PRESIDENTIAL COMMUNICATIONS OFFICE Tender

Description Nature Of Event: Catering Services For The First Unified Communications (unicomm) Assembly For Calendar Year 2024 On 23 January 2025 Note: Buffet Set-up With Free-flowing Mineral Water, Coffee, And Tea Area • Catering Inclusions: Heavy Breakfast • Date Of Activity: 23 January 2025 • Time Of The Activity: 8:00 Am To 12:00 Nn • Serving Suggestion: 9:00 Am • Venue: Kalayaan Hall, Malacañang Palace • Menu Subject To The Final Approval Of Pco Heavy Breakfast Must Consist Of: • Rice • Egg • Vegetable • Beef Tapa • Fish (daing Na Bangus) • Assorted Fruits • With Single Serving Of Drinks As Included In The Serving Of Meals (iced Tea, Fruit Juice Or Soft Drinks And Bottled Water) 65 Pax Important Notes: I. The Prospective Supplier Must Be Accredited By The Op-social Secretary’s Office And Should Have Prior Engagement With Them; Ii. Service Charge, Waiters/servers, Delivery Charge, Utensils (i.e., Sterilized Spoons And Forks; Plates, Drinking Glasses, Availability Of Disposable Spoon And Fork Upon Request; Cup; Tissue; Etc.) And Other Related Expenses Must Be Included; Iii. Menu Subject To The Final Approval Of Pco; Iv. Payment Will Be On A Send Bill Arrangement (i.e., Payment Will Be Made After The Completion Of The Event); And, V. It Is Preferred That Payment Be Deposited Into A Landbank Account Payable To Avoid Bank Charges; Otherwise, The Supplier Will Bear The Cost; And, Vi. The Price Quotation Shall Be Inclusive Of All Costs And Applicable Taxes (i.e, Vat, Delivery Fee, Bank Fees, And Other Charges) Vii. Date Of Booking May Be Charged/rebooked, With At Least 3 Days’ Notice Before The Event Date Originally Booked Other Details Payment Terms: Payment Shall Be Made Upon Completion Of Service/s And Submission Of Required Payment Documents In Accordance With The Existing Government Accounting Rules And Regulations. Liquidated Damages: Liquidated Damages Equivalent To One-tenth Of One Percent (0.01%) Of The Cost Of The Unperformed/undelivered Portion For Every Day Of Delay Shall Be Imposed. The Pco May Rescind The Contract Once The Cumulative Number Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. General Requirements I. The Meals/beverages Served Must Be Of High Quality And Prepared In A Clean And Hygienic Manner In Accordance With All Health And Safety Regulations; Ii. The Winning Supplier Or Service Provider Shall Also Prevent Meals Cooked That Are Easily Spoiled. Any Spoiled Food Will Be Subject For Penalties And Subject For Blacklisting; Iii. Supplier Shall Quote The Lowest Price On The Item/s Listed And Submit A Filled-out Quotation Duly Signed By Their Representative; Iv. Supplier Must Be Philgeps Accredited (at Least Red Membership Registration); V. No Down Payment: Vi. Payment Will Be On A Send Bill Arrangement, I.e., Full Payment Will Be Made After The Completion Of The Event Of Delivery Of The Service/product; Vii. Price Validity Shall Be For A Period Of Sixty (60) Calendar Days; Viii. Price Quotations Shall Be Inclusive Of All Costs And Applicable Tax (i.e., Bank Charges, Vat, Other Charges, Energy Fee, Consultants Fee, Agency Fee, Etc.) Ix. Payment Processing Is After Service/product Have Been Delivered; And X. Landbank Account Is Preferred To Avoid Bank Charges, If Not, Supplier Shall Shoulder The Bank Charge/s