Professional Regulation Commission Tender

Description Request For Quotation (rfq No. 2024-01-02) Small Value Procurement Date: ___________ Contact Person: ______________________ Company Name: ______________________ Company Address: ______________________ Contact Details: ______________________ Dear Sir/madam: The Regional Bids And Awards Committee Of The Professional Regulation Commission – Regional Office Ix, Pagadian City Is Inviting To Participate In The Negotiated Procurement Under Section 53.9 – Small Value Procurement Of The 2016 Revised Irr Of The R.a. 9184 For The Project: Supply And Delivery Of Examination Supplies And Materials To Be Used In The Conduct Of The 1st Quarter Licensure Examination In Prc Region Ix We Are Furnishing You Herewith A Copy Of Posted Request For Quotation With Annexes “a-b”, For Your References. For Any Clarifications You May Email At Ro9@prc.gov.ph (for Pagadian Regional Office) Or You May Call The Rbac Secretariat, Mr. Bryan M. Dael At Tel No. (062) 925-0080. Thank You, Very Truly Yours, Erl C. Villagonzalo Rbac Chairman Request For Quotation Negotiated Procurement – Small Value Procurement The Professional Regulation Commission (prc) – Regional Office Ix, Pagadian City With Office Address 4th Floor, C3 Building, Rizal Avenue, Pagadian City, Through Its Regional Bids And Awards Committee (rbac), Will Undertake A Negotiated Procurement For A Project: Supply And Delivery Of Examination Supplies And Materials To Be Used In The Conduct Of The 1st Quarter Licensure Examination In Prc Region Ix In Accordance With Section 53.9 (small Value Procurement) Of The 2016 Implementing Rules And Regulations Of The Republic Act No. 9184. Name Of Project: Supply And Delivery Of Examination Supplies And Materials To Be Used In The Conduct Of The 1st Quarter Licensure Examination In Prc Region Ix. Location: Prc Pagadian Regional Office Ix, 4th Floor, C3 Building, Rizal Avenue, Pagadian City. Specification: See Attached Annex “a” For The Term Of Reference And Schedule Of Delivery And Annex “b” For The Financial Bid. Bidders Who Are Legally, Technically, And Financially Capable May Submit Their Accomplished Open Quotation/proposal (annex “b”) Personally, By Mail/courier Or Via Email, Duly Signed By The Owner Or His/her Duly Authorized Representative Using The “prc Official Forms” Provided Herein On Or Before 10 O’clock In The Morning Of January 16, 2024 At The Rbac Secretariat, At The Above Stated Address, At Which Time, The Quotation/proposal Will Be Evaluated Prc Pagadian Regional Office Ix, 4th Floor, C3 Building, Rizal Avenue, Pagadian City In The Presence Of The Representative Who May Choose To Attend.  Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. The Bidder Shall Deliver Half Of The Supplies To Prc Zamboanga Satellite Office. 3. The Bidder Shall Submit Their Proposal Through Their Duly Authorized Representative Using The Provided Official Forms (annex “a” & “b”). 4. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of The Submission Of The Quotation. 5. Price Quotation/s To Be Denominated In The Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 6. All Quotations Exceeding The Approved Budget For The Contract Shall Be Automatically Rejected. 7. The Bidder With The Lowest Calculated Quotation Shall Advance To The Post-qualification Stage During Which Offered Equipment Shall Be Subjected To Inspection And Approval Of The End-user/s Before Award Of Contract. 8. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 9. Any Erasures Or Overwriting Shall Be Valid Only If They Are Properly Signed By The Owner Or His/her Authorized Representative. 10. Payment Shall Be Made Promptly, But In No Case Later Than Thirty (30) Days, Through Land Bank’s Lddap-ada/bank Transfer Facility After Submission Of Billing Statement/invoice And Upon Fulfillment Of Other Obligations As Stipulated In The Contract As Well As Upon Inspection And Acceptance Of The Goods By The End User. Please Take Note The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Contractor’s Account. 11. Items Shall Be Delivered Within 20 Working Days Upon Receipt Of Contract With No Additional Cost. 12. Actual Demonstration On The Operation And Handling Of Goods Shall Be Included During The Delivery. 12. The Procuring Entity Does Not Accept Partial Bids. In Addition To The Quotation/proposal, Copies Of The Following Eligibility Requirements (or Its Equivalent/or If Applicable) Are Required To Be Submitted: 1. Valid Mayor’s / Business Permit (in Exceptional Cases Where The Lgu Concerned Has Not Yet Released The Mayor’s Permit, Bidders, In Lieu Of The Valid Mayor’s Permit May Submit A Substantial Proof Of Renewal Of Mayor’s Permit, As Such As Official Receipt Of Payment) 2. Philgeps Registration Number 3. Latest Income / Business Tax Return (except For Government Agencies Lessors) 4. Omnibus Of Sworn Statement 5. Warranty Certificate  For Individual (only The Bir Certificate Of Registration Shall Be Submitted In Lieu Of Dti Registration And Mayor’s Permit)  For Procurement Requiring Mayor’s Permit And Philgeps Registration Number, Certificate Of Platinum Membership May Be Submitted In Lieu Of The Said Documents Prc Assumes No Responsibility Whatsoever To Compensate Or Indemnify Proponents For Any Expenses Incurred In The Preparation Of The Proposal. Prc Reserves The Right To Accept Or Reject Any Or All Quotations And Impose Additional Terms And Conditions As It May Deem Proper. For Inquiries, You May Contact The Rbac Secretariat At Telephone Nos. (062) 945-4594 / (062) 925-0080 Or Email At Ro9@prc.gov.ph /zamboanga@prc.gov.ph . Very Truly Yours, Erl C. Villagonzalo Rbac Chairman Annex “a” Terms Of Reference (tor) Supply And Delivery Of Examination Supplies And Materials To Be Used In The Conduct Of The 1st Quarter Licensure Examination In Prc Region Ix. (through Negotiated Procurement Pursuant To Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of R.a. 9184) I. Approved Budget For The Contract The Supplier Shall Bid For The Item Described In This Terms Of Reference, Which Shall Not Exceed The Approved Budget For The Contract (abc) In The Amount Of Nine Hundred Eighty-seven Thousand Three Hundred Pesos (php 987,300.00), Inclusive Of All Applicable Bank And Government Charges. Ii. Specification Supply And Delivery Of Examination Supplies And Materials To Be Used In The Conduct Of The 1st Quarter Licensure Examination In Prc Region Ix. Items Qty Technical Specifications And Schedule Of Requirements 1 150 Alcohol, Ethyl, 68% - 70%, Scented, 500ml  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 2 500 Cutter Knife, Size 9 X 80mm  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 3 300 Corrugated Box, 23cm X 37 Cm X 53cm  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 4 30 Data File Box, Made Of Cardboard Size 15.5 X 9.5 X 4.5  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 5 50  Dish Washing Paste, Anti-bacterial 400g  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 6 200 Detergent Bleach, 100%, 1 Gallon  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 7 100 Detergent Powder, All Purpose, 500g Per Plastic Pouch  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 8 150 Glue, All Purpose, Gross Weigh 240 Grams Min.  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 9 100 Hand Soap, 90g Antibacterial  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 10 480 Marker, Permanent, Black 1 Piece, Bullet Type  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 11 480 Marker, Permanent, Blue 1 Piece, Bullet Type  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 12 480 Marker, Whiteboard, Blue 1 Piece, Bullet Type  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 13 100 Paper Clip, Vinyl/plastic Coat, Length: 33mm Min  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 14 100 Paper Clip, Vinyl/plastic Coat, Length: 48mm Min  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 15 150 Rubber Band, Multi Purpose, 350g, Big Lay Flat Length Yellow  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 16 200 Stamp Pad, Felt, Bed Dimension: #3  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 17 20 Stapler, Standard Type, Load Cap: 200 Staples, 1pc In Individual Box #35  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 18 10 Surgical Gloves, Latex Examination Gloves, 100pcs Per Box, Size: Small  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 19 500 Tape, Tan/brown Packaging, 48mm X 50m  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 20 500 Tape, Transparent Scotch Tape, 48mm X 50m  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 21 100 Trash Bag, Black, Xxl 10pcs Per Roll  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 22 500 Wrapping Paper, Kraft, 65gsm (-5%)  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. 23 3000 Multicopy Paper, Legal Size (f4: 216x330mm, 70gsm)  Delivery – 20 Days Delivery Upon Receipt Of The Notice To Proceed. Acknowledgment And Compliance With The Terms And Conditions For The Supply And Delivery Of Examination Supplies And Materials To Be Used In The Conduct Of The 1st Quarter Licensure Examination In Prc Region Ix. Signature Over Printed Name Of Authorized Representative, Designation And Printed Name Of Company Acknowledgement And Compliance With The Terms Of Reference For The Supply And Delivery Of Examination Supplies And Materials To Be Used In The Conduct Of The 1st Quarter Licensure Examination In Prc Region Ix. Item Title Signature Over Printed Name Of Bidder/ Bidder’s Authorized Representative Designation Company 1 Alcohol, Ethyl, 68% - 70%, Scented, 500ml 2 Cutter Knife, Size 9 X 80mm 3 Corrugated Box, 23cm X 37 Cm X 53cm 4 Data File Box, Made Of Cardboard Size 15.5 X 9.5 X 4.5) 5 Dish Washing Paste, Anti-bacterial 400g 6 Detergent Bleach, 100%, 1 Gallon 7 Detergent Powder, All Purpose, 500g Per Plastic Pouch 8 Glue, All Purpose, Gross Weigh 240 Grams Min. 9 Hand Soap, 90g Antibacterial 10 Marker, Permanent, Black 1 Piece, Bullet Type 11 Marker, Permanent, Blue 1 Piece, Bullet Type 12 Marker, Whiteboard, Blue 1 Piece, Bullet Type 13 Paper Clip, Vinyl/plastic Coat, Length: 33mm Min 14 Paper Clip, Vinyl/plastic Coat, Length: 48mm Min 15 Rubber Band, Multi Purpose, 350g, Big Lay Flat Length Yellow 16 Stamp Pad, Felt, Bed Dimension: #3 17 Stapler, Standard Type, Load Cap: 200 Staples, 1pc In Individual Box #35 18 Surgical Gloves, Latex Examination Gloves, 100pcs Per Box, Size: Small 19 Tape, Tan/brown Packaging, 48mm X 50m 20 Tape, Transparent Scotch Tape, 48mm X 50m 21 Trash Bag, Black, Xxl 10pcs Per Roll 22 Wrapping Paper, Kraft, 65gsm (-5%) 23 Multicopy Paper, Legal Size (f4: 216x330mm, 70gsm) ***sign Only On The Item/s That You Are Going To Bid Annex “b” Price Quotation Sheet Financial Bid Having Read, Examined And Accepted The Terms Of Reference On The Subject Request For Quotation (rfq), I/we Submit Our Quotation/s For The Item/s As Follows: Supply And Delivery Of Office And Examination Supplies And Materials To Be Used In The Conduct Of The 1st Quarter Licensure Examination In Prc Region Ix. Bid Quotation / Bid Price *** The Quoted/bid Price Shall Not Exceed The Approved Budget For The Contract Inclusive Of All Taxes And Bank Charges Item Item Description Qty Approved Budget For The Contract 1 Alcohol, Ethyl, 68% - 70%, Scented, 500ml 150 13,500.00 In Figures: ____________________ In Words: ______________________ 2 Cutter Knife, Size 9 X 80mm 500 17,500.00 In Figures: ____________________ In Words: ______________________ 3 Corrugated Box, 23cm X 37 Cm X 53cm 300 27,000.00 In Figures: ____________________ In Words: ______________________ 4 Data File Box, Made Of Cardboard Size 15.5 X 9.5 X 4.5 30 4,500.00 In Figures: ____________________ In Words: ______________________ 5 Dish Washing Paste, Anti-bacterial 400g 50 3,500.00 In Figures: ____________________ In Words: ______________________ 6 Detergent Bleach, 100%, 1 Gallon 200 12,000.00 In Figures: ____________________ In Words: ______________________ 7 Detergent Powder, All Purpose, 500g Per Plastic Pouch 100 7,500.00 8 Glue, All Purpose, Gross Weigh 240 Grams Min. 150 15,000.00 In Figures: ____________________ In Words: ______________________ 9 Hand Soap, 90g Antibacterial 100 4,400.00 In Figures: ____________________ In Words: ______________________ 10 Marker, Permanent, Black 1 Piece, Bullet Type 480 14,400.00 In Figures: ____________________ In Words: ______________________ 11 Marker, Permanent, Blue 1 Piece, Bullet Type 480 14,400.00 In Figures: ____________________ In Words: ______________________ 12 Marker, Whiteboard, Blue 1 Piece, Bullet Type 480 16,800.00 In Figures: ____________________ In Words: ______________________ 13 Paper Clip, Vinyl/plastic Coat, Length: 33mm Min 100 1,500.00 In Figures: ____________________ In Words: ______________________ 14 Paper Clip, Vinyl/plastic Coat, Length: 48mm Min 100 1,900.00 In Figures: ____________________ In Words: ______________________ 15 Rubber Band, Multi Purpose, 350g, Big Lay Flat Length Yellow 150 28,500.00 In Figures: ____________________ In Words: ______________________ 16 Stamp Pad, Felt, Bed Dimension: #3 200 7,000.00 In Figures: ____________________ In Words: ______________________ 17 Stapler, Standard Type, Load Cap: 200 Staples, 1pc In Individual Box #35 20 2,600.00 In Figures: ____________________ In Words: ______________________ 18 Surgical Gloves, Latex Examination Gloves, 100pcs Per Box, Size: Small 10 5,500.00 In Figures: ____________________ In Words: ______________________ 19 Tape, Tan/brown Packaging, 48mm X 50m 500 22,500.00 In Figures: ____________________ In Words: ______________________ 20 Tape, Transparent Scotch Tape, 48mm X 50m 500 22,500.00 In Figures: ____________________ In Words: ______________________ 21 Trash Bag, Black, Xxl 10pcs Per Roll 100 15,800.00 In Figures: ____________________ In Words: ______________________ 22 Wrapping Paper, Kraft, 65gsm (-5%) 500 9,000.00 In Figures: ____________________ In Words: ______________________ 23 Multicopy Paper, Legal Size (f4: 216x330mm, 70gsm) 3000 720,000.00 In Figures: ____________________ In Words: ______________________ Total Bid Price For The Project: (inclusive Of All Taxes And Bank Charges) In Figures: In Words: *the Bid/quoted Price Shall Not Exceed The Approved Budget For The Contract Inclusive Of Vat And Bank Charges ________________________________________ Bidder’s Authorized Signature Over Printed Name Designation: __________________________________ Name Of Company: ____________________________ Address: _____________________________________