PROFESSIONAL REGULATION COMMISSION REGIONAL OFFICE IV B Tender

Description Request For Quotation (rfq) No. 2024-49 Date: Contact Person: Name Of Company: Address: Contact Details: Philgeps Registration Number (required): Dear Sir/madam: The Professional Regulation Commission (prc) Regional Office (ro) Iv-b, With Address At 4th Floor Sunnymede It Center, 1614 Quezon Avenue, South Triangle, Quezon City, Through Its Regional Bids And Awards Committee (rbac), Will Undertake A Negotiated Procurement Under Section 53.9 – Small Value Procurement Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act No. 9184 For The Project: Procurement Of Meals And Refreshments For The Conduct Of Kapihan Sa Bagong Pilipinas Bidders Who Are Legally, Technically, And Financially Capable May Submit Their Accomplished Open Quotation/proposal Personally, By Mail/courier, Or Via Email At Bac.4b@prc.gov.ph, Using The “prc Official Forms” Provided Herein, Duly Signed By The Owner Or His Duly Authorized Representative Not Later Than 4 December 2024 At 9:00 Am. Evaluation Of Quotation/proposal Will Be On 4 December 2024 At 10:00 Am At The Prc Regional Office Iv-b, 4th Floor Sunnymede It Center, 1614 Quezon Ave., South Triangle, Quezon City. Bidder/s Or Its Duly Authorized Representative/s Who Wish To Attend The Evaluation Of Bids Must Submit A Letter Of Intent To The Rbac Email Address. In Addition To The Quotation/proposal, Copies Of The Following Eligibility Requirements (or Its Equivalent/ Or If Applicable) Are Required To Be Submitted: 1. Valid Mayor’s / Business Permit (in Exceptional Cases Where The Lgu Concerned Has Not Yet Released The Mayor’s Permit, Bidders, In Lieu Of The Valid Mayor’s Permit May Submit A Substantial Proof Of Renewal Of Mayor’s Permit, Such As Official Receipt Of Payment) 2. Valid Philgeps Registration Number 3. Latest Income/business Tax Return (for Abcs Above P500,000.00) 4. Duly Notarized Omnibus Sworn Statement (for Abcs Above P50,000.00) 5. Duly Notarized Secretary’s Certificate With A Copy Of Valid Government Issued Id Of The Corporate Secretary (for Partnership, Corporation, Cooperative, Or Joint Venture) / Special Power Of Attorney As Representative (if Sole Proprietorship).  For Individual (only The Bir Certificate Of Registration Shall Be Submitted In Lieu Of Dti Registration And Mayor’s Permit)  For Procurement Requiring Mayor’s Permit And Philgeps Registration Number, Certificate Of Platinum Membership May Be Submitted In Lieu Of The Said Documents. Prc Assumes No Responsibility Whatsoever To Compensate Or Indemnify Proponents For Any Expenses Incurred In The Preparation Of The Proposal. Prc Reserves The Right To Accept Or Reject Any Or All Quotations, And To Impose Additional Terms And Conditions As It May Deem Proper. We Are Furnishing You Herewith A Copy Of The Posted Request For Quotation With Annexes “a-b” For Your Reference. For Inquiries You May Send An E-mail To Rbac Secretariat At Bac.4b@prc.gov.ph Or Call At Tel. No. (02)8733-1045. Thank You. Very Truly Yours, Mayrose L. Quezon Rbac Chairperson Annex “a”  Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. The Bidder Shall Submit Their Proposal Through Their Duly Authorized Representative Using The Provided Official Forms (annex “a” & “b”). 3. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of The Submission Of The Quotation. 4. Price Quotation/s To Be Denominated In The Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 5. Quotations Exceeding The Approved Budget For The Contract Shall Be Automatically Rejected. 6. Lowest Calculated Bidder May Be Subjected To Post Qualification Conference Whenever Necessary. 7. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 8. Any Erasures Or Overwriting Shall Be Valid Only If They Are Properly Signed By The Owner Or His/her Authorized Representative. 9. Payment Shall Be Made Within 15-30 Days Upon Receipt Of The Statement Of Account/billing Statement, On A Bank-to-bank Basis.  Terms Of Reference Name Of Project: Procurement Of Meals And Refreshments For The Conduct Of Kapihan Sa Bagong Pilipinas Approved Budget For The Contract: The Supplier Shall Bid For The Item Described In This Terms Of Reference, Which Shall Not Exceed The Approved Budget For The Contract (abc) In The Amount Of Twenty-one Thousand Eight Hundred Six Pesos And Sixty-seven Centavos (php21,806.67) Inclusive Of All Applicable Bank And Government Charges. A. General Requirements 1. Price Package Quotation For One (1) Day (packed Morning Snacks, Managed Buffet Lunch, Bottled Water And Overflowing Coffee) 2. Event Date: December 10, 2024 (tuesday), 9:00 A.m. 3. Location: Tamaraw Hall, Provincial Capitol Complex, Calapan City, Oriental Mindoro 4. Number Of Participants: 40 Pax (guaranteed) 5. Quoted Price Shall Be Inclusive Of All Applicable Government Taxes And Service Charge B. Special Requirements 1. Food/meals The Service Provider Shall Meet The Following Meal Requirements For 40 Pax: 1.1 Meals- Packed Morning Snacks (chicken Sandwich With Potato Fries And Juice) - Managed Buffet Lunch (rice, Pork, Chicken And Vegetable Dishes, Dessert And Juice) - Overflowing Coffee - Bottled Water 1.2 Proposed Menu Or Food Choices Shall Be Attached To The Proposal To Be Approved By Prc Iv-b Assigned Committee 2. Schedule Of Delivery December 10, 2024 Time Am Snacks 8:00am To 9:30am Buffet Lunch 11:00am To 11:30am Acknowledgment And Compliance With The Terms Of Reference For Procurement Of Meals And Refreshmetns For The Conduct Of Kapihan Sa Bagong Pilipinas ________________________________ Signature Over Printed Name Of Authorized Representative, Designation And Printed Name Of Company Annex “b” Price Quotation Sheet Financial Bid Having Read, Examined And Accepted The Terms Of Reference On The Subject Request For Quotation (rfq), I/we Submit Our Quotation/s For The Item/s As Follows: Total Bid Price For The Project: (inclusive Of All Taxes And Bank Charges) Procurement Of Meals For The Conduct Of Kapihan Sa Bagong Pilipinas In Figures: In Words: * The Bid/quoted Price Shall Not Exceed The Approved Budget For The Contract Inclusive Of Vat, All Taxes, And Bank Charges. _________________________________________ Bidder’s Authorized Signature Over Printed Name Designation: Name Of Company: Address: Contact No: