Professional Regulation Commission Tender

Description Request For Quotation (rfq No. 2024-10-22) Small Value Procurement Date: ______________ Contact Person: _________________ Company Name: ________________ Company Address: _______________ Contact Details: __________________ Dear Sir/madam: The Regional Bids And Awards Committee Of The Professional Regulation Commission – Regional Office Ix, Pagadian City Is Inviting To Participate In The Negotiated Procurement Under Section 53.9 – Small Value Procurement Of The 2016 Revised Irr Of The R.a. 9184 For The Project: Procurement Of Supply And Delivery Of Monoblock Chairs And Folding Tables For The Computer-based Licensure Examination (cble) In Prc Regional Office Ix, Pagadian City We Are Furnishing You Herewith A Copy Of Posted Request For Quotation With Annexes “a-b”, For Your References. For Any Clarifications You May Email At Ro9@prc.gov.ph Or You May Call The Rbac Secretariat Mr. Bryan M. Dael At Tel No. (062) 925-0080. Thank You, Very Truly Yours, Erl C. Villagonzalo Rbac Chairman Request For Quotation Negotiated Proc¬urement – Small Value Procurement The Professional Regulation Commission (prc) – Regional Office Ix, Pagadian City With Office Address 4th Floor, C3 Building, Rizal Avenue, Pagadian City, Through Its Regional Bids And Awards Committee (rbac), Will Undertake A Negotiated Procurement For A Project: Procurement Of Supply And Delivery Of Monoblock Chairs And Folding Tables For The Computer-based Licensure Examination (cble) In Prc Regional Office Ix, Pagadian City In Accordance With Section 53.9 (small Value Procurement) Of The 2016 Implementing Rules And Regulations Of The Republic Act No. 9184. Name Of Project: Procurement Of Supply And Delivery Of Monoblock Chairs And Folding Tables For The Computer-based Licensure Examination (cble) In Prc Regional Office Ix, Pagadian City. Location: Prc Pagadian Regional Office Ix New Building, Regional Center, Balintawak Pagadian City. Specification: See Attached Annex “a” For The Term Of Reference And Schedule Of Delivery And Annex “b” For The Financial Bid. Bidders Who Are Legally, Technically, And Financially Capable May Submit Their Accomplished Open Quotation/proposal (annex “b”) Personally, By Mail/courier Or Via Email, Duly Signed By The Owner Or His/her Duly Authorized Representative Using The “prc Official Forms” Provided Herein On Or Before 10 O’clock In The Morning Of November 4, 2024 At The Rbac Secretariat, At The Above Stated Address, At Which Time, The Quotation/proposal Will Be Evaluated Prc Pagadian Regional Office Ix, 4th Floor, C3 Building, Rizal Avenue, Pagadian City In The Presence Of The Representative Who May Choose To Attend.  Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. The Bidder Shall Submit Their Proposal Through Their Duly Authorized Representative Using The Provided Official Forms (annex “a” & “b”). 3. The Procurement Entity Does Not Accept Partial Bid. 4. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of The Submission Of The Quotation. 5. Price Quotation/s To Be Denominated In The Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 6. All Quotations Exceeding The Approved Budget For The Contract Shall Be Automatically Rejected. 7. The Bidder With The Lowest Calculated Quotation Shall Advance To The Post-qualification Stage During Which Offered Equipment Shall Be Subjected To Inspection And Approval Of The End-user/s Before Award Of Contract. 8. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 9. Any Erasures Or Overwriting Shall Be Valid Only If They Are Properly Signed By The Owner Or His/her Authorized Representative. 10. Payment Shall Be Made Promptly, But In No Case Later Than Thirty (30) Days, Through Land Bank’s Lddap-ada/bank Transfer Facility After Submission Of Billing Statement/invoice And Upon Fulfillment Of Other Obligations As Stipulated In The Contract As Well As Upon Inspection And Acceptance Of The Goods By The End User. Please Take Note The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Contractor’s Account. 11. Items Shall Be Delivered Within 10 Working Days Upon Receipt Of Contract With No Additional Cost. 12. Actual Demonstration On The Operation And Handling Of Goods Shall Be Included During The Delivery. 13. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Security Shall Be Required From The Contract Awardee For A Minimum Period Of One (1) Year, After Acceptance By The Procuring Entity Of The Delivered Supplies, Per Section 62.1 Of The 2016 Revised Irr. The Obligation For The Warranty Shall Be Covered By Either Retention Money In An Amount Equivalent To At Least One Percent (1%) Of Every Progress Payment, Or A Special Bank Guarantee Equivalent To At Least One Percent (1%) Of The Total Contract Price. The Said Amounts Shall Only Be Released After The Lapse Of The Warranty Period Or, In The Case Of Expendable Supplies, After Consumption Thereof: Provided, However, That The Supplies Delivered Are Free From Patent And Latent Defects And All The Conditions Imposed Under The Contract Have Been Fully Met. In Addition To The Quotation/proposal, Copies Of The Following Eligibility Requirements (or Its Equivalent/or If Applicable) Are Required To Be Submitted: 1. Valid Mayor’s / Business Permit (in Exceptional Cases Where The Lgu Concerned Has Not Yet Released The Mayor’s Permit, Bidders, In Lieu Of The Valid Mayor’s Permit May Submit A Substantial Proof Of Renewal Of Mayor’s Permit, As Such As Official Receipt Of Payment) 2. Philgeps Registration Number 3. Latest Income Tax 4. Omnibus Of Sworn Statement 5. Warranty Certificate  For Individual (only The Bir Certificate Of Registration Shall Be Submitted In Lieu Of Dti Registration And Mayor’s Permit)  For Procurement Requiring Mayor’s Permit And Philgeps Registration Number, Certificate Of Platinum Membership May Be Submitted In Lieu Of The Said Documents Prc Assumes No Responsibility Whatsoever To Compensate Or Indemnify Proponents For Any Expenses Incurred In The Preparation Of The Proposal. Prc Reserves The Right To Accept Or Reject Any Or All Quotations And Impose Additional Terms And Conditions As It May Deem Proper. For Inquiries, You May Contact The Rbac Secretariat At Telephone Nos. (062) 925-0080 Or Email At Ro9@prc.gov.ph Very Truly Yours, Erl C. Villagonzalo Rbac Chairman Annex “a” Terms Of Reference (tor) Procurement Of Supply And Delivery Of Monoblock Chairs And Folding Tables For The Computer-based Licensure Examination (cble) In Prc Regional Office Ix, Pagadian City. (through Negotiated Procurement Pursuant To Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of R.a. 9184) I. Approved Budget For The Contract The Supplier Shall Bid For The Item Described In This Terms Of Reference, Which Shall Not Exceed The Approved Budget For The Contract (abc) In The Amount Seven Hundred Forty-four Thousand Pesos And 00/100 (php 744,000.00), Inclusive Of All Applicable Bank And Government Charges. Ii. Specification Procurement Of Supply And Delivery Of Monoblock Chairs And Folding Tables For The Computer-based Licensure Examination (cble) In Prc Regional Office Ix, Pagadian City. Items Qty Technical Specifications And Schedule Of Requirements 200 Pieces 328 Pieces Folding Table - 26 Inches - Uv Protected High-density Polyethylene (hpe - Folds On Half - Weatherproof - Dimension: L 66cm X W 45.7cm X H 61-71cm - Color: White - Warranty Of 1 (one) Year  Delivery – 10 Working Days Delivery Upon Receipt Of The Notice To Proceed. Monoblock Chair (heavy-duty) - Color: White, Granite White - Dimension: H 79cm X W 46cm X L 51cm - Seat Height: 44cm - Weight: 2.03/3.04kgs - Material: Strong Solid Plastic, Uv Protectant - Maximum Load/capacity: 200kgs  Delivery – 10 Working Days Delivery Upon Receipt Of The Notice To Proceed. Acknowledgment And Compliance With The Terms And Conditions For The Procurement Of Supply And Delivery Of Monoblock Chairs And Folding Tables For The Computer-based Licensure Examination (cble) In Prc Regional Office Ix, Pagadian City. Signature Over Printed Name Of Authorized Representative, Designation And Printed Name Of Company Acknowledgement And Compliance With The Terms Of Reference For The Procurement Of Supply And Delivery Of Monoblock Chairs And Folding Tables For The Computer-based Licensure Examination (cble) In Prc Regional Office Ix, Pagadian City Item Title Signature Over Printed Name Of Bidder/ Bidder’s Authorized Representative Designation Company I Ii Folding Table - 26 Inches - Uv Protected High-density Polyethylene (hpe) - Folds On Half - Weatherproof - Dimension: L 66cm X W 45.7cm X H 61-71 Cm - Color: White - Warranty Of 1 (one) Year Monoblock Chair (heavy-duty) - Color: White, Granite White - Dimension: H 79cm X W 46cm X L 51cm - Seat Height: 44cm - Weight: 2.03/3.04kgs - Material: Strong Solid Plastic, Uv Protectant - Maximum Load/capacity: 200kgs ***sign Only On The Item/s That You Are Going To Bid*** Annex “b” Price Quotation Sheet Financial Bid Having Read, Examined And Accepted The Terms Of Reference On The Subject Request For Quotation (rfq), I/we Submit Our Quotation/s For The Item/s As Follows: Procurement Of Supply And Delivery Of Monoblock Chairs And Folding Tables For The Computer-based Licensure Examination (cble) In Prc Regional Office Ix, Pagadian City Bid Quotation / Bid Price *** The Quoted/bid Price Shall Not Exceed The Approved Budget For The Contract Inclusive Of All Taxes And Bank Charges Item Item Description Qty Approved Budget For The Contract I Ii Folding Table Monoblock Chair (heavy-duty) 200 328 Five Hundred Eighty Thousand Pesos (p 580,000.00) One Hundred Sixty-four Thousand Pesos (p 164,000.00) In Figures:______________ In Words:_______________ In Figures:_____________ In Words:______________ Total Bid Price For The Project: (inclusive Of All Taxes And Bank Charges) In Figures: In Words: *the Bid/quoted Price Shall Not Exceed The Approved Budget For The Contract Inclusive Of Vat And Bank Charge _____________________________________ Bidder’s Authorized Signature Over Printed Name Designation: __________________________________ Name Of Company: ____________________________ Address: _____________________________________ Contact: _____________________________________