Printing Tenders

Details: Description Bids And Awards Committee Iloilo Provincial Government Procurement Of Electrical Materials Bid No. Psb-24-1335-b Philippine Bidding Documents Sixth Edition July 2020 Table Of Contents Section I. Invitation To Bid……………………………………………………..3 Section Ii. Instructions To Bidders………………………………………..…...5 1. Scope Of Bid ………………………………………………………………………. 5 2. Funding Information………………………………………………………………. 5 3. Bidding Requirements ……………………………………………………………. 5 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 5 5. Eligible Bidders…………………………………………………………………… 5 6. Origin Of Goods ………………………………………………………………….. 6 7. Subcontracts ……………………………………………………………………… 6 8. Pre-bid Conference ………………………………………………………………. 6 9. Clarification And Amendment Of Bidding Documents …………………………… 6 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 6 11. Documents Comprising The Bid: Financial Component …………………………... 7 12. Bid Prices …………………………………………………………………………. 7 13. Bid And Payment Currencies ……………………………………………………… 8 14. Bid Security ………………………………………………………………………. 8 15. Sealing And Marking Of Bids ……………………………………………………… 8 16. Deadline For Submission Of Bids …………………………………………………. 8 17. Opening And Preliminary Examination Of Bids ………………………………….. 8 18. Domestic Preference ……………………………………………………………… 8 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 8 20. Post-qualification ………………………………………………………………… 9 21. Signing Of The Contract …………………………………………………………… 9 Section Iii. Bid Data Sheet …………………………………………………..10 Section Iv. General Conditions Of Contract ……………………...………..11 1. Scope Of Contract ………………………………………………………………… 11 2. Advance Payment And Terms Of Payment ……………………………………….. 11 3. Performance Security ……………………………………………………………. 11 4. Inspection And Tests ……………………………………………………………… 11 5. Warranty …………………………………………………………………………. 11 6. Liability Of The Supplier ………………………………………………………….. 12 Section V. Special Conditions Of Contract ………………………………….13 Section Vi. Schedule Of Requirements ……………………………………....15 Section Vii. Technical Specifications …………………………………………15 Section Viii. Checklist Of Technical And Financial Documents …………..16 Section I. Invitation To Bid Purchase Of Electrial Materials Bid No. Psb-24-1335-b 1. The Iloilo Provincial Government Through The 2024 General Fund Intends To Apply The Sum Of One Million Four Hundred Thirteen Thousand Five Hundred Ninety-four Pesos (₱ 1,413,594.00) Being The Abc To Payments Under The Contract For The Electrical Materials. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Iloilo Provincial Government Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By 30 Days Upon Receipt Of The Notice To Proceed (ntp). Bidders Should Have Completed, Within Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Bids And Awards Committee Secretariat Of The Iloilo Provincial Government And Inspect The Bidding Documents At The Address Given Below During 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On October 10, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (₱ 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. 6. The Iloilo Provincial Government Will Hold A Pre-bid Conference On October 17,2024 At The 5th Floor Bac Secretariat Office, Iloilo Provincial Capitol And/or Through Video Conferencing Or Webcasting, Upon Request At Least Three (3) Days Before The Pre-bid Conference, Via Zoom Or Other Videoconferencing Portals, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Bids And Awards Committee Secretariat Office, 5th Floor, Iloilo Provincial Capitol On Or Before October 31, 2024 At 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On October 31, 2024 At 9:01 A.m. At The Bids And Awards Committee Secretariat Office, 5th Floor, Iloilo Provincial Capitol. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. A. The Participating Bidder/supplier Or Its Authorized Representative Must Indicate In Any Of The Eligibility Documents, An Email Address Or A Working Fax Number. The Absence Of Which Shall Be A Ground For Disqualification. Notice To The Bidder/supplier Through The Use Of Either Of These Means (email/fax) Is Considered Sufficient Notice. The Date Of Filing Of Reconsideration And All Communications With The Bac Shall Be Its (bac) Date Of Receipt. B. The Bidder(s)/awardee(s) Or Its Authorized Representative Must Conform To The Notice Of Award Within Three (3) Calendar Days From Receipt Of Such Notice And The Winning Bidder Shall Post The Required Performance Security And Enter Into Contract With The Procuring Entity Within Ten (10) Calendar Days From Receipt By The Winning Bidder Of The Notice Of Award In Accordance With Section 37.2.1 Of The Revised Irr Of R.a. No. 9184. C. The Bidder/supplier Must Have No Pending Unaccepted Notice To Proceed Three (3) Days From The Date Of Acceptance And Signing Of The Purchase Order. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. D. The Bidder/supplier Must Have No Notice Of Award Pending Its Conformity Three (3) Days From The Date Of Its Receipt Of The Notice Of Award. Otherwise, It Shall Be Aground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. E. The Bidder/supplier Shall Submit A List Of All Its Ongoing And Completed Projects With The Iloilo Provincial Government Indicating The Delivery Periods And Accomplishments Of Such Projects. F. The Bidder/supplier At The Time Of The Bidding Must Have No Pending Unposted Performance Or Warranty Security, As The Case May Be, Beyond The Period Allowed In The Notice Of Award. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. G. When An Occurrence Of A Tie Among Bidders Takes Place, I.e., Two Or More Of The Bidders Are Determined And Declared As The Lowest Calculated And Responsive Bidder (lcrb), The Winning Bidder Shall Be Determined By Draw Lots Upon Notice To The Bidders Concerned And/or Their Authorized Representatives In Accordance With The Relevant Circulars Issued By The Government Procurement Policy Board (gppb). 11. The Iloilo Provincial Government Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Atty. Raemman M. Lagrada Bac Secretariat Head 5th Floor, Bids And Awards Committee Iloilo Provincial Capitol Email Address: Ipg_bacs@yahoo.com Website: Iloilo.gov.ph Telephone Number: (033) 336-0736 13. You May Visit The Following Websites For Downloading Of Bidding Documents: Ipg.gov.ph And/or Philgeps.com October 3, 2024 Atty. Dennis T. Ventilacion Chairperson, Bids And Awards Committee Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Iloilo Provincial Government Wishes To Receive Bids For The Electrical Materials With Bid No. Psb-24-1335-b. The Procurement Project (referred To Herein As “project”) Is Composed Of Twenty-fiev (25) Items, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 In The Amount Of One Million Four Hundred Thirteen Thousand Five Hundred Ninety-four Pesos (₱ 1,413,594.00) 2.2. The Source Of Funding Is: A. Lgus, The Annual Or Supplemental Budget, As Approved By The Sanggunian. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. A. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. B. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. C. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: [select Either Failure Or Monopoly Of Bidding Based On Market Research Conducted] I. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And Ii. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until One Hundred Twenty (120) Days. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: Complete Bid - One Project Having Several Items That Shall Be Awarded As One Contract In Case Of Complete Bid. Line Bidding/partial Bidding - One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Refers To The Contracts To Be Bid Or The Object Of The Contract; B. Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp [public Employment Service Office] Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Five Percent (5%) Of Abc, If Bid Security Is In Surety Bond. 15 Bidders Shall Prepare An Original Of The First (eligibility And Technical) And Second (financial) Envelopes. In Addition, Bidders Shall Submit Separate Copies Of The First And Second Envelopes (copy 1, Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. 19.3 No Further Instructions. 20.2 For The Procurement Of Drugs And Medicines And Medical Equipment/supplies, The Bidder Shall Submit The Following: A. Certificate Of Product Registration From Food And Drug Administration (fda) For Easy Validation During The Post-qualification; B. Certificate If Good Manufacturing Practice From Fda, For Easy Validation During The Post-qualification; C. Batch Release Certificate From Fda, For Easy Validation During The Post-qualification; D. If The Supplier Is Not The Manufacturer, Certification From The Manufacturer That The Supplier Is An Authorized Distributor/ Dealer Of The Products / Items For Easy Validation During The Post-qualification; E. For The Procurement Of Regulated Drugs, The Applicable Type Of S-license: S-1, S-3 (retailer) S-4 (wholesaler) S-5c (manufacturer) S-5d (bulk Depot/storage) S-5e S-5i (importer); F. License To Operate (lto) Issued By Fda, If Applicable; G. After-sales Services/parts, If Applicable; H. Manpower Requirements, If Applicable. 21.2 No Further Instructions. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: [for Goods Supplied From Within The Philippines, State:] “the Delivery Terms Applicable To This Contract Are Delivered To 3rdh Floor, Provincial School Board, Iloilo Provincial Capitol. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The Authorized Employee/official Of The Iloilo Provincial Government. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. 2.2 Partial Payment Is Not Allowed. 4 The Inspections And Tests That Will Be Conducted Are Through Physical Inspection. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months 1 Main Breaker:30at/50af 2p 250 Vac,1ø(10kaic) Rail Type 21 21 2 15at/50af,2p Mcb,250vac,10kaic,rail Type 21 21 3 15at/50af,2p Mcb,250vac,10kaic,rail Type 21 21 4 4 Holes Consumer Box Surface Mounted 20ka Bus Bracing 21 21 5 30w Led Panel Light 300mm X 1200mm 168 168 6 Stand Fan 84 84 7 5.5mm²thw/thwn Copper Wire 1680 1680 8 3.5mm²thw/thwn Copper Wire 21 21 9 2.0mm²thw/thwn Copper Wire 21 21 10 Weatherhead Entrance Cap 20ø 21 21 11 20mmø Electrical Pvc Pipe 378 378 12 Two Gang Standard Modem 21 21 13 Duplex Convenience Outlet 126 126 14 Pvc Utility Box 147 147 15 Pvc Octagon Box 168 168 16 Pvc Pullbox 21 21 17 U-bolt ½” X1/4” 42 42 18 Electrical Tape 21 21 19 Rubber Tape 21 21 20 Pvc Elbow 1/2ø 210 210 21 Pvc Tee 1/2ø 210 210 22 Pie Wire#16 21 21 23 Pvc Connector 1/2ø 210 210 24 Solvent Cement (100ml) 21 21 25 Sealing Gum 42 42 ___________________________________ Signature Over Printed Name Section Vii. Technical Specifications Bid No.: Psb-24-1335-b Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 Main Breaker:30at/50af 2p 250 Vac,1ø(10kaic) Rail Type 2 15at/50af,2p Mcb,250vac,10kaic,rail Type 3 15at/50af,2p Mcb,250vac,10kaic,rail Type 4 4 Holes Consumer Box Surface Mounted 20ka Bus Bracing 5 30w Led Panel Light 300mm X 1200mm 6 Stand Fan 7 5.5mm²thw/thwn Copper Wire 8 3.5mm²thw/thwn Copper Wire 9 2.0mm²thw/thwn Copper Wire 10 Weatherhead Entrance Cap 20ø 11 20mmø Electrical Pvc Pipe 12 Two Gang Standard Modem 13 Duplex Convenience Outlet 14 Pvc Utility Box 15 Pvc Octagon Box 16 Pvc Pullbox 17 U-bolt ½” X1/4” 18 Electrical Tape 19 Rubber Tape 20 Pvc Elbow 1/2ø 21 Pvc Tee 1/2ø 22 Pie Wire#16 23 Pvc Connector 1/2ø 24 Solvent Cement (100ml) 25 Sealing Gum Terms And Conditions: 1. The Winning Bidder Shall Deliver The Materials To Iloilo Provincial Capitol, Bonifacio Drive, Iloilo City Within Thirty (30) Days From The Receipt Of Notice To Proceed. 2. The Winning Bidder Shall Provide Twenty-one (21) Instructional Manuals Detailing The Steps And Procedures To Be Followed For The Installation Of Electrical Materials To The Makeshift Tent. 3.the Office Of The Provincial Engineer/provincial School Board Reserves The Right To Inspect The Quality Of The Materials. Any Materials Found To Be Defective Shall Be Returned And Replaced By The Bidder At His/her Own Expense. 4.liquidated Damages Shall Be Charged To The Supplier For Every Day Of Delay. 5. The Iloilo Provincial Government Reserves The Right To Rescind/cancel The Contract If Deemed Necessary And To The Best Interest Of The Government. __________________________________ Signature Over Printed Section Viii. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages);or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (h) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (i) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (j) The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (k) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (l) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (m) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (n) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (o) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (p) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.

Details: Description To: All Prospective Proponents 1. The Department Of Education, Through Its Bids And Awards Committee (bac) Iv, Requests Price Quotation For The Project Supply And Delivery Of Automotive Tools With A Total Approved Budget For The Contract (abc) Of Philippine Pesos Three Hundred Four Thousand Five Hundred Six And 01/100 (php304,506.01). Lot Description Qty. Unit Price Ceiling (php) Total Price Ceiling (php) 1 Scan Tool / Intelligent Tester 1 Set 74,506.67 74,506.67 2 Coil Spring Compressor (portable) 3 Pcs 2,199.67 6,599.00 3 Air Compressor 1 Unit 154,064.33 223,400.34 Impact Wrench (hydraulic) 2 Pcs Portable Impact Wrench 1 Pc Floor Jack (crocodile Type) 5 Tons 2 Pcs Floor Jack (crocodile Type) 3 Tons 2 Pcs Jack Stands 3 Pairs Socket Wrench 2 Set Combination Wrench 3 Set Screwdriver 3 Set Allen Wrench (t-handle) 2 Set Torque Wrench 3 Set Mechanical Pliers 3 Set Circlip /snap Ring Plier Set 2 Set Electricians Tool Kit Set 3 Set Impact Deep Socket Wrench Set 3 Set Description And Details Of The Project Are Provided In The Project Reference, Hereto Attached As Appendix “a”. 2. Said Quotation Shall Be Received On Or Before 10:00 A.m. On November 04, 2024 By Courier Or By Hand-delivery At The Address Given Below: Bids And Awards Committee Iv Rm. M-512, 5th Floor, Mabini Bldg. Deped Complex, Meralco Avenue, Pasig City, Philippines Depedcentral.bacsecretariat@deped.gov.ph 3. The Successful Proponent Must Be Able To Meet The Following Requirements: 3.1. The Terms And Conditions Provided As Item V Of The Project Reference As May Be Applicable, As Well As The Provisions Of The Irr Of R.a. 9184 Are Deemed To Be Read Into This Project. 3.2. The Schedule Of Requirements, As Indicated In Item Vi Of The Project Reference; And 3.3. The Technical Specifications Which Lists The Details Of The Requirements As Indicated In Item Vii Of The Project Reference. Supplier’s Business Name: Tin: Address: Telephone No.: Fax No.: E-mail: Authorized Representative’s Signature Over Printed Name And Designation: Date: 4. The Proponent Is Required To Submit A Financial Proposal Indicating Its Price For The Required Lot. The Approved Budget For The Contract Philippine Pesos Three Hundred Four Thousand Five Hundred Six And 01/100 (php304,506.01). For Purposes Of The Evaluation, Comparison And Ranking Of Bids/offers, The Proponent Who Submitted The Single / Lowest Calculated Responsive Quotation Shall Be Awarded The Contract After Evaluation By The Bids And Awards Committee (bac) Iv. 5. The Quotation Shall Be Enclosed In A Sealed Envelope And Addressed To The Bac Secretariat At The Address Given Above. The Envelope Should Have The Rfq Number Boldly And Conspicuously Identified. 5.1. It Is The Exclusive Responsibility Of The Proponent To Ensure That The Sealed Envelope Containing The Quotation Reaches The Above Address Before The Time And Date Indicated In Item No. 2. If Being Delivered By Hand, The Quotation Must Be Delivered At The Above Address During Official Working Hours. Delivery To Any Other Person Or Office Will Be At The Risk Of The Proponent And Will Not Constitute Timely Delivery. Quotations Received After The Aforementioned Closing Time Or Deadline May Be Rejected. 5.2. Based On The Above-stated Provisions, The Proponent's Quotation Sent By Email Will Not Be Accepted And Will Be Considered As Rejected. 6. The Quotation Should Be Valid For Thirty (30) Calendar Days From The Due Date Indicated Above. 7. Deped Reserves The Right To Request Any Additional Information That It Deems Necessary In Order To Make Any Decision On Any Quotation. 8. Any Quotation Not Supported By The Information Requested In This Rfq Or Requested During Evaluation, Or Is Patently Non-complying With The Rfq Requirements May Not Be Considered. 9. Deped Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. Submission Of Quotation In Response To This Request Shall Be Construed As Commitment To Undertake The Services In Accordance With The Terms And Conditions, Specifications, And Schedule Of Implementation Set Forth In This Rfq. Asec. Malcolm S. Garma Bac Iv Chairperson Received Copy: ___________________________________________________ Remarks: _______________________ Project Reference I. Project Title: Supply And Delivery Of Automotive Tools Ii. Project Owner: Department Of Education – Administrative Service – General Services Division (as-gsd) Iii. Objective: To Procure The Project Supply And Delivery Of Automotive Tools The Most Effective And Prompt Manner, Primarily Considering Time And Resource Constraints. Iv. Eligibility, Technical And Financial Requirements/ Documents: The Proponent With The Single / Lowest Calculated Quotation (scq Or Lcq) Shall Submit The Requirements Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac, Which Documents Shall Be Validated To Determine If The Proponent Is Technically, Legally And Financially Capable Prior To The Award: (i) Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Is Located; (ii) Philgeps Registration Number; (iii) Duly Notarized Omnibus Sworn Statement (see Attached Annex “a”) • If A Partnership, Corporation, Cooperative, Or Joint Venture, Please Provide Proof Of Authorization (e.g. Duly Notarized Secretary’s Certificate As Stated In Item No. 2 Of The Attached Omnibus Sworn Statement); (iv) Income Tax Returns (annual Income Tax Returns Of The Preceding Tax Year); (v) Business Tax Returns (value Added Tax Or Percentage Tax Returns Covering The Previous Six Months); In Addition, The Supplier With The Scb Or Lcb Shall Submit The Samples Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac. (i) One (1) Sample Each Of 17 Items Shall Be Provided By The Winning Supplier During Post-qualification. To Facilitate Post-qualification, The Proponent At Its Option May Submit In Advance, I.e., Together With Its Quotation, The Above Requirements And Other Documents As May Be Required. Non-submission Of Any Of The Documents Shall Be A Ground For Post-disqualification. In The Case Of A Joint Venture, Or If The Parties Intend To Enter Into A Joint Venture, The Requirements Are As Indicated In The Revised Implementing Rules And Regulations Of Republic Act No. 9184. V. Terms And Conditions Of Contract: A. Instructions 1. The Proponent Shall Be Responsible For Sourcing Its Goods/equipment, And Shall Make The Deliveries In Accordance With The Schedule, And Specifications Of The Award. Failure Of The Proponent To Comply With This Provision Shall Be Ground For Cancellation Of The Award Issued To The Proponent. 2. The Proponent Shall Pick-up The Contract Or Purchase Order (po), And Notice To Proceed (ntp) Issued In Its Favor Within Three (3) Calendar Days From The Date Of Receipt Of Notice To That Effect. A Fax Transmission Or Electronic Mail Shall Constitute An Official Notice To The Proponent. Thereafter, If The Contract Or Po Remains Unclaimed, The Contract Or Po Shall Be Cancelled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Proponent Shall Be Precluded From Proposing Or Submitting Substitute Quotation(s) Or Item(s). 3. The Proponent Who Accepted A Contract Or Po, And Ntp But Failed To Deliver The Required Goods Within The Time Called For In The Contract Or Po Shall Be Disqualified From Participating In Deped Or Any Of Deped Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Revised Irr Against The Proponent. 4. Rejected Deliveries Shall Be Construed As Non-delivery, And Shall Be Replaced By The Proponent Subject To Liquidated Damages For Delayed Deliveries. 5. All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Proponent. 6. All Transactions Are Subject To Applicable Withholding Taxes Per Relevant Revenue Regulations Of The Bureau Of Internal Revenue (bir) Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bir. B. Delivery And Documents The Goods Shall Be Delivered At Deped Complex, Meralco Ave., Pasig City. Risk And Title To The Goods Will Pass From The Proponent To Deped Upon Receipt And Final Acceptance Of The Goods At Their Final Destination. The Goods Must Conform To And Comply With The Standards Mentioned In The Schedule Of Requirements, As Indicated In Annex “b” And Technical Specifications As Indicated In Annex “c”. Upon Delivery Of The Goods To The Delivery Site, The Proponent Shall Notify Deped Through As-gsd And Present The Following Documents: I. Original And 4 Copies Of The Proponent’s Invoice Showing Goods’ Description, Quantity, Unit Price, And Total Amount; Ii. Original And Four Copies Of The Proponent‘s Warranty Certificate, Where Applicable; Iii. Original (white Copy) And Scanned Copy Stored In Cd/dvd/flash Drive Of The Pre-numbered Inspection And Acceptance Report (iar) And Delivery Receipt (dr) Detailing The Number And Description Of Items Received And Duly Signed And Dated By The Authorized Receiving Personnel (arp). For This Purpose, The Deped’s Representative At The Project Site Shall Be Mr. Idan Ray D. Magbanua, And The Designated Inspectorate Team. Packaging As May Be Applicable For Goods To Be Delivered And As May Be Indicated In The Contract Or Po, The Proponent Shall Provide Such Packaging As Is Required To Prevent Damage Or Deterioration During Transit To Their Final Destination. The Packaging Shall Be Well Protected From Damage During Transport. It Should Be Reinforced With Impact-resistant Material And It Should Be Well-packed. Incidental Services The Proponent Shall Provide Orientation To The End-user On The Properly Use/handling Of The Supplied Goods. Transportation Transport Of The Goods Shall Be Arranged By The Proponent, And Related Costs Shall Be Included In The Contract/po Price. Deped Accepts No Liability For The Damage Of Goods During Transit. Risk And Title To The Goods Will Not Pass To Deped Until Its Receipt And Final Acceptance At The Final Destination, Through Its Authorized Receiving Personnel. C. Schedule Of Payment The Proponent May Submit A Request For Payment Based The Following: (i) Cumulative Quantities Of Items Delivered Based On The Schedule Of Deliveries And Other Relevant Terms And Conditions Of The Contract; (ii) Duly Signed Delivery Receipt(s); (iii) Inspection And Acceptance Report(s), Including Certification By The Proponent, As Approved By The Duly Authorized Deped Representative, That The Items Have Been Delivered And/or Properly Installed And Commissioned In Accordance With The Contract. Other Delivery Documents As May Be Subsequently Prescribed By Deped Shall Be Provided By The Proponent. One Hundred Percent (100%) Of The Contract/po Price Shall Be Paid To The Proponent Within 60 Calendar Days, Subject To Existing Government Disbursement Procedure, Upon Delivery And Acceptance Of Goods By The Duly Authorized Deped Representative, And Receipt Of The Billing Statement Of Account. (note: The Supplier Must Furnish A Copy Of The Above-mentioned Documents To The End-user [(as-gsd)] And The Contract Management Division Of The Procurement Management Service, Central Office.) Payments Shall Be Subject To The “warranty” Provision In The Form Of Either Retention Money In An Amount Equivalent To At Least 1% Of The Payment, Or A Special Bank Guarantee In The Amount Equal To At Least 1% Of The Contract Price Required In Section 62 Of Ra 9184 And Its Irr. Release Of The Retention Money Shall Be At The Expiration Of The Warranty Period, Or The Remaining Amount In Case It Has Been Utilized Pursuant To The Warranty Provision. D. Inspections Inspection Or Pre-delivery Inspection (pdi), Where Applicable For Goods To Be Delivered, Shall Be Conducted By Deped Through The Duly Designated Inspectorate Team. The Inspection Or Pdi Shall Be Made Upon Notice To The Deped Of The Readiness Of The Goods For Inspection. The Proponent Shall Coordinate With Deped, Through The Procurement Management Service-contract Management Division (procms-cmd), On The Conduct Of Inspection Or Pre-delivery Inspection (pdi). Any Request For Inspection Or Pdi Shall Be Done In Writing, And Contain The Following Information: A. Project Title And Contract/po Number; B. Specific Goods For Inspection; C. Quantity Of Goods For Inspection; D. Venue/address Of Inspection Site; And E. Proposed Schedule Of Inspection Which Must Be At Least Three (3) Calendar Days From The Submission Of The Request. The Request For Inspection Or Pdi Shall Be Addressed To Procms-cmd, And Must Be Submitted Through Email At Procms.cmd@deped.gov.ph. Prior To And For Purposes Of Inspection, The Proponent Shall Ensure Convenient Access To The Goods For Inspection. The Proponent Shall Assign Personnel To Undertake The Handling, Unpacking, Assembly, Commissioning, Dissassembly, Repacking, Resealing And Sorting Of The Goods Prior To, During And After The Inspection. Deped Shall Have The Right To Visit And Inspect The Proponent’s Premises Covered By The Contract/po, At Any Time Or Stage Of Contract Implementation, To Monitor And Assess The Proponent’s Capacity To Discharge Its Contractual Obligations. Goods With Defects Or Non-compliant With The Required Technical Specifications Upon Delivery Shall Be Rejected, Orally Or In Writing, By Deped And Replaced By The Proponent In Accordance With The Warranty Provision. The Replacement Goods For This Reason Shall Be Subject To Re-inspection. Goods Are Considered Defective When They Are Unfit For The Use For Which It Is Intended Or Its Fitness For Such Use Is Diminished To Such An Extent That, Had Deped Been Aware Thereof, It Would Not Have Acquired It Or Would Have Given A Lower Price For It. Defects In The Goods Can Either Be Patent Or Latent. A Patent Defect Is One That Is Apparent To The Buyer Or Normal Observation. It Is An Apparent Or Obvious Defect. On The Other Hand, A Latent Defect Is One That Is Not Apparent To The Buyer By Reasonable Observation. A Latent Defect Is Hidden Or One That Is Not Immediately Determinable. E. Warranty Six Months Comprehensive Warranty For The Goods Will Be Applied. The Said Warranty Period Shall Reckon From The Date Of Issuance Of The Certificate Of Final Acceptance By The Deped That The Delivered Goods Have Been Duly Inspected And Accepted (i.e. Final Acceptance). The Obligation For The Warranty Shall Be Covered By Special Bank Guarantee In The Amount Equivalent To One Percent (1%) Of The Total Contract Price. Replacement And/or Repair Of The Goods May Be Requested Within The Warranty Period. Replacement And/or Repair Shall Be Made Immediately Upon Claim Or Request Therefor. In Case The Proponent Opts For Retention Money, The Amount Shall Only Be Released After The Lapse Of The Entire Warranty Period, Unless During The Remainder Of The Warranty Period, The Retention Money Is Substituted With A Special Bank Guarantee As Prescribed Above. The Special Bank Guarantee Shall Not Contain Any Deletion, Crossing-out, Expunction, Or Any Form Of Correction. Otherwise, Deped May Reject Such Security If Any Such Intercalation, Superimposition Or Alteration Affects Any Materials Information Or Feature Of The Document. Vi. Schedule Of Requirements As Indicated In Annex ”b”. Vii. Technical Specifications As Indicated In Annex “c”. Viii. General Instructions To Suppliers 1. This Request For Quotation (rfq) Form Is Deped’s Standard Rfq To Be Used When Deped Solicits Quotations For The Procurement Of Goods And Services. It Is A Standard Template That Suppliers Must Follow In Order To Prepare And Submit Their Quotations For Consideration By Deped. 2. This Rfq Is Composed Of Three (3) Lots. Prospective Proponents Shall Submit Their Quote For Three (3) Lots. Quotation That Exceeds The Abc For The Said Lot Shall Be Rejected. 3. The Proponent Must Fill Up The Spaces With The Required And Correct Information Including The Offered Brand, Model, Make And Specifications, As Well As The Total Price Of The Item Or The Items In The Lot. They Shall Likewise Indicate The Total Price Of The Said Lot. 4. Prices Must Be Quoted In Philippine Peso And Must Include The Unit Price And Total Price, Inclusive Of All Taxes, Duties And/or Levies To Be Paid And Other Incidental Costs To The Delivery Site/s If The Contract Is Awarded. 5. Award Of Contract Shall Be Made To The Single/lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. The Rfq Form Must Be Duly Signed And Accomplished, Either Typewritten Or Written In Indelible Ink. Any Correction Made To The Prices, Rates Or To Any Information Shall Be Rewritten In Indelible Ink And Initialed By The Person Signing The Rfq Form. 6. The Proponent Shall Accomplish, Provide Correct And Accurate Information And Submit, Together With The Request For Quotation (rfq), The Following Attached Documents: (i) Schedule Of Requirements (annex “b”); (ii) Technical Specifications (annex “c”); And (iii) Financial Proposal (annex “d”) Otherwise, Non- Submission Of Which Shall Result To Automatic Disqualification Of Proposal. The Proponent Should Not Need To Fill Out The Attached Purchase Order (po) Under Annex "e". 7. The Proponent Requiring Any Clarifications Of The Request For Quotation Document May Refer To: Asec. Malcolm S. Garma Bids And Awards Committee Iv Department Of Education Room M-511, 5thfloor, Mabini Bldg., Deped Complex, Meralco Avenue, Pasig City Tel Nos. 8633-9343 / 8636-6542 Depedcentral.bacsecretariat@deped.gov.ph Look For: Ms. Mailyn B. Almodiel (project In Charge) Ix. Financial Proposal Quotation Form As Indicated In Annex “d”. Annex “a” Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] Republic Of The Philippines) City/municipality Of ____________________________________) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Its Association Or Relation With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End- User Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examine All Of The Bidding Documents; B. Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This _____ Day Of __________, 20____ At ______________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Rules On Notarial Practice] Annex “b” Schedule Of Requirements Supply And Delivery Of Automotive Tools Lot Description Quantity Delivery Period 1 Scan Tool / Intelligent Tester 1 Set Fifteen (15) Calendar Days’ Period Upon The Receipt Of Notice To Proceed 2 Coil Spring Compressor 3 Pcs 3 Air Compressor 1 Unit Impact Wrench Hydraulic 2 Pcs Impact Wrench Portable 1 Pc Floor Jack (3 Tons) 2 Pcs Floor Jack (5 Tons) 2 Pcs Jack Stands 3 Pairs Socket Wrench 2 Set Combination Wrench 3 Set Screwdriver Set 3 Set Set Of Allen Wrench (t-handle) 2 Set Adjustable Torque Wrench Handle 3 Pcs Mechanical Pliers 3 Set Circlip Pliers 2 Set Electricians Tool Kit Set 3 Set Impact Deep Socket Wrench Set 3 Set A. Delivery Schedule Complete Delivery Of The Goods Shall Be Made Within Fifteen (15) Calendar Days’ Period Upon The Receipt Of Notice To Proceed (ntp) B. Project Site Goods Shall Be Delivered To Administrative Service- General Service Divisions, Department Of Education, Deped Complex, Meralco Avenue, Pasig City. C. Delivery And Receiving Instructions The Supplier Shall Observe The Following Instructions: 1) Goods As Specified In This Schedule Of Requirements And/or Technical Specifications Shall Be Delivered Only To The Address Indicated Herein. 2) The Proponent Shall Notify The Indicated Authorized Receiving Personnel At The Project Site At The Scheduled Date Of Delivery At Least Three (3) Working Days In Advance And Shall Ensure That The Authorized Receiving Personnel Of The Deped Is Present During The Date And Time Of Delivery. 3) The Proponent Shall Make Delivery Or Deliveries To The Project Site On Regular Working Days, During Office Hours From 8:00 A.m. To 2:00 P.m. The Authorized Receiving Personnel Reserves The Right To Refuse To Receive/accept Delivered Goods Made Before 8:00 A.m. To 2:00 P.m., And On Non-working Days. 4) The Proponent Shall Coordinate With Deped Bureau Of Learning Resources – Office Of The Director For Purposes Of Inspection And Acceptance. 5) During The Delivery, Delivery Receipts Must Be Signed By Mr. Albert Alano, Chief Of Asset Management Division Or His Authorized Representative. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1) Completeness Of Submission 2) Compliance With Technical Specifications 3) Price-lowest Unit Cost Statement Of Compliance After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From Last Day Of Submission Indicated In The Submission Requirements. The Corresponding Award On Contract Shall Be Accepted By Us At Any Time Before Expiration Of This Period. The Deped- Bids And Awards Committee Iv Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. _____________________________________________________________________________ Name And Signature Of Provider’s Authorized Representative Annex “c” Technical Specifications General Requirements/specifications: To Provide The Necessary Supplies Automotive Tools For The Preventive Maintenance And Emergency Repair Of Service Vehicles Of The Department. Detailed Technical Specifications Lot Description Quantity Statement Of Compliance (state Comply Or Not Comply) Bidder’s Actual Offer 1 Scan Tool / Intelligent Tester Functional: To Interface With, Diagnose, And Reprogram Vehicle Control Modules. Performance: -retrieves Module Information From Body Chasis, Powertrain, Information & Communication -quickly Detect And Display Faults And Trouble Code. - Covers Domestic/ Asian / European Vehicle Manufactures. -the Unique Dedicated Services Section Includes All Reset, Epb, Abs/ Srs And Sas Services. -automatic System And Software Updates. Design: -atleast 8 Inch Full-color Led Screen Display. -atleast 1024x600 Resolution. Brand New 1 Set 2 Coil Spring Compressor Functional: Using On All Vehicles Equipped With Macpherson Struts To Rapidly Compress The Coil Spring For Replacement Of Shock Absorber, Spring Set, Repair Bent Struts And Damaged Spindles. Performance: - Compress Spring At 10mm Increments - 1/2-inch Drive Ratchet Design: -double-ended Jaws With Safety Hooks. - Forged Steel Brand New 3 Pcs 3 Air Compressor Functional: Putting Atmospheric Air Under High Pressure, “compressing” The Air And Converting Its Potential Energy Into Kinetic Energy That It Stores In An Air Tank For Use. Performance - Belt Driven - Maximum Pressure: 115 Psi - Tank Capacity: Maximum Of 155 Liters - Displacement: 16.3 Cubic Feet Per Minute (cfm) Design: - Single Phase - Rubberized Wheel With Handle Brand New 1 Unit Impact Wrench Hydraulic Functional: Tightening Or Loosening Nuts Quickly. They Are Essentially Small Handheld Electric Or Pneumatic Motors That Can Rotate Socket Wrenches At High Speed. Performance: - 1/2" Square Drive - Air Pressure: Maximum Of 90 Psi - Load Speed: Maximum Of 7,000 Rpm - Twin Hammer Mechanism Design - 1/4" Hose Inlet - 3/8" Air Hose - Weight: At Least 5.7 Lbs - Length: At Least 7.3" Brand New 2 Pcs Impact Wrench Portable Functional: Tightening Or Loosening Nuts Quickly. They Are Essentially Small Handheld Electric Or Pneumatic Motors That Can Rotate Socket Wrenches At High Speed. Design: - Cordless And Rechargeable - Brushless - Rubberized Soft Grip - 4.9 Lbs Weight Inclusion: - 40volts Lithium-ion (li-ion) Battery W/ 1 Spare Battery - Charger Environmental Interface: Power Saving Brand New 1 Pc Floor Jack (3 Tons) Functional: Has Horizontal Pistons And A Long Arm Which Provides The Vertical Motion For Lifting. Performance: - Max Lifting Capacity Of 3 Tons - Double Pump - Lifting Height: Up To 500mm Or 1.6 Ft. - Weight: Up To 35 Kgs Design: -hydraulic - Low Profile - Steel Material Brand New 2 Pcs Floor Jack (5 Tons) Functional: Has Horizontal Pistons And A Long Arm Which Provides The Vertical Motion For Lifting. Performance: - Max Lifting Capacity Of 5 Tons -double Pump - Lifting Height: Up To 500mm Or 1.6 Ft. - Weight: 45 Kgs Design: -hydraulic - Low Profile - Steel Material Brand New 2 Pcs Jack Stands Functional: A Jack Stand Is A Metal Height-adjustable Mechanical Device That Is Used To Support The Weight Of A Lifted Vehicle. Most Commonly, They Are Placed Underneath The Car As A Safety Net To Protect Against A Vehicle Falling On A Body Part. Performance: - Quickly And Safely Lock The Position With The Included Locking Pin. - Circular Base Pads Allow For Maximum Stability And Safety. - Includes 2 Jack Stands. Design: - Made From High-grade Steel - With Four Steel Feet - 3 Tons Per Pair - With A Rubber Top Post Brand New 3 Pairs Socket Wrench Functional: Socket Wrenches Are Widely Used Hand Tools For Easy Tightening And Loosening Of Common Fasteners, Typically Nuts And Bolts. Performance: They Work The Same Way As Standard Spanners And Wrenches, But Their Ratcheting Design Allows The User To Apply Torque More Easily, With Less Strain And Fatigue. Design: - Hexagon Head - Chromium-vanadium Steel / Alloyed Steel Included The Following: - 1pcs 1/4" Drive Ratchet Wrench,45t - 13pcs 1/4" Drive Socket: 4mm To 14mm - 1pcs 1/4" Drive Universal Joint - 2pcs 1/4" Drive Extension Bar 50mm 100mm - 1pcs 1/4" 114mm Sliding T Bar - 1pcs 1/4" 150mm Flexible Extension Bar - 1pcs 1/2" Drive Ratchet Wrench,45t - 18pcs 1/2" Drive Socket - 8mm To 32mm - 1pcs 1/2" Drive Universal Joint - 2pcs 1/2" Drive Extension Bar 125mm 250mm - 1pcs 1/2" 250mm Sliding T Bar - 2pcs Spark Plug Socket 16mm 21mm Brand New 2 Set Combination Wrench Functional: Combination Wrenches Have A Closed Loop On One Side (box-end) For Hexagonal Or Square Nuts, While The Other End Is An Open U-shape (open-end) Performance: These Wrenches Are Often Used For Nuts That Are Hard To Loosen. The Closed End Can Loosen The Nut, While The Open End Is Then Used To Unscrew It Fully. Design: - Flexible Ratchet Spanner - Chromium-vanadium Steel / Alloyed Steel - Sizes 8mm To 19mm Brand New 3 Set Screw Driver Set Functional: A Screwdriver Is A Simple And Common Tool Used To Install Or Remove Screws. Performance: Screwdrivers Perform Simple Functions In A Simple Design And Come In Several Types Depending On The Shape Of The Screw. Design: - Bi-material Handle - Magnetic Tip Holds Screws Securely -black Chrome Plating And Nickel-coated Tips - Chromium-vanadium Steel / Alloyed Steel - Philips Screwdriver: Ph1 X 3 In., 1pc Ph2 X 4 In, And 1pc Ph3 X 6 In - Slotted Or Flathead Screwdriver: 1pc Sl3/16 In X 4 In, 1pc Sl1/4 In X 4 In, And 1pc Sl5/16 In X 6 In - Robertson Head/ Square Screwdriver: 1pc Sq1 X 3 In And 1pc Sq2 X 4 In Brand New 3 Set Set Of Allen Wrench (t-handle) Functional: Hex Keys, Commonly Known As Allen Keys/wrenches In The Uk And Various Other Countries, Are A Very Simple Hand Tool Of The General Spanner And Socket Family. Performance: Used For Tightening And Loosening Hexagonal Bolts And Other Compatible Fasteners. Quantity: At Least 8pcs Per Set Of T-handle Torx/hex Wrench Design: - Sizes：2x75mm To10x200mm Or 2 To 10 Metric - Chromium-vanadium Steel / Alloyed Steel Brand New 2 Set Adjustable Torque Wrench Handle Functional: It Is A Fundamental Element In General Mechanics, Tire Changing Operations And Industrial Maintenance & Repair Industries, To Ensure Customers' Safety. Performance: Used To Control And Apply A Specific Torque To A Fastener Such As A Bolt Or A Nut. - 1/2" Drive - Torque Range: 40 To 200 N.m - Forward And Reverse Torque Capability - High Accuracy With A Control Mechanism -click Torque Wrench - Heavy Duty Design: - Chromium-vanadium Steel / Alloyed Steel - Society Automotive Engineers (sae)/metric Scales For Foot-pound And Newton-meter Applications. - 10-100 Ft-lbs Torque - Locking Trigger - Length: 30.2 Inches Brand New 3 Pcs Mechanical Pliers Functional: Slip-joint Pliers Have Grooved Jaws, And The Pivot Hole In One Member Is Elongated So That The Member Can Pivot In Either Of Two Positions In Order To Grasp Objects Of Different Size In The Most Effective Way. Performance: Hand-operated Tool For Holding And Gripping Small Articles Or For Bending And Cutting Wire. Design: Material: Plastic, Chromium-vanadium Steel Product Dimensions: 34l X 25.9w Centimetres Handle Material: Plastic, Steel Item Weight: 3 Pounds Grip Type: Non-slip Inclusion: - 1pc 8" High Leverage Combination Pliers - 1pc 7" High Leverage Diagonal Cutting Pliers - 1pc 8" High Leverage Long Nose Pliers - 1pc 10" Pump Plierss Brand New 3 Set Circlip Pliers Functional: There Are Two Types Of Pliers. On External Pliers The Head Opens When The Handle Is Squeezed And The Circlip Is Pushed Out. Performance: Circlip Pliers Are Special Pliers For Installing Or Removing Circlips On Shafts Or Insides Bores. Design: - 2pcs 180° - 2pcs 90° - Carbon Steel - Size:7"/180mm Brand New 2 Set Electricians Tool Kit Set Functional: Electrical Tools Are Tools Used To Work On An Electrical System. Performance: These Can Include A Wide Range Of Tools Such As Wire And Cable Cutters, Wire Strippers, Coaxial Compression Tools, Telephony Tools, Wire Cutter/strippers, Cable Tie Tools, Accessories, And Even More. Design: Electrician Tools Set Include: Digital Multimeter With Alkaline Battery - 6" Adjustable Wrench - 6" Long Nose Plier - 6" Diagonal Cutting Pliers - 7" Combination Plier - 6" Wire Stripper - 5.5 Mm Slotted Screwdriver - Snap-off Blade Knife - 3m/10'' Steel Measuring Tape - Flashlight - 4''x45m Pvc Insulating Tape - Tweezers 125mm - 5 5" Electrician's Scissors Brand New 3 Set Impact Deep Socket Wrench Set Functional: They Provide Added Accessibility In Limited Spaces And In Hard-to-reach Places All While Retaining Their Ability To Tighten Or Loosen. Performance: Deep Impact Sockets Are Made To Be Used With Impact Tools. - 1/2" Drive Design: - Sizes:10mm To 24mm - Length: 78mm - Heat Treatment - Chromium-vanadium Steel / Alloyed Steel Brand New 3 Set Statement Of Compliance I Hereby Commit To Provide The Above Specified Requirements In Compliance With The Technical Specifications For The Project: Supply And Delivery Of Automotive Tools ___________________________________________________________ Name And Signature Of Authorized Representative Supplier’s Business Name: Tin: Address: Telephone No.: Fax No.: E-mail: Authorized Representative’s Signature Over Printed Name And Designation: Date:

Details: Description Bids And Awards Committee Iloilo Provincial Government Procurement Of Drugs And Medicines Bid No. Dvp-24-1607-b Philippine Bidding Documents Sixth Edition July 2020 Table Of Contents Section I. Invitation To Bid……………………………………………………..3 Section Ii. Instructions To Bidders………………………………………..…...5 1. Scope Of Bid ………………………………………………………………………. 5 2. Funding Information………………………………………………………………. 5 3. Bidding Requirements ……………………………………………………………. 5 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 5 5. Eligible Bidders…………………………………………………………………… 5 6. Origin Of Goods ………………………………………………………………….. 6 7. Subcontracts ……………………………………………………………………… 6 8. Pre-bid Conference ………………………………………………………………. 6 9. Clarification And Amendment Of Bidding Documents …………………………… 6 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 6 11. Documents Comprising The Bid: Financial Component …………………………... 7 12. Bid Prices …………………………………………………………………………. 7 13. Bid And Payment Currencies ……………………………………………………… 7 14. Bid Security ………………………………………………………………………. 7 15. Sealing And Marking Of Bids ……………………………………………………… 7 16. Deadline For Submission Of Bids …………………………………………………. 8 17. Opening And Preliminary Examination Of Bids ………………………………….. 8 18. Domestic Preference ……………………………………………………………… 8 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 8 20. Post-qualification ………………………………………………………………… 8 21. Signing Of The Contract …………………………………………………………… 9 Section Iii. Bid Data Sheet …………………………………………………..10 Section Iv. General Conditions Of Contract ……………………...………..11 1. Scope Of Contract ………………………………………………………………… 11 2. Advance Payment And Terms Of Payment ……………………………………….. 11 3. Performance Security ……………………………………………………………. 11 4. Inspection And Tests ……………………………………………………………… 11 5. Warranty …………………………………………………………………………. 11 6. Liability Of The Supplier ………………………………………………………….. 11 Section V. Special Conditions Of Contract ………………………………….12 Section Vi. Schedule Of Requirements ……………………………………....14 Section Vii. Technical Specifications …………………………………………16 Section Viii. Checklist Of Technical And Financial Documents …………..18 Section I. Invitation To Bid Purchase Of Drugs And Medicines Bid No. Dvp-24-1607-b 1. The Iloilo Provincial Government Through The Sb#1 2024 Intends To Apply The Sum Of One Million Two Hundred Eighty-five Thousand Four Hundred Twenty-three Pesos And Fifty-six Centavos (php1,285,423.56) Being The Abc To Payments Under The Contract For The Purchase Of Drugs And Medicines. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Iloilo Provincial Government Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By 21 Days Upon Receipt Of The Notice To Proceed (ntp). Bidders Should Have Completed, Within Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Bids And Awards Committee Secretariat Of The Iloilo Provincial Government And Inspect The Bidding Documents At The Address Given Below During 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On October 15,2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (php5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. 6. The Iloilo Provincial Government Will Hold A Pre-bid Conference On October 22,2024 At 9:00 A.m At 5th Floor,bac Secretariat, Iloilo Provincial Capitol And/or Through Video Conferencing Or Webcasting, Upon Request At Least Three (3) Days Before The Pre-bid Conference, Via Zoom Or Other Videoconferencing Portals, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The 5th Floor, Bac Secretariat, Iloilo Provincial Capitol, Bonifacio Drive, Iloilo City On Or Before November 4,2024 At 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On November 4,2024 At 9:01 A.m. At The 5th Floor, Bac Secretariat, Iloilo Provincial Capitol. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. A. The Participating Bidder/supplier Or Its Authorized Representative Must Indicate In Any Of The Eligibility Documents, An Email Address Or A Working Fax Number. The Absence Of Which Shall Be A Ground For Disqualification. Notice To The Bidder/supplier Through The Use Of Either Of These Means (email/fax) Is Considered Sufficient Notice. The Date Of Filing Of Reconsideration And All Communications With The Bac Shall Be Its (bac) Date Of Receipt. B. The Bidder(s)/awardee(s) Or Its Authorized Representative Must Conform To The Notice Of Award Within Three (3) Calendar Days From Receipt Of Such Notice And The Winning Bidder Shall Post The Required Performance Security And Enter Into Contract With The Procuring Entity Within Ten (10) Calendar Days From Receipt By The Winning Bidder Of The Notice Of Award In Accordance With Section 37.2.1 Of The Revised Irr Of R.a. No. 9184. C. The Bidder/supplier Must Have No Pending Unaccepted Notice To Proceed Three (3) Days From The Date Of Acceptance And Signing Of The Purchase Order. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. D. The Bidder/supplier Must Have No Notice Of Award Pending Its Conformity Three (3) Days From The Date Of Its Receipt Of The Notice Of Award. Otherwise, It Shall Be Aground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. E. The Bidder/supplier Shall Submit A List Of All Its Ongoing And Completed Projects With The Iloilo Provincial Government Indicating The Delivery Periods And Accomplishments Of Such Projects. F. The Bidder/supplier At The Time Of The Bidding Must Have No Pending Unposted Performance Or Warranty Security, As The Case May Be, Beyond The Period Allowed In The Notice Of Award. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. G. When An Occurrence Of A Tie Among Bidders Takes Place, I.e., Two Or More Of The Bidders Are Determined And Declared As The Lowest Calculated And Responsive Bidder (lcrb), The Winning Bidder Shall Be Determined By Draw Lots Upon Notice To The Bidders Concerned And/or Their Authorized Representatives In Accordance With The Relevant Circulars Issued By The Government Procurement Policy Board (gppb). 11. The Iloilo Provincial Government Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Atty. Raemman M. Lagrada Bac Secretariat Head 5th Floor, Bids And Awards Committee Iloilo Provincial Capitol Email Address: Ipg_bacs@yahoo.com/bac@iloilo.gov.ph Website: Iloilo.gov.ph Telephone Number: (033) 336-0736 13. You May Visit The Following Websites For Downloading Of Bidding Documents: Ipg.gov.ph And/or Philgeps.com October 10,2024 Atty. Dennis T. Ventilacion Chairman, Bids And Awards Committee Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Iloilo Provincial Government Wishes To Receive Bids For The Purchase Of Drugs And Medicines With Bid No. Dvp-24-1607-b. The Procurement Project (referred To Herein As “project”) Is Composed Of Twenty-seven (27) Items, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 In The Amount Of One Million Two Hundred Eighty-five Thousand Four Hundred Twenty-three Pesos And Fifty-six Centavos (php1,285,423.56) 2.2. The Source Of Funding Is: Lgus, The Annual Or Supplemental Budget, As Approved By The Sanggunian. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. A. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. B. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. C. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: [select Either Failure Or Monopoly Of Bidding Based On Market Research Conducted] I. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And Ii. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until One Hundred Twenty (120) Days. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: Complete Bid - One Project Having Several Items That Shall Be Awarded As One Contract In Case Of Complete Bid. Line Bidding/partial Bidding - One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Refers To The Contracts To Be Bid Or The Object Of The Contract; B. Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp [don Valerio Palmares Sr. Memorial District Hospital-passi City] Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Five Percent (5%) Of Abc, If Bid Security Is In Surety Bond. 15 Bidders Shall Prepare An Original Of The First (eligibility And Technical) And Second (financial) Envelopes. In Addition, Bidders Shall Submit Separate Copies Of The First And Second Envelopes (copy 1, Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. 19.3 No Further Instructions. 20.2 For The Procurement Of Drugs And Medicines And Medical Equipment/supplies, The Bidder Shall Submit The Following: A. Certificate Of Product Registration From Food And Drug Administration (fda) For Easy Validation During The Post-qualification; B. Certificate If Good Manufacturing Practice From Fda, For Easy Validation During The Post-qualification; C. Batch Release Certificate From Fda, For Easy Validation During The Post-qualification; D. If The Supplier Is Not The Manufacturer, Certification From The Manufacturer That The Supplier Is An Authorized Distributor/ Dealer Of The Products / Items For Easy Validation During The Post-qualification; E. For The Procurement Of Regulated Drugs, The Applicable Type Of S-license: S-1, S-3 (retailer) S-4 (wholesaler) S-5c (manufacturer) S-5d (bulk Depot/storage) S-5e S-5i (importer); F. License To Operate (lto) Issued By Fda, If Applicable; G. After-sales Services/parts, If Applicable; H. Manpower Requirements, If Applicable. 21.2 No Further Instructions. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: [for Goods Supplied From Within The Philippines, State:] “the Delivery Terms Applicable To This Contract Are Delivered To The Don Valerio Palmares Sr. Memorial District Hospital-passi City. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The Authorized Employee/official Of The Iloilo Provincial Government. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. 2.2 Partial Payment Is Not Allowed. 4 The Inspections And Tests That Will Be Conducted Are Through Physical Inspection. Item Number Description Quantity Total Delivered, Weeks/months 1 Acetylcysteine 600mg Effervescent Tablet 1280 1280 2 Ampicillin 500mg Vial 2000 2000 3 Ampicillin + Sulbactam 1gm + .500mg Powder For Injection Vial 1000 1000 4 Azithromycin 500mg Tablet 1500 1500 5 Cefotaxime 500mg Powder For Injection Vial 300 300 6 Ceftazidime 1g Powder For Injection Vial 2000 2000 7 Ceftriaxone 1gm 7000 7000 8 Cefuroxime 500mg 900 900 9 Cefuroxime 750mg Powder For Injection Vial 4000 4000 10 Clonidine 150mcg/ml, 1ml Ampule 150 150 11 Co-amoxiclav 625mg Tablet 460 460 12 Furosemide 10mg/ml, 2, Ml Ampule 2000 2000 13 Hydralazine 20mg/ml, 1ml Ampule 138 138 14 Hydrocortisone 100mg Vial Or Its Equivalent 5000 5000 15 Hyoscine N-butylbromide 20mg/ml, 1ml 500 500 16 Ipratropium+salbutamol 500mcg+2.5mg/2.5ml Nebule 5000 5000 17 Lidocaine 2% 50ml 54 54 18 Metoclopramide 5mg/ml, 2ml Ampule 500 500 19 Metronidazole 5mg/ml, 100ml 2000 2000 20 Norepinephrine 1mg/ml Solution, 4ml 500 500 21 Omeprazole 40mg Vial 5000 5000 22 Oxytocin 10 I.u, 1ml Ampule 800 800 23 Paracetamol 150mg/ml, 2ml Ampule 1000 1000 24 Ranitidine 25mg/ml, 2ml 2400 2400 25 Salbutamol 1mg/ml/2.5ml Nebule 3000 3000 26 Tramadol 50mg/ml, 1ml 700 700 27 Tranexamic Acid 100mg/ml, 5ml Ampule 700 700 ___________________________________ Signature Over Printed Name Section Vii. Technical Specifications Bid No.: Dvp-24-1607-b Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 Acetylcysteine 600mg Effervescent Tablet 2 Ampicillin 500mg Vial 3 Ampicillin + Sulbactam 1gm + .500mg Powder For Injection Vial 4 Azithromycin 500mg Tablet 5 Cefotaxime 500mg Powder For Injection Vial 6 Ceftazidime 1g Powder For Injection Vial 7 Ceftriaxone 1gm 8 Cefuroxime 500mg 9 Cefuroxime 750mg Powder For Injection Vial 10 Clonidine 150mcg/ml, 1ml Ampule 11 Co-amoxiclav 625mg Tablet 12 Furosemide 10mg/ml, 2, Ml Ampule 13 Hydralazine 20mg/ml, 1ml Ampule 14 Hydrocortisone 100mg Vial Or Its Equivalent 15 Hyoscine N-butylbromide 20mg/ml, 1ml 16 Ipratropium+salbutamol 500mcg+2.5mg/2.5ml Nebule 17 Lidocaine 2% 50ml 18 Metoclopramide 5mg/ml, 2ml Ampule 19 Metronidazole 5mg/ml, 100ml 20 Norepinephrine 1mg/ml Solution, 4ml 21 Omeprazole 40mg Vial 22 Oxytocin 10 I.u, 1ml Ampule 23 Paracetamol 150mg/ml, 2ml Ampule 24 Ranitidine 25mg/ml, 2ml 25 Salbutamol 1mg/ml/2.5ml Nebule 26 Tramadol 50mg/ml, 1ml 27 Tranexamic Acid 100mg/ml, 5ml Ampule ___________________________________ Signature Over Printed Name Section Viii. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages);or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (h) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (i) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (j) The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (k) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (l) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope (m) Original Of Duly Signed And Accomplished Financial Bid Form; And (n) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) (o) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. (p) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.

Details: Description Bids And Awards Committee Iloilo Provincial Government Procurement Of Office Equipment Bid No. Jch-23-1482-b(rebid-3) Philippine Bidding Documents Sixth Edition July 2020 Table Of Contents Section I. Invitation To Bid……………………………………………………..3 Section Ii. Instructions To Bidders………………………………………..…...5 1. Scope Of Bid ………………………………………………………………………. 5 2. Funding Information………………………………………………………………. 5 3. Bidding Requirements ……………………………………………………………. 5 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 5 5. Eligible Bidders…………………………………………………………………… 5 6. Origin Of Goods ………………………………………………………………….. 6 7. Subcontracts ……………………………………………………………………… 7 8. Pre-bid Conference ………………………………………………………………. 7 9. Clarification And Amendment Of Bidding Documents …………………………… 7 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 7 11. Documents Comprising The Bid: Financial Component …………………………... 7 12. Bid Prices …………………………………………………………………………. 8 13. Bid And Payment Currencies ……………………………………………………… 8 14. Bid Security ………………………………………………………………………. 8 15. Sealing And Marking Of Bids ……………………………………………………… 9 16. Deadline For Submission Of Bids …………………………………………………. 9 17. Opening And Preliminary Examination Of Bids ………………………………….. 9 18. Domestic Preference ……………………………………………………………… 9 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 9 20. Post-qualification ………………………………………………………………… 10 21. Signing Of The Contract …………………………………………………………… 10 Section Iii. Bid Data Sheet …………………………………………………..11 Section Iv. General Conditions Of Contract ……………………...………..12 1. Scope Of Contract ………………………………………………………………… 12 2. Advance Payment And Terms Of Payment ……………………………………….. 12 3. Performance Security ……………………………………………………………. 12 4. Inspection And Tests ……………………………………………………………… 12 5. Warranty …………………………………………………………………………. 13 6. Liability Of The Supplier ………………………………………………………….. 13 Section V. Special Conditions Of Contract ………………………………….14 Section Vi. Schedule Of Requirements ……………………………………....16 Section Vii. Technical Specifications …………………………………………17 Section Viii. Checklist Of Technical And Financial Documents …………..17 Section I. Invitation To Bid Purchase Of Office Equipment Bid No. Jch-23-1482-b(rebid-3) 1. The Iloilo Provincial Government Through The Supplemental Budget No. 1 2022 Intends To Apply The Sum Of Four Hundred Forty Five Thousand Four Hundred Pesos (₱ 445,400.00) Being The Abc To Payments Under The Contract For The Purchase Of Office Equipment. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Iloilo Provincial Government Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By 30 Days Upon Receipt Of The Notice To Proceed (ntp). Bidders Should Have Completed, Within Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Bids And Awards Committee Secretariat Of The Iloilo Provincial Government And Inspect The Bidding Documents At The Address Given Below During 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On October 17, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Hundred Pesos (₱ 500.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. 6. The Iloilo Provincial Government Will Hold A Pre-bid Conference On October 24, 2024 At The Bids And Awards Committee Secretariat Office, 5th Floor, Iloilo Provincial Capitol And/or Through Video Conferencing Or Webcasting, Upon Request At Least Three (3) Days Before The Pre-bid Conference, Via Zoom Or Other Videoconferencing Portals, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Bids And Awards Committee Secretariat Office, 5th Floor, Iloilo Provincial Capitol On Or Before November 08, 2024 At 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On November 08, 2024 At 9:01 A.m. At The Bids And Awards Committee Secretariat Office, 5th Floor, Iloilo Provincial Capitol. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. A. The Participating Bidder/supplier Or Its Authorized Representative Must Indicate In Any Of The Eligibility Documents, An Email Address Or A Working Fax Number. The Absence Of Which Shall Be A Ground For Disqualification. Notice To The Bidder/supplier Through The Use Of Either Of These Means (email/fax) Is Considered Sufficient Notice. The Date Of Filing Of Reconsideration And All Communications With The Bac Shall Be Its (bac) Date Of Receipt. B. The Bidder(s)/awardee(s) Or Its Authorized Representative Must Conform To The Notice Of Award Within Three (3) Calendar Days From Receipt Of Such Notice And The Winning Bidder Shall Post The Required Performance Security And Enter Into Contract With The Procuring Entity Within Ten (10) Calendar Days From Receipt By The Winning Bidder Of The Notice Of Award In Accordance With Section 37.2.1 Of The Revised Irr Of R.a. No. 9184. C. The Bidder/supplier Must Have No Pending Unaccepted Notice To Proceed Three (3) Days From The Date Of Acceptance And Signing Of The Purchase Order. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. D. The Bidder/supplier Must Have No Notice Of Award Pending Its Conformity Three (3) Days From The Date Of Its Receipt Of The Notice Of Award. Otherwise, It Shall Be Aground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. E. The Bidder/supplier Shall Submit A List Of All Its Ongoing And Completed Projects With The Iloilo Provincial Government Indicating The Delivery Periods And Accomplishments Of Such Projects. F. The Bidder/supplier At The Time Of The Bidding Must Have No Pending Unposted Performance Or Warranty Security, As The Case May Be, Beyond The Period Allowed In The Notice Of Award. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. G. When An Occurrence Of A Tie Among Bidders Takes Place, I.e., Two Or More Of The Bidders Are Determined And Declared As The Lowest Calculated And Responsive Bidder (lcrb), The Winning Bidder Shall Be Determined By Draw Lots Upon Notice To The Bidders Concerned And/or Their Authorized Representatives In Accordance With The Relevant Circulars Issued By The Government Procurement Policy Board (gppb). 11. The Iloilo Provincial Government Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Atty. Raemman Lagrada Bac Secretariat Head 5th Floor, Bids And Awards Committee Iloilo Provincial Capitol Email Address: Ipg_bacs@yahoo.com Website: Iloilo.gov.ph Telephone Number: (033) 336-0736 13. You May Visit The Following Websites For Downloading Of Bidding Documents: Ipg.gov.ph And/or Philgeps.com October 15, 2024 Atty. Dennis T. Ventilacion Chairperson, Bids And Awards Committee Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Iloilo Provincial Government Wishes To Receive Bids For The Purchase Of Office Equipment With Bid No. Jch-23-1482-b(rebid-3). The Procurement Project (referred To Herein As “project”) Is Composed Of Two (2) Items, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 In The Amount Of Four Hundred Forty Five Thousand Four Hundred Pesos (₱ 445,400.00). 2.2. The Source Of Funding Is: A. Lgus, The Annual Or Supplemental Budget, As Approved By The Sanggunian. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. A. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. B. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. C. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: [select Either Failure Or Monopoly Of Bidding Based On Market Research Conducted] I. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And Ii. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until One Hundred Twenty (120) Days. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: Complete Bid - One Project Having Several Items That Shall Be Awarded As One Contract In Case Of Complete Bid. Line Bidding/partial Bidding - One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Refers To The Contracts To Be Bid Or The Object Of The Contract; B. Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp [jesus M. Colmenares District Hospital] Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Five Percent (5%) Of Abc, If Bid Security Is In Surety Bond. 15 Bidders Shall Prepare An Original Of The First (eligibility And Technical) And Second (financial) Envelopes. In Addition, Bidders Shall Submit Separate Copies Of The First And Second Envelopes (copy 1, Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. 19.3 No Further Instructions. 20.2 For The Procurement Of Drugs And Medicines And Medical Equipment/supplies, The Bidder Shall Submit The Following: A. Certificate Of Product Registration From Food And Drug Administration (fda) For Easy Validation During The Post-qualification; B. Certificate If Good Manufacturing Practice From Fda, For Easy Validation During The Post-qualification; C. Batch Release Certificate From Fda, For Easy Validation During The Post-qualification; D. If The Supplier Is Not The Manufacturer, Certification From The Manufacturer That The Supplier Is An Authorized Distributor/ Dealer Of The Products / Items For Easy Validation During The Post-qualification; E. For The Procurement Of Regulated Drugs, The Applicable Type Of S-license: S-1, S-3 (retailer) S-4 (wholesaler) S-5c (manufacturer) S-5d (bulk Depot/storage) S-5e S-5i (importer); F. License To Operate (lto) Issued By Fda, If Applicable; G. After-sales Services/parts, If Applicable; H. Manpower Requirements, If Applicable. 21.2 No Further Instructions. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: [for Goods Supplied From Within The Philippines, State:] “the Delivery Terms Applicable To This Contract Are Delivered To Jesus M. Colmenares District Hospital, Balasan, Iloilo. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The Authorized Employee/official Of The Iloilo Provincial Government. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. 2.2 Partial Payment Is Not Allowed. 4 The Inspections And Tests That Will Be Conducted Are Through Physical Inspection. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months 1 Air Conditioner 2.5hp Split Type Inverter Specification: Self Clean, Eco Mode, Anti Corrosion, Triple Airflow, Capacity(kj/h) Cooling: 10,000, Power (w) Inputs Cooling: 780, Power Supply (ph/v/hz): 1/23/60, Air Circulation (m3/h): 680, Moisture Removal (10-3m3/h): 14, Refrigerant: R32, Or Better Variant: Split Type 3 3 2 Air Conditioner 2.5 Hp Window Type Specification: High Eer With R32refrigerant, Automatic Condensate Removal, 4 Way Air Deflection System, Slide Out Chassis, Removable, Washable Intake Grille, Easy To Clean Air Filter, Two (2) Fan Speed, Ventilation Control, Hp 2.5, Kj/h 25,500, Or Better W 2,660, Kj/hw 9.6, Or Better , V/phase Hz 230v, 10 Phase-60hz, Refrigerant R32, Or Better, Mm 760x582x877, Kg 69. Installation Fee (10 Ft. Minimum) For 3 Units Air Conditioner 2.5 Hp Split Type Inverter. 4 3 4 3 Terms And Condition: Delivery Period 30 Days Upon Receipt Of The Approved Ntp. Warranty: One Year Parts And Services W/ Free Preventive Maintenance During Warranty Period. _____________________________ Signature Over Printed Name Section Vii. Technical Specifications Bid No.: Jch-23-1482-b(rebid-3) Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 Air Conditioner 2.5hp Split Type Inverter Specification: Self Clean, Eco Mode, Anti Corrosion, Triple Airflow, Capacity(kj/h) Cooling: 10,000, Power (w) Inputs Cooling: 780, Power Supply (ph/v/hz): 1/23/60, Air Circulation (m3/h): 680, Moisture Removal (10-3m3/h): 14, Refrigerant: R32, Or Better Variant: Split Type 2 Air Conditioner 2.5 Hp Window Type Specification: High Eer With R32refrigerant, Automatic Condensate Removal, 4 Way Air Deflection System, Slide Out Chassis, Removable, Washable Intake Grille, Easy To Clean Air Filter, Two (2) Fan Speed, Ventilation Control, Hp 2.5, Kj/h 25,500, Or Better W 2,660, Kj/hw 9.6, Or Better , V/phase Hz 230v, 10 Phase-60hz, Refrigerant R32, Or Better, Mm 760x582x877, Kg 69. Installation Fee (10 Ft. Minimum) For 3 Units Air Conditioner 2.5 Hp Split Type Inverter. Terms And Condition: Delivery Period 30 Days Upon Receipt Of The Approved Ntp. Warranty: One Year Parts And Services W/ Free Preventive Maintenance During Warranty Period. _____________________________ Signature Over Printed Name Section Viii. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages);or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (h) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (i) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (j) The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (k) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (l) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (m) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (n) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (o) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (p) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.

Details: Description Bids And Awards Committee Iloilo Provincial Government Procurement Of Medical Oxygen Bid No. Iph-24-1388-b Philippine Bidding Documents Sixth Edition July 2020 Table Of Contents Section I. Invitation To Bid……………………………………………………..3 Section Ii. Instructions To Bidders………………………………………..…...5 1. Scope Of Bid ………………………………………………………………………. 5 2. Funding Information………………………………………………………………. 5 3. Bidding Requirements ……………………………………………………………. 5 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 5 5. Eligible Bidders…………………………………………………………………… 5 6. Origin Of Goods ………………………………………………………………….. 6 7. Subcontracts ……………………………………………………………………… 6 8. Pre-bid Conference ………………………………………………………………. 7 9. Clarification And Amendment Of Bidding Documents …………………………… 7 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 7 11. Documents Comprising The Bid: Financial Component …………………………... 7 12. Bid Prices …………………………………………………………………………. 8 13. Bid And Payment Currencies ……………………………………………………… 8 14. Bid Security ………………………………………………………………………. 8 15. Sealing And Marking Of Bids ……………………………………………………… 9 16. Deadline For Submission Of Bids …………………………………………………. 9 17. Opening And Preliminary Examination Of Bids ………………………………….. 9 18. Domestic Preference ……………………………………………………………… 9 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 9 20. Post-qualification ………………………………………………………………… 10 21. Signing Of The Contract …………………………………………………………… 10 Section Iii. Bid Data Sheet …………………………………………………..11 Section Iv. General Conditions Of Contract ……………………...………..12 1. Scope Of Contract ………………………………………………………………… 12 2. Advance Payment And Terms Of Payment ……………………………………….. 12 3. Performance Security ……………………………………………………………. 12 4. Inspection And Tests ……………………………………………………………… 12 5. Warranty …………………………………………………………………………. 13 6. Liability Of The Supplier ………………………………………………………….. 13 Section V. Special Conditions Of Contract ………………………………….14 Section Vi. Schedule Of Requirements ……………………………………....16 Section Vii. Technical Specifications …………………………………………17 Section Viii. Checklist Of Technical And Financial Documents …………..18 Section I. Invitation To Bid Purchase Of Medical Oxygen Bid No. Iph-24-1388-b 1. The Iloilo Provincial Government Through The Charged To Supplemental Budget Cy 2024 Intends To Apply The Sum Of Three Million One Hundred Eighty-five Thousand Pesos (php 3,185,000.00) Being The Abc To Payments Under The Contract For The Purchase Of Medical Oxygen Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Iloilo Provincial Government Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By Staggered Delivery For 12 Months Upon Receipt Of The Notice To Proceed (ntp). Bidders Should Have Completed, Within Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Bids And Awards Committee Secretariat Of The Iloilo Provincial Government And Inspect The Bidding Documents At The Address Given Below During 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On October 22, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (php5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. 6. The Iloilo Provincial Government Will Hold A Pre-bid Conference On October 29, 2024 At The Bac Office, 5th Floor, New Iloilo Provincial Capitol And/or Through Video Conferencing Or Webcasting, Upon Request At Least Three (3) Days Before The Pre-bid Conference, Via Zoom Or Other Videoconferencing Portals, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Bac Office,5th Floor, Iloilo Provincial Capitol, Bonifacio Drive, Iloilo City On Or Before November 12, 2024 At 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On November 12, 2024 At 9:01 A.m. At The Bac Office, 5th Floor, New Iloilo Provincial Capitol. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. A. The Participating Bidder/supplier Or Its Authorized Representative Must Indicate In Any Of The Eligibility Documents, An Email Address Or A Working Fax Number. The Absence Of Which Shall Be A Ground For Disqualification. Notice To The Bidder/supplier Through The Use Of Either Of These Means (email/fax) Is Considered Sufficient Notice. The Date Of Filing Of Reconsideration And All Communications With The Bac Shall Be Its (bac) Date Of Receipt. B. The Bidder(s)/awardee(s) Or Its Authorized Representative Must Conform To The Notice Of Award Within Three (3) Calendar Days From Receipt Of Such Notice And The Winning Bidder Shall Post The Required Performance Security And Enter Into Contract With The Procuring Entity Within Ten (10) Calendar Days From Receipt By The Winning Bidder Of The Notice Of Award In Accordance With Section 37.2.1 Of The Revised Irr Of R.a. No. 9184. C. The Bidder/supplier Must Have No Pending Unaccepted Notice To Proceed Three (3) Days From The Date Of Acceptance And Signing Of The Purchase Order. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. D. The Bidder/supplier Must Have No Notice Of Award Pending Its Conformity Three (3) Days From The Date Of Its Receipt Of The Notice Of Award. Otherwise, It Shall Be Aground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. E. The Bidder/supplier Shall Submit A List Of All Its Ongoing And Completed Projects With The Iloilo Provincial Government Indicating The Delivery Periods And Accomplishments Of Such Projects. F. The Bidder/supplier At The Time Of The Bidding Must Have No Pending Unposted Performance Or Warranty Security, As The Case May Be, Beyond The Period Allowed In The Notice Of Award. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. G. When An Occurrence Of A Tie Among Bidders Takes Place, I.e., Two Or More Of The Bidders Are Determined And Declared As The Lowest Calculated And Responsive Bidder (lcrb), The Winning Bidder Shall Be Determined By Draw Lots Upon Notice To The Bidders Concerned And/or Their Authorized Representatives In Accordance With The Relevant Circulars Issued By The Government Procurement Policy Board (gppb). 11. The Iloilo Provincial Government Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Atty. Raemman M. Lagrada Bac Secretariat Head 5th Floor, Bids And Awards Committee Iloilo Provincial Capitol Email Address: Ipg_bacs@yahoo.com Website: Iloilo.gov.ph Telephone Number: (033) 336-0736 13. You May Visit The Following Websites For Downloading Of Bidding Documents: Ipg.gov.ph And/or Philgeps.com October 15, 2024 Atty. Dennis T. Ventilacion Chairman, Bids And Awards Committee Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Iloilo Provincial Government Wishes To Receive Bids For The Purchase Of Medical Oxygen With Bid No. Iph-24-1388-b. The Procurement Project (referred To Herein As “project”) Is Composed Of One (1) Item, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 In The Amount Of Three Million One Hundred Eighty-five Thousand Pesos (php 3,185,000.00 2.2. The Source Of Funding Is: A. Lgus, The Annual Or Supplemental Budget, As Approved By The Sanggunian. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. A. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. B. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. C. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: [select Either Failure Or Monopoly Of Bidding Based On Market Research Conducted] I. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And Ii. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until One Hundred Twenty (120) Days. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: Complete Bid - One Project Having Several Items That Shall Be Awarded As One Contract In Case Of Complete Bid. Line Bidding/partial Bidding - One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Refers To The Contracts To Be Bid Or The Object Of The Contract; B. Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp Iloilo Provincial Hospital, Pototan Iloilo Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Five Percent (5%) Of Abc, If Bid Security Is In Surety Bond. 15 Bidders Shall Prepare An Original Of The First (eligibility And Technical) And Second (financial) Envelopes. In Addition, Bidders Shall Submit Separate Copies Of The First And Second Envelopes (copy 1, Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. 19.3 No Further Instructions. 20.2 For The Procurement Of Drugs And Medicines And Medical Equipment/supplies, The Bidder Shall Submit The Following: A. Certificate Of Product Registration From Food And Drug Administration (fda) For Easy Validation During The Post-qualification; B. Certificate If Good Manufacturing Practice From Fda, For Easy Validation During The Post-qualification; C. Batch Release Certificate From Fda, For Easy Validation During The Post-qualification; D. If The Supplier Is Not The Manufacturer, Certification From The Manufacturer That The Supplier Is An Authorized Distributor/ Dealer Of The Products / Items For Easy Validation During The Post-qualification; E. For The Procurement Of Regulated Drugs, The Applicable Type Of S-license: S-1, S-3 (retailer) S-4 (wholesaler) S-5c (manufacturer) S-5d (bulk Depot/storage) S-5e S-5i (importer); F. License To Operate (lto) Issued By Fda, If Applicable; G. After-sales Services/parts, If Applicable; H. Manpower Requirements, If Applicable. 21.2 No Further Instructions. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: [for Goods Supplied From Within The Philippines, State:] “the Delivery Terms Applicable To This Contract Are Delivered To Iloilo Provincial Hospital, Pototan, Iloilo. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The Authorized Employee/official Of The Iloilo Provincial Government. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. 2.2 Partial Payment Is Not Allowed. 4 The Inspections And Tests That Will Be Conducted Are Through Physical Inspection. Item Number Description Quantity Total Delivered, Weeks/months 1 Medical Oxygen, 1800psi 7000 7000 Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. _______________________ Signature Over Printed Name Section Vii. Technical Specifications Bid No.: Iph-24-1388-b Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 Medical Oxygen, 1800psi Terms And Conditions: 1.) With Functioning Local Production Facility/ Warehouse In The City Or Province Of Iloilo Province Of Iloilo With Minimum Storage Capacity Of 15,000 Gallons For Raw Material 2.) With Hospital Completed Project. 3.) Staggered Delivery For 12 Months. 4) Bidder Must Submit Philippine Standard Quality Certification Mark From Department Of Trade And Industry - Bureau Of Philippine Standards Pertinent To The Address Of The Production Facility In Panay Island. 5) Bidder Must Be Compliant With Oxygen Purity Standards With Testing Center Of Dti-bps. 6) Bidder Must Willing To Lend 40-42ltrs Oxygen Cylinders And 5-10ltrs Portable Oxygen Cylinders To The Hospital Free Of Charge. 7) The Supplier Must Be Able To Respond To Request And Deliver Even On Weekends On Holidays And Upon Emergency Request 8.) The Supplier Must Have No Previous Complaints With Regards To Quality Of Goods Offered And The Services Provided. 9) Bidder Must Attach Fda License To Operate For Drug, Certificate Of Good Manufacturing Practice For The Production Facility Addressed In The Panay Island 10)winning Bidder/ Supplier Must Be Equipped With Preventive Maintenance For Medical Devices Particularly For Medical Oxygen. 11) The Supplier Shall Conduct Repair On Defective Tanks During The Duration Of The Contract ______________________ Signature Over Printed Name Section Viii. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages);or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (h) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (i) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (j) The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (k) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (l) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (m) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (n) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (o) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (p) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.

Details: Description Request For Proposal (negotiated Procurement - Small Value Procurement – Consulting Firm) Hiring Of Consulting Services For The Development Of The Kaagapay Website Dswd Rfp No. 24-gop-svp-cf-009 (pr No. 2024101480) 1. The Republic Of The Philippines, Through The Department Of Social Welfare And Development – Information And Communications Technology Management Service (dswd-ictms) Cy2025 Funds Intends To Apply The Sum Of Nine Hundred Forty Thousand Pesos (php940,000.00) Being The Approved Budget For The Contract (abc) For The Hiring Of Consulting Services For The Development Of The Kaagapay Website Under (dswd Rfp No. 24-gop-svp-cf-009). 2. Objectives The Consulting Firm Will Be Engaged To Execute The Software Development Cycle For Establishing The Kaagapay Website. The Project Will Encompass The Following Objectives: A. Business Requirements Analysis: Thoroughly Analyze The Business Requirements To Understand The Needs And Specifications For The Kaagapay Website. B. Design And Development: Design And Develop The Kaagapay Website In Alignment With The Identified Business Requirements. C. Quality Assurance And Privacy Impact Assessment: Conduct Necessary Quality Assurance Tests And Complete A Privacy Impact Assessment To Ensure The Website Meets All Required Standards And Regulations. D. Vulnerability Assessment: Address Weaknesses And Flaws Of The Web Application And Ensure Data Security In Accordance With The Memorandum Circular No. 03 Series Of 2024. E. Deployment And Training: Assist With The Deployment Of The Kaagapay Website And Provide Training For Trainers To Facilitate Smooth Adoption And Use. F. Post-deployment Warranty: Offer Warranty Service Post-deployment To Address Any Issues And Ensure Ongoing Support Within The Dswd Domain. 3. Scope Of Work The Consulting Firm Is Responsible For Designing, Developing, Testing, Deploying, And Supporting The Maintenance Of The Kaagapay Website Development Project. The Project’s Primary Goal Is To Create An Interactive Portal To Support The Department, Dswd Partners And Donors In Contributing Directly To Disaster Relief, Calamity Response, Dswd Care Facilities, Beneficiaries, And Clients. This Does Not Include Walk-in Donations Made To The Dswd Without Having To Access The Portal. Moreover, This Portal Will Streamline Communication And Donations, Incorporating An E-wallet System Linked With Land Bank Of The Philippines (lbp), Maya And Gcash Payment Portals. The Consulting Firm Will Begin With Project Planning, Developing An Inception Report Or Project Plan That Outlines The Framework, Approaches, Methodologies, And Specific Timelines For Tasks And Deliverables, Including A Privacy Impact Assessment. Following This, A Comprehensive Requirements Analysis And System Design Will Be Conducted To Understand Dswd’s Needs And Define System Specifications. Project Management Will Ensure That The Project Progresses As Planned And Meets Its Objectives. The Software Development Phase Will Involve Coding, Configuring, And Creating All Necessary System Components To Ensure Functionality And User-friendliness Of The Website. The Kaagapay Portal Will Offer Three (3) Distinct Areas For Donors To Facilitate Donations: A. Dswd Official Partners And Centers • Disaster Donations  For Cash Donations, Bank Details Of The Dswd Where Donors Can Send Are Available For Their Reference Such As The Account Name And Account Number.  For In-kind Donations, Donors Can Facilitate It By Filling In Donor Details (name, Contact Information, Address Of The Identified Dswd Office) And Selecting A Logistics Partner (e.g. Air21, Lbc, Transportify, J&t, Or Grab).  For International Donors, They Can Only Donate In Cash. • Centers And Residential Care Facilities  Donors Can Choose Specific Categories, Such As Children And Youth, Women, Family Or Community, Persons With Disabilities, Or Senior Citizens.  Donors Will Then Select A Specific Center Or Residential Care Facility Which They Wish To Donate To. This Portion Includes The Contact Details Of The Center Focal Person Or Representative.  International Donors Can Only Provide Cash Donations, Entering Necessary Details To Complete The Process. B. Private Social Welfare And Development Agencies (swdas) And Non-government Agencies • Donors Can Select Centers And Residential Care Facilities Or Public Solicitation From Foundations Or Organizations They Want To Send Their Donations To. • The Procedure For Centers And Residential Care Facilities Mirrors Non-disaster Donations Under Dswd Official Partners, Including Selecting Specific Categories And Centers, Providing Donation Details, And Completing The Process. • For The Public Solicitation, The Donors May Choose From The List Of Current Public Solicitation Activities. Details Of The Activity Are Also Available For Reference. Public Solicitation Activities Only Accept Cash Donations. C. Local Government Units (lgus) • Donors Can Select From The List Of Current Disasters They Wish To Send Their Donations. Once The Donors Identify Which Disaster And Local Government To Donate To, Details Are Available For Their Reference Including The Affected Areas, Contact Details And Email Addresses Of The Municipalities/cities/provinces. • The Donation Process Follows The Same Procedure As The Disaster Donations. International Donors May Only Donate Cash. Donors Are Required To Provide Necessary Details To Complete Their Donations. Actors Involved: The Actors Involved In This Project Include Donors (individuals, Private Companies, Groups) Who Wish To Provide Donations To: • Dswd Offices And Centers • Private Swdas And Ngos • Lgus Affected By Disasters Backend Team: The Backend Team Responsible For Maintaining And Updating The Website Will Include: • Administrator From The Office Of Assistant Secretary For Partnerships Building And Resource Mobilization Under The Office Of The Secretary. • Financial Management Service For Monitoring Fund Allocation And Receiving Donations In Kind. • Technical Staff, Including It Admins And System Administrators, For Website Maintenance And Updates. 4. Technical Requirements And Deliverables A. Design Documents: Design Documents Will Encompass Detailed Plans And Blueprints For The Kaagapay Website. This Includes User Interface Designs, System Architecture, Workflow Diagrams, And Other Visual Or Textual Representations That Illustrate How The Kaagapay Web Platform Will Be Structured And Function. The Design Documents Will Serve As A Guide For Developers And Stakeholders Throughout The Development Process. B. Source Code: The Source Code For The Kaagapay Website Represents The Core Programming Instructions Written In A Programming Language To Build The System. It Should Be Well-documented, Structured, And Maintainable, Ensuring That Future Updates And Modifications Can Be Made Efficiently. The Source Code Will Be The Proprietary Asset Of Dswd And Should Adhere To Industry-standard Coding Practices. C. Documentation: This Includes Comprehensive Documentation Covering All Aspects Of The Kaagapay Website. It Should Detail The System’s Functionality, Installation, Configuration, And Troubleshooting Guidelines. User Manuals For Different Stakeholders (administrative Staff, Service Providers, Beneficiaries) Should Also Be Provided, Explaining How To Use The Platform Effectively. D. Training: Training Modules Or Sessions Should Be Provided To Dswd Staff And Other Relevant Stakeholders. The Training Should Cover System Operation, Basic Troubleshooting, And Administrative Tasks To Ensure The Dswd Team Can Effectively Manage And Operate The Kaagapay Website Post-deployment. E. Support: Post-deployment Support Services Are Crucial For The Operational Stability Of The Kaagapay Website. This Includes Technical Support For Troubleshooting And Resolving Issues, Maintenance Services For System Updates And Bug Fixes, And Customer Support For User Queries And Assistance. A Clear Support Structure Should Be Defined, Including Contact Points, Response Times, And Escalation Procedures. The Service Provider Shall Provide 4-years Warranty Period To Address Issues, Error, Bugs, Vulnerabilities And Quality Issues At No Additional Cost For The Dswd And With The Prescribed Sla (provide Sla). Technical Requirements: A. General Requirements 1. Web-based Compatibility: Kaagapay Website, Must Be Accessible Via Popular Web Browsers And Support Both Computer And Mobile Device Use. This Ensures Broad Accessibility And Ease Of Use For Diverse Users. 2. Infrastructure Deployment: The System Will Be Hosted On Dswd’s Managed Infrastructure, Aligning With Modern Application Deployment Practices For Scalability And Reliability. 3. Compatibility With Dswd Infrastructure: Kaagapay Website Must Be Compatible With Existing Dswd Digital And Cybersecurity Infrastructure, Ensuring Seamless Integration And Adherence To Security Standards. 4. User Load Capacity: The System Should Be Capable Of Handling User Traffic As Projected By Dswd, Ensuring Consistent Performance Even During Peak Usage Periods. 5. Licensing And Server Provision: Dswd Will Provide Licenses For Servers And Other Services That The Kaagapay Website Will Utilize In The Production Environment, Ensuring Compliance With Software Licensing Requirements. 6. Service Provider Access Limitations: The Service Provider Will Not Have Access To Dswd’s Production System. They Must Provide Comprehensive Instructions And Support For Dswd System Administrators For System Deployment And Setup. 7. Ownership Of Work Products: All Work Products, Including Software, Documentation, And Design Materials Developed For This Project, Will Be The Sole Property Of Dswd. 8. Generate Report: The Kaagapay Website Shall Be Able To Generate Report As To The Submitted Template By The Dswd (i.e. Summary Of Donation, Etc.). B. Functional Requirements 1. Provision Of Process Flows, Use-cases, And Wireframes: Dswd Will Provide The Service Provider With Approved Process Flows, Use-cases, And Wireframe Diagrams. This Information Is Crucial For Guiding The Development Process And Ensuring Alignment With Dswd’s Operational Requirements. 2. Regular Cadence Meetings: The Service Provider Is Required To Conduct Regular Meetings With Dswd. These Meetings Are Intended To Address And Resolve Any Issues Or Questions Arising During The Software Development Process, Ensuring Smooth Progression And Alignment With Project Goals. C. Non-functional Requirements 1. Compliance With Cybersecurity And Data Privacy Policies: The System Must Adhere To All Dswd Cybersecurity And Data Privacy Policies. This Ensures The Protection Of Sensitive Data And Aligns With Legal And Regulatory Standards. 2. Real-time Audit Log Transmission: The Kaagapay Website Must Becapable Of Sending Real-time Audit Logs To A Designated Syslog Server, Conforming To The Format Prescribed By Dswd. This Feature Is Crucial For Monitoring System Activities And Maintaining Security And Compliance. 3. Disclosure Of Third-party Libraries: The Service Provider Must Disclose All Third-party Libraries Used In The System’s Development. These Libraries Must Be Verified To Be Free From Security Vulnerabilities, Ensuring The Overall Security And Integrity Of The System. D. Software Quality Assurance (testing) 1. Comprehensive System Testing: The Service Provider Is Required To Conduct Thorough Testing Of The System To Ensure All Functionalities Work As Intended And Meet The Specified Requirements. 2. Security Vulnerability Assessment: The System Must Be Rigorously Tested For Known Vulnerabilities. The Service Provider Must Ensure The System Is Secure And Safeguarded Against Potential Cyber Threats. 3. Load Testing: The Service Provider Must Perform Load Testing To Validate The System’s Performance And Stability Under Varying Degrees Of User Traffic, Ensuring Reliability And Efficiency During Peak Usage. 4. User Acceptance Testing (uat): Dswd Will Conduct User Acceptance Testing To Ensure The System Meets Their Operational Needs And User Expectations Before Final Deployment. All Website Technical Issues That May Arise During This Activity Shall Be Updated By The Service Provider At No Additional Cost From The Department. E. Deployment Environment 1. Provider’s Development And Testing Environments: The Service Provider Is Responsible For Developing And Testing The System Within Their Own Development And Testing Environments. This Ensures That Initial Development And Primary Testing Phases Are Handled Independently Before Uat. 2. Dswd’s User Acceptance Testing (uat) Environment: Dswd Shall Provide A Separate Uat Environment. This Is Where Dswd Will Conduct User Acceptance Testing To Assess The System’s Functionality And Compliance With Specified Requirements Before Final Acceptance. 3. Dswd’s Production Environment: The Finalized System Shall Be Deployed In Dswd’s Production Environment. This Is Where End-users Will Operationalize And Access The System, Ensuring A Real-world, Operational Setting For The Kaagapay Website. 5. Work Deliverables And Payment Schedule Payment Tranches Deliverables Timeline % Of The Contract Price 1st • Inception Report Within Five (5) Calendar Days After Receipt Of The Notice To Proceed 0% 2nd • Inception Report • Business Process And Requirements Analysis (bpra) Report • System Requirements Specifications (srs) Document • System Design (wireframes, Use-cases) Within Five (5) Calendar Days After Acceptance And Approval Of The Inception Report 20% 3rd • Functional Kaagapay Website With Complete Modules, And Apis With Documentation Within Thirty (30) Calendar Days After Acceptance And Approval Of Bpra, Srs, And System Design 20% 4th • Completed And Dswd Approved Reports Of The Following: O Quality Assurance Tests O Performance Test O Vulnerability Assessment O Penetration Test O Privacy Impact Assessment O User Acceptance Test O Other Ict Technical Report That May Be Required 20% 5th • Users, Developers And System Administrators Manual • Training Manuals For Users • Documentation Of Training Of Trainers Conducted • Print And Multimedia Assets For Kaagapay System Walktrough • Troubleshooting Guide Within Ten (10) Calendar Days After Acceptance And Approval Of Uat, Vapt, And Other Documentary Requirements 20% 6th • Project Completion Report Consisting Of Sign-off Document With Packaged System Documentation (hard And Soft Copies Of Source Codes) Fully Deployed At Dswd Managed Infrastructure Within Ten (10) Calendar Days After Acceptance And Approval Of The Sign-off Document And Packaged System Documentation 20% The Consulting Firm Shall Develop The Kaagapay Website In Line With The Scope And Deliverables Outlined In This Terms Of Reference. The Solutions/information Systems/ Applications Are Expected To Be Delivered Within A Duration Of Two (2) Months For The Whole Project Implementation. Liquidation Damages And Payment: Please Note That The Project Success Hinges On Meeting All Agreed-upon Deliverables And Functionalities. Failure To Deliver The Kaagapay Website As Per The Defined Requirements May Result In The Dswd Withholding A Portion Of The Consulting Firm’s Payment. This Serves As An Incentive For The Firm To Prioritize Achieving The Project’s Exact Results And Ensures The Dswd Receives A Fully Functional Website That Meets Their Needs. 6. Institutional Arrangements Report Directly To Pbrmo And Will Work Under The Supervision Of Pbrmo And Ictms. A Dswd Project Management Team For The Development Of Kaagapay Website Will Also Be Created To Support The Consulting Firm. While The Location Of The Consultant Team May Be Flexible At Different Times Of The Project, It Is Expected That The Majority Of Consultancy Work And Activities Will Be Conducted In Quezon City And With The Dswd Project Personnel, Given That The Engagement With Business Owners And Stakeholders Is Critical To The Successful Delivery Of Outputs And The Project’s Scope Of Work And Requirements. 7. Ownership And Use The Dswd Kaagapay Website And Source Code That Will Be Developed Shall Be Fully And Exclusively Owned And Used By The Dswd And Shall Not Be Transferred In Favor Of Any Entity Or In Any Other Mode. Intellectual Property Over The Design And Implementation Of The Requirements (including Custom Code And Configurations) Shall Remain With Dswd. Source Code Or Binaries, Database Schema And Definitions, Configuration Files And Build Artifacts, Documentation, And Any Other Custom-developed Artifact Of The Application Specifically Developed For This Project Must Be Submitted To The Dswd In Order For The End-users To Carry Out Independent Maintenance And Updating/ Modification Of The Application In The Future. The Complete Source Code And Scripts, Properly Versioned, Must Be Submitted To The Dswd Immediately At The Start Of The Implementation Phase. 8. Qualifications The Consulting Firm Should Have The Following Minimum Qualifications: 1. With At Least Three (3) Successfully Completed Design, Development, And Operational Handover Of Detailed Information System (preferably Digital Social Protection Delivery System) Or Any Related Technical Implementation Documentation Across A Diverse Set Of Geographies And Industry Sectors. 2. With At Least Five (5) Years Of Experience As An Institution Working With Government On Design, Development, And Management Of Digital Solutions, Including Across Different Administrative Levels And Sectors. Demonstrable Knowledge Of Data Governance, Data Interoperability. 3. With Sufficient Human Resources Possessing Technical Expertise In Areas Relevant To The Project, Such As Web-based Application Development And Cloud Services, The Consulting Firm Should Have Technical Personnel Or Staff Certified In Technologies Like Vue.js, Laravel, And Php For The Web Application Stack, As Well As Expertise In Ms Sql Server For Database Management And Other Relevant Certification That Is Applicable. This Project Shall Be Procured Using Section 53.9 (negotiated Procurement-small Value Procurement) Of The Revised 2016 Implementing Rules And Regulations Of Republic Act No. 9184 Or The Government Procurement Reform Act And Pursuant To The Following Criteria: Qualification Rating With At Least Three (3) Successfully Completed Design, Development, And Operational Handover Of Detailed Information System (preferably Digital Social Protection Delivery System) Or Any Related Technical Implementation Documentation Across A Diverse Set Of Geographies And Industry Sectors 35% A. More Than Three (3) Successfully Completed Design, Development, And Operational Handover Of Detailed Information System 35% B. Three (3) Successfully Completed Design, Development, And Operational Handover Of Detailed Information System 30% With At Least Five (5) Years Of Experience As An Institution Working With Government On Design, Development, And Management Of Digital Solutions, Including Across Different Administrative Levels And Sectors. Demonstrable Knowledge Of Data Governance, Data Interoperability 45% A. More Than Five (5) Years Of Experience As An Institution Working With Government On Design, Development, And Management Of Digital Solutions, Including Across Different Administrative Levels And Sectors. Demonstrable Knowledge Of Data Governance, Data Interoperability 45% B. At Least Five (5) Years Of Experience As An Institution Working With Government On Design, Development, And Management Of Digital Solutions, Including Across Different Administrative Levels And Sectors. Demonstrable Knowledge Of Data Governance, Data Interoperability 40% With Sufficient Human Resources Possessing Technical Expertise In Areas Relevant To The Project, Such As Web-based Application Development And Cloud Services, The Consulting Firm Should Have Technical Personnel Or Staff Certified In Technologies Like Vue.js, Laravel, And Php For The Web Application Stack, As Well As Expertise In Ms Sql Server For Database Management And Other Relevant Certification That Is Applicable Role Quantity Project Manager 1 Developers 2-3 Ui/ux Designer 1 Quality Assurance (qa) Specialist 1 Business Analyst 1 Systems Administrator 1 20% A. More Than One (1) Project Team Member Has Technical Certification Relevant To Web-based Application Development 20% B. At Least One (1) Project Team Member Should Have A Technical Certification Relevant To Web-based Application Development. Below Is The Preferably Project Team Composition: 15% Total 100% Passing Rate: 85% Note: Failure To Meet Any Of The Minimum Requirements Per Criteria Stated Above Will Automatically Be Given A Zero (0%) Rating And Will Be Automatically Disqualified. 9. The Dswd Now Invites Interested Consulting Firms To Submit The Following: A. Company Profile/portfolio (highlighting The Years And Experiences Of The Firm And With Proof Of Engagements With The Government); B. Comprehensive Curriculum Vitae (cvs) Of The Project Team Members Including Evidences; C. Financial Proposal (annex A); D. Bir Certificate Of Registration; E. Income/business Tax Return; F. Duly Notarized Omnibus Sworn Statement With Secretary’s Certificate; And G. Proof Of Philgeps Registration/ Philgeps Registration Number. 10. The Required Documents Shall Be Submitted At The Address Below Or Through Email At Quotations@dswd.gov.ph Not Later Than 05:00pm Of 5 November 2024 (tuesday). 11. The Project Duration For Cy 2024 Is Two (2) Months Upon Receipt Of The Notice To Proceed (ntp). 12. The Consulting Firm Shall Be Required To Issue Official Receipt (or) As Acceptable Evidence Of Receipt Of Payment For Disbursements. The Chairperson Bids And Awards Committee C/o Bids And Awards Committee Secretariat As-procurement Management Division Dswd Central Office Ibp Road, Constitution Hills. Quezon City Telephone Nos.: (02) 8931 8101 To 07 Voip Nos. 10095 Email Address: Bacsec@dswd.gov.phquotations@dswd.gov.ph (original Signed) Monina Josefina H. Romualdez Undersecretary And Chairperson Bids And Awards Committee

Details: Description Qty. Description 1 Lot A. General Conditions Complete All Works For The Project “repair And Renovation Of The Office Of Investigation Division, Ciis” Including Supply Of All Materials, Equipment, And Systems, As Well As The Performance Of All Necessary Labor And Processes, In Accordance With The Plans, Specifications, The Bidding Documents, The Terms Of References And Other Related Contract Documents. The Contractor Is Not Limited To The Scope Of Works Listed. He Should Verify All Plans And Actual Conditions For The Necessity Of Work. If The Actual Situation Calls For Demolition, Removal, And Relocation He Shall Include Such And All Concomitant Works To Finish As Part Of The Scope Of Work. Any Discrepancies Found Between The Drawings And Specifications And The Site Conditions Or Any Errors Or Omissions In The Drawings Or Specifications Should Be Clarified With The Architect/consultant/engineer. Should The Contractor Fail To Verify Or Clarify Discrepancies, Errors, Conflicts, Or Omissions In The Drawings And Specifications, It Shall Be Deemed That The Contractor Has Included In The Preparation Of His Bid The Necessary Works, Materials, Or Items Needed To Satisfy The General Scope Of Works. During The Renovation Phase To Completion, The Contractor Shall Deploy A Licensed Civil Engineer And Architect To Supervise And Direct The Work Of His Staff In Carrying Out The Activities Required To Ensure That The Specified Works Are Constructed In Full Accordance With The Approved Contract Documents And Shall Be Responsible For All Aspects Of The Project. B. Scope 1. Mobilization A. Preparation Of Logistics Of Contractor’s Equipment; B. Setting Up Of Temporary Facilities Within The Site; C. Setting Up Of Necessary Water And Power Lines Required For The Project; D. Setting Up Of Temporary Fence Enclosure; E. Installation Of Project Details Tarpaulin Signage (30x20”) With Frame Located At The Front Of The Project Site Location; And F. Inventory Of Items To Turn Over. 2. Demobilization A. Site Demolition And Dismantling Of Existing Concrete Walls, Dry Walls, Ceiling And Electrical Wirings; B. Hauling Of Debris And Materials From The Project Site To The Appropriate Disposal Area; And C. Within 10 Calendar Days Upon Completion Of The Project, The Contractor Shall Submit One (1) Complete Set Of As-built Plans (printed In Blueprinted Paper) Duly Signed And Sealed By The Contractor, Drawn In 24” X 36” Drawing Sheets. 3. Carpentry Works A. Supply And Installation Of 9mm Thk. Ficem Board With Complete Standard Metal Furring Support On All Ceilings As Shown In The Plans And Bill Of Quantities (boq); B. Supply And Installation Of 9mm Thk. Ficem Board With Complete Standard Metal Stud Support On All Drywalls As Indicated In The Plans And Boq; C. Installation Of Fluted Pvc Wall Panel Backdrop As Shown In The Perspective And Boq; And D. Fabrication Of Built-in Cabinets, Shelves And Reception Table As Indicated In The Plans, Perspective And Boq. 4. Painting Works A. All Surface Defects Shall Be Repaired And All Surfaces Shall Be Scraped To Remove Deteriorated Coatings And Other Deleterious Materials. Surfaces Shall Then Be Cleaned With Steam Or With A Commercial Cleaner To Remove All Grease, Oil, And Chemical Residues; B. Prior To Painting Works, Surfaces On Masonry, Wood, And Metal Must Be Free From Any Dirt, Grease, Old Paint, And Rust, Eliminate Loose Or Peeling Paint, And Get Rid Of Rust Deposits Before Applying Primer/putty And Paint Finish; And C. Contractor Shall Ensure That All Delivered Painting Materials To The Work Site Shall Be In Original Containers With Seals And Labels Intact. Containers Shall Not Be Opened Until After They Have Been Inspected By The End-user Or Its Duly Authorized Representative. 5. Finished Hardware A. Supply And Installation Of Tempered Glass Door For The Main Door As Indicated In The Plans And Boq; B. Supply And Installation Of Solid Panel Doors Including Door Jambs And Accessories As Indicated In The Plans And Boq; C. Supply And Installation Of Hidden Door With Pvc Fluted Wall Panel Including Complete Accessories As Indicated In The Plans And Boq; And D. Supply And Installation Of Pvc Doors For Comfort Rooms With Complete Accessories As Specified In The Plans And Boq. 6. Floor And Tiling Works Supply And Installation Of 60cm X 60cm Floor Tiles Including Wall Tiles For Comfort Rooms As Specified In The Plans And Boq. 7. Plumbing Works Replacement Of Water Closets, Wall-hung Lavatories, Urinal, Pipes And Fittings With Complete Accessories As Indicated In The Plans And Boq. 8. Electrical Works A. Supply And Installation Of All Lighting Fixtures As Shown On The Reflected Ceiling Plan (rcp) Or As Specified By The Architect And/or End-user’s Representative; B. Supply And Installation Of Wiring Devices, Switches, Outlets, And Accessories As Shown In The Plans And Boq; And C. Supply And Installation Of Wiring Cables And Roughing-ins As Per Plans And Boq. 9. Concrete And Masonry Works Provision Of Concrete Walls For The Interview Room As Shown In The Plans And Boq. 10. Others Supply And Installation Of 2-pc. 700 Mm Diameter Boc Seals As Indicated In The Plans And Boq. 11. Permits, Licenses, And Taxes A. The Contractor Shall Secure And Pay All Permits, Fees, Licenses, Taxes, Etc. Necessary For The Execution Of The General Construction Works For The Project. B. The Contractor Shall Prepare The Complete Contract Documents Consisting Of Detailed Designs And Construction Drawings (architectural, Electrical, Structural, Mechanical, Plumbing/sanitary, Electronic And Communication Layout) In Accordance With The Municipal Engineering Office For The Building Permit Purposes; And C. The Contractor Shall Prepare A Weekly Progress Report Which Shall Include An Overall Progress Chart Based On Actual Physical Accomplishment Of Construction Work And A Progress Chart Based On Actual Value Of Accomplished Construction Work, Among Others. 12. Certification A. The Contractor Must Possess At Least A Pcab License Category C&d, Size Range Small B; B. The Contractor Shall Submit A Certificate Of Satisfactory Performance Issued By The Bureau Of Customs (boc) (for Entities With Previous/ongoing Contract/s With The Boc); In The Absence Of Contract/s With Boc, From Any Other Office/agency; And C. The Contractor Shall Submit An International Organization For Standardization (iso 9001:2015) Certificate In Construction And Contracting Issued By An Iso Certifying Body. 13. Terms Of Payment The Billing Schedule Specified In The Table Below Shall Be Followed By The Contractor: Order Of Billing Project Accomplishment Percentage First (1st) Billing At Least 50% Of The Work Has Been Accomplished Second (2nd) Billing At Least 80% Of The Work Has Been Accomplished Final Billing 100% Accomplished C. Specifications All Drawings, Whether Small Scale Or Detailed Drawings, Are Intended To Work In Unison With The Specifications And To Form Part Thereof, When Figures Are Given, They Are To Be Followed In Preference To Measurement By Scale. Anything Shown In The Drawings But Not Mentioned In The Specifications (or Vice-versa) Or Anything Not Expressively Set Forth In Either (but Which Is Reasonably Implied) Shall Be Furnished And Installed As Thought Specifically Shown In Mentioned Both. 1. Pre-construction Phase Guidelines A. A Joint Site Inventory Must Be Conducted And Signed By The Contractor, Gsd, And End-user; B. The Contractor Must Submit To Gsd His Program Evaluation Review Technique (pert) Chart/critical Path Method (cpm) Chart In Gantt Chart Form Before The Start Of The Project; C. The Contractor Must Submit To Gsd The List Of Manpower That Shall Be Utilized For The Project Along With Their Respective Designations/roles And Corresponding Qualifications. The Most Notable Figure For The Project Must Be The Project Manager, Preferably An Architect Or Engineer; And D. The Minimum Work Experience Requirements For Key Personnel Are The Following: Key Personnel Requirement Relevant Experience Project-in-charge Bachelor Of Science In Architecture/bachelor Of Science In Civil Engineer (licensed Civil Engineer/ Licensed Architect) And Building Construction Experience Five (5) Years Registered Electrical Engineer Registered Electrical Engineer And Building Construction Experience Five (5) Years Master Plumber Registered Master Plumber And Building Construction Experience Five (5) Years Safety Officer Building Construction Experience, National Certification Level Ii And Construction Occupational Safety And Health (cosh) Certificate Five (5) Years Foreman Building Construction Experience Five (5) Years Carpenter Building Construction Experience Five (5) Years Welder Building Construction Experience And National Certification Level Ii Five (5) Years Plumber Building Construction Experience And National Certification Level Ii Five (5) Years Electrician Building Wiring Installation Experience And National Certification Level Ii Five (5) Years Painter Building Construction Experience Five (5) Years Mason Building Construction Experience Five (5) Years Tile Setter Building Construction Experience Five (5) Years Laborer Building Construction Experience Three (3) Years Warehouseman Building Construction Experience Three (3) Years E. The Minimum Major Equipment Requirements Are The Following: Equipment/tools Number Of Unit/s 1 4x2 Mini Dump Truck (4 Cubic Meter Capacity) 1 Lot/ As Necessary 2 6-wheeler Elf Truck (18ft Length) 1 Lot/ As Necessary 3 One Bagger Concrete Mixer 1 Unit 4 Chipping Gun 1 Unit 5 Jackhammer 1 Unit 6 Rotary Hammer Drill 2 Units 7 Electric Drill 2 Units 8 Cut Off Machine 1 Unit 9 Electric Jig Saw 1 Unit 10 Circular Saw 1 Unit 11 Table Saw 1 Unit 12 Angle Grinder 2 Units 13 300a Welding Machine 2 Units 14 Megger Test Equipment 1 Unit 15 Multi-tester Equipment 1 Unit 16 Self-levelling Laser 2 Units 17 Nail Gun 1 Unit 18 Paint Sprayer 2 Units 19 Air Compressor 2 Units 20 Pipe Fusion Welding Machine 1 Unit 21 Tile Cutter Machine 1 Unit 22 Vacuum Cleaner 2 Units 23 Electric Sander 1 Unit 24 Wood Router 1 Unit 25 Pressure Washer 1 Unit 26 Construction Ladder 1 Lot 27 Scaffolding And Accessories 1 Lot 28 Personal Protective Equipment (ppe) 1 Lot 2. Implementation Phase Guidelines A. The Contractor Must Submit Weekly Progress Reports As Mentioned In Item B.11.c Of This Document Including Photo Documentation And Weather Updates To Gsd; B. The Contractor Must Submit Weekly Their Daily List Of Manpower; C. The Project Manager, Who Must Be A Technical Professional, Must Be Present At The Project Site At All Times To Properly Monitor/oversee The Project As Technical Representative Of The Contractor’s Side; D. Boc, Thru Its Technical Inspection And Acceptance Committee (tiac) For Civil Works, Reserves Its Right To Conduct Monitoring Inspections, Aside From The Inspections For Billing Purposes. The Project Manager Must Always Be Present, Especially During Inspections For Billing Purposes, To Ensure Proper Communication Instead Of Relying On The Foreman Or Laborers Only; E. The Approved Floor Plan And Perspective Drawings Must Be Posted On A Wall Or Board So That They Are Readily Available And Visible Whenever Necessary; F. Materials To Be Used In The Construction/renovation Must Follow Those Specified In This Document (scope Of Work), The Drawings, And/or The Boq. The Contractor Must First Secure Proper Approval Of Materials To Be Installed Via A Written Document Duly Approved By Both The End-user And Gsd. Any Change In Materials Must Also Have Proper Indorsement Thereafter. G. All Testings/activities (e.g., Waterproofing Test, Leak Test, Slump Test, Continuity Test, Insulation Resistance Test, Earthing Test, Pest Control Chemical Certificate, Etc.) Conducted By The Contractor Must Be Done With The Presence Of A Gsd Engineer/architect. Corresponding Reports Must Be Submitted To Gsd For Documentation And Validation Within Three (3) Calendar Days Upon Completion Of The Said Testing/activity; And H. Punchlisting Shall Be Conducted Upon 95.00% Completion As Ascertained By The Tiac. 3. Carpentry Works All Wood Shall Be Treated With Colorless Anti-termite Wood Preservatives. A. Ceiling Ceiling Works Shall Utilize 9mm Ficem Board With Complete Standard Metal Furring Supports. B. Wall Drywall Partition Use 9mm Thk. Ficem Board With Complete Standard Metal Studs Supports. 4. Tiling Works Tiles And Their Accessories Must Be Free From Defects That Affect Their Quality, Appearance, And Strength. All Tiles Shall Be Set To Correct Grades And Levels True To Lines, Laid Even. Submit Material For Approval. Use 60 X 60 Cm Floor And Wall Tiles In All Areas, Including The Wall Tiles For The Comfort Rooms. Use Heavy-duty Tile Adhesive And Tile Grout Joint Filler. Use T-trim/threshold Between Two Different Tile Materials. 5. Painting Application Of Plastered Paint Finish On All Interior And Exterior Walls/partitions, Ceiling, And Concrete Surfaces Within The Scope Of The Interior And Exterior Renovation Works Unless Otherwise Indicated In The Plans And Specifications. A. All Paint And Accessories, Materials Incorporated In Or Forming A Part Thereof Shall Be Subject To The Approval And Selection Of Color, Tint, Finish, Or Shade By The Architect; B. Painting Of All Surfaces, Except Otherwise Specified Shall Be (3) Coats Work, One Primer And Two Finish Coats; C. All Paint Materials Shall Meet The Requirements Of Paint Materials Under Class A; D. All Surfaces To Be Painted Shall Be Examined Carefully Before Beginning Any Painting Work, And Other Trade Works Installed In Workmanship Condition To Receive Paint Or Ant Particular Finish; E. All Paint Materials Shall Meet The Requirements Of The Specifications Set By Gsd And Shall Be Delivered On The Job In The Original Container, With Labels Intact And Seal Unbroken. F. Concrete Surfaces; Latex Paint Shall Be Used, And Preparation And Application Must Be According To The Manufacturer’s Instructions. G. Drywalls; Latex Paint Shall Be Used, And Preparation And Application Must Be According To The Manufacturer’s Instructions. Use Spray Paint For Cubicle Partition Only; H. Wooden And Metal Surfaces; Automotive Lacquer Paint Shall Be Used, And Preparation And Application Must Be According To The Manufacturer’s Instructions. Use Spray Paints; And I. Color Pigments Shall Be Used To Produce The Exact Shades Of Paint, Which Shall Conform To The Approved Color Scheme. 6. Electrical Works A. Quality Assurance - All Materials To Be Used Shall Be New And Shall Conform With The Reference Codes And Standards. Use Of Materials Shall Be Further Be Governed By Other Requirements, Impose On Other Sections Of These Specifications. Materials Shall Be Subjected To The Necessary Tests For Their Suitability Where Required; B. Alternate Materials - Use Of Any Material, Not Specified In These Specifications May Be Allowed Provided Such Alternate Has Been Approved By The Agency In Accordance With Generally Accepted Standards; C. Identification Of Materials - Each Length Of Pipe, Fitting, Box, Fixture, And Device Used In The Electrical System Shall Have Cast, Stamped Or Indelibly Marked On It The Manufacturer's Trademark Or Name, The Weight, Type And Classes Or Product When So Required By The Standards Mentioned Above; D. Wires And Cables; I. All Wires Shall Be Copper, Soft-drawn And Annealed, Shall Be Of 99% Conductivity, Shall Be Smooth And True And Of The Cylindrical Form And Shall Be Within +/-1% Variation Of The Actual Size Called For. Ii. Wires And Cables Shall Be Plastic Insulated For 600 Volts Working Pressure, Type Thermoplastic High Heat-resistant Nylon-coated (thhn) Unless Otherwise Noted. Iii. All Wires And Cables Shall Be Color Coded, Color-coding Of Wires Are As Follows: (a) Line 1 – Red (b) Line 2 – Yellow (c) Line 3 – Blue Iv. Minimum Size Of Branch Circuit Wire Shall Be 3.5 Mm2 Thhn For Power And Lighting System With 3.5mm2 Thhn Minimum Ground Wire. V. Wires 3.5 Mm2 And Bigger Shall Be Stranded. E. Switches; And I. Switches Shall Be Flush Mounted And Rated At 15 Amperes (amps), 250 Volts, One Way, Three-way As Required. Ii. Switches Shall Be Quiet Type, Spring Loaded, And The Cover Plates Shall Be Subject To The Approval Of The Architect And The Engineer. F. Receptacles I. Receptacles Shall Be Duplex, Flush Mounted And Rated At 10 Amps., 250 Volts, Parallel Or Tandem Slots With Grounding Slots As Required. All 110 Volts Receptacle Outlets Shall Be Rated 15 Amps, 120 Volts. 220 Volts Receptacle Outlets Shall Be Distinct From The 110 Volts Receptacle Outlets In Terms Of Configurations And Shall Be Provided With Markings. Ii. Cover Plates Shall Be Subject To The Approval Of The Architect And The Engineer. Stainless Steel Cover Plate Shall Be Required On All Wet Or Damped Area. Iii. All Receptacle Outlets With Ground-fault Circuit Interrupters (gfci) Shall Be Rated For 250 Volts Application With A Sensitivity Setting Of 300 Milliamps. 7. Plumbing Works A. All Works, Comply With The Requirements And Provisions Of The National Plumbing Code Of The Philippines; B. All Fixtures Shall Be Separately Trapped. The Traps Shall Be Placed As Near As Possible To The Fixtures; And C. No Fixtures Shall Be Double-trapped. Interested Suppliers Are Required To Submit Original/certified True Copy Of The Following: 1) Valid And Current Mayor’s Permit, (in Case Of Expired Mp/bp, Submit Copy Of Recently Expired Permit And Official Receipt As Proof Of Renewal), 2) Dti/sec Registration (for Partnerships/corporations, Attach General Information Sheet & Articles Of Incorporation), 3) Philgeps Registration Certificate, 4) Original Duly Signed Omnibus Sworn Statement (oss) And Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder, 5) Latest Income/business Tax Return, 6) Pcab License (license Category - C & D, Size Range - Small B), 7) Certificate Of Satisfactory Performance Issued By The Bureau Of Customs (for Contracts Entered Into With The Bureau) Or From Any Other Office/agency, If The Former Is Not Applicable And 8) Duly Signed Price Quotation Form (annex “a”). All Must Be Properly Signed And Sealed. Must Be Submitted In Hard Copy. Submission Of Quotation And Eligibility Documents In Hard Copy Is On Or Before November 04, 2024, 10:00 A.m., At General Services Division (gsd), Ground Floor, Ocom Building, Port Area, Manila. Award Of Contract Shall Be Made To The Lowest Quotation, Which Complies With The Minimum Description As Stated Above And Other Terms And Conditions Stated In The Price Quotation Form. Awarded Bidder Must Secure Performance Security/performance Bond 30% Of Contract Price Upon Receipt Of Notice Of Award. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Bidder Or His/her Duly Authorized Representative/s. The Boc Reserves The Right To Accept Or Reject Any Or All Quotations And To Impose Additional Terms And Conditions As It May Deem Proper.

Details: Description Terms Of Reference 1. Project Description The Philippine National Oil Company (pnoc), Under Its Three Arrows Strategy, Is Revolutionizing Sustainable Energy Solutions By Spearheading Rooftop Solar Power Projects For Various Government Buildings. This Initiative Supports The Government's Strategy To Reduce Its Dependence On International Fuel Markets And Promote Renewable Energy Use. In Line With The Inter-agency Energy Efficiency And Conservation Committee (iaeecc) Resolution Of 07 July 2023, Government Entities, Including Government-owned And Controlled Corporations (goccs), State Universities And Colleges (sucs), And Local Government Units (lgus), Are Mandated To Install At Least 20% Of Their Electricity Requirements From Solar Photovoltaic (pv) Systems Or Equivalent Renewable Energy Technologies Within Three Years. Additionally, This Project Aligns With The Government Energy Management Program (gemp), Which Encourages A Minimum 10% Reduction In Electricity Consumption Across All Government Entities. By Ensuring Zero Export Of Energy To The Distribution Grid, This Forward-thinking Project Not Only Reduces Costs But Also Elevates Environmental Stewardship, Setting A New Standard For Green Energy In The Public Sector. Pnoc Invites Submissions From Reputable Organizations (referred To As "the Contractor") Capable Of Providing A Comprehensive Turnkey Solution Encompassing Engineering, Procurement, Construction, Commissioning, And Testing And Commissioning, And One-year Operations And Maintenance (referred To As "epctc") For The Project. The Project Shall Be Named “supply, Delivery, Installation, Testing And Commissioning Of 25kwp Solar Pv Rooftop System At Carmona Water District Admin Building”. The Project Site Is Located At Cityland Subdivision, Brgy. Carmona, Cavite. 2. Objectives Of The Contract The Intent Of The Terms Of Reference Is To Provide The General And Technical Requirements Necessary For The Implementation Of The Project. However, It Is The Contractor’s Obligation To Investigate And Validate All Information Herewith As Part Of Their Work To Be Undertaken. Thus, Any Discrepancies In The Tor In Accordance With Applicable And Generally Accepted Engineering And Construction Practices, Government Rules And Regulation And The Latest Industry Codes And Standards For Solar Pv Development Shall Not Relieve The Contractor Of The Accuracy Of Their Work. A. Define Project Scope: Clearly Outline The Scope Of Work For The Turnkey Epc (engineering, Procurement, And Construction) Contractor, Including Project Preparation, Procurement, Installation, Construction, Testing, Commissioning, And Operation And Maintenance (o&m). B. Establish Deliverables: Specify The Required Deliverables, Including Documentation, Performance Guarantees, And O&m Plans, To Ensure Comprehensive Project Execution And Accountability. C. Set Performance Standards: Provide Criteria For The Performance And Quality Of The Solar Pv Systems, Ensuring They Meet Industry Standards And Regulatory Requirements. D. Detail Compliance Requirements: Ensure The Epc Contractor Adheres To All Relevant Local, National, And International Regulations And Standards, Promoting Safety, Reliability, And Environmental Responsibility. E. Specify Evaluation Criteria: Establish The Criteria For Selecting The Epc Contractor, Focusing On Experience, Technical Expertise, Financial Stability, And The Quality Of The Proposed Solutions. F. Ensure Zero Export Compliance: Mandate That The Solar Pv Systems Operate With Zero Export To The Distribution Grid, Ensuring On-site Energy Optimization And Compliance With Regulatory Requirements. G. Provide Maintenance Guidelines: Include A Comprehensive One-year O&m Plan To Ensure The Longevity, Efficiency, And Optimal Performance Of The Installed Solar Pv Systems. H. Promote Transparency And Reporting: Require Regular Progress Reports From The Epc Contractor To Pnoc, Detailing Project Milestones, Challenges, And Resolutions, Fostering Transparency And Effective Project Management. 3. Approved Budget For The Contract (abc) Pnoc Has An Approved Corporate Budget In The Amount Of One Million Three Hundred Fifty Thousand Pesos (php 1,350,000.00) For The Project. 4. Scope Of Works The Scope Of Work For The Contractor Includes: 4.1. Project Preparation The Contractor Shall Facilitate All Preliminary And General Works On Time So That Any Issues Or Problems Encountered Can Be Addressed. If The Contractor Fails To Timely Execute The Works, Then Any Delays Due To Pending Issues And Problems Shall Be Of The Contractor’s Account. ● Kick-off Meeting The Contractor Shall Schedule A Kick-off Meeting No Later Than Ten (10) Calendar Days Starting From The Date Of Commencement As Stated In The Ntp. The Kick-off Meeting Shall Be Held At Site To Discuss Mobilization And Construction Schedules And Other Details Necessary Prior Project Execution. All Key Personnel Must Be Available During The Kick-off Meeting. ● Mobilization The Contractor Shall Facilitate The Mobilization Of Manpower And Equipment, Including Operating Supplies And Tools Necessary For The Project Immediately After The Kick-off Meeting. ● Temporary Facilities And Storage/staging Area The Contractor Shall Be Provided With A Temporary Headquarters Immediately After The Kick-off Meeting. The Location Of The Headquarters And Storage/staging Area Shall Be Determined With The Consent Of The Building Owner. ● Site Survey And Assessment The Contractor Shall Undertake Its Own Site Survey, Verification, And Assessment, Including Actual Measurements Of Voltage, Current, Frequency And Power Quality For A Period Of Seven (7) Calendar Days Upon Mobilization, Identification Of Access, Etc., To Identify All Necessary Information About The Site Conditions And Design Parameters. Additionally, The Contractor Shall Perform An Energy Yield Assessment To Estimate The Potential Solar Energy Generation In The Installation Site The Assessment Shall Also Include The Condition Of Roof And Existence Of Roof Leaks, And The Safety And Reliability Of The Existing Electrical System(s) And The Whole Installation, And Maintenance Concerns. All Findings And Necessary Engineering Intervention Shall Be Incorporated In The Detailed Project Designs And Engineering Plans And Shall Be Properly Addressed During Construction. ● Permits And Clearances The Contractor Shall Secure The Construction Permit, Safety Permit, Building Permit And Other Approvals, Clearances, And Licenses Necessary Prior To The Start Of Construction And Installation. The Contractor Shall Also Secure Necessary Permits/documents As Required By The Distribution Utility For The Installation Of The Rooftop Solar Pv System On The Installation Site. ● Detailed Project Designs And Engineering Plans The Contractor Shall Submit Detailed Project Designs And Engineering Plans No Later Than Ten (10) Calendar Days Starting From The Date Of Commencement Stated In The Ntp. The Detailed Project Designs And Engineering Plans Must Reflect All Additional Requirements And Information Needed Based On The Reviewed Preliminary Design Drawings. The Detailed Project Designs And Engineering Plans Shall Be Furnished Using Engineering Standard Templates, Adequate, Readable And Must Be Written In English. The Contractor Must Use Computer-aided Design And Drafting Software (cad) Or Equivalent. Likewise, Electronic Components With Built-in Programs And Software Shall Be Accompanied By Their Corresponding Programs And Ladder Logic Diagrams For Submission To Pnoc Prior To The Installation Of The Systems. The Detailed Project Designs And Engineering Plans Shall Be Signed And Sealed By Professional Engineers (electrical And/or Civil/structural Engineer), And Pnoc And Building Owner’s Authorized Representatives. Pnoc Shall Have The Right To Require The Contractor Additional Drawings Or Information As May Be Necessary. The Minimum Number Of Original Copies To Be Produced By The Contractor Shall Be 3 Sets Of A3 Size And 2 Electronic Copies Containing Cad And Pdf Files, As An Advance Copy. The Contractor Must Also Submit A Hard Copy As An Official Document. Pnoc Reserves The Right To Reproduce Any Drawings Or Documents Received From The Contractor As May Be Necessary. To Avoid Revisions, The Contractor May Submit First Draft Drawings Or E-file Via Email Before Printing The Detailed Project Designs And Engineering Plans. 4.2. Procurement The Contractor Shall Be Responsible For The Procurement Of All Equipment And Construction Materials, Including Consumables, Necessary To Complete The Project. All Delivered Equipment And Construction Materials, Including Consumables, Shall Be Subject To Testing And Inspection By Pnoc. Testing And Inspection Includes Visual Checking, Measurement, Validation Of Specifications (in The Nameplates) And Other Applicable Testing Methods As Deemed Necessary. Pnoc Shall Release A Materials Inspection Report (mir) For The Findings Of The Inspected Materials. Any Damage Or Deficiency Shall Be Rectified Or Replaced By The Contractor Without Additional Charges To Pnoc. ● Equipment And Construction Materials The Contractor May Source All Equipment And Construction Materials, Including Consumables Locally Or Abroad Provided These Shall Conform To The Required Design Specifications And Standards. In Case Of Changes In The Source Of Supply Or Brand, The Contractor Shall Submit A Letter Of Request Stating The Reasons For The Changes For Pnoc’s Review And Approval. ● Factory Acceptance Test (fat) The Contractor Must Provide Any Proof That The Manufacturer’s Factory Or Fabricator’s Shop Has Passed The Fat For The Solar Panels And Inverters. All Related Testing Expenses Shall Be Of The Contractor’s Account. Receipt And Acceptance Of The Certified Test Reports And Inspection & Testing Certificate By Pnoc Shall In No Way Relieve The Contractor Of Its Responsibility. ● Handling And Delivery The Contractor Shall Perform Proper Packing, Loading, Transportation, Hauling And Unloading Of Equipment In Accordance With The Manufacturer's Standards And Recommendations. All Duties And Taxes Including Export Permits And Clearances, Insurances And Warranties Shall Be Of The Contractor’s Account. The Equipment And Construction Materials Shall Be Delivered Directly To The Project Site(s). The Contractor Shall Secure Handling And Delivery Manuals From The Manufacturer. The Contractor Shall Notify Pnoc For All Incoming Materials And Submit Delivery Receipt Upon Delivery For Inspection And Acceptance By Pnoc Prior To Installation. All Equipment Shall Be Delivered Unbroken, Not Deformed And Without Cracks And Scratches. In General, The Packaging Of The Equipment Shall Be Based On Generally Accepted Industry Practices Or Standards. Packaging Shall Be Adequate To Prevent Damage From Any Mechanical Stresses That May Occur And To Ensure Safety During Loading, Hauling, Unloading, Unpacking And Storage. Boxes Shall Contain Barcode Sheet/label Showing The Following Information: ✔ Name Of The Manufacturer; ✔ Model Number; ✔ Code No./serial Number; ✔ Product Barcode; And ✔ Manufacturing Date. ● On-site Storage The Contractor Shall Perform On-site Storage Of Equipment And Construction Materials In Accordance With The Manufacturer's Standards And Recommendations. Equipment Shall Be Placed At The Designated Storage/staging Area. The Contractor Shall Secure Equipment On-site Storage Manuals From The Manufacturer. 4.3. Installation And Construction The Contractor Shall Provide All Consumables, Tools, Equipment, And Manpower, Including Ppe, Necessary To Perform The Necessary Works. The Contractor Shall Only Be Allowed To Work At The Designated Area Agreed Upon With Pnoc To Avoid Any Interruptions To The On-going Operations And Activities At The Site. In Case Of Concrete Drilling Or Breaking, The Contractor Must Ensure That Such Work Shall Not Compromise The Integrity Of The Existing Structures. In The Case Of Painting, Appropriate Painting Shall Be Used For The Structures To Be Painted In Accordance With Applicable Standards. The Painting Shall Be Done With A Primer And Topcoat As A Minimum. In The Case Of Earthworks And Concreting, It Shall Be Performed In Accordance With Applicable Codes And Standards. Concrete Foundations Must Be Designed Using Applicable Mixtures And With Reinforcing Bars As Per Standards. The Pv System Shall Be Designed For Simple Mechanical On-site Installation With No Requirement For Welding Or Complex Machinery At The Site. In Extreme Cases Where Welding Or Machinery Is Necessary, The Contractor Shall Submit Welding Methodology. Welding Shall Be Tested As Per Standards. The Contractor Must Also Ensure Minimal Disruption To The Daily Operations Of The Installation Site. ● Pre-leak And Post-leak Test The Contractor Shall Conduct Pre-leak Test Prior To, And After The Installation Of Pv Modules And Appurtenances, Respectively. Schedule Of The Leak Test Shall Be Properly Coordinated With Pnoc And Building Owner Representatives. The Contractor Shall Submit A Leak Test Procedure For Review And Approval By Pnoc Prior To Execution. ● Work Permit The Contractor Shall Coordinate With Pnoc Representative For Every Work To Be Performed Prior To Execution. The Work To Be Performed Shall Specify The Following: ✔ Type Of Work, Such As: Hot Works/cold Work/working At Heights/confined Space/concrete Chipping/excavation Works; ✔ Target Start And End Dates; ✔ Methodology; ✔ Hazard Associated With The Works; ✔ Safety And Precautionary Measures; ✔ Equipment And Construction Materials With Attached Approved Brochures And/or Drawings; And ✔ Equipment, Tools, And Personal Protective Equipment (ppe). ● Mounting And Installation Of Equipment All Equipment Shall Be Mounted In Accordance With Engineering And Construction Standards And Practices And Manufacturers’ Recommendations And Standards And Safety And Health Standards. Spacing, Orientation, And Location Shall Be Based On The Approved Detailed Project Designs And Engineering Plans. ● Cabling And Raceway Routing Dc Cables Shall Be Housed In A Hot Dip Galvanized Cable Tray/ladder With Cover. All Ac Cables Shall Be Housed In Rigid Steel Conduit. Instrumentation And Communication Cables Shall Be Housed In A Separate Uv Rated Conduit. For Buried Cables, It Must Be Housed In A Pvc Pipe With Concrete Trench, Warning Tape Or Tiles Placed Above And Marking Posts At Suitable Intervals On The Surface. The Minimum Depth Of Burial Is 700mm Depending On The Location And Condition Of The Ground Surface. Cables Shall Occupy Less Than 66% Of The Raceway Space And Properly Loop, Not Too Tight To Avoid Any Damages To The Wires. Dc Cables Shall Be Installed In A Manner Which Minimizes Induction Loops Between Positive And Negative Cables. For String Cables, Large Loops Of Excess Dc Cabling Shall Be Avoided. The Raceway Shall Be Placed In A Manner That It Will Not Create Any Obstructions Or Hazards To Operations And Maintenance. The Contractor Shall Use Pull Box/junction Box On All Intersections And Sharp Curves Or Bends And Provide Rubber And Bushing On All Junctions And Endings To Avoid Cut In The Wire Insulation. The Contractor Shall Apply Silicone Sealant, As Applicable, On Raceway Openings To Prevent Access Of Dirt, Water, And Vermin. The Contractor Shall Comply With The Distribution Utility (du) Net-metering Requirements For The Cable Installation And Other Electrical Components. ● Grounding, Termination, And Interconnection All Equipment Shall Have Adequate Grounding. All Cables Shall Be Properly Dressed/secured/fixed And Terminated Using Terminal Lugs, Clamps, Crimps And Solder. There Should Be No Exposed Conductors To Avoid Short Circuits And Arc Flash. The Contractor Shall Request A Schedule For Shutdown For The Interconnection To The Existing Electrical Distribution System. The Contractor Shall Conduct A Torque Test After Termination And Interconnection. ● Lifting Appropriate Lifting Equipment Shall Be Utilized When Performing Heavy Lifting. Access Shall Be Identified To Avoid Obstructions. Schedule Of Lifting Shall Be Properly Coordinated With The Building Owner. ● Foundations And Structural Supports Structural Supports Necessary For The Mounting Of Equipment (e.g., Inverters, Enclosures, Transformers, Pv Modules, Etc.) Shall Be Made Of Hot Dip Galvanized Structural Steel Minimum Of 2 Mm Metal Thickness And Minimum Coating Thickness Of 3 Mils As Per Astm A 386 Or Equivalent. In Case The Galvanized Coating Is Damaged During Installation, The Supplier Shall Apply The Necessary Rectification In Accordance With Astm A 780-01 (standard Practice For Repair Of Damaged And Uncoated Areas Of Hot Dip Galvanized Coatings). Reinforced (with Deformed Bars) Concrete Blocks/ballast Or Foundations May Be Provided To Provide Stability. For Penetrated Supports, It Shall Be Non-corrosive, And Waterproof Using Flashings, Gasket Or Other Approved Chemical Sealing And Coating Material. In Case Of Concrete Penetration, The Anchor Bolts (dowel) Shall Be Made Also Of Hot-dipped Galvanized Or Equivalent. 4.4. Testing And Commissioning The Contractor Shall Conduct Testing And Commissioning For A Minimum Of Seven (7) Days Upon Completion Of The Installation Of The Pv System, To Be Witnessed By Pnoc And Representatives Of The Building Owner. The Schedule And Duration Of The Testing And Commissioning Shall Be Mutually Agreed By The Contractor, Pnoc And Building Owner. However, The Testing And Commissioning Activities Shall Be Satisfactorily Completed Within The Time Required Under The Contract. Any Corrections Resulted From Errors In The Workmanship Or Design Made By The Contractor Which Were Found During The Conduct Of Testing And Commissioning Or Prior To The Rooftop Solar Pv System Operation Thereon, With The Resulting Extra Expenses Due To Repair Or Cost For The Replacement For Damaged Equipment/materials Shall Be Solely Charged To The Account Of The Contractor. Testing And Commissioning Shall Be Performed In A Systematic Process Whereby All Systems And Equipment Are Tested And Brought Into Operation And Performed Interactively According To The Design Intent And In Accordance With The Performance Criteria Set Upon. Equipment And Accessories Shall Be Inspected To Determine The Completeness Of The Pv System And Conformance In Accordance With The Specifications. All Testing Instruments Including Consumables, Temporary Structures, And Manpower Required For The Testing And Commissioning Activities Shall Be Provided And At The Account Of The Contractor. The Contractor Shall Ensure That The Rooftop Solar Pv System Operates With Zero Export To The Distribution Grid By Configuring Inverters To Clip Any Excess Energy Generated. The Contractor Shall Also Arrange The Joint Inspection With The Representatives Of Distribution Utility And The Office Of Building Official (if Applicable) To Conduct Demonstration Of The Required Features Of The Rooftop Solar Pv System. This Is For The Eventual Acceptance Of The System By The Du And Lgu-obo By Furnishing The Necessary Certificates. Pnoc Shall Release A “certificate Of Project Completion” After The Testing And Commissioning Provided That All Works Have Been Performed And All Issues Have Been Addressed. ● Testing And Commissioning Plan The Contractor Shall Submit Tcp/procedures Prior To The Conduct Of Testing And Commissioning For Pnoc’s Review And Approval. The Tcp Shall Include The Following Information: ✔ Itinerary (date) Of The Testing And Commissioning; ✔ Detailed Methodology And Step-by-step Procedures; ✔ List Of Tools And Equipment, Including Ppe, To Be Used; ✔ Manpower Requirement; ✔ Hazards And Safety Protocol; And ✔ Target Results Or Acceptance Criteria. ● Testing And Commissioning Works The Minimum Testing And Commissioning Shall Include The Following: ✔ Inspection And Calibration Of Tools And Testing Instruments; ✔ Visual And Physical (quality And Quantity) Inspection Of The Installed Equipment And Appurtenances; ✔ Torque Test Of All Terminations And Mounting; ✔ Continuity Test (open Circuit And Closed Circuit) Of All Breakers, Fuses, Switches, Protection Devices And Other Equipment With Circuitry; ✔ Insulation Test Of All Dc And Ac Wires Including Grounding (line-to-line And Line-to-ground); ✔ Open Circuit Voltage/ Short Circuit Current String Test; ✔ Polarity Test; ✔ Phase Sequence Test; ✔ Ac Operating Voltage Test; ✔ Inverter Synchronization Test; ✔ Inverter Frequency Test; ✔ Inverter Power Generation Test; ✔ Operating Voltage And Operating Current String Test; ✔ Thermal Scanning; ✔ Optimizer Device Functionality; ✔ Voltage Harmonic Rise - Should Not Be Greater Than 5% Or Inverter Specification (whichever Is Lower); ✔ Lighting Arrester Grounding And Counter Tests; ✔ Anti-islanding Test; ✔ Cease To Energize Test; And ✔ Other Necessary Tests The Minimum Tools And Equipment To Be Used Shall Include The Following: Torque Wrench; Clamp Meter; Irradiance Meter; Thermal Scanner; Power Quality Analyzer; 2-way Radios; Insulation Resistance Tester; Earth Ground Tester; And Lock-out/tag-out The Contractor May Use A Multi-function Instrument That Is Capable Of Performing The Testing And Commissioning Such As A Solar Pv Installation Tester. Personnel Who Will Conduct The Testing And Commissioning Shall Be Equipped With The Minimum Ppe: ✔ Safety Shoes (electrical Hazard Compliant); ✔ Safety Jacket; ✔ Safety Pants; ✔ Electrical Gloves (1kv); And ✔ Protective Eye Glass. The Contractor Shall Also Provide A First-aid Kit And Fire Extinguisher (dry Powder). ● Testing And Commissioning Report The Contractor Shall Submit The Tcr After The Completion Of The Testing And Commissioning. The Tcr Shall Be Reviewed And Accepted By Pnoc And Building Owner Representative(s). 4.5. Operation And Maintenance The Contractor Shall Perform A One-year O&m Support To Pnoc. The Contractor Shall Provide A Comprehensive One-year Maintenance Plan, Which Shall Include, But Not Limited To, Daily Monitoring Of System Performance, Preventive Maintenance And Repair Works, Technical Support In Case Of Unforeseen Decreasing Pv System Performance, And End-user Training. The Training Shall Include, But Not Limited To Lectures And On-site Strategy Covering The Methods Of Operation, Maintenance, Basic Troubleshooting, And Management Of The Facility. All Costs And Expenses For The Training, Except Those Incurred By Pnoc Which Include, But Not Limited To Their Own Transportation And Accommodation Expenses, Shall Be Borne By The Contractor. A Corresponding Certificate Of Completion Shall Be Issued To The Participants In The Training. During The One-year O&m, The Epcc Contractor Shall Guarantee The Minimum Annual Production Of 30,132.00 Kwh For The Rooftop Solar Pv System. If Ever The Minimum Annual Pv Production Was Not Achieved Mainly Due To Uncontrollable Factors, Then No Penalty Will Be Imposed On The Contractor. However, If Defects In Any Of The System Components, Especially In The Inverters, Are Found To Contribute To The Performance Issues Of The Pv System, Then The Contractor Shall Pay A Corresponding Compensation Equivalent To The Total Amount Of Revenue Lost To Pnoc From The Declared Minimum Annual Production Guarantee Of 30,132.00 Kwh. Moreover, The Cost Of Any And All Rework And/or Restoration Of Damaged Properties Due To The Contractor’s Poor Workmanship Or Negligence Shall Be Borne By The Contractor. 5. Deliverables The Contractor Shall Ensure That The Following Deliverables Must Be Provided To Pnoc With Physical Copies As The Official Submission And Electronic Copies As Advance Submissions. Any Later Correction And Changes Found Necessary By Pnoc, And All Resulting Additional Costs And/or Delays Shall Be Of The Contractor’s Account. Pnoc Reserves The Right To Reproduce Any Drawings Or Documents Received From The Contractor As May Be Necessary. The Contractor Shall Provide All The Necessary Deliverables Before The Start Of The Testing And Commissioning, Except For The Deliverables That Need To Be Submitted At Earlier Date For Review And Approval Of Pnoc (e.g., Detailed Project Plan And Timeline, Site And Energy Yield Assessment Reports, Detailed Project Designs And Engineering Plans, And Procurement Records And Equipment Warranties). 5.1. Documentation ● Detailed Project Plan And Timeline ● Site And Energy Yield Assessment Reports ● Detailed Project Designs And Engineering Plans ● Procurement Records ✔ Bill Of Materials ✔ Shop/fabrication Drawings ● Installation And Commissioning Reports ● Wiring And Termination Diagrams ● As-built Drawings (power & Control Circuits) And Electronic Programs/ladder Logic Diagrams ● Equipment And O&m Manuals ● List Of Necessary Spare Parts, Tools, And Consumables ● Warranty Certificates Of The Solar Panels And Balance Of System (bos) And All Other Applicable System Components And Tools 5.2. Performance Guarantees ● Assurance Of System Performance Metrics ● Warranty And Maintenance Agreements 5.3. Operation And Maintenance (o&m) ● Detailed One-year O&m Plan ● Regular Maintenance Schedule And Procedures ● Immediate Response And Repair Protocols ● Performance Monitoring And Reporting ● List Of Necessary Spare Parts, Tools, And Consumables 6. Commencement Date And Period Of Implementation The Commencement Date Of The Project Shall Be Upon Receipt Of Notice To Proceed (ntp). There Will Be Two (2) Main Activities For This Entire Engagement: The Epcc And O&m Support. The Duration Of The Epcc And O&m Support Shall Be Ninety (90) Maximum Days From The Receipt Date Of The Notice To Proceed And 365 Days From The Official Start Of Operation Of The 25 Kwp Rooftop Solar Pv System, Respectively. 7. Payment Terms Milestone Payments Will Be Adopted Where The Payment Shall Be Released Upon Reaching The Specific Project Milestone, To Ensure That These Conform To The Requirements Set For The Purpose. The Payments Are Subject To The Usual Government Accounting And Auditing Requirements. Hence, The Contractor Is Expected To Be Familiar With The Government Accounting And Auditing Manual (gaam). Project Milestone* Percentage Of Payment Completion Of Installation And Testing & Commissioning 90% Handover And Completion Of Training For Building Operators 10% *retention Money: 10% For Every Progress Billing. 8. Evaluation Criteria Bids Exceeding The Identified Approved Budget For The Contract (abc) Will Automatically Be Disqualified. The Selection Of The Contractor Will Be Based On: 8.1. Experience And Track Record In Similar Projects • Bidders Must Have Completed Solar Pv Contracts With A Minimum Total Aggregate Installed Capacity Of 1 Mwp, Where At Least Two (2) Contracts Must Be Fully Operational For The Last Two (2) Years, From The Date Of Bid Submission. • Must Be Compliant With The Iso 9001:2015 Standard On Quality Management System (qms). 8.2. Technical Expertise And Key Personnel The Contractor Shall Employ And Certify To Their Competency The Minimum Key Personnel Dedicated For The Project. Personnel Qty Qualifications Experience Project Manager 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp) ● Minimum Of Three (3) Years’ Experience In Solar Project Management Electrical Design Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp) ● Minimum Of Three (3) Years’ Experience In Design Of Solar Project Structural Design Engineer 1 Shall Be Licensed Civil Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Minimum Of Three (3) Years’ Experience In Structural Integrity Assessment Project Site Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Years Of Experience In Project Supervision Of Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Safety Officer 1 With Bachelor’s Degree And Either Bosh Or Cosh Certification ● Minimum Of Three (3) Years Of Experience In Construction. Qa/qc Engineer 1 Shall Be Licensed Electrical Engineer ● Minimum Of Three (3) Years Of Experience In Construction Of Solar Pv Projects. Testing And Commissioning Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three ● (3) Years’ Experience In Testing And Commissioning Of Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Must Have Adequate Knowledge In Inverter Programming Configuration And Programmable Logic Controllers. The Contractor May Nominate The Personnel In Dual Positions, Except For The Project Manager, For As Long As They Are Qualified And Capable Of Doing Multiple Tasks And With The Assurance That It Can Deliver The Work On Time Without Compromising The Quality. 8.2.1. Roles Of The Key Personnel ● Project Manager - Shall Be The Single Point Of Contact With Pnoc For All Matters Pertaining To The Project. The Project Manager Shall Always Be Available During Weekly Meetings And In Cases Where His/her Presence Is Needed. ● Electrical Design Engineer - Shall Be Responsible For The Engineering Design Of The Pv System. The Design Team Shall Always Be Available During Meetings Pertaining To The Design And Specifications. ● Structural Design Engineer – Shall Be Responsible For The Validation Of The Structural Integrity Of The Building(s). ● Project Site Engineer - Shall Be In-charge Of The Overall Supervision Of The Project Execution. The Project Engineer Shall Always Be Available At The Site During The Epcc. During The Three-year O&m Period, He/she Shall Conduct All Required O&m Activities For The Project. ● Safety Officer – Shall Ensure The Safety And Health Of All Personnel Involved In The Construction By Monitoring And Assessing Possible Hazards In The Area. ● Qa/qc Engineer – Shall Ensure That All Delivered Materials And Works Performed Are Within Standards And Specifications. ● Testing And Commissioning Engineer – Shall Lead The Proper Testing And Commissioning Of The Pv System. 9. Project Schedule As Part Of Bid Submission, The Contractor Shall Provide The Project Schedule, Which Should Include Key Milestones Such As: 9.1. Completion Of Site And Energy Yield Assessments. 9.2. Procurement And Delivery Of Equipment. 9.3. Completion Of Installation And Commissioning. 9.4. Handover And Training For Building Operators. 9.5. One-year O&m Period. The Contractor Shall Use Applicable Software Or Computer Programs In Presenting The Project Schedule. 10. Preliminary Design Drawings The Preliminary Design Shall Be Provided For The Rooftop Solar Pv System To Give An Overview Of The Project To Be Developed, As Part Of The Bid Submission Of The Contractor. This Must Be Adequate And Sufficient To Understand The Concept And Orientation Of The Pv System Being Proposed. Design Drawings Shall Be Submitted In A3 Size, Including, But Not Limited To The Following: Sheet Content Cover Page Project Title G / 1 List Of Drawings, Legend And General Notes G / 2 Project Location Map, Site Development Plan, Project Site Conditions And Technical Features E / 1 Tapping Point E / 2 Single Line/riser Diagram E / 3 Dc And Ac Load Schedule Calculation E / 4 Control And Monitoring System Topology E / 5 Solar Pv Array Stringing Plan E / 6 Dc, Ac And Communication Cable Routing Details E / 7 Proposed Grounding System Location And Wiring E / 8 Ct And Metering Installation E / 9 Lightning Arrester And Grounding S / 1 Solar Pv Array Mounting & Framing Details S / 2 Inverters Station And Tapping Point Station Details S / 3 Access Ladders/railings For Maintenance S / 4 Concrete Roof Deck Foundation And Calculation (as Needed) 11. Compliance With Industry Standards And Codes Without Limiting The Contractor’s Obligations, All Engineering And Construction/installation Works Performed, All Equipment Furnished, And All Tests Carried Out Under This Engagement Shall Be Undertaken In Accordance With The Latest Industry Standards And Regulation, Including, But Not Limited To The Following: ● Grid Code Or Distribution Code ● Distribution Services And Open Access Rules (dsoar) ● Philippine Electrical Code (pec) ● National Building Code Of The Philippines (nbcp) ● National Fire Protection Association Standards (nfpa) ● National Structural Code Of The Philippines (nscp) ● Revised Fire Code Of The Philippines Of 2008 ● International Electrotechnical Commission (iec) Standards ● Underwriter’s Laboratories Inc. (ul) And/or Factory Manual (fm) Or Equivalent Standards 12. Weekly Construction Meetings And Progress Reports The Contractor Shall Conduct Weekly Construction Meetings To Be Held Either On Site Or Online And Provide Progress Reports. Progress Reports Must Be Submitted To Pnoc Also At A Weekly Basis, Which Shall Include Program Of Work, Materials Delivery Status And Accomplishment And Target Report. For Urgent Matters, Pnoc May Advise Emergency Meetings. ● Program Of Work – Shall Include Pert/cpm, S-curve, Bar Chart, Manpower, And Equipment Utilization Schedule. The Contractor Shall Utilize Applicable Software Or Computer Programs In Presenting The Program Of Work. ● Materials Delivery Status – Shall Reflect The Status Of All Materials Being Procured Including The Descriptions, Quantity, Name Of Suppliers, Purchased Order Number, Eta Site, Etc. ● Accomplishment And Target Report – Shall Be Presented In Ms Powerpoint Or Equivalent. It Should Include The Percentage Of Weekly Accomplishments, Safety Reports And Targets. In Case Of Delays Or Slippage, The Contractor Shall Provide A Detailed “catch-up” Plan. 13. Workmanship Workmanship Shall Follow The Iso 9001:2015 Standard On Quality Management System (qms). The Contractor Shall Accept Full Responsibility For Its Work In The Design, Specifications, Procurement, Fabrication, Manufacture, Construction, Erection, Installation, Calibration And Testing, Quality Control, Documentation, Testing And Commissioning And Performance Testing. The Contractor Shall Be Responsible For The Safety And Security Of Its Personnel Within The Project Site(s) And Provide Proper Personal Protective Equipment (ppe). The Contractor Shall Also Be Responsible For All Compliance With The Distribution Utility (du) And Energy Regulatory Commission (erc) Requirements To Attain Smooth Synchronization And Commercial Operation. The Contractor Shall Be Deemed Solely Liable For All Its Suppliers And Subcontractors And Shall Compensate Pnoc Against All Third-party Claims Or Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Supplied Equipment Or Any Part Thereof. 14. Certificate Of Acceptance Certificate Of Acceptance For Accomplished Works Shall Be Issued To The Contractor By Pnoc To Certify Its Successful Execution And Performance. ● A Certificate Of Partial Project Completion Shall Be Issued After The 90% Completion Of The Scope Of Work; And ● A Certificate Of Final Acceptance Shall Be Issued By Pnoc After The Completion Of The Defects And Liability Period And The Submission Of Warranty Certificates And Security. 15. Project Turnover The Project Shall Be Turned Over To Pnoc Upon Completion Of The Scope Of Work. The Contractor Shall Issue An Endorsement Letter For Proper Turnover. 16. Warranty Certificates The Contractor Shall Turnover The Warranty Certificates For The Following Structures And Equipment To Pnoc Prior To Issuance Of Certificate Of Final Acceptance: ● A Twenty-five (25)-year Linear Power Warranty From The Manufacturer On The Solar Pv Modules With At Least Eighty Percent (80%) Power Output Guaranteed At Twenty-five (25) Years. The Solar Pv Module Manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Modules Were Installed According To Its Requirements And Specifications For Installation. ● A Fifteen (15)-year Warranty On The Permanent Structures Which Include Mounting And Racking Systems Used In The Rooftop Solar Pv System. ● A Ten (10)-year Warranty From The Manufacturer On The Solar Pv Modules. The Pv Module-manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Pv Modules Were Installed According To Its Requirements And Specifications For Installation. ● A Five (5)-year Warranty From The Manufacturer On The Inverters. The Inverter Manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Inverters Were Installed According To Its Requirements And Specifications For Installation. ● A One (1)-year Warranty For Safety And Protection Devices, Cables, Instrumentation, And Control/ Communication Devices Including Software, Ip Cameras And Web Portal And All Other Accessories Used In The Solar Pv System. 17. Defects And Liability Period Defects And Liability Period Shall Include Servicing Of Defective Goods And Services Under The Warranty Obligations And Conditions Stipulated In The Contract. Repairs, Troubleshooting, And Other After-sales Support To Commence Within Seven (7) Calendar Days Upon Receipt Of Notification From Pnoc. Replacement For Locally Available Components Shall Not Exceed Fifteen (15) Calendar Days Upon Receipt Of Notification From Pnoc. Replacement For Imported Components Shall Not Exceed Sixty (60) Calendar Days Upon Receipt Of Notification From Pnoc. 18. Spare Parts, Tools, And Consumables The Contractor Shall Supply The Necessary Spare Parts, Tools, And Consumables For The Installation, Testing And Commissioning, As Well As The Operation And Maintenance Of The Project. These Items Will Be Turned Over To Pnoc Upon Completion Of Testing And Commissioning. Particulars Qty Unit Electrical Pliers 6" 1 Unit Electrical Pliers 8" 1 Unit Long Nose Pliers 6" 1 Unit Long Nose Pliers 8" 1 Unit Side Cutter Pliers 6" 1 Unit Side Cutter Pliers 8" 1 Unit Allen Wrench (black Iron), Metric 1 Set Crimping Tools (rj45) 1 Unit Screwdriver (flat, 8") 1 Unit Screwdriver (cross, 8") 1 Unit Adjustable Wrench 1 Unit Combination Wrench (applicable Sizes) 1 Set Toolbox 20" (big) 1 Unit Clamp Meter (1,000volts; With Rogowski Coil) 1 Unit Vice Grip 8" 1 Unit Torque Wrench 3/8” Square Drive With Complete Set Of Sockets (solar Pv For Distribution Panel) 1 Set Portable Washer With Pump, 7.5mpa Pressure, 5 Liter/minute 1 Unit 16 Ton Quick Hydraulic Crimper Cable Plier Tool Kit, 16-300mm/11 Die 1 Unit Dry Chemical Fire Extinguisher (10 Pounds) 1 Unit Rj 45 Connector (100pcs Per Pack) 1 Pack Electrical Tape (0.16mm X 19mm X 8meters; Black) 5 Roll Cable Tie (uv Resistant; 12”; 100pcs Per Pack) 1 Pack Rubber Tape (18mm X 8meters; Black) 1 Length Others (please Specify, If Needed) 19. Allied Services 19.1. Markings And Labeling The Contractor Shall Provide Markings And Labelling On All Electrical Equipment (including Wires) In Accordance With Applicable Codes And Standards Or As Otherwise Agreed Upon With The Building Owner. Markings Shall Be Clearly Visible, Located Visibly On The Equipment, Constructed And Installed To Remain Eligible For The Whole Of The Design’s Life Of 25 Years. The Marking And Labeling Shall Be Compliant With The Following Codes: ● Pec Article 6.90 And Article 1.10 ● Ul 696 19.2. Safety Signages And Fire Extinguishers The Contractor Shall Provide Safety Signages As Per Standards Including Warnings For High Voltage, Cable Burial, Etc. The Contractor Shall Likewise Provide A Fire Extinguisher To Be Mounted Near Each Of The Identified Solar Array Stations, Inverter Station And Tapping Point Station As Per Design Drawings. 19.3. Power Supply The Contractor Shall Provide Power Supply, Complete With Protection Devices (e.g., Circuit Breakers, Avr, Etc.) For Equipment That Will Require Power Such As Poe Hub, Inverter Controller, Router, Etc. The Contractor Shall Identify The Location Of The Tapping Source And Request Permission To The Building Owner. 19.4. Water Source The Contractor Shall Coordinate With The Building Owner For The Location Of The Water Source To Be Used During Maintenance (e.g., Pv Module Cleaning). 19.5. Canopy In Case An Inverter Station Or Any Equipment Is Placed Outdoors, A Canopy Shall Be Provided As Per Manufacturer’s Standards And Recommendation. 19.6. Access Platforms, Stairs And Safety Handrails The Contractor Shall Provide Access Such As Sufficient Portable Access Ladder Along The Pv Facility For Safety And Protection During Construction And Pnoc’s Operations And Maintenance. The Contractor Shall Provide Anchors At Strategic Locations For Safety Harnesses. 19.7. Relocation Or Modification Of Existing Structures The Pv System Shall Be Designed With No Requirement For Relocation Or Modification Of The Existing Structures. In Extreme Cases When Relocation Or Modification Of Existing Structures Is Necessary, The Contractor Shall Submit Modification Or Relocation Plan To Ensure That The Structures Shall Be Maintained, Restored Or Upgraded. 20. Available Data And Schedule Of Site Inspection Potential Bidders Can Access The Relevant Site Data (e.g., Electric Consumption Information, Plans, And Drawings) Via The Following Link: • Https://bit.ly/carmona-water-district The Site Inspection Is Scheduled For October 22 And 25, From 9:00 Am To 12:00 Pm (can Be Subject To Change). Bidders Must Inform Pnoc Representatives In Advance Using The Contact Details Provided Below: • Louie Aaron L. Razon: +639564761790 • Richard Miguel D. Allauigan Jr.: +639178460403 • Patrick Jose Iv V. Andaya: +639369318841 21. Technical Specifications And Standards 21.1. Design Calculations The Design Of The Pv System Shall Be For A Minimum Service Life Of Twenty-five (25) Years. Design Shall Consider Service Conditions That Will Affect The Performance Of The Solar Pv System Such As Irradiation, Uv Radiation, Temperature Variations, Rainfall Intensity, Humidity, Pollution Etc. Design Shall Be Able To Protect And Harness The Equipment From Natural Calamities Such As Earthquake, Tropical Typhoons, Cyclones And Wind Gustiness Prevailing In The Philippines. 21.1.1. Electrical Design Maximum Dc Voltage Per String Shall Not Exceed 1500 Volts At A Temperature Of 15 Degrees Celsius. Minimum Dc Voltage Per String Shall Be More Than The “minimum Input Voltage” Of The Inverter At A Temperature Of 50 Degrees Celsius. Minimum Dc Voltage Per String After 20 Years Shall Be More Than The “minimum Input Voltage” Of The Inverter At A Temperature Of 50 Degrees Celsius. Maximum Dc Power Per Array (combination Of Strings) Shall Be Less Than The Maximum Allowable Generator Power Of Inverter. Maximum Voltage Drop Between Equipment To Equipment Shall Not Exceed 1% On Dc System And 5% On Ac System. 21.1.2. Structural Design Seismic Loading Shall Be Selected To Ensure The Performance Criteria Set Out Below Are Achieved: ● All System’s Components Which Are Critical To The Generation Of Electricity Shall Remain Undamaged And Operational Following A Moderate Earthquake; ● In Case Of A Massive Earthquake, The Damage To Structures And Equipment Shall Be Limited To That Which Can Be Repaired Sufficiently Quickly For The Generation Of Electricity To Resume Safely Within Thirty (30) Days, Unless Otherwise The Main Building Has Collapsed; And ● Potential Costs Of Repair Or Replacement And The Duration Of Inability To Generate Electricity After A Large Seismic Event Shall Be Minimized. The Wind Resistant Design Required For The Facility Shall Be At Minimum Of 270 Kph. In Case The Basis For Wind Resistant Design In The Latest National Structural Code Of The Philippines (nscp) Is Higher, Then Nscp Shall Govern. 21.2. Minimum Pv System Components Specifications 21.2.1. Solar Pv Modules The Modules Must Follow The Iec 61215 Standards (i.e., Crystalline Silicon Terrestrial Photovoltaic Modules; Design Qualification And Type). These Shall Be Made Of Monocrystalline Material Solar Cells, Tested In Extreme Weather Conditions, And Equipped With Safety Protection Mechanisms. These Shall Also Have A Minimum Efficiency Of 17% At Standard Testing Conditions (stc). The Solar Pv Panels Supplied Must Include A Performance Warranty Guaranteeing No More Than 2% Efficiency Degradation In The First Year And No More Than 0.5% Annual Degradation Thereafter. At The End Of 25 Years, The Panels Must Still Produce At Least 85% Of Their Original Rated Power Output. The Solar Pv Modules Supplied Must Be Manufactured By A Tier 1 Manufacturer As Defined By Industry-recognized Standards Such As Bloomberg New Energy Finance (bnef) Or Equivalent. 21.2.2. Pv Mounting System The Pv Mounting System Shall Be Suited To The Environment And Atmospheric Conditions (e.g., Corrosion, Salt). Structures Shall Be Fixed, Metallic And Have Appropriate Design And Adequate Strength Which Can Withstand The Load Of The Modules, Cyclonic And High Wind Velocities As Applicable To The Site Condition. The Material Shall Be Robust And Non-corrosive, Made From Anodized Structural Grade Aluminum 6005 T5 And/or Stainless-steel Components Or Equivalent. Use Of Different Metals Shall Be Avoided Where Practically Possible To Prevent Galvanic Corrosion. The Structure Shall Prevent Water Accumulation. The Mounting System Must Be Compliant To As/nzs1170.2:2011 Amdt 2-2012 Standard Or Equivalent. 21.2.3. Inverter The Inverter To Be Used Shall Be String Type, Weatherproof And Equipped With A Safety Protection Mechanism. The Inverter Shall Be Compatible With The Existing Electrical System. The Inverter And Its Appurtenances Shall Be State-of-the-art With Energy Management And Communication System And Maximum Power Point Trackers (mppt) For Optimum Performance. The Inverter Shall Have Efficiency Of Not Less Than 98.5%, With A 10-year Guaranteed Service Life. It Also Must Have The Following Minimum Communication Specifications: Wlan/ethernet, Wi-fi, And 4g/3g/2g. The Mounting Shall Be Robust And Non-corrosive, Made From Hot-dipped Galvanized Structural Steel Or Equivalent. The Foundation Shall Be Fixed And Secured. The Inverter Shall Have Adequate Spacing, Free From Obstructions And Well Ventilated. 21.2.4. Inverter Controller The Inverter Controller Shall Be The Central Communication Unit For System Monitoring, Recording Data And Controlling. It Shall Be Capable Of Interconnection Of Other Measuring Devices Such As Solarimeter, Weather-meter, Etc. 21.2.5. Dc Combiner In Cases Where Design Requires The Need For A Dc Combiner, The Dc Combiner Shall Be Made Of Glass-fiber Reinforced Polyester Material Or Approved Equivalent. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. Mounting May Be Wall-mounted Type Or Stand-alone Support. The Dimensions And Thickness Are As Per Manufacturer’s Standard. It Shall Be Rated 1500vdc Minimum. The Dc Combiner Shall Have Appropriate Cable Entry Points, With Cable Glands, Fitted For Input And Output Cables And A Lockable Door. The Dc Combiner Shall Be Equipped With Auxiliaries Such As Circuit Breakers, Surge Protection Devices And Grounding Terminals, Mounted On Din Rail Or Equivalent And With Adequate Spacing For Easy Termination And Testing. Auxiliaries Shall Conform To Iec Standards Or Equivalent. All Circuit Breakers And Fuses Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Voltage Rating Shall Be A Minimum Of 1000vdc. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.6. Ac Combiner Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. Mounting May Be Wall-mounted Type Or Stand-alone Support. The Dimensions And Thickness Are As Per Manufacturer’s Standard. It Shall Be Rated 0.6/1kv Minimum. The Ac Collector Shall Have Appropriate Cable Entry Points, With Cable Glands, Fitted For Input And Output Cables And Lockable Doors. The Ac Collector Shall Be Equipped With Auxiliaries Such As Circuit Breakers (mounted On Busbar With Adequate Spacer) And Neutral And Grounding Terminal Mounted On Din Rail Or Equivalent And With Adequate Spacing For Easy Termination And Testing. Auxiliaries Shall Conform To Iec Standards Or Equivalent. All Circuit Breakers Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Minimum Voltage Rating Shall Be Equivalent To Inverter Output Voltage. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.7. Transformer In Cases Where Design Requires The Need For A Transformer, The Transformer Configuration Shall Be Based On The System Configuration Or Topology Between The Inverter I.e., Tn-s, Tn-c, Tn-c-s, Tt And It And Grounding Configuration And Voltage. Depending On The Location, The Transformer Shall Either Be Outdoor Type Or Indoor Type In Compliance With Nema Or Ip Standards. The Compartment Shall Be Metal-enclosed And Non-corrosive. The Transformer Shall Be Dry-type, Self-cooled And Floor Mounted. The Foundation Shall Be Equipped With An Anti-vibration Pad Or Equivalent. The Transformer Shall Be Ul/iec Listed Or Equivalent. 21.2.8. Transient Voltage Surge Suppressor With Isolation Switch The Tvss Shall Be Capable Of Bi-directional Filtering Of Harmonics And Surges That May Be Created From The Pv System And From The Grid. The Surge Protection Devices Shall Be Compatible With The Existing Electrical System. The Ampere-interrupting Capacity (aic) Rating Of The Devices Shall Be Equal To Or Greater Than The Available Fault Current To Which They Might Be Subjected. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. It Shall Be Rated 0.6/1kv Minimum. 21.2.9. Pv Generation (revenue) Meter Including Ct/pt And Terminals The Pv Generation (revenue) Meter Shall Be Digital Multi-function Power Meters Complete With Cts And Potential Fuses. The Meter Shall Conform To The Following Minimum Requirements: ● Iec Or Ansi Revenue Metering Standards (i.e., Class 0.3 Accuracy); And ● Capable Of Providing Outputs And Terminal Strips For Remote Monitoring And Data Acquisition Using Rs485 Or Equivalent. The Meter Shall Be Boxed In A Standard Enclosure With A Viewing Window Made Of Fiberglass Or Equivalent. 21.2.10. Ecb Main Disconnect Switch The Enclosed Circuit Breaker Shall Act As The Main Fault Current Protection Device And Disconnect Switch To Isolate The Solar Pv System From The Existing Electrical System. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. The Dimensions And Thickness As Per Manufacturer’s Standard. It Shall Be Rated 0.6/1kv Minimum. The Circuit Breaker Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Minimum Voltage Rating Shall Be Equivalent To System Voltage. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.11. Cables Pv Cables Shall Be Copper Type. It Shall Be Uv-rated, Sunlight-resistant, Water-proof Protection And Manufactured Under Ul Standard. It Shall Be Designed And Manufactured In Accordance With: ● Iec 60811: Insulation And Fire Protection ● Iec 60227 And Iec 60502: Design ● Iec 60228: Conductors ● Ul 1581 (xeno-test), Iso 4892-2 (method A) Or Hd 506/a1-2.4.20: Dc Solar Cables All Power Cables Shall Be Of Xlpe Insulated With Pvc Sheathed, 0.6/1kv Single Or Multicore, Stranded Copper Conductor. The Conductor Shall Be Made From Electrical Purity Copper For Power Cables And Annealed High Conductivity Copper For Control Cables. Conductors Shall Be Stranded For Copper Power Cables And Solid For Copper Control Cables. All Cables Shall Be Designed To Withstand The Mechanical, Electrical, And Thermal Stresses Under The Steady State And Transient/ Fault Conditions. All Cables Shall Be Suitable For High Ambient Temperature, High Humidity And Tropical Climatic Conditions. All Cables Shall Be Color Coded As Per Iec 60364 And Should Be Provided With Tag/marking. All Cable Ties Should Be Uv Protected And Can Withstand High Heat Stress Without Damaging The Cables. Cable Ties Shall Conform To En 50146 And Iec 62275 Standards. Cables To Be Supplied Are Categorized As Follows: Particular Description Requirement Pv String Cables Cables From Pv Strings To Dc Enclosures Must Be 2 X 6mm2 Dc Enclosure Cables Cables From Dc Enclosures To Inverters As Per Pec Standards Inverter Cables Cables From Inverters To Ac Collector As Per Pec Standards Ac Collector Cables Cables From Ac Collector To Transformer As Per Pec Standards Transformer Cables Cables From Transformer To Ecb For Disconnect Switch As Per Pec Standards Tapping Point Cables Cables From Ecb For Disconnect Switch To Tapping Point As Per Pec Standards Grounding Cables Cables For Grounding As Per Pec Standards Neutral Cables Cables For Neutral As Per Pec Standards Communication Cables Cables For Controls And Monitoring Utp, Ethernet, Cat5/cat6 Power Supply Cables Cables For 220-240v Power Supply As Per Pec Standards 21.2.12. Raceways (cable Trays, Conduits, Pvc Pipes And Fittings, Accessories) Cable Trays And Fittings Shall Be Hot-dipped Galvanized With A Minimum Of 2mm Thickness In Accordance With Iec Standards Or Equivalent. Conduit Shall Be Rigid Steel In Accordance With Iec Standards Or Equivalent. Pvc Systems That Are To Be Buried Underground Shall Conform To Iec 61386 Part 24 Standards Or Equivalent. Raceways Shall Be Color Coded As Per Standards Or As Per Existing Color Coding Of The Building. 21.2.13. Lightning Arrester And Grounding System In Cases Where Design Requires The Need For A Lightning Arrester And Grounding System, The Lightning Protection Shall Be Made Of Conventional Lightning Protection Or The Early Streamers Emission (ese) Type. It Shall Be Equipped With A Lightning Strike Counter. The Protection Radius Shall Cover The Whole Solar Pv Facility. The Grounding System Shall Have A Maximum Resistivity Of 5 Ohms. The Size And Diameter Of Bare Copper And Grounding Rod Shall Be As Per Standard. The Safety Protection Devices Shall Provide Optimum Filtering In Relation To The Specification Of Inverter And Pv Panels. The Surge Protection Device Shall Be Compact And Shall Comply In Accordance With The Ul 1449 3rd Edition Testing, Ansi/ieee C62 And Ansi/ieee Std. 1100-1999 The Surge Protection Devices Shall Be Compatible With The Existing Electrical System. The Ampere-interrupting Capacity (aic) Rating Of The Devices Shall Be Equal To Or Greater Than The Available Fault Current To Which They Might Be Subjected. The Grounding Wires Shall Be Placed In A Standard Uv-rated Pvc Or Equivalent. 21.2.14. Pv Monitoring And Data Acquisition System (internet Connection) The Pv Monitoring And Data Acquisition System Shall Be Capable Of Both Remote And Onsite Access And Monitoring Via A Subscription-free Online Platform. The System Shall Be Able To Provide The Following Minimum Data: ● Energy Generation (kwh); ● Power (kw); ● Power Factor; ● Voltage; ● Current; ● Irradiance; ● Weather; And ● Temperature The System Shall Be Capable Of Detecting Failures And Fault Conditions. Data Transmission Shall Be Real-time And Shall Be Equipped With Safety And High-security Protocol. The Data Shall Be Displayed In Graphical Trends And In Figures. Historical Data Shall Be Available For A Minimum Of One (1) Year. 21.2.15. Cctv/ip Surveillance Camera The Cctv/ip Surveillance Camera Shall Be Capable Of Onsite Monitoring, Continuous Recording, And Remote Access And Monitoring Via A Subscription-free Online Platform. Viewing Shall Be Real-time And Can Operate 24/7. Video Recording Shall Be Capable For A Minimum Of One (1) Month. The Camera Shall Be Robust, Weatherproof And With High-resolution. Type Fixed Bullet Video Camera 2 Units Resolution 1080hd Enclosure Weatherproof, Outdoor Ip65 Or Equivalent, Minimum Hard Disk Drive 2tb Sata 6.0gb/s Cache 64mb Surveillance Type Nvr Minimum 8 Channel Ip Camera, Resolution Minimum Of 1920x1080 Poe Hub/switch 8 Ports Cpe/router/modem 1 × Usb 2.0 Port For Connecting 4g/3g Modem As Wan Backup; 4 × Gigabit Wan/lan Ports; Non-wifi Router 21.2.16. Communication And Control Cables, Radio Transmission Or Fiber Optics Or Equivalent If Long Distance Controls Are Needed, A Radio Transmission Or Fiber Optics Or Any Equivalent Communication Protocol May Be Used. In The Case Of Wireless Communication, It Shall Be Equipped With Reliable Communication Equipment Such That It Will Not Create Unacceptable Delays And Interference That Would Compromise The Operability Of The Whole System.

Details: 2 department Of Veterans Affairs request For Qualifications (rfq) no. 36c77625q0008 dayton Va Medical Center redevelopment Opportunity dayton, Ohio 7 October 2024 date And Time Responses Due: February 7, 2025, At 3pm Est date And Time Questions Due: October 25, 2024 disclaimer the Information Presented In This Request For Qualifications And All Supplements, Revisions, Modifications, Updates, And Addenda Thereto (collectively, The Rfq ), Including (without Limitation) Narrative Descriptions And Information, Is Not Represented To Be All Of The Information That May Be Material To An Offeror S Decision To Submit A Response To This Rfq To Finance, Design, Develop, Renovate, Construct, Operate And Maintain The Project (as Defined Below) On A Portion Of The U.s. Department Of Veterans Affairs (va) Campus Named In Attachment A. neither Va, Nor Any Of Its Contractors, Subcontractors, Officers, Employees, Counsel, Advisors, Or Agents Make Any Representation Or Warranty, Whether Express, Implied, Or Created By Operation Of Law, As To The Accuracy Or Completeness Of This Rfq Or Any Of Its Contents Or Materials Referred To Or Provided Pursuant To Or In Connection With This Rfq, And No Legal Liability With Respect Thereto Is Assumed Or May Be Implied. Any Information Or Site Description Is Merely Provided To Assist Offerors In Their Independent Analysis Of The Decision To Submit A Response. The Transactions Contemplated By This Rfq Involve Significant Risks. Offerors And Their Advisors Should Review Carefully All The Information Set Forth In The Rfq And Any Additional Information Available To Them To Evaluate Such Risks. no Additional Representation Or Warranty, Whether Express, Implied, Or Created By Operation Of Law, Will Be Made By Va. No Person Has Been Authorized To Make Or Give On Behalf Of Va Any Other Written Or Oral Representation, Warranty Or Assurance With Respect To The Project Or The Accuracy Or Completeness Of The Information Provided In This Rfq Or Otherwise And, If Any Such Representation, Warranty, Or Assurance Is Made Or Given, It May Not Be Relied Upon By Any Offeror As Having Been Made By Or On Behalf Of Va, And Va Shall Not Have Any Liability For Or With Respect To Such Statements. table Of Contents 1 Executive Summary 1 1.1 Authority To Outlease 1 1.2 Rfq Terms And Condition Acceptance 2 2 Proposed Development Of Site 2 2.1 Overview Of Solicitation Structure 2 2.2 Location, Background And Description Of The Site 3 2.3 Development Considerations 3 2.3.1 National Historic Preservation Act 3 2.3.2 National Environmental Policy Act And Other Environmental Considerations 4 2.3.3 Infrastructure 4 2.3.4 Legal Considerations 4 2.3.5 Prevailing Wages 5 2.3.6 Handicap Accessibility 6 2.3.7 Eul Statutory Requirements 6 2.3.8 Hrp Statutory Requirements 6 2.3.9 Va S Goals And Objectives 6 2.3.10 Other Considerations 7 3 Lease Exhibits 7 4 Submital Requirements 8 4.1 Time And Date Of Submission 8 4.2 Manner Of Submission 8 4.3 Response Content 9 4.3.1 Cover Letter With Background And Administrative Information 10 4.3.2 Legal Requirements 11 4.3.3 Section 1: Development And Operations Concept 12 4.3.4 Section 2: Development Team Qualifications, Experience, And Past Performance 15 4.3.5 Section 3: Property Management (and, If Applicable, Supportive Services) Team Qualifications, Experience, And Past Performance 16 4.3.6 Section 4: Financial Wherewithal And Experience Securing Financing 17 5 Evaluation Criteria 18 5.1 Initial Review 18 5.2 Formal Presentations 18 5.3 Selection Process 18 5.4 Selection Timeline 18 5.5 Evaluation Factors 19 6 Miscellaneous Terms And Conditions Applicable To This Rfq 23 6.1 Authorizations By Submission Of Response 23 6.2 Teaming Arrangements And Special Purpose Entities 23 6.3 Hold Harmless 23 7 Ineligibility 23 8 Additional Information 24 attachment A: Site Information 25 attachment B: Supportive Housing Sample Lease Exhibit Outlines 32 attachment C: Non-supportive Housing Sample Lease Exhibit Outlines 33 department Of Veterans Affairs Rfq #36c77625q0008 26 request For Qualifications dayton Va Medical Center redevelopment Opportunity dayton, Ohio executive Summary the United States Department Of Veterans Affairs (va), Under Its Enhanced-use Leasing (eul) Authority (38 United States Code (u.s.c.) §⧠8161 To 8169) And The Historic Reuse Program (hrp) Authority Derived From Title 54 U.s.c. §⧠306121-306122 (formerly Section 111), Is Pleased To Issue This Request For Qualifications (rfq Or Solicitation), Seeking Competitive Responses From Qualified Organizations (offerors) To Serve As Developer(s) In Redeveloping Underutilized Vacant Buildings (described In Attachment A) On The Dayton Va Medical Center Campus In Dayton, Ohio. Redevelopment May Occur Under Va S Eul Authority To Benefit Veterans (directly Or Indirectly) And/or Create Permanent Supportive Housing For Homeless And/or At-risk Veterans And Their Families Or Under Va S Hrp Authority To Reuse And Preserve The Historic Property. authority To Outlease va Is Authorized To Outlease Land And Improvements To Non-federal Entities Through The Eul Program Or Hrp. Such Leases Can Have A Term Of Up To Ninety-nine (99) Years. va S Office Of Asset Enterprise Management (oaem) Administers The Eul Program. The Eul Authority Allows Va To Partner With The Public Or Private Sector To Maximize Returns To Veterans From Underutilized Capital Assets. It Allows Selected Developers To Finance, Design, Develop, Renovate, Construct, Operate And Maintain Supportive Housing And/or Commercial/other Use(s) That Benefit Veterans Directly And/or Indirectly. Va Envisions That Development Of The Eul Site Will Entail Well-planned And Coordinated Endeavor, Which Is Compatible With The Campuses Ongoing Mission-related Activities And The Surrounding Non-va Community. Va S Eul Authority Allows Va To Make Capital Contributions To Eul Projects Using Minor Construction Appropriations Funds. the Hrp Authority Allows Va To Manage, Outlease, Or Exchange Historic Facilities (available Land, Buildings, And Other Resources) In A Manner Consistent With Va S Obligation To Maintain Historic Assets. An Hrp Agreement Can Be Either A Long-term Outlease (up To 99 Years) Of Facilities Under Va S Jurisdiction Of Control To The Public Or Private Sector Or An Exchange Of Historic Properties. This Program Is Administered By The Office Of Real Property (orp) Within Va S Office Of Construction And Facilities Management (ocfm). Unlike Under Eul Authority, Va Is Not Authorized To Make Capital Contributions To Projects Under Its Hrp Authority. offeror(s) Under Both Va Authorities Will Be Authorized And Responsible For Financing, Designing, Developing, Renovating, Constructing, Operating, And Maintaining The Development Site In Accordance With Detailed Development Plan Approved By Va ( Development Plan ) And Applicable Federal, State, And Local Laws, Codes, Ordinances, And Regulations. rfq Terms And Condition Acceptance va Reserves The Right, At Any Time, Without Notice, At Its Sole And Absolute Discretion, To: (a) Reject Any Or All Responses; (b) Extend Any Deadline Set Forth In This Rfq; And (c) Terminate The Rfq Process, In Whole Or In Part. proposed Development Of Site for Offerors Proposing Under Va S Eul Authority, Public Law No. 117-168, The Sergeant First Class Heath Robinson Honoring Our Promise To Address Comprehensive Toxics Act Of 2022 (pact Act) Allows Va To Enter Into Euls That Provide Supportive Housing Or Enhance The Use Of The Leased Property By Directly Or Indirectly Benefitting Veterans. project Types May Include But Are Not Limited To: supportive Housing skilled Nursing Facilities assisted Living Facilities technical Job Training Centers research Facilities mixed-use, Etc. projects That Are Unlikely To Meet Statutory Requirements For Euls Include But Are Not Limited To: commercial Hotels warehouses, Etc. pursuant To 38 U.s.c. § 8162(b)(5), A Proposed Eul May Not Provide For Any Acquisition, Contract, Demonstration, Exchange, Grant, Incentive, Procurement, Sale, Other Transaction Authority, Service Agreement, Use Agreement, Lease, Or Lease-back By Va Or Any Other Federal Entity. Va May Only Receive Cash Consideration And No Forms Of In-kind Consideration Can Be Accepted In Lieu Of Cash Consideration. Va May Enter Into An Eul Without Receiving Consideration. for Offerors Proposing Under Hrp Authority, Va May Lease Or Exchange Its Historic Property So Long As The Lease Or Exchange Will Adequately Ensure The Preservation Of The Historic Property. overview Of Solicitation Structure through This Rfq, Va Is Presenting A Site Available For Redevelopment For An Offeror; Offerors May Submit A Single Response To This Rfq To Develop The Site Referenced In Attachment A. See Sections 4 And 5 Of This Rfq For Required Response Content And Evaluation Criteria. location, Background And Description Of The Site the Intent Of This Solicitation Is To Outline The Requirements For Selection Of A Developer(s) And Its Team(s) For Purposes Of Redeveloping Underutilized Vacant Buildings. It Is Expected That Any Redevelopment Would Also Enhance The Dayton Va Medical Center Campus. the Developer Entering Into An Eul Or Hrp Agreement With Va Will Be Responsible For All Financing, Designing, Developing, Renovating, Constructing, Operating, And Maintaining The Facility. pursuant To 38 U.s.c. §8163, Va Conducted A Public Hearing On The Eul Concept On September 26, 2022, At 6:00 Pm Est; Virtually With The Microsoft Teams Video Conference Application. attachment A Contains Additional Information Regarding The Location, Background Information, And Description Of The Subject Site. Development Considerations in Deciding Whether To Submit A Response To Develop The Proposed Site, The Offeror Should Consider Certain Factors. national Historic Preservation Act prior To Entering Into An Eul Or Hrp Agreement With Va, The Offeror Shall Work With Va To Fulfill The Requirements Of The National Historic Preservation Act, 54 U.s.c. §⧠300101, Et Seq. ( Nhpa ) In Conjunction With The Development And Finalization Of The Proposed Development Plans. Section 106 Of Nhpa, 54 U.s.c. §⧠306108, Requires The Consideration Of The Effects Of The Project On Historic Properties Listed Or Eligible For Listing In The National Register Of Historic Places (nrhp) And Provides Representatives Of The State And Local Governments, Tribes And Other Interested Consulting Parties Sufficient Opportunity To Comment On The Development Plan Prior To Execution Of The Eul Or Hrp Agreement. Section 106 Of The Nhpa Also Requires The Developer To Seek Ways To Avoid, Minimize, Or Mitigate Adverse Effects (e.g., Demolition) That The Development Plan Might Have On Any Historic Properties During The Execution Stage Of The Eul Or Hrp Agreement. Consummation Of This Effort Will Be Accomplished By Va. Va Will Act In Concert With The Offeror, When Necessary, In The Accomplishment Of Historical Compliance. For Guidelines Related To Historic Preservation Requirements, Visit Https://www.achp.gov/protecting-historic-properties. national Environmental Policy Act And Other Environmental Considerations the Eul Or Hrp Project Will Be Subject To All Applicable Federal, State, And Local Environmental Laws, Codes, Ordinances, And Regulations, Including But Not Limited To, The Comprehensive Environmental Response, Compensation, And Liability Act ( Cercla ), 42 U.s.c. §⧠9601-9675; The Resource Conservation And Recovery Act ( Rcra ), 42 U.s.c. §⧠6901, Et Seq; And The National Environmental Policy Act ( Nepa ), 42 U.s.c. §⧠4321-4347. Nepa Requires That Federal Agencies, Including Va, Identify And Evaluate The Potential Environmental Impacts Of A Major Federal Action (e.g., An Eul) On The Human Environment. Va Will Complete The Nepa Analysis Upon Va S Selection Of The Offeror. The Offeror Will Be Required To Provide Development-specific Information To Support The Analysis. The Nepa Analysis Must Be Completed By Va, Prior To Execution Of The Eul Or Hrp Agreement. The Offeror Will Be Responsible For Complying With Mitigation Requirements Of The Nepa Analysis, If Required. The Offeror Shall Comply With All Applicable Environmental Laws And Will Be Responsible For Any Required Cleanup/remediation Activities. Additionally, The Offeror Will Be Responsible For Any Necessary Environmental Studies, Reports, Site Assessments, Seismic, Etc. That Are Needed By Offeror To Meet Offeror S Obligations. Lastly, The Offeror Will Be Responsible For Complying With Any Regulatory Requirements For The Abatement And Removal Of Any Asbestos And/or Lead-containing Material. infrastructure any Available Information About Infrastructure Regarding The Site Is Included In Attachment A. It Is The Responsibility Of The Offeror To Pay Utility Providers For All Utilities Through Separate Metering. It Is The Responsibility Of The Offeror To Bring In The Necessary Utility Lines (water, Sewer, Gas, Electricity, Fiber Optics, Communication, Cable, Etc.) To Operate The Eul Or Hrp Site. Va Is Not Obligated To Provide Selected Offeror Access To Va Owned Utilities Or Resources. legal Considerations overview the Offeror Is Responsible For Conducting Its Own Due Diligence Regarding The Eul Or Hrp Site Including, Without Limitation, Whether (a) The Development Of The Eul Or Hrp Site, As Contemplated By The Response, Can Be Accomplished In Compliance With Applicable Federal, State, And Local Requirements (including Fire, Life Safety, Accessibility, Zoning, State And Local Building Codes, And Other Local Land Use Restrictions); (b) The Condition Of The Eul Or Hrp Site Is Suitable For The Offeror S Contemplated Use; (c) The Necessary Permits, Variances, Special Exceptions And Other Governmental Actions Or Approvals Required For The Contemplated Developments Can Be Reasonably Obtained (at No Cost Or Expense To Va); And (d) The Contemplated Use(s) Is Otherwise Practical And Economically Feasible. Property Is Under Concurrent Jurisdiction. Prior To The Execution Of The Lease Agreement, Offeror Will Need To Have Written Executed Agreements (e.g., Memorandum Of Understanding) Regarding Fire, Police, And Emergency Services In Place, Including Va Concurrence. taxes in Accordance With The Pertinent Provisions Of The Eul Statute (i.e., 38 U.s.c. § 8167), The Offeror During The Eul Term Will Be Subject To Any And All Applicable State And Local Taxes, Fees, Assessments, And Special Assessments Legally Chargeable To The Eul, The Offeror S Leasehold Interest, And The Offeror S Underlying Improvements. However, Neither Va S Interest In The Eul Nor The United States Fee Interest In The Underlying Properties Shall Be Subject, Directly Or Indirectly, To Any State Or Local Laws Relative To Taxation, Fees, Assessments Or Special Assessments. security offeror Is Responsible For Providing Security On The Site. The Offeror Shall Include In Their Response An Overview Of The Physical Security And Electronic Monitoring That Will Be Provided Based Upon The Individual Space Requirements And Tenant Mix Of The Proposed Eul Or Hrp Project. As Part Of The Response, It Should Be Noted That It Is The Requirement Of The Offeror To Provide Security 24/7 For The Site. energy Conservation And Sustainable Design Requirements the Va Sustainable Design Manual () Is The Guidance That Defines The Methodology To Incorporate Sustainable Design, Including Energy Efficiency, In The Eul Or Hrp Project. Va Encourages Offerors To Incorporate Sustainability Over And Above The Standards Found In The Current Va Sustainable Design Manual. In Previous Projects, Some Developers Have Proposed More Aggressive Energy Efficiency And Sustainability Milestones That Made Their Proposals, All Other Elements Considered Equal, More Attractive. To Take Advantage Of Existing Sustainability Work In The Private Sector That Is Well Accepted In The Construction Industry, Va Has Determined That Using A Third-party Rating System Is The Best Method For Fulfilling Va Sustainable Building Requirements In The Eul Or Hrp Project. The Offeror May Propose Using The Leadership In Energy And Environmental Design (leedâ®) Rating System, The Green Globesâ® Rating System, Or An Alternate Rating System. Va Requires That The Project Achieve At Least Leed Silver, Two Green Globes, Or An Equivalent Certification Level By The Alternate Rating Organization. Offerors Proposing To Use An Alternate Rating System Must Submit A Memo To The Va Project Manager Demonstrating That The Alternate Solution Achieves An Equivalent Level Of Certification As Leed Silver, Two Green Globes, Or Both. prevailing Wages unless The Offeror Can Demonstrate To The Satisfaction Of Va In The Form Of A Written Determination Or Written Correspondence From The U.s. Department Of Labor That The Offeror Or The Project Are Exempt Therefrom, Offeror Shall Comply With The Requirements Of The Davis-bacon Act, As Amended, 40 U.s.c. § 3141, Et Seq. And The Relevant Rules, Regulations, And Orders Of The Secretary Of Labor Applicable Thereto. handicap Accessibility the Offeror Will Be Required To Ensure That Its Design, Development, Construction, Operation, And Maintenance Plan And Activities On The Site Comply In All Respects With The Americans With Disabilities Act Of 1990, 42 U.s.c. §⧠12101, Et Seq., And The Architectural Barriers Act Of 1968, 42 U.s.c. §⧠4151, Et Seq., As Amended. eul Statutory Requirements va S Eul And Statutory Requirements Are Codified At 38 U.s.c. §⧠8161-8169 And As Amended. public Law No. 117-168, The Sergeant First Class Heath Robinson Honoring Our Promise To Address Comprehensive Toxics Act Of 2022 (pact Act). Sec. 705 Of The Pact Act, Modifications To Enhanced-use Lease Authority Of Department Of Veterans Affairs . hrp Statutory Requirements va S Hrp Is Authorized By The Nhpa, Specifically Title 54 Of The United States Code Section 306121-306122. This Authority Allows Federal Agencies Such As Va To Outlease Or Exchange Unneeded Historic Properties And Retain Proceeds To Fund Agency Preservation Activities. va S Goals And Objectives va Has The Following Goals And Objectives For The Project: reuse Underutilized Va Properties. This Could Take The Form Of Safe, Affordable, Smoke-free Housing For Veterans And Their Families Who Should Have Priority Placement In Any Housing Project Created On The Site. If Hud-vash Is Used, The Service Provider Must Provide Service Above And Beyond Those Provided By Hud And Va. It Is The Intent That Va Will Provide Case Management Services To Eligible Veterans. This Could Also Take The Form Of Another Use That Benefits Veterans Directly Or Indirectly, Including Commercial Use(s), And/or Reuses And Preserves Historic Property. Note: The Dayton Va Medical Center Will Not Accept Any Uses Of The Site That Are Industrial. (b) Avoid Ongoing Operating Costs Associated With The Upkeep Of Vacant And/or Underutilized Assets. (c) Provide An Innovative Solution Within Current Authority To Preserve A Va-owned, Historic Property. (d) Meet Va S Obligations Under Nhpa To Better Preserve And Protect The Property. other Considerations va Will Not Participate In Or Allow Its Or The United States Underlying Fee Interest In The Land To Be Used As Security For Financing For The Project Or Otherwise, Including Without Limitation, Providing Any Kind Of Guaranty Or Act In Any Way As A Beneficiary For A Financing Vehicle. in Regard To Any Proposed Project-related Financing To Be Obtained By The Offeror, Va As A General Rule Will Not Approve Any Financing That Includes Requirements That Operate To Deny, Restrict, Or Subordinate Va S Right To Terminate The Eul Or Hrp Agreement Upon The Offeror S Failure To Cure An Outstanding Event Of Default Thereunder. This Includes Any Document, To Include The Eul Or Hrp Agreement That Would Prevent Va From Terminating The Eul Or Hrp Agreement Due To Cross Default Arising From One Or More Parcels On The Property. Any Proposed Project Financing That Does Not Comply With This Restriction Must Be Explicitly Identified In The Rfq Response For Va S Unilateral Review And Evaluation. The Successful Offeror Must Establish And Maintain Positive Relations And Communications With State And Local Governmental Authorities And The Local Communities During Negotiations With Va And Any Of Its Representatives. the Successful Offeror Must Integrate Development Activities With Cultural Resources And Historical And Environmental Policy Management Requirements In Support Of Va S Mission And Operations. the Offeror Will Be Responsible For Coordinating The Work Schedule(s) With Va In Order To Minimize Disruption To The Campus Activities And Operations. This Coordination Includes The Work Of Any Contractor Or Subcontractor That The Offeror Retains In Connection With The Project. lease Exhibits following Its Selection, The Offeror Will Be Responsible For Preparing Detailed Lease Exhibits To Include A Development Plan, Operations And Maintenance Plan, And (if Housing Is Proposed) A Tenant Selection Plan For The Project. Attachment B Contains Sample Outlines For Supportive Housing Lease Exhibits. Attachment C Contains Sample Outlines For Non-supportive Housing Lease Exhibits. In Addition, The Offeror Will Need To Provide Other Lease Exhibits Such As A Site And Design Plans. Following Offeror Selection, Va Will Provide Detailed Lease Exhibit Templates. va Recognizes That Formulation Of The Lease Exhibits Will Require The Offeror To Work Closely And Cooperatively With Va. Va Will Provide Final Approval And Cooperate With The Offeror During The Drafting Process To Facilitate Preparation Of The Final Development Plan. It Is Anticipated That The Offeror Will Provide Va With Drafts Of The Lease Exhibits Throughout The Drafting Process. The Lease Exhibits Will Be Subject To Va S Review And Approval And May Be Subject To Review And Comment By Local Government And Other Stakeholders. submital Requirements time And Date Of Submission responses Must Be Received By February 7, 2025, At 3:00 Pm Est (the Closing Time ). Responses Received After The Closing Time Will Not Be Considered. questions Regarding This Rfq May Be Submitted In Writing By Emailing De Carol Smith At Decarol.smith@va.gov And Shahidat Abbas At Shahidat.abbas@va.gov By September 30, 2024. Questions Received After This Date May Not Be Considered. Responses Will Be Provided By An Amendment To The Rfq. All Government Communication Regarding This Rfq Shall Be From The Portfolio Managers, De Carol Smith And Shahidat Abbas. manner Of Submission responses Will Be Accepted By Electronic Means And Hard Copy. For Electronic Submission, Please Submit Responses Via Email To De Carol Smith At Decarol.smith@va.gov And Shahidat Abbas At Shahidat.abbas@va.gov. Please Note, Due To The Size Of Response Content, Offeror Will Need To Submit Rfq Response In Multiple Emails (20mb Capacity Per Email To Include Attachments) Labeled By Section Name And Subsection (see Rfq Section 4.3 For Additional Details). The Entire Response Must Be In Pdf Format. In Addition, Any Excel Or Other Spreadsheets That Allow Data To Be Manipulated Must Be Included In Their Native (i.e., Excel), Unprotected And Accessible Format. However, One Hard Copy Must Be Delivered By Mail, Courier, Or Hand Delivery To The Following Address: attention: C. Brett Simms designated Va Representative department Of Veterans Affairs office Of Asset Enterprise Management (044c) 810 Vermont Avenue, Nw washington, Dc 20420 each Hard Copy Of The Response Must Be Bound In A Three-ring Binder (to Allow Va To Easily Remove Parts For Copying And/or Circulation). responses Must Be In A Sealed Envelope Or Package With The Following Information Conspicuously And Legibly Written Or Typed On The Outside: offeror S Name; offeror S Complete Mailing Address; name And Contact Information For Offeror S Contact Person (e.g., Telephone, Email And Facsimile); And the Following Statement (to Be Completed Upon Delivery To Va): Response Received By Va As Of _____________(time) On _____________ (date) response Content each Response Must Contain The Following Sections Applicable To The Offeror S Proposed Project In The Following Order, With Each Section Clearly Labeled, Beginning On A New Page And Not Exceeding The Applicable Section Page Limit. section # section Name And Subsections (note: Separate Sections And Subsections With Tabs In Hard Copies) page Limit na cover Letter (including Background And Administrative Information) 5 Pages 1 development And Operations Concept team Composition And Structure development Concept alignment Of Development Concept With Va Goals And Objectives project Financing Plan project Timeline management Approach (development, Property Management, Subcontractors, And, If Applicable, Supportive Services) proposed Veteran Hiring And Community Relations Strategies For Project 25 Pages (includes Resumes) 2 development Team Qualifications, Experience, And Past Performance development Qualifications And Experience development Past Performance development Team Key Personnel Qualifications tab 2d: Veteran Hiring And Community Relations Experience 20 Pages 3 property Management (and, If Applicable, Supportive Services) Team Qualifications, Experience, And Past Performance tab 3a: Property Management (and, If Applicable, Supportive Services) Qualifications And Experience tab 3b: Property Management (and, If Applicable, Supportive Services) Past Performance tab 3c: Property Management (and, If Applicable, Supportive Services) Key Personnel Qualifications 20 Pages 4 financial Wherewithal And Experience Securing Financing tab 4a: Financial Wherewithal tab 4b: Experience Securing Financing 15 Pages (excludes Financial Statements) appendix A financial Statements And Auditor S Opinion Letter no Limit appendix B explanation Of Any Legal Issues (if Any) no Limit pages Submitted That Are In Excess Of Any Page Limit (including A Section Page Limit) Will, At Va S Sole Discretion, Be Discarded And Not Reviewed Or Evaluated By Va. Supporting Data, Such As Explanations Of Any Legal Issues, And Auditor S Opinion Letter, Will Not Count Against The Page Limits. Responses Must Be Typewritten In Arial 11-point Font Size Or Greater. For Purposes Of The Response, A Key Team Member Should Be Considered Any Member That Will Be Responsible For Approximately 20% Or More Of The Services Or Fees Under This Proposed Project. cover Letter With Background And Administrative Information a Cover Letter (on The Offeror S Letterhead) Must State That The Offeror Has Read And Agrees To Comply With All The Terms, Conditions, And Instructions Provided In This Rfq. Any Requests For Waivers Or Exceptions Must Be Clearly Identified In The Cover Letter And Shall Be Subject To Va S Review And Approval. the Cover Letter Must Also Contain The Following General Information About The Offeror And The Offeror S Team (if Applicable). (note: In The Case Of An Offeror That Is A Special Purpose Entity, Include Information On Each Partner, Member, Or Shareholder Of The Offeror.) administrative Information: Company/organization Name; Employer/tax Identification Number; Dunn And Bradstreet (duns) Number; Proof Of Vetbiz Verification (if A Service-disabled Veteran-owned Small Business Or Veteran-owned Small Business); Mailing Address; Main Telephone Number; And Main Facsimile Number. authorized Representative: Name And Contact Information (mailing Address; Telephone Number; E-mail Address; And Facsimile Number) Of The Representative Authorized To Act On Behalf Of The Offeror. day-to-day Point Of Contact: Name And Contact Information (mailing Address; Telephone Number; E-mail Address; And Facsimile Number) Of The Individual Designated By The Offeror As The Person To Whom Questions And/or Requests For Information Are To Be Directed. form Of Business: Description Of The Offeror S Form Of Business (whether A For-profit Corporation, A Nonprofit Or Charitable Institution, A Partnership, A Limited Liability Company, A Business Association Or A Joint Venture), State Of Incorporation, And A Brief History Of The Organization And Its Principals: articles Of Incorporation, Partnership, Joint Venture, Or Limited Liability Company Agreement (note: For Any Offeror Or Team Member, As Applicable, That Is A Sole Proprietorship, Provide Current Mailing Address And A Summary Of Current Business Activity); current Certificate Of Good Standing; by-laws; copy Of Corporate Resolutions, Certified By A Corporate Officer, Authorizing The Offeror S Submission Of, Or Team Member S Participation With The Offeror In The Submission Of, The Response And The Entity S Authority To Proceed With The Project (assuming An Rfq Award Is Made, And Va S Approval Is Obtained); And list Of Principals. legal Requirements state Whether The Offeror Or Any Offeror S Team Member, As Applicable, Has Ever Been Terminated For Default, Non-compliance, Or Non-performance On A Contract Or Lease, Or Debarred From Any Federal, State, Or Local Government Contracts And, If So, Provide The Date And A Detailed Description Of The Occurrence In An Appendix (note: This Additional Detail Does Not Count Against Page Limits); And list Each Instance Within The Past Ten (10) Years And Explain In Sufficient Detail In An Appendix As Necessary (detail Does Not Count Against Page Limits) In Which The Offeror, Or Any Offeror S Team Member, Or Any Principal, Partner, Director, Or Officer Of Such Entities Was: convicted Of Or Pleaded Guilty Or Nolo Contendre To A Crime (other Than A Traffic Offense); subject To An Order, Judgment, Or Decree (including As A Result Of A Settlement), Whether By A Court, An Administrative Agency, Or Other Governmental Body, Or An Arbitral Or Other Alternative Dispute Resolution Tribunal, In Any Civil Proceeding Or Action In Which Fraud, Gross Negligence, Willful Misconduct, Misrepresentation, Deceit, Dishonesty, Breach Of Any Fiduciary Duty, Embezzlement, Looting, Conflict Of Interest, Or Any Similar Misdeed Was Alleged (regardless Of Whether Any Wrongdoing Was Admitted Or Proven); subject To An Action Or Other Proceeding, Whether Before A Court, An Administrative Agency, Governmental Body, Or An Arbitral Or Other Alternative Dispute Resolution Tribunal, Which, If Decided In A Manner Adverse To The Offeror, Team Member, Principal, Partner, Director, Or Officer (as Applicable), Would Reasonably Be Expected To Adversely Affect The Ability Of The Offeror Or Team Member To Perform Its Obligations With Respect To The Project (including The Ability To Obtain Or Repay Financing); debarred, Suspended, Proposed For Debarment, Declared Ineligible Or Voluntarily Excluded From Covered Transactions By Any Federal, State, Or Local Department Or Agency; notified That It Is In Default Of Any Federal, State, Or Local Contract Or Grant If Yes, Provide The Reason For The Default And Whether The Default Was Cured; terminated For Cause Or Default On One Or More Public Transactions (federal, State, Or Local); And party To Litigation Or A Formal Alternative Dispute Resolution (adr) Process (e.g., Binding Arbitration) Involving A Claim In Excess Of $50,000. For Those Matters Involving A Claim Equal To Or In Excess Of $500,000, Describe In Detail The Litigation Or Adr Process section 1: Development And Operations Concept in This Section, The Offeror Should Include All Relevant Information Necessary To Allow Va To Assess The Offeror S Overall Development And Operations Concept. Specifically, This Section Must Include The Following: tab 1a: Team Composition And Structure provide Brief Descriptions Of Offeror Entity And The Offeror S Team Members (i.e., Organizational Purposes Or Missions, Services Provided, Etc.), Including Key Roles And Responsibilities. The Offeror Should Describe Past Experience Working With The Offeror S Team Members. Provide An Organizational Chart Showing The Relationship Between The Offeror And The Offeror S Team Members, As Appropriate, Along With Their Roles And Responsibilities. Explain The Offeror S Approach To Managing The Team, Including Prior Experience Engaging And Overseeing The Work Of Multiple Team Members And Subcontractors. tab 1b: Development Concept state Whether The Offeror S Development Concept Falls Under Va S Eul Or Hrp Authority (see Rfq Sections 1.1 And 2). Provide A Brief Description Of The Offeror Team S Understanding Of Va S Development Objectives (see Rfq Section 2.3.8), The Developer Concept (to Also Include Site Construction And Building Design), And The Developer S Assets And Infrastructure To Be Redeveloped Under Va S Eul Authority Into Supportive Housing Or Commercial/other Use(s) That Benefit Veterans Directly Or Indirectly Or Under Va S Hrp Authority To Reuse And Preserve The Historic Property (see Rfq Section 2). Identify Potential Risks And Challenges Associated With The Project And Related Mitigation Strategies. Describe The Offeror S Plan To Identify And Evaluate Potential Assets For Redevelopment And Undertaking All Necessary Investigation Activities To Produce Development Scenarios. List Any Required Studies To Be Performed. Provide A Timeline For Development Of These Scenarios And Plans, Including Any Required Studies. tab 1c: Alignment Of Development Concept With Va Goals And Objectives identify How Proposed Development Will Meet Va S Goals And Objectives As Outlined In Rfq Section 2.3.9. As Applicable, State What Direct Or Indirect Veteran Benefits The Project Will Provide And How Historic Assets Will Be Preserved. tab 1d: Project Financing Plan provide A Narrative That Describes The Offeror Team S Strategy To Obtain Financing For This Project, Including Contingency Plan(s) In The Event One Or More Sources Of Funding Are Not Available. The Narrative Should Also Explain Key Assumptions Reflected In The Following Required Budgets To Be Provided In A Working Microsoft Excel Document (excluded From Page Count): development Budget Sources And Uses: Development Budget Must Show Estimated: (a) Total Development Costs For The Project, Including Hard And Soft Costs; (b) Financing Costs, Including Types And Amounts Of Debt And Equity, And Underlying Amortization Periods; (c) Ownership Structure, Including Percentage Of Ownership By The Offeror (or In The Case Of A Special Purpose Entity, Each Team Member); And, (d) All Capital Funding Sources (e.g., Low Income Housing Tax Credit Equity, Equity Provided By The Lessee, Federal, State And Local Government Funding, Grant Proceeds, Loan Proceeds, Etc.) Used To Finance The Project. Note That Va Is Authorized To Provide Eul Projects With A Capital Contribution, But Va Is Not Authorized To Make Capital Contributions To Projects Under Its Hrp Authority. annual Operating Budget: List All Estimated Annual Revenues For The Project, Including Expected Monthly Rents By Unit Type And The Basis For /source Of Rent (e.g., Rental Vouchers). In Addition, List All Expected Annual Operating Expenses Associated With The Project. Provide A 30-year Cash Flow Projection In A Working Microsoft Excel Document (excluded From Page Count). annual Supportive Services Budget (if Applicable): List All Expected Annual Supportive Services Expenses For The Eul Or Hrp Site And Projected Sources Of Funding. tab 1e: Project Timeline the Offeror S Response Must Contain A Timetable For The Project Containing The Following Key Dates: project Financing Sources: Anticipated Application, Award, And Closing Dates For Each Project Phase (as Applicable). design Milestones: Completion Dates For Each Project Phase (as Applicable). eul Or Hrp Agreement Execution: Eul Or Hrp Agreement Execution Cannot Occur Until All Financing Commitments Have Been Obtained. For Eul Projects, The Eul Agreement Cannot Be Executed Until The Office Of Management And Budget Has Completed Its Review Of The Eul, And Congress Has Been Provided 45-day Notification Of Va S Intent To Execute The Eul; construction: Start And Completion Dates For Each Project Phase (as Applicable); And, occupancy: Date The Facility Is Open For Operation For Each Project Phase (as Applicable). tab 1f: Management Approach (development, Property Management, Subcontractors, And, If Applicable, Supportive Services) describe The Offeror Team S Approach To Operation, Management, Security, And Maintenance Of The Project In Accordance With Private Sector Standards. Provide A Staffing Plan (number Of Ftes And Type) For The Ongoing Operation Of The Project. The Response Shall Contain The Physical And Electronic Security Measures That Will Be Provided Based Upon The Individual Space Requirements And Tenant Mix Of The Proposed Eul Or Hrp Project. Include Proposed Approach For Management And Operations Within The Development Team, Property Management, Subcontractors, And Supportive Services (if Applicable). tab 1g: Proposed Veteran Hiring And Community Relations Strategies For Project describe The Offeror S Outreach Strategies To Maximize Participation Of Service-disabled Veteran-owned Small Businesses (sdvosbs), Veteran-owned Small Businesses (vosbs), Local Small Businesses, And Other Small Businesses, In All Aspects Of The Evaluation Of Assets And Subsequent Development Processes. Provide A Summary Of The Offeror Team S Plan To Increase Employment Opportunities (to Also Include Internships) For Veterans Associated With This Project. Explain The Offeror Team S Experience And Customized Approach To Managing Community Relations And Interacting With State And Local Government Officials (i.e., Zoning, Environmental, Shpo, Local Community, Stakeholders, Etc.). Describe Any Experience In Managing Relations With The Surrounding Community. section 2: Development Team Qualifications, Experience, And Past Performance in This Section, The Response Should Include All Relevant Information Necessary To Allow Va To Assess The Offeror Team S Relevant Experience And Operations Qualifications, Experience, And Past Performance. Specifically, This Section Must Include The Following: tab 2a: Development Team Qualifications And Experience list And Explain In Sufficient Detail The Offeror Team S Relevant Development Qualifications And Experience. Identify Any Past Experience Working With Va And Federal, State And Local Governments, If Any. tab 2b: Development Team Past Performance describe Three (3) Similar Relevant Development Efforts (past Or Current) Developed By The Offeror Or One Of Its Team Members That Are Comparable To The Subject Project To Be Developed. Each Project Described Should Have Been Completed Within The Past Ten (10) Years. For Each Project Listed, The Following Information Should Be Included: project Name location type Of Project / Use size Of Project (square Footage, Units, Number Of Buildings, Acreage, Etc.) amount, Type, And Sources Of Financing historic Buildings (if Any) description Of The Associated Infrastructure date Of Project Completion number Of Years Involved With The Development role Of The Offeror Team Member(s) contact Information For A Reference Who Va Can Contact Regarding Performance And Client Or Stakeholder (as Applicable) Satisfaction. Note: Including A Reference On This List Will Constitute Authorization For Va To Contact And Discuss The Offeror S Or Team Member S Performance. tab 2c: Development Team Key Personnel Qualifications identify The Key Personnel Who Will Lead The Developer S Community/neighborhood Planning Tasks, As Well As The Day-to-day Point Of Contact. For Each Key Personnel Named Provide A: description Of Their Proposed Role; discussion Of The Extent To Which Key Personnel Have Worked Together On Other Similar Projects; And, resume That Includes A Description Of The Person S Duties And Responsibilities, Education, Years Of Relevant Experience, Certifications/licenses, Skills, Expertise, Other Relevant Qualifications (note: Resumes Count Against Page Limits). tab 2d: Veteran Hiring And Community Relations Experience describe Any Experience Implementing Targeted Veteran Hiring Efforts And The Results Of Those Efforts. Explain The Offeror Team S Experience Managing Community Relations And Interacting With State And Local Government Officials (i.e., Zoning, Environmental, Shpo, Local Community, Stakeholders, Etc.). Describe Any Experience In Managing Relations With The Surrounding Community For Comparable Developments. section 3: Property Management (and, If Applicable, Supportive Services) Team Qualifications, Experience, And Past Performance in This Section, The Response Should Include All Relevant Information Necessary To Allow Va To Assess The Offeror Property Management Team S Supportive Housing Or Commercial/other Use(s) Development And Operations Qualifications, Experience, And Past Performance. Specifically, This Section Must Include The Following: tab 3a: Property Management (and, If Applicable, Supportive Services) Qualifications And Experience list And Explain In Sufficient Detail The Offeror Team S Relevant Supportive Housing Or Commercial/other Use(s) Property Management Qualifications And Experience. Identify Any Past Experience Working With Va, Federal, State And Local Governments, If Any. tab 3b: Property Management (and, If Applicable, Supportive Services) Past Performance describe Three (3) Similar Supportive Housing Or Commercial/other Use(s) Management Efforts (past Or Current) Developed By The Offeror Or One Of Its Team Members That Are Comparable To The Subject Project To Be Developed. Each Project Described Should Have Been Completed Within The Past Ten (10) Years. For Each Project Listed, The Following Information Should Be Included: project Name location type Of Project / Use(s) size Of Project (square Footage, Units, Number Of Buildings, Acreage, Etc.) amount, Type, And Sources Of Financing historic Buildings (if Any) description Of The Associated Infrastructure date Of Project Completion number Of Years Involved With The Development role Of The Offeror Team Member(s) contact Information For A Reference Who Va Can Contact Regarding Performance And Client Or Stakeholder (as Applicable) Satisfaction. Note: Including A Reference On This List Will Constitute Authorization For Va To Contact And Discuss The Offeror S Or Team Member S Performance also, Provide A Summary Of The Proposed Management And Operations Plans Specific To The Proposed Project Site And Use. Tab 3c: Property Management (and, If Applicable, Supportive Services) Key Personnel identify The Key Personnel Who Will Lead The Property Management (and, If Applicable, Supportive Services) Planning Tasks, As Well As The Day-to-day Point Of Contact. For Each Key Personnel Named Provide A: description Of Their Proposed Role; discussion Of The Extent To Which Key Personnel Have Worked Together On Other Similar Projects; And, resume That Includes A Description Of The Person S Duties And Responsibilities, Education, Years Of Relevant Experience, Certifications/licenses, Skills, Expertise, Other Relevant Qualifications (note: Resumes Count Against Page Limits). section 4: Financial Wherewithal And Experience Securing Financing in This Section, The Response Should Include All Relevant Information Necessary To Allow Va To Assess The Offeror Team S Financial Wherewithal And Ability To Secure Financing For Comparable Development Projects. Specifically, This Section Must Include The Following: tab 4a: Financial Wherewithal provide A General Overview Of The Offeror Team S Financial Stability And Evidence Of Their Financial Wherewithal To Develop Supportive Housing Communities And/or Other Relevant Use(s) With Associated Infrastructure, Roads, And Amenities. Please Attach Supporting Documentation To Include An Auditor S Opinion Letter(s) And The Offeror And Its Team Members Most Recent Audited Financial Statements. If Audited Financial Statements Are Not Available, Please Submit Unaudited Financial Statements. (note: Supportive Documentation And Financial Statements Do Not Count Against The Page Limits.) tab 4b: Experience Securing Financing summarize The Offeror Team S Experience Directly Securing Financing For Similar Projects To The Proposed Project In The Last 10 Years. Provide Brief Descriptions Of Three (3) Similar Efforts For Which The Offeror S Team Has Directly Secured Financing. For Each Example, Include Project Information, Including: project Name location description Of Project Type / Use(s) total Development Cost specific Funding Sources Secured, And role Of The Offeror Team Member. evaluation Criteria Initial Review following The Rfq Submission Deadline, Va Will Initially Review All Submissions For Completeness And Adherence To The Requirements And Conditions Set Out In This Rfq. Va Reserves The Right To Reject Submissions That Are Incomplete Or Fail To Adhere To The Requirements Set Forth In This Rfq. Formal Presentations complete And Acceptable Submissions Will Be Further Reviewed And Evaluated By Va, Ranked In Order, And A Competitive Range Established. Offerors Whose Submissions Are Found To Be Within The Competitive Range May Be Given The Opportunity, At Va S Sole Discretion, To Make A Formal Presentation To Va And Receive Questions Regarding Their Response. If A Presentation Is Required, Notice Will Be Provided To Those Offerors Asked To Make A Presentation And The Details Regarding That Presentation (i.e., Length Of Presentation, Etc.) Will Be Provided In The Notice. Selection Process the Government Intends To Review All Factors For Award In Making A Selection. Selection Will Be Based On An Integrated Assessment Of The Factors Set Forth In Section 5.5 Below. Selection Timeline va Anticipates Selection Of A Developer By December 2024. Evaluation Factors the Responses Will Be Evaluated Based On The Following Four Equally Weighted Factors. Where Factors Include Subfactors, Each Subfactor Will Also Be Equally Weighted. The Evaluation Factors Are As Follows: 5.5.1 Factor 1: Development And Operations Concept factor 1 Will Consist Of An Assessment Of The Offeror S Team Composition And Structure, Development Concept, Alignment Of Development Concept With Va S Goals And Objectives, Financing Plan, Timeline, Project Management Approach, And Veteran Hiring And Community Relations For This Project. Factor 1 Is Comprised Of The Following Seven (7) Equally Weighted Subfactors: subfactor 1a: Team Composition And Structure va Will Assess The Offeror Team S Composition To Assess Capabilities And Skillsets, Including Key Roles And Responsibilities. Va Will Also Assess The Extent To Which The Offeror S Team Has Worked Together Previously On Similar Projects. The Organizational Chart Will Be Reviewed To Understand The Relationships Between The Different Team Members And Establish Whether Clear Lines Of Accountability Are In Place. subfactor 1b: Development Concept va Will Review The Offeror Team S Understanding Of The Requirements And Developer Technical Approach (to Include Development Concept And Proposed Site Construction/building Design) To Assess How The Offeror Team Proposes To Effectively Accomplish The Project. The Response Should Identify Whether The Offeror Is Proposing Under Va S Eul Or Hrp Authority, Demonstrate The Offeror Team S Understanding Of The Complexity Of The Project, Potential Risks And Challenges, Proposed Mitigation Strategies, And The Importance Of Close Communication And Collaboration With Va Throughout The Process. Additionally, Va Will Assess The Viability Of The Proposed Timeline For Development Of These Scenarios And Plans, Including Any Required Studies. subfactor 1c: Alignment Of Development Concept With Va Goals And Objectives va Will Assess If Offeror(s) Development Plans Include A Clear Concept That Meets Va S Goals And Objectives As Outlined In Rfq Section 2.3.9, Including Whether Project Provides Direct And/or Indirect Benefits To Veterans And/or Provides For Preservation Of The Historic Property. subfactor 1d: Project Financing Plan a Realistic And Viable Financing Plan Should Be Provided For The Project. Va Will Review The Anticipated Sources And Uses For The Project For Development, Operations, And Provision Of Services (if Applicable), As Well As The Proposed Operating And Supportive Services (if Applicable) Budgets, To Assess The Offeror Team S Understanding Of The Project And Funding Availability, Including Contingency Plans. subfactor 1e: Project Timeline va Will Review The Proposed Project Timeline For Completeness And Inclusion Of All Required Milestones. The Offeror Team Should Provide A Realistic Project Development Timeline For Va S Review. subfactor 1f: Management Approach (development, Property Management, Subcontractors, And, If Applicable, Supportive Services) va Will Evaluate The Offeror Team S Approach To Development, Operation, Property Management, Security, And Maintenance Of The Project In Accordance With Private Sector Standards And Ensuring The Long-term Viability And Security Of The Project. The Property Management Plan Should Be Customized To The Proposed Product Type. Va Will Assess The Viability Of The Staffing Plan For The Proposed Operations Of The Project. The Subcontractor Management Approach Should Demonstrate The Offeror S Ability To Manage Multiple Entities Across Disparate Fields And Locations To Achieve A Common Goal. subfactor 1g: Proposed Veteran Hiring And Community Relations Strategies For Project va Will Assess The Offeror Team S Community Relations Strategy For The Project And The Extent Of The Offeror Team S Local Knowledge And Understanding. Va Will Also Assess The Extent To Which The Offeror Team S Prior Experience And Proposed Outreach Plan Will Maximize The Participation Of Sdvosbs, Vosbs, Local Small Business, And Other Small Businesses In All Aspects Of The Evaluation Of Assets And Subsequent Development Processes. It Is Also Important That The Offeror Team Provide A Clear And Realistic Plan To Hire Veterans (and Provide Internships For Veterans) In Association With This Project. 5.5.2 Factor 2: Development Team Qualifications, Experience, And Past Performance the Focus Of Factor 2 Is On The Offeror Team S Relevant Development Team Qualifications, Experience, And Past Performance. Factor 2 Is Comprised Of The Following Four (4) Equally Weighted Subfactors: subfactor 2a: Development Team Qualifications And Experience va Will Review The Extent To Which The Offeror S Team Has Demonstrated Expertise And Experience Developing Projects Similar To That Which The Offeror Is Proposing, Including Experience Working With Federal, State, And Local Government Entities. Va Will Also Evaluate The Offeror Team S Track Record Of Working With Qualified Property Management And Supportive Services Providers (as Applicable) And Their Associated Qualifications And Experience. subfactor 2b: Development Team Past Performance va Will Assess The Extent To Which The Offeror S Team Has A Proven Track Record Of Successfully Developing Relevant Projects To The Proposed Project. The Projects Identified Should Be Of Similar Size, And Scope To What Is Being Proposed For The Eul Or Hrp Site. The Information Provided For Each Of The Projects Will Be Reviewed For Completeness And Relevancy. subfactor 2c: Development Team Key Personnel Qualifications va Will Review The Qualifications Of The Proposed Key Personnel To Assess Their Ability To Successfully Complete The Developer S Responsibilities And Assist Va In Developing And Implementing The Most Viable Development Scenario. The Key Personnel Roles Should Be Clearly Identified, Along With Each Person S Relevant Experience, Skills, Expertise, And Education. subfactor 2d: Veteran Hiring And Community Relations Experience offeror Teams Will Be Evaluated On Their Experience And Success In Undertaking Veteran Hiring Efforts For Similar Projects. Va Also Intends To Evaluate The Offeror Team S Experience With Managing Community Relations. Offeror Teams Should Demonstrate Local Market Knowledge And Experience Working With The Stakeholder Community On Similar Projects To The Proposed Project. 5.5.3 Factor 3: Property Management (and, If Applicable, Supportive Services) Team Qualifications, Experience, And Past Performance the Focus Of Factor 3 Is On The Offeror Team S Relevant Property Management (and, If Applicable, Supportive Services) Team Qualifications, Experience, And Past Performance. Factor 3 Is Comprised Of The Following Three (3) Equally Weighted Subfactors: subfactor 3a: Property Management (and, If Applicable, Supportive Services) Qualifications And Experience va Will Review The Extent To Which The Offeror Team Has Demonstrated Expertise And Experience Managing And Operating Comparable Projects To The Proposed Project And Experience Working With Federal, State, And Local Government. Va Will Also Evaluate The Proposed Property Management And Supportive Services Provider S (if Applicable) Associated Qualifications And Experience. Va Will Also Consider The Adequacy Of Safety And Security Measures Implemented Successfully At Other Similar Projects. subfactor 3b: Property Management (and, If Applicable, Supportive Services) Past Performance va Will Assess The Extent To Which The Offeror Team Has A Proven Track Record Of Successfully Managing And Operating Comparable Projects To The Proposed Project. The Projects Identified Should Be Of Similar Size, Scope, And Complexity To The Proposed Project. The Information Provided For Each Of The Projects Will Be Reviewed For Completeness And Relevancy. subfactor 3c: Property Management (and, If Applicable, Supportive Services) Key Personnel va Will Review The Qualifications Of The Proposed Project Operations Key Personnel To Assess Their Ability To Successfully Manage The Project For The Duration Of The Lease Term. The Key Personnel Roles Should Be Clearly Identified, Along With Each Person S Relevant Experience, Skills, Expertise, And Education. 5.5.4 Factor 4: Financial Wherewithal And Experience Securing Financing factor 4 Consists Of An Evaluation Of The Offeror Team S Financial Wherewithal And Experience Securing Financing For Comparable Projects. Factor 4 Is Comprised Of Two (2) Equally Weighted Subfactors: subfactor 4a: Financial Wherewithal va Will Assess The Financial Wherewithal Of The Offeror S Team To Undertake Their Proposed Development. Va Will Evaluate Whether The Response Has Provided Sufficient Evidence And Documentation, As Required By The Rfq, To Demonstrate The Financial Wherewithal And Current Financial Capacity To Successfully Execute A Project Of This Size, Scope And Complexity. subfactor 4b: Experience Securing Financing va Will Review The Offeror Team S Experience Securing Financing Similar To Funding Needed For The Proposed Development On The Site. The Offeror S Team Should Demonstrate A Proven Track Record Of Directly Securing Traditional And Non-traditional Project Financing. miscellaneous Terms And Conditions Applicable To This Rfq authorizations By Submission Of Response any And All Information Provided By An Offeror And Its Team Members May Be Used By Va To Conduct Credit And Background Checks. teaming Arrangements And Special Purpose Entities multiple Offerors May Form A Joint Venture For The Purpose Of Submitting A Response To This Rfq. A Special Purpose Entity May Also Be Created For The Purpose Of Submitting A Response. Va May Require That Financial And Performance Guarantees Be Provided By These And Other Offerors As Well As Team Members. Potential Offerors Who Do Not Have Strong Experience Or Skills In All The Required Areas (e.g., Financial Structuring, Development, Property Management, Operations, Services Delivery, Etc.) May Consider Submitting Responses Jointly With Entities Whose Experience Can Complement Their Own. (note: Va Will Not Be Involved In Facilitating Partnering Or Teaming Arrangements.) hold Harmless by Participating In The Rfq Process, Each Offeror Agrees To Indemnify And Hold Harmless Va And The United States Government And Each Of Their Respective Officers, Employees, Contractors, And Advisors From And Against Any And All Real Estate And Other Brokerage Fees Or Commissions, Finder S Fees, And Other Forms Of Compensation Related In Any Way To Activities Undertaken By Any Person As A Result Of Such Person S Efforts Towards And/or Participation In This Rfq Process Or The Submission By Such Person Of A Response, And Liabilities, Losses, Costs, And Expenses (including Reasonable Attorney S Fees And Expenses) Incurred By Any Indemnified Party (including Va) As A Result Of, Or In Connection With, Any Claim Asserted Or Arising As A Result Of, Or In Connection With, This Rfq Process. ineligibility the Following Persons (including Entities) Are Ineligible To Be An Offeror Or A Team Member Of An Offeror Or Otherwise Participate In The Project (including As A Contractor, Subcontractor, Or Professional): (a) Any Person That Has Been Debarred Or Suspended From Doing Business With Va; (b) Neither Such Person Nor Any Of Its Partners, Members, Or Principal Stockholders Is Listed On Any Non-procurement Or Reciprocal Lists On The Most Current System For Award Management Published By The U.s. General Services Administration Atâ www.sam.gov, As Updated From Time To Time, Or Any Replacement Thereof; (c) Neither Such Person Nor Any Of Its Partners, Members, Or Principal Stockholders Is A Person Who Poses A Security Or Safety Risk As Determined By The Secretary Of State, Including But Not Limited To Any Person Who Either Represents A Country, Or Is A Member Of Or Provides Political, Financial Or Military Support To A Group, That Is Listed In The Most Current Patterns Of Global Terrorism Report, Issued By The Secretary Of State In Compliance With 22 U.s.c. § 2656f(a), Available From The Superintendent Of Documents, U.s. Government Printing Office, Washington, Dc 20402 And Also Available Atâ http://www.state.gov/global/terrorism/annual_reports.html; And (d) Neither Such Person Nor Any Of Its Partners, Members Or Principal Stockholders Is Subject To A Criminal Indictment Or Information For A Felony In Any Court In The United States. For Purposes Of This Solicitation, The Term Principal Stockholder Shall Mean Any Person Who Is A Beneficial Owner (as Defined For Purposes Of Rule 13d-3 Of The Securities And Exchange Act Of 1934, As Amended And Promulgated By The Securities And Exchange Commission) Of Ten Percent (10%) Or More Of The Outstanding Stock Or Other Equity Of The Offeror. additional Information all Of The Information Required To Be Provided In Each Response Pursuant To Section 8 Of This Rfq Is Important To Va S Analysis And Evaluation Of Each Response. Va May Utilize Outside Sources In Addition To All Of The Information Provided In A Response In Evaluating Each Offeror S Submission. neither Va Nor Any Of Its Contractors, Subcontractors, Officers, Employees, Counsel, Advisors, Or Agents, Make Any Representation Or Warranty, Whether Express, Implied, Or Created By Operation Of Law, As To The Accuracy Or Completeness Of This Rfq Or Any Of Its Contents Or Materials Referred To Therein, And No Legal Liability With Respect Thereto Is Assumed Or May Be Implied. va Reserves The Right To: (a) Make A Selection Under This Rfq As A Result Of Initial Offers Submitted; And (b) Reject Any Or All Offers At Any Time Prior To Award And Cancel This Solicitation. Therefore, All Initial Offers Should Comprehensively Address Each Of The Requirements Set Forth Herein And Contain The Offeror S Best Terms. by Submitting A Response, Each Offeror Accepts All The Terms And Conditions Set Forth In This Rfq, And Any Updates, Supplements, And Amendments Thereto. Any Conflict (whether Actual Or Perceived) Between Different Parts Of This Rfq, As Between An Offeror And Va, Shall Be Resolved At The Sole And Absolute Discretion Of Va. in No Event Shall Va Be Liable For Any Fees, Costs, Or Expenses Associated With Any Of The Offeror S (or Their Brokers, If Any) Activities (e.g., Preparation, Discussions, Clarifications, Submissions, Or Negotiations), Relating Directly Or Indirectly To This Solicitation. Accordingly, As A Condition Of Submitting Its Response, Each Offeror Hereby Agrees To Indemnify And Hold Va Harmless For Any And All Such Fees, Claims, Liabilities, And Costs Arising In Connection With This Rfq And Its Underlying Process. any Relationship Between Va And An Offeror Arising From The Solicitation Is Subject To The Specific Limitations, Terms, Conditions, And Representations Expressed In This Rfq. Any Substantive Questions Or Concerns To Include Conflicts, Apparent Conflicts, Or Any Other Substantive Matters Regarding This Rfq Which May Arise During Preparation Of An Offeror S Response Should Be Addressed, In Writing, To: Decarol.smith@va.gov And Shahidat.abbas@va.gov.

Details: Description Request For Quotation Mode Of Procurement: Small Value Procurement Date: _____________ Pr No.: _____________ Rfq No.: _____________ Company/business Name: Complete Office Address: Business/mayor’s Permit No: Tin: The Research Institute For Tropical Medicine – Department Of Health, Through Its Bids And Awards Committee (bac), Intends To Procure The Below Mentioned Items Through The Above-mentioned Mode Of Procurement Based On The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Best Offer For The Item/s Described Herein, Subject To The Terms And Conditions Provided On This Request For Quotation (rfq). Submit Your Quotation Duly Signed By You, Or Your Duly Authorized Representative Within Five (5) Days Which Shall Be Addressed To The Ritm Bids And Awards Committee. A)the Following Documents Are Required To Be Submitted Along With Your Formal Quotation: Documentary Requirement Remarks Valid And Current Mayor’s/business Permit In Case Not Yet Available, You May Submit Your Expired Mayor’s Or Business Permit With The Official Receipt Of Renewal Application. However, A Copy Of The Latest Mayor’s Or Business Permit Shall Be Required To Be Submitted After Award Of Contract But Before Payment. Valid And Current Certificate Of Platinum Membership With Valid Annex “a” May Be Submitted In Lieu Of The Mayor’s/business Permit Philgeps Registration/membership Bir Form 2303 Company Name Registered In Sec/dti/cda Must Be The Same Registered Name In Bir Form 2303. Latest Annual Income Tax Return With Complete Set Of Audited Financial Statement Or 6 Months Business Tax Return (2550m/2550q) Applicable For: Dc / Np-svp / Np-ec / Np-scientific, Scholarly Or Artistic Work, Exclusive Technology And Media Services With Abcs Above P500,000.00 Note: The Latest Business Tax Returns Are Those Within The Last Six Months Preceding The Date Of Bid Submission Including Proof Of E Payment Details (bank And Bir). B)the Following Documents Shall Be Submitted By The Bidder Before The Issuance Of Notice Of Award: Documentary Requirement Remarks Duly Notarized Revised Omnibus Sworn Statement (10 Provisions) With Latest Rules On Notarial Practice Applicable For: Np-svp With Abcs Above P50,000.00 And Np-ec With Abcs Above P500,000.00 Note: Othe Pr # Shall Be Reflected In The Omnibus Sworn Statement Oone (1) Original Copy Must Be Submitted Othe Issuance And Notarial Date Of The Omnibus Sworn Statement Shall Be The Same/after The Issuance And Notarial Date Of The Authority Of The Signatory. Othe Authorized Representative Declared In The Omnibus Sworn Statement Shall Be In Congruent With The Submitted Authority Of The Signatory. Authority Of The Signatory Applicable For: Np-svp With Abcs Above P50,000.00 And Np-ec With Abcs Above P500,000.00 for Sole Proprietorship – Duly Notarized Special Power Of Attorney, If Signatory Is Other Than The Owner for Corporation – Duly Notarized Secretary’s Certificate for Partnership, Cooperative, Or Joint Venture – Duly Notarized Board/partnership Resolution, Whichever Is Applicable Note: Othe Pr # Shall Be Reflected In The Authority Of The Signatory Oone (1) Original Copy Must Be Submitted Othe Issuance And Notarial Date Of The Authority Of The Signatory Shall Be The Same/shall Come First Before The Issuance And Notarial Date Of The Omnibus Sworn Statement. Note: Incomplete Submission Of The Required Documents Will Be A Ground For Disqualification. For Any Clarification, You May Contact Us At The Contact Information Provided: Mae Marie E. Hernandez Bac Secretariat Head (632) 8807-2628 To 32 Loc. 210 And/or 240 E-mail Address: Procurement@ritm.gov.ph / Procurement_02@ritm.gov.ph Website: Www.ritm.gov.ph Instructions: Note: Failure To Follow These Instructions Will Disqualify Your Entire Quotation. (1)do Not Alter The Contents Of This Form In Any Way. (2)the Use Of This Rfq Is Highly Encouraged To Minimize Errors Or Omissions Of The Required Mandatory Provisions. If Another Form Is Used Other Than The Latest Rfq, The Quotation Shall Contain All The Mandatory Requirements/provisions Including Manifestation On The Agreement With The Terms And Conditions Below. (3)all Technical Specifications Must Be Complied With. Failure To Comply With The Mandatory Requirements Shall Render The Quotation Ineligible/disqualified. (4)quotations May Be Submitted Through Electronic Mail At: Procurement@ritm.gov.ph / Procurement_02@ritm.gov.ph. (5)quotations, Including Documentary Requirements, Received After The Deadline Shall Not Be Accepted. For Quotations Submitted Via Electronic Mail, The Date And Time Of Receipt Indicated In The Email Shall Be Considered. Terms And Conditions: bidders Shall Provide Correct And Accurate Information Required In This Form. any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. price Quotation/s, To Be Denominated In Philippine Peso, Shall Include All Taxes, Duties, And/or Levies Payable – If Applicable. quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. in Case Of Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Ritm-bac Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Technical Specifications, Requirements And Other Terms And Conditions Stated Herein. payment Shall Be Made After Delivery And Upon The Submission Of The Required Supporting Documents, I.e., Order Slip And/or Billing Statement, By The Supplier, Contractor, Or Consultant. Our Government Servicing Bank, I.e., The Land Bank Of The Philippines, Shall Credit The Amount Due To The Identified Bank Account Of The Supplier, Contractor, Or Consultant Not Earlier Than Twenty-four (24) Hours, But Not Later Than Forty-eight (48) Hours, Upon Receipt Of Our Advice. Please Note That The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Account Of The Supplier, Contractor, Or Consultant. liquidated Damages Equivalent To One-tenth Of One Percent (0.1%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. Ritm May Terminate The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Available To The Procuring Entity. Technical Offer/proposal: After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Technical Proposals/quotations For The Item/s As Follows: Item # Qty/ Unit Item Description Supplier’s Compliance (indicate Brand And/or Model, Including Complete Specifications To Be Offered - Applicable) 1 10/pack Amber Tube, 2.0 Ml V-bottom Amber Tube, With Caps, 500 Pieces/pack Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 2 40/pc Clip, Magnetic, Heavy Duty, 31 Mm Wide, Piece, Clip, Magnetic, Heavy Duty, 31 Mm Wide, Piece, Pc Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 3 10/bottle Eye Wash, Station, Immediate Emergency Flushing Of Eye Injuries, Plastic Bottle, Built- In Eye Cup, Captive Snap- On Cap, Multi-language Directions, 500 Ml Volume, Ldpe Material, 500ml Bottle Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 4 2/box Filter, Paper, Grade Gf/f Filter For Tclp Test Use, 47 Mm Circle, 100 Pieces/box Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 5 30/box Gloves, Examination, Latex, Non-sterile, Disposable, Powder-free, Ambidextrous, Rolled Bead Cuff, Finger-textured, Length At Least 27cm, 5 Mil Thickness, Conforms To The En 374 Standards Or Equivalent; Extra Small, 50 Pairs/box Expiry Date/shelf Life - Minimum Of Three (3) Years From The Date Of Delivery. General Requirements: • Valid And Current License To Operate (lto) From The Philippine Food And Drug Administration (p-fda) • Valid And Current Certificate Of Product Registration (cpr) Or Certificate Of Product Notification (cpn) Or If Exempted, Must Submit A Certificate Of Exemption From The Philippine Food And Drug Administration (p-fda) Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 6 60/box Gloves, Examination, Nitrile, Non-sterile, Disposable, Powder-free, Ambidextrous, Rolled Bead Cuff, Protein-free, Length At Least 27cm, Conforms To The En 455 Standards Or Equivalent; Medium, 50 Pairs/box Expiry Date/shelf Life - Minimum Of Three (3) Years From The Date Of Delivery. General Requirements: • Valid And Current License To Operate (lto) From The Philippine Food And Drug Administration (p-fda) • Valid And Current Certificate Of Product Registration (cpr) Or Certificate Of Product Notification (cpn) Or If Exempted, Must Submit A Certificate Of Exemption From The Philippine Food And Drug Administration (p-fda) Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 7 1/box P-nitrophenyl Phosphate Tablets, To Prepare 20 Ml, 50 Sets/box For Nipah Snt Testing Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 8 2/case Pipette, Serological, 2 Ml, Sterile, Polystyrene, Individually Packed, 200 Pieces/case Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 9 1/piece Rack Ilmn Tubes, Rack For Single Tubes, 40×ø 8.4mm And 12×ø 11.2mm, Transportable, Autoclavable, Piece Equipment-specific: Must Be Validated To Be Compatible With The Epmotion Eppendorf Automated Liquid Handling System For Library Preparation Sequencing Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 10 5/piece Rack, Pcr Tube Cooling Rack, For 0.2 Ml/ 0.5 Ml Pcr Tubes And 96-well Pcr Plates, 0.2 Ml/ 0.5 Ml Pcr Tubes And 96-well Pcr Plates, Keeps Pcr Tubes/plate Cold For More Than An Hour At 0 °c (with Two-hour Precooling At -20 °c) For Safe Samples, Piece Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 11 1/box Reservoir Rack Module Ngs, Unit Equipment-specific: Must Be Validated To Be Compatible With The Epmotion Eppendorf Automated Liquid Handling System For Library Preparation Sequencing Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 12 1/box Reservoir Rack Module Tc, Temperable, 4 × Safe-lock Tubes 0.5/1.5/2.0 Ml, Piece Equipment-specific: Must Be Validated To Be Compatible With The Epmotion Eppendorf Automated Liquid Handling System For Library Preparation Sequencing Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 13 9/pack Transfer Pipette, Disposable (3 Ml) Polypropylene, Graduated, 500 Pieces/pack Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 14 5/box Tube, Clear Pet(plastic), Vacuum Evacuated Blood Extraction, K2edta, With Label Area, 2ml, 100 Pieces/box General Requirements:  expiry Date/ Shelf Life: At Least 18 Months Upon The Date Of Delivery material Safety Data Sheet/safety Data Sheet/ Product Information Sheet/product Insert  valid And Current Certificate Of Product Registration (cpr) Or Certificate Of Product Notification Or If Exempted, Must Submit Certificate Of Exemption Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 15 1/pack Tube, Microtube, 1.5 Ml, Black For Shading, 1000 Pieces/pack For Reagent Prep Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 16 1/bag Tube, Tube, 5ml Clear-lock Microtube, 1000pcs/bag For Reagent Prep Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 17 5/pack Tube, Blood Collection, Sst, Yellow Top Tube, 5.0 Ml Draw Volume, Plastic, 13mm X 100mm, 100 Pieces/pack *item Should Have Passed The Evaluation Result, Quality Assessment, And Quality Validation/verification Of The End-user Or Should Have Met The Acceptability Criteria Necessary For Laboratory Inter-comparability Of Results, Whichever Is Applicable. Expiration Date: At Least 18 Months From The Date Of Delivery General Requirements: • Material Safety Data Sheet/safety Data Sheet/ Product Information Sheet/product Insert Valid And Current License To Operate From Philippine Food And Drug Administration (p-fda) • Valid And Current Certificate Of Product Registration (cpr) Or Certificate Of Product Notification Or If Exempted, Must Submit Certificate Of Exemption Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) Financial Offer/proposal: Please Quote Your Best Offer For The Item/s Below. Please Do Not Leave Any Blank Items. Indicate “0” If Item Being Offered Is For Free: Item # Qty/ Unit Item Description Abc Price Proposal Unit Cost Price Proposal Total Cost 1 10/pack Amber Tube, 2.0 Ml V-bottom Amber Tube, With Caps, 500 Pieces/pack Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 158,125.00 2 40/pc Clip, Magnetic, Heavy Duty, 31 Mm Wide, Piece, Clip, Magnetic, Heavy Duty, 31 Mm Wide, Piece, Pc Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 11,500.00 3 10/bottle Eye Wash, Station, Immediate Emergency Flushing Of Eye Injuries, Plastic Bottle, Built- In Eye Cup, Captive Snap- On Cap, Multi-language Directions, 500 Ml Volume, Ldpe Material, 500ml Bottle Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 41,415.00 4 2/box Filter, Paper, Grade Gf/f Filter For Tclp Test Use, 47 Mm Circle, 100 Pieces/box Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 13,200.00 5 30/box Gloves, Examination, Latex, Non-sterile, Disposable, Powder-free, Ambidextrous, Rolled Bead Cuff, Finger-textured, Length At Least 27cm, 5 Mil Thickness, Conforms To The En 374 Standards Or Equivalent; Extra Small, 50 Pairs/box Expiry Date/shelf Life - Minimum Of Three (3) Years From The Date Of Delivery. General Requirements: • Valid And Current License To Operate (lto) From The Philippine Food And Drug Administration (p-fda) • Valid And Current Certificate Of Product Registration (cpr) Or Certificate Of Product Notification (cpn) Or If Exempted, Must Submit A Certificate Of Exemption From The Philippine Food And Drug Administration (p-fda) Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 11,550.00 6 60/box Gloves, Examination, Nitrile, Non-sterile, Disposable, Powder-free, Ambidextrous, Rolled Bead Cuff, Protein-free, Length At Least 27cm, Conforms To The En 455 Standards Or Equivalent; Medium, 50 Pairs/box Expiry Date/shelf Life - Minimum Of Three (3) Years From The Date Of Delivery. General Requirements: • Valid And Current License To Operate (lto) From The Philippine Food And Drug Administration (p-fda) • Valid And Current Certificate Of Product Registration (cpr) Or Certificate Of Product Notification (cpn) Or If Exempted, Must Submit A Certificate Of Exemption From The Philippine Food And Drug Administration (p-fda) Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 23,100.00 7 1/box P-nitrophenyl Phosphate Tablets, To Prepare 20 Ml, 50 Sets/box For Nipah Snt Testing Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 52,586.40 8 2/case Pipette, Serological, 2 Ml, Sterile, Polystyrene, Individually Packed, 200 Pieces/case Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 4,000.00 9 1/piece Rack Ilmn Tubes, Rack For Single Tubes, 40×ø 8.4mm And 12×ø 11.2mm, Transportable, Autoclavable, Piece Equipment-specific: Must Be Validated To Be Compatible With The Epmotion Eppendorf Automated Liquid Handling System For Library Preparation Sequencing Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 90,052.28 10 5/piece Rack, Pcr Tube Cooling Rack, For 0.2 Ml/ 0.5 Ml Pcr Tubes And 96-well Pcr Plates, 0.2 Ml/ 0.5 Ml Pcr Tubes And 96-well Pcr Plates, Keeps Pcr Tubes/plate Cold For More Than An Hour At 0 °c (with Two-hour Precooling At -20 °c) For Safe Samples, Piece Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 65,833.30 11 1/box Reservoir Rack Module Ngs, Unit Equipment-specific: Must Be Validated To Be Compatible With The Epmotion Eppendorf Automated Liquid Handling System For Library Preparation Sequencing Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 126,694.24 12 1/box Reservoir Rack Module Tc, Temperable, 4 × Safe-lock Tubes 0.5/1.5/2.0 Ml, Piece Equipment-specific: Must Be Validated To Be Compatible With The Epmotion Eppendorf Automated Liquid Handling System For Library Preparation Sequencing Delivery Schedule: Ninety (90) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 59,310.30 13 9/pack Transfer Pipette, Disposable (3 Ml) Polypropylene, Graduated, 500 Pieces/pack Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 9,900.00 14 5/box Tube, Clear Pet(plastic), Vacuum Evacuated Blood Extraction, K2edta, With Label Area, 2ml, 100 Pieces/box General Requirements:  Expiry Date/ Shelf Life: At Least 18 Months Upon The Date Of Delivery  Material Safety Data Sheet/safety Data Sheet/ Product Information Sheet/product Insert  Valid And Current Certificate Of Product Registration (cpr) Or Certificate Of Product Notification Or If Exempted, Must Submit Certificate Of Exemption Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 3,025.00 15 1/pack Tube, Microtube, 1.5 Ml, Black For Shading, 1000 Pieces/pack For Reagent Prep Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 2,420.00 16 1/bag Tube, Tube, 5ml Clear-lock Microtube, 1000pcs/bag For Reagent Prep Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 8,800.00 17 5/pack Tube, Blood Collection, Sst, Yellow Top Tube, 5.0 Ml Draw Volume, Plastic, 13mm X 100mm, 100 Pieces/pack *item Should Have Passed The Evaluation Result, Quality Assessment, And Quality Validation/verification Of The End-user Or Should Have Met The Acceptability Criteria Necessary For Laboratory Inter-comparability Of Results, Whichever Is Applicable. Expiration Date: At Least 18 Months From The Date Of Delivery General Requirements: • Material Safety Data Sheet/safety Data Sheet/ Product Information Sheet/product Insert Valid And Current License To Operate From Philippine Food And Drug Administration (p-fda) • Valid And Current Certificate Of Product Registration (cpr) Or Certificate Of Product Notification Or If Exempted, Must Submit Certificate Of Exemption Delivery Schedule: Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed (ntp) 4,400.00 Delivery Period: Refer To The Item Description Total Offered Quotation In Words: ______________ In Figures: ______________ Price Validity: ________________ Payment Terms: Thirty (30) Calendar Days Payment Details: Banking Institution: _________________________________________________ Account Number: __________________________________________________ Account Name: _________________________________________________ Branch: _________________________________________________ Note: Only The Actual Amount Of The Accepted Items Shall Be Paid. ___________________________ Signature Over Printed Name Of Authorized Representative ___________________________ Position/designation ___________________________ Office Telephone/fax/mobile Nos. ___________________________ Email Address/es