Professional Regulation Commission Tender

Description Request For Quotation (rfq No. 2024-11-20) Small Value Procurement Date: ______________ Contact Person: _________________ Company Name: ________________ Company Address: _______________ Contact Details: __________________ Dear Sir/madam: The Regional Bids And Awards Committee Of The Professional Regulation Commission – Regional Office Ix, Pagadian City Is Inviting To Participate In The Negotiated Procurement Under Section 53.9 – Small Value Procurement Of The 2016 Revised Irr Of The R.a. 9184 For The Project: Procurement Of Supply And Delivery Of Office And Examination Supplies And Materials To Be Used In The Conduct Of The 4th Quarter Licensure Examination In Prc Region Ix We Are Furnishing You Herewith A Copy Of Posted Request For Quotation With Annexes “a-b”, For Your References. For Any Clarifications You May Email At Ro9@prc.gov.ph (for Pagadian Regional Office) Or You May Call The Rbac Secretariat, Mr. Bryan M. Dael At Tel No. (062) 925-0080. Thank You, Very Truly Yours, Erl C. Villagonzalo Rbac Chairman Request For Quotation Negotiated Procurement – Small Value Procurement The Professional Regulation Commission (prc) – Regional Office Ix, Pagadian City With Office Address 4th Floor, C3 Building, Rizal Avenue, Pagadian City, Through Its Regional Bids And Awards Committee (rbac), Will Undertake A Negotiated Procurement For A Project: Procurement Of Supply And Delivery Of Office And Examination Supplies And Materials To Be Used In The Conduct Of The 4th Quarter Licensure Examination In Prc Region Ix In Accordance With Section 53.9 (small Value Procurement) Of The 2016 Implementing Rules And Regulations Of The Republic Act No. 9184. Name Of Project: Procurement Of Supply And Delivery Of Office And Examination Supplies And Materials To Be Used In The Conduct Of The 4th Quarter Licensure Examination In Prc Region Ix. Location: Prc Pagadian Regional Office Ix New Building, Regional Center, Balintawak Pagadian City. Specification: See Attached Annex “a” For The Term Of Reference And Schedule Of Delivery And Annex “b” For The Financial Bid. Bidders Who Are Legally, Technically, And Financially Capable May Submit Their Accomplished Open Quotation/proposal (annex “b”) Personally, By Mail/courier Or Via Email, Duly Signed By The Owner Or His/her Duly Authorized Representative Using The “prc Official Forms” Provided Herein On Or Before 10 O’clock In The Morning Of November 12, 2024 At The Rbac Secretariat, At The Above Stated Address, At Which Time, The Quotation/proposal Will Be Evaluated Prc Pagadian Regional Office Ix, 4th Floor, C3 Building, Rizal Avenue, Pagadian City In The Presence Of The Representative Who May Choose To Attend.  Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. The Bidder Shall Deliver Half Of The Supplies To Prc Zamboanga Satellite Office. 3. The Bidder Shall Submit Their Proposal Through Their Duly Authorized Representative Using The Provided Official Forms (annex “a” & “b”). 4. The Procurement Entity Does Not Accept Partial Bid. 5. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of The Submission Of The Quotation. 6. Price Quotation/s To Be Denominated In The Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 7. All Quotations Exceeding The Approved Budget For The Contract Shall Be Automatically Rejected. 8. The Bidder With The Lowest Calculated Quotation Shall Advance To The Post-qualification Stage During Which Offered Equipment Shall Be Subjected To Inspection And Approval Of The End-user/s Before Award Of Contract. 9. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 10. Any Erasures Or Overwriting Shall Be Valid Only If They Are Properly Signed By The Owner Or His/her Authorized Representative. 11. Payment Shall Be Made Promptly, But In No Case Later Than Thirty (30) Days, Through Land Bank’s Lddap-ada/bank Transfer Facility After Submission Of Billing Statement/invoice And Upon Fulfillment Of Other Obligations As Stipulated In The Contract As Well As Upon Inspection And Acceptance Of The Goods By The End User. Please Take Note The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Contractor’s Account. 12. Items Shall Be Delivered Within 20 Working Days Upon Receipt Of Contract With No Additional Cost. 13. Actual Demonstration On The Operation And Handling Of Goods Shall Be Included During The Delivery. In Addition To The Quotation/proposal, Copies Of The Following Eligibility Requirements (or Its Equivalent/or If Applicable) Are Required To Be Submitted: 1. Valid Mayor’s / Business Permit (in Exceptional Cases Where The Lgu Concerned Has Not Yet Released The Mayor’s Permit, Bidders, In Lieu Of The Valid Mayor’s Permit May Submit A Substantial Proof Of Renewal Of Mayor’s Permit, As Such As Official Receipt Of Payment) 2. Philgeps Registration Number 3. Latest Income / Business Tax Return (except For Government Agencies Lessors) 4. Omnibus Of Sworn Statement 5. Warranty Certificate  For Individual (only The Bir Certificate Of Registration Shall Be Submitted In Lieu Of Dti Registration And Mayor’s Permit)  For Procurement Requiring Mayor’s Permit And Philgeps Registration Number, Certificate Of Platinum Membership May Be Submitted In Lieu Of The Said Documents Prc Assumes No Responsibility Whatsoever To Compensate Or Indemnify Proponents For Any Expenses Incurred In The Preparation Of The Proposal. Prc Reserves The Right To Accept Or Reject Any Or All Quotations And Impose Additional Terms And Conditions As It May Deem Proper. For Inquiries, You May Contact The Rbac Secretariat At Telephone Nos. (062) 945-4594 / (062) 925-0080 Or Email At Ro9@prc.gov.ph /zamboanga@prc.gov.ph . Very Truly Yours, Erl C. Villagonzalo Rbac Chairman Annex “a” Terms Of Reference (tor) Procurement Of Supply And Delivery Of Office And Examination Supplies And Materials To Be Used In The Conduct Of The 4th Quarter Licensure Examination In Prc Region Ix (through Negotiated Procurement Pursuant To Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of R.a. 9184) I. Approved Budget For The Contract The Supplier Shall Bid For The Item Described In This Terms Of Reference, Which Shall Not Exceed The Approved Budget For The Contract (abc) In The Amount Of Six Hundred Ninety-nine Thousand Six Hundred Three Pesos And 50/100 (php 699,603.50), Inclusive Of All Applicable Bank And Government Charges. Ii. Specification Procurement Of Supply And Delivery Of Office And Examination Supplies And Materials To Be Used In The Conduct Of The 4th Quarter Licensure Examination In Prc Region Ix Items Qty Technical Specifications And Schedule Of Requirements 1. 3200 Corrugated Box, 23cm X 37 Cm X 53cm  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 2. 140 Alcohol, Ethyl, 68% - 70%, Scented, 500ml  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 3. 500 Cling Wrap, 25cm/50cm  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 4. 70 Dish Washing Paste, Anti-bacterial 400g  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 5. 95 Detergent Powder, All Purpose, 500g Per Plastic Pouch  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 6. 50 Hand Soap, 90g Antibacterial  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 7. 50 Glue, 240g  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 8. 80 Stapler, Standard Type, Load Cap:200staples Min,1piece In Individual Box  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 9. 3000 Wrapping Paper, Kraft, 65gsm (-5%)  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 10 100 Cutter Knife  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 11. 1050 Tape, Packaging, Width: 48mm (±1mm)  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 12. 300 Trashbag, Black, 940mmx1016mm, 10pcs Per Roll/pack  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 13 5 Digital Wall Clock  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 14 100 Multicopy Paper, Legal Size (f4: 216x330mm, 70gsm)  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 15 30 Stamp Pad, Felt, Bed Dimension: 60mm X 100mm Min  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 16 15 Dater Stamp  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 17 80 Sign Pen, Blue, Click-gel Ink, 0.7mm  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 18 20 Correction Tape, 1 Piece In Individual Plastic  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 19 3 Cork Board With Frame, Size 40x60cm,  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 20 5 Philippine National Flag, 100% Polyester  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 21 2 Mop Bucket, 32 Liters With 4 Wheels Caster With Squeezer  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 22 4 Tub, 120 Liters  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 23 4 Floor Scrub Brush, With Long Handle  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 24 10 Wastebasket, With Cover, Big Non Rigid Plastic  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 25 60 Insecticide, Aerosol Type, Net Content: 750ml Min  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 26 30 Rags, Floor, Cotton  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 27 10 Disinfectant, Bleaching Solution 1 Gallon  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 28 4 Wiper, Glass Cleaner, Aluminum  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 29 10 Broom, Soft (tambo)  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 30 2 Platform Handtruck 350 Kg  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. Acknowledgment And Compliance With The Terms And Conditions For The Procurement Of Supply And Delivery Of Office And Examination Supplies And Materials To Be Used In The Conduct Of The 4th Quarter Licensure Examination In Prc Region Ix Signature Over Printed Name Of Authorized Representative, Designation And Printed Name Of Company Acknowledgement And Compliance With The Terms Of Reference For The Procurement Of Supply And Delivery Of Office And Examination Supplies And Materials To Be Used In The Conduct Of The 4th Quarter Licensure Examination In Prc Region Ix Item Title Signature Over Printed Name Of Bidder/ Bidder’s Authorized Representative Designation Company 1. Corrugated Box, 23cm X 37cm X53cm 2. Alcohol, Ethyl, 68%-70%, Scented, 500ml (-5ml) 3. Cling Wrap, 25cm/50cm 4. Dishwashing Paste, 400 Grams 5. Detergent Powder, All Purpose, 500grams Per Plastic Pouch 6. Handsoap, Bar 90g, Antibacterial 7. Glue, 240g 8. Stapler, Standard Type, Load Cap:200staples Min,1piece Inindividualbox 9. Wrapping Paper, Kraft, 65gsm (-5%) 10. Cutter Knife 11. Tape, Packaging, Width: 48mm (±1mm) 12. Trashbag, Black, 940mmx1016mm, 10pcs Per Roll/pack 13. Digital Wall Clock 14. Multicopy Paper, Legal Size (f4: 216x330mm, 70gsm) 15. Stamp Pad, Felt, Bed Dimension: 60mm X 100mm Min 16. Dater Stamp 17. Sign Pen, Blue, Click-gel Ink, 0.7mm 18. Correction Tape, 1 Piece In Individual Plastic 19. Cork Board With Frame, Size 40x60cm, 20. Philippine National Flag, 100% Polyester 21. Mop Bucket, 32 Liters With 4 Wheels Caster With Squeezer 22. Tub, 120 Liters 23. Floor Scrub Brush, With Long Handle 24. Wastebasket, With Cover, Big Non Rigid Plastic 25. Insecticide, Aerosol Type, Net Content: 750ml Min 26. Rags, Floor, Cotton 27. Disinfectant, Bleaching Solution 1 Gallon 28. Wiper, Glass Cleaner, Aluminum 29. Broom, Soft (tambo) 30. Platform Hand Truck 350 Kg ***sign Only On The Item/s That You Are Going To Bid Annex “b” Price Quotation Sheet Financial Bid Having Read, Examined And Accepted The Terms Of Reference On The Subject Request For Quotation (rfq), I/we Submit Our Quotation/s For The Item/s As Follows: Procurement Of Supply And Delivery Of Office And Examination Supplies And Materials To Be Used In The Conduct Of The 4th Quarter Licensure Examination In Prc Region Ix Bid Quotation / Bid Price *** The Quoted/bid Price Shall Not Exceed The Approved Budget For The Contract Inclusive Of All Taxes And Bank Charges Item Item Description Qty Approved Budget For The Contract 1 Corrugated Box, 23cm X 37cm X53cm 3200 Four Hundred Fifteen Thousand Eight Hundred Forty Pesos (php 415,840.00) In Figures: ____________________ In Words: ______________________ 2 Alcohol, Ethyl, 68%-70%, Scented, 500ml (-5ml) 140 Twelve Thousand Four Hundred Sixty Pesos (php 12,460.00) In Figures: ____________________ In Words: ______________________ 3 Cling Wrap, 25cm/50cm 500 Forty-five Thousand Pesos (php 45,000.00) In Figures: ____________________ In Words: ______________________ 4 Dishwashing Paste, 400 Grams 70 Three Thousand Eighty Pesos (php 3,080.00) In Figures: ____________________ In Words: ______________________ 5 Detergent Powder, All Purpose, 500grams Per Plastic Pouch 95 Four Thousand Two Hundred Seventy-five Pesos (php 4,275.00) In Figures: ____________________ In Words: ______________________ 6 Handsoap, Bar 90g, Antibacterial 50 One Thousand Eight Hundred Pesos (php 1,800.00) In Figures: ____________________ In Words: ______________________ 7 Glue, 240g 50 Six Thousand Pesos (php 6,000.00) 8 Stapler, Standard Type, Load Cap:200staples Min,1piece Inindividualbox 80 Eight Thousand Eight Hundred Pesos (php 8,800.00) In Figures: ____________________ In Words: ______________________ 9 Wrapping Paper, Kraft, 65gsm (-5%) 3000 Twenty-four Thousand Pesos (pho 24,000.00) In Figures: ____________________ In Words: ______________________ 10 Cutter Knife 100 Nine Hundred Pesos (php 900.00) In Figures: ____________________ In Words: ______________________ 11 Tape, Packaging, Width: 48mm (±1mm) 1050 Forty-seven Thousand One Hundred Ninety-seven And Fifty Centavos (php 47,197.50) In Figures: ____________________ In Words: ______________________ 12 Trashbag, Black, 940mmx1016mm, 10pcs Per Roll/pack 300 Twenty-five Thousand Four Hundred Eighty-five Pesos (php 25,485.00) In Figures: ____________________ In Words: ______________________ 13 Digital Wall Clock 5 Seven Thousand Pesos (php 7,000.00) In Figures: ____________________ In Words: ______________________ 14 Multicopy Paper, Legal Size (f4: 216x330mm, 70gsm) 100 Twenty-two Thousand Pesos (php 22,000.00) In Figures: ____________________ In Words: ______________________ 15 Stamp Pad, Felt, Bed Dimension: 60mm X 100mm Min 30 One Thousand Three Hundred Twenty Pesos (php 1,320.00) In Figures: ____________________ In Words: ______________________ 16 Dater Stamp 15 Nine Hundred Pesos (php 900.00) In Figures: ____________________ In Words: ______________________ 17 Sign Pen, Blue, Click-gel Ink, 0.7mm 80 Nine Thousand Six Hundred Pesos (php 9,600.00) In Figures: ____________________ In Words: ______________________ 18 Correction Tape, 1 Piece In Individual Plastic 20 Five Hundred Pesos (php 500.00) In Figures: ____________________ In Words: ______________________ 19 Cork Board With Frame, Size 40x60cm, 3 Two Thousand Forty Pesos (php 2,040.00) In Figures: ____________________ In Words: ______________________ 20 Philippine National Flag, 100% Polyester 5 Two Thousand Pesos (php 2,000.00) In Figures: ____________________ In Words: ______________________ 21 Mop Bucket, 32 Liters With 4 Wheels Caster With Squeezer 2 Seven Thousand Eight Hundred Pesos (php 7,800.00) In Figures: ____________________ In Words: ______________________ 22 Tub, 120 Liters 4 Two Thousand Eight Hundred Pesos (php 2,800.00) In Figures: ____________________ In Words: ______________________ 23 Floor Scrub Brush, With Long Handle 4 One Thousand Two Hundred Pesos (php 1,200.00) In Figures: ____________________ In Words: ______________________ 24 Wastebasket, With Cover, Big Non Rigid Plastic 10 Three Thousand Pesos (php 3,000.00) In Figures: ____________________ In Words: ______________________ 25 Insecticide, Aerosol Type, Net Content: 750ml Min 60 Twenty-four Thousand Six Pesos (php 24,006.00) In Figures: ____________________ In Words: ______________________ 26 Rags, Floor, Cotton 30 Two Thousand Two Hundred Fifty Pesos (php 2,250.00) In Figures: ____________________ In Words: ______________________ 27 Disinfectant, Bleaching Solution 1 Gallon 10 Four Hundred Fifty Pesos (php 450.00) In Figures: ____________________ In Words: ______________________ 28 Wiper, Glass Cleaner, Aluminum 4 One Thousand Four Hundred Pesos (php 1,400.00) In Figures: ____________________ In Words: ______________________ 29 Broom, Soft (tambo) 10 Two Thousand Five Hundred Pesos (php 2,500.00) In Figures: ____________________ In Words: ______________________ 30 Platform Handtruck 350 Kg 2 Fourteen Thousand Pesos (php 14,000.00) In Figures: ____________________ In Words: ______________________ Total Bid Price For The Project: (inclusive Of All Taxes And Bank Charges) In Figures: In Words: *the Bid/quoted Price Shall Not Exceed The Approved Budget For The Contract Inclusive Of Vat And Bank Charges _______________________________________