PRESIDENTIAL COMMUNICATIONS OFFICE Tender

Description Detailed Technical Specifications 1. Qualification Of The Service Provider A. Licenses And Certifications I. The Service Provider Must Present A Valid License To Operate From The Food And Drugs Administration (fda), Fertilizer And Pesticide Authority (fpa) And Other Related Pest Control Associations Duly Accredited By The Philippine Government - Stating That The Company Authorized To Engage In Urban Pest Control Operations Within The Cities And Municipalities Of Metro Manila. (to Be Submitted As Part Of The Post Qualification). Ii. The Service Provider Must Present A Certificate Of Membership Issued By The National Committee On Urban Pest Control (ncupc) And/or Pest Control Association Of The Philippines (pcap) And/or Philippine Federation Of Pest Management Operators Association (pfpmoa) And/or Fertilizer And Pesticides Authority. Iii. The Service Provider Must Have Skilled Technicians And Well-trained Applicators As Evidenced By Training Certificates Provided By Any Of The Above-mentioned Accredited Institutions. (to Be Submitted As Part Of The Post Qualification). B. Chemicals, Materials, Tools, Equipment, And Labor I. Only Environment-friendly Or Green-labeled Pesticides/chemicals Approved By The Government (fda) With Their Corresponding Certificate Of Product Registration With Fda And Their Respective Safety Data Sheets Or Sds, Shall Be Used. (to Be Submitted As Part Of Post Qualification). Ii. Sprays Must Be Odorless And Non-staining. Iii. All Materials, Tools, Equipment, And Labor Needed To Deliver The Obligations Arising From This Contract Shall Be On The Account Of The Service Provider 2. Scope Of Work A. The Contractor Shall Provide All Labor And Materials, Tools And Equipment, Supervision And Other Incidentals For The Extermination And Effective Control Of All Disease Transmitting And Destructive Pests Such As Flies, Mosquitoes, Cockroaches, Ants, Rodents, Mice, Termites, And Other Flying And Crawling Insects. Works Shall Include The Following: I. Residual Spray Treatment For Crawling Insect Or Pests In Cracks, Crevices, Drainage, Baseboards, And Other Places That May Provide Nests. Ii. Fogging For Insect On All Areas And Misting For Flying Insect Or Pests On Hallways, Ornamental Plants, And Other Facilities. Iii. Rodent And Mice Control With The Use Of Baits And Traps Set In Strategic Location That Show Sign Of Activity. Iv. Inspection Of Chemicals/solutions To Be Use Including Submission Of Material Data Safety Sheet. V. Schedule Of General Maintenance Program Per Area Based On Scope Of Work Shall Be Submitted To The Gsd-maintenance On A Monthly Basis. A Detailed Pest Control Plan Based On Findings During Inspection Shall Be Submitted Prior To Commencement Of Contract. B. The Schedule Of Work Shall Include But Not Be Limited To The Following (common Area Treatment): I. Start Of Service June 2024 And Ends On December 2024 (7-months) Ii. Once-a-month Misting Iii. Trapping As Needed Of Rats And Mice Iv. Once-a-month Inspection Of Grounds And Common Areas To Immediately Detect And Address Other Pest Control Items. C. The Contractor Shall Ensure That Treatment Covers The Following Premises: Presidential Communications Office (pco) New Executive Building, Malacañang, Manila Item Main Building & Annex Floor Area 1 Basement 662.16 Sqm 2 Ground Floor 981.42 Sqm 3 2nd Floor 926.26 Sqm 4 3rd Floor 946.97 Sqm 5 4th Floor 898.32 Sqm Total 4,415.13 Sqm Neb Building Perimeter 197.40 Meters (length) Neb Parking Floor Area 1 Ground 1,058.75 Sqm 2 2nd Floor 1,058.75 Sqm 3 Roof Deck 1,058.75 Sqm Total 3,176.25 Sqm Neb Power House 1 Ground 325.0 Sqm 2 Roof Deck 325.0 Sqm Total 650.0 Sqm D. Manpower: I. The Contractor Shall Assign At Least One (1) Technician To Deliver Regular Pest Control Services For The Common Areas Of The Pco On A Once-a-month Basis And As Required By The Gsd-maintenance. Ii. Relievers And Augmentation Team Should Be Made Available During Emergency Situations And In Case Of Absence Of Regularly Assigned Staff. Iii. The Contractors Technicians Shall Always Wear Complete Uniform Complete With Identification Card. 3. Service Standards And Conditions A. The Service Provider Shall Ensure That All Its Employees Adhere To All Security Measures And Procedures Required By Pco In The Performance Of The Services Provided Under The Contract And Shall, Under No Circumstances, Violate Standard Rules And Regulations. B. The Service Provider Shall Likewise Adopt Other Safety And Security Measures Considered Appropriate Under The Contract. C. The Service Provider Shall Ensure That All Office Areas, Including Flooring Wall, Office Furniture And Fixtures, Etc. Will Have No Stain Marks Or Droplets Of Chemicals/solution Used D. The Service Contractor Shall Assume Full Responsibility And Liability For The Cost Of Repair/replacement Due To Damages Caused By Its Own Staff To The Any Pco Property While Conducting Pest Control E. The Service Contractor Shall Assume Full Responsibility And Liability For Any Work-related Accident Or Illness By And To Their Own Personnel Or Any Pco Employee Caused By The Conduct Of Pest Control Activity. F. During Contract Implementation, The Contractor Must Have A Program Which Is In Accordance With The Principles Of Integrated Pest Management - The Proven Much Safer And Greener Approach In Addressing Pest Problems And Concerns. Approach And Techniques Must Lay Emphasis On Sanitation And Prevention Rather Than Chemical Usage And Uses A Number Of Alternatives Waste Management Tools Such As The Use Of Baits, Attractants, And Traps. All Of Which, Is Subject To The Approval Of The Gsd-maintenance. 4. Payment Terms A. The Service Provider Within Five (5) Working Days After The Conduct Of Each Activity Shall Submit An Accomplishment Report Covering All Activities Done Including A Detailed Description Of Treatments, Proofs Of Effectiveness Of Service And Control Interventions, And Recommendations To Totally Eradicate Pests In The Pco Premises. B. The Service Provider Shall Submit, Along With The Monthly Billing Statement, An After-service Report As Proof Of Effectiveness And Compilations Of Pictures Of The Conducted Activity As Means Of Verification. C. The Service Provider In The Performance Of Its Services Shall Secure, Maintain At Its Own Expense All Registration, Licenses Or Permits Required By Law, And Shall Comply With All Pertinent Rules And Regulations. The Contractor’s Personnel Shall Take All Necessary Precautions For The Safety Of All Persons And Properties At Or Near Their Area Of Work And Shall Comply With All The Standards And Established Safety Regulations, Rules, And Practices. 5. Performance Review And Assessment A. The Contractor Shall Maintain A Satisfactory Level Of Performance Throughout The Contract Period Based On The Following Set Of Performance Criteria: I. Compliance To Pertinent Laws; Ii. Compliance To The Approved Pest Control Plan And Pco Rules And Policies; Iii. On Time Submission Of Accomplishment Report, After-service Reposts And Picture Documentation Of Activity; And Iv. Adherence To The Standards As Provided In Fda Circular No.2022-010 Implementing Guidelines Of Department Of Health (doh) Administrative Order (ao) No. 2019-0010 On The Issuance Of License To Operate As Household/urban Pest Control Operators And For Other Purposes. B. The Gsd-maintenance Shall Conduct A Periodic Review Using The Above-cited Criteria To Ensure Compliance With The Technical Specifications, As Well As With The Other Terms And Conditions Imposed By The Pco During The Contract Period. C. Further, The Gsd-maintenance Shall Conduct A Periodic Assessment Or Evaluation Of The Contractor. Based On Its Assessment, The Pco May Pre-terminate The Contract For Failure Of The Contractor To Perform Its Obligations Thereon Following The Procedures Prescribed Under The Guidelines On Termination Of Contracts Issued By The Government Procurement Policy Board Under Resolution No. 018-2004 Dated December 22, 2004.