) And Service Circuit Breaker (scb). Use Ul Listed Or Bps-philippines Certified Wires, Intermediate Metallic Conduit (imc) And/or Liquid-tight Flexible Metallic Conduit With Standard Proper Support And Circuit Breaker In Nema 3r Enclosure. 11.supply And Install Power Supply Feeder Line And Applicable Circuit Breaker From Identified Panel Board (tapping Point) To Service Circuit Breaker (scb), Rated Or Sized According To Manufacturer's Recommendation. Provide Electrical Tagging And Labeling. Use Required Wires And Conduits Specified In Above Item #10. 12.supply And Install Programmable Controller. 13.supply And Install Evaporator Frosted Ice Sensor. 14.supply Of Labor And Engineering Supervision. 15. Provide Electrical Tagging And Labeling. 16.restoration Of Damages Incurred During Installation. 17. Testing And Commissioning. Iii.delivery Period: One Hundred Twenty (120) Calendar Days Upon Receipt Of Notice To Proceed Iv. Warranty: 1. Five (5) Years On Compressor, One (1) Year On Parts And Services. 2.semi-annual Preventive Maintenance Throughout The Duration Of The Service Warranty Including Cleaning Of Indoor & Outdoor Units And Drain Lines As Necessary. V.other Requirements / Certifications: A.documents To Be Submitted Upon The Submission Of Proposal. 1. Undertaking To Shoulder The Cost Of Damages During The Implementation Of The Project. 2. Brochure/any Evidence Showing Proof That The Manufacturer Has Presence In Any Two (2) Of Following: Any Country In Western Europe, Usa, Canada, Japan And Korea. 3.acu Proof Of Ce/ul Compliant. 4.undertaking To Submit One (1) Copy Of Operations And Management Manual. 5. Undertaking That The Company Will Provide Operations Orientation To End-user. 6.undertaking To Submit Certification That The Parts Shall Be Available For A Period Of Five (5) Years After The Warranty Period. 7.undertaking To Submit Certificate Of Warranty Period: At Least Five (5) Years For Compressor And One (1) Year For Service And Other Parts. 8.undertaking To Submit Certification That Quarterly Preventive Maintenance Will Be Made During The Warranty Period. 9. Project With At Least 50% Of The Abc And Above Of Similar Installation Refers To Installation Of Cooling Units To Cold Rooms. 10.certificate Of Site Inspection Issued By Ritm. 11.certificate Of Authorized/ Exclusive Distributorship B. Documents To Be Submitted During Delivery. 1. Delivery Receipt. 2.equipment Performance Test Data (installation Report). 3.agreed 100% Complied Punch List From Engineering Department. 4.certificate Of Completion And Turn Over From The Contractor With Conforme Of End-user. 5.certificate Of Completion And Acceptance Issued By Engineering Dept. C.documents To Be Submitted Prior To Payment. 1. Document That One (1) Copy Of Operations And Maintenance Manual Was Received By The End-user. 2.proof Of Provided Operation Orientation To End-user. 3.certificate Of Warranty Period: At Least Five (5) Years For Compressor And One (1) Year For Service And Other Parts. 4.certificate Of Quarterly Preventive Maintenance Schedule During The Warranty Period. 5.sales Invoice After Acceptance, Lot ______________________ Signature Over Printed Name [date Of Signing] In The Capacity Of :[title Or Other Appropriate Designation] Duly Authorized To Sign Bid For And On Behalf Of :[name Of Company] [complete Office Address] [contact No.] [fax] Bid Form For The Procurement Of Goods Bid Form Date: Project Identification No.: To: Mr. Elmer M. Herrera, Jr., Cpa, Mmbm, Rfp, Cese Chairperson, Bids And Awards Committee Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To [supply/deliver/perform] [description Of The Goods] In Conformity With The Said Pbds For The Sum Of [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: [specify The Applicable Taxes, E.g. (i) Value Added Tax (vat), (ii) Income Tax, (iii) Local Taxes, And (iv) Other Fiscal Levies And Duties], Which Are Itemized Herein Or In The Price Schedules. Lot No. Qty Unit End-user’s Specification Unit Price Total Abc Price Proposal Unit Cost Price Proposal Total Cost 1 1 Lot Supply And Installation Of Brand-new Six (6) Sets Cold Storage Cooling Systems, Supervisory Control And Data Acquisition Capable Variable Refrigerant Flow Or Inverter, 220-240 Volts, 60 Hz, Including Dismantling Of Old Units At The Research Institute For Tropical Medicine ₱5,955,000.00 ₱5,955,000.00 If Our Bid Is Accepted, We Undertake: A.to Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements Of The Philippine Bidding Documents (pbds); B.to Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed In The Pbds; C.to Abide By The Bid Validity Period Specified In The Pbds And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. [insert This Paragraph If Foreign-assisted Project With The Development Partner: Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Amount And Purpose Of Of Agent Currency Commission Or Gratuity (if None, State “none”) ] Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements Pursuant To The Pbds. The Undersigned Is Authorized To Submit The Bid On Behalf Of [name Of The Bidder] As Evidenced By The Attached [state The Written Authority] We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name : ___________________________________ Legal Capacity : __________________________________ Signature : __________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Price Schedule For Goods Offered From Abroad [shall Be Submitted With The Bid If Bidder Is Offering Goods From Abroad] For Goods Offered From Abroad Name Of Bidder Project Id No. Page ___ Of ____ 1 2 3 4 5 6 7 8 9 Item Description Country Of Origin Quantity Unit Price Cif Port Of Entry (specify Port) Or Cip Named Place (specify Border Point Or Place Of Destination) Total Cif Or Cip Price Per Item (col. 4 X 5) Unit Price Delivered Duty Unpaid (ddu) Unit Price Delivered Duty Paid (ddp) Total Price Delivered Ddp (col 4 X 8) Name : ___________________________________ Legal Capacity : __________________________________ Signature : __________________________________ Duly Authorized To Sign The Bid For And Behalf Of : __________________________________ Date : __________________________________ Price Schedule For Goods Offered From Within The Philippines [shall Be Submitted With The Bid If Bidder Is Offering Goods From Within The Philippines] For Goods Offered From Within The Philippines Name Of Bidder Project Id No. Page ___ Of ____ 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+ 8) Total Price Delivered Final Destination (col 9) X (col 4) Name : ___________________________________ Legal Capacity : __________________________________ Signature : __________________________________ Duly Authorized To Sign The Bid For And Behalf Of : __________________________________ Date : __________________________________
Contact
Tender Id
65eeeaaa-3aab-316c-ab14-4e297bfdcd55Tender No
11749268Tender Authority
Research Institute For Tropical Medicine, Doh ViewPurchaser Address
-Website
http://notices.ps-philgeps.gov.ph