Ppe Tenders

Details: Combined Synopsis/solicitation Notice combined Synopsis/solicitation Notice page 16 Of 25 combined Synopsis/solicitation Notice *= Required Field combined Synopsis/solicitation Notice page 1 Of 25 this Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2024-05. this Solicitation Is Set-aside For 100% Small Business (sba). the Associated North American Industrial Classification System (naics) Code For This Procurement Is 561499, With A Small Business Size Standard Of $21.5 Million. the Fsc/psc Is R613. the Va Loma Linda Healthcare System (vallhcs), Jerry L. Pettis Va Medical Center (vamc), 11201 Benton Street, Loma Linda, Ca 92357-1000, Is Seeking To Purchase Presort Mailing Services. all Interested Companies Shall Provide Quotations For The Following: supplies/services line Item description qty unit Of Measure unit Price total Price 0001 letters Sort / Mail 1 yr 0002 bulk Mail Sort / Mail 1 yr 0003 flats Sort / Mail 1 yr 0004 parcels Processing 1 yr 0005 priority Processing / Postage 1 yr 1001 letters Sort / Mail 1 yr 1002 bulk Mail Sort / Mail 1 yr 1003 flats Sort / Mail 1 yr 1004 parcels Processing 1 yr 1005 priority Processing / Postage 1 yr 2001 letters Sort / Mail 1 yr 2002 bulk Mail Sort / Mail 1 yr 2003 flats Sort / Mail 1 yr 2004 parcels Processing 1 yr 2005 priority Processing / Postage 1 yr 3001 letters Sort / Mail 1 yr 3002 bulk Mail Sort / Mail 1 yr 3003 flats Sort / Mail 1 yr 3004 parcels Processing 1 yr 3005 priority Processing / Postage 1 yr 4001 letters Sort / Mail 1 yr 4002 bulk Mail Sort / Mail 1 yr 4003 flats Sort / Mail 1 yr 4004 parcels Processing 1 yr 4005 priority Processing / Postage 1 yr statement Of Work contract Title presort Mail - Scm. background the Va Loma Linda Healthcare System (vallhcs) Is Comprised Of Two Campuses And Ancillary Facilities In The Inland Empire Area. Vallhcs Sends Out A High Volume Of Mail, Much Of It Comprised Of Appointment Reminder Forms And Other Patient Notifications. Increased Efficiency Is Needed To Minimize Cost And Maximize The Patient-care Experience For Each Dollar Spent. The Locations Of The Two Campuses Are: Jerry Pettis Memorial Hospital, 11201 Benton Street, Loma Linda, Ca 92357; Ambulatory Care Center, 26001 Redlands Boulevard, Redlands, Ca 92373; B. The Contractor Shall Pick Up The Mail Once Per Day For Barcoding, Presorting, And Delivery To The United States Postal Service (usps) And Shall Comply With This Statement Of Work (sow), All Va, Local, State, And Federal Policies, And Regulations. objective the Objective Of This Firm Fixed-price Service Contract Is To Have A Contractor To Provide All Labor, Materials, Supplies, Tools, Equipment, Parts, Software (needed For The General Operation Of The Equipment), Travel, Icra Barriers, Supervisors, And Qualified Personnel To Provide Presort Mailing Services At The Va Loma Linda Healthcare System. The Government Shall Not Exercise Any Supervision Or Control Over The Contract Service Providers Performing The Services Herein. Such Contract Service Providers Shall Be Accountable Solely To The Contractor Who, In Turn Is Responsible To The Government. scope specific Requirements: the Purpose Of This Contract Is For The Contractor Presorting By Nine-digit Zip Code, Barcoding, And Commingling Mail With That Of Other Customers So That The Mail Can Sent At Discounted Rates Instead Of The Higher Non-bulk Rates Charged By The U.s. Postal Service (usps) Per Piece Of Standard Mail. The Contractor Will Never Become Involved With The Content Of The Mail But Will Pick It Up Sealed And Addressed At Vallhcs, Sort It, And Send It To The Addresses Printed On The Envelopes. the Contractor Will Process Vallhcs Mail In Such A Way As To Qualify For The Lowest Usps Rates For Standard Mail. the Contractor And Vallhcs Will Mutually Work Out Standard Operating Procedures Which Will Preclude Any Need For The Contractor To Return Mail To Vallhcs Instead Of Delivering It To The Usps. The Contractor Will Provide All Transportation And Sorting Services. Vallhcs Will Provide Postage Per Piece Of Mail. The Contractor Shall Furnish Vehicles Dedicated For Contract Use Within Normal Working Hours. Fuel, Maintenance, And Other Operating Costs For Vehicles Is The Responsibility Of The Contractor. Vehicles Must Be Closed And Secured During Transport And When Unattended When Mail Is Aboard. The Contractor Shall Furnish All Labor And Ancillary Equipment, Such As Protective Covers, Dollies, Rollers, Skids, Hand Trucks, Ramps, Pry Bars, Pallet Jacks, Truck Platforms And Any Other Tools Needed To Perform Work Under The Contract. the Contractor Will Pick Up Vallhcs Mail At The Mailroom, Located At 10418 Enterprise Drive, Redlands, Ca 92374 Daily, Monday Through Friday, Excluding Federal Holidays, And Will Complete Sorting And Deliver The Mail To The Usps In Accordance With Usps Regulations, Daily. additional Requirements: the Contractor Shall Furnish All Facilities, Equipment, Materials, And Labor Required To Meet The Requirements Of This Contract Which Shall Include, But Is Not Limited To: pick Up, Barcoding, Presorting Mail And Delivery To The Post Office. contractor To Provide Mail Trays And Have Equipment Available To Load And Unload Pallets (pallet Jack). permit Mail Report (ps 3600-r), Bar-coding And Presort Shall Be In Accordance With The Latest United States Postal Regulations And With The Domestic Mail Manual (dmm). All Contract Work Shall Be Performed In Contractor-owned Facilities. Vallhcs Mail Contains Personally Identifiable Information (pii) That Must Be Protected From Unauthorized Disclosure. contractor Site Must Be Secure To Prevent Unauthorized Individuals From Access To The Vallhcs Mail. Any Lost Or Stolen Mail Must Be Reported As Soon As It Is Known To The Cor. The Number Of Letters Missing Must Be Reported As Well As The Circumstances Surrounding The Loss. the Contractor Will Be Responsible For All Coordination Necessary With The United States Postal Service. The Contractor Must Process A Sufficient Volume Of Daily Mail To Ensure That Va's Mail Qualifies For The Highest Possible Postage Discount Rate For A Minimum Of 85% Of Va Mail. When Necessary, The Contractor Will Be Responsible For Storage Of All Mail Prior To Its Release Date, Unless Otherwise Specified. All Mail Will Be Separated Into Two Categories Of Weight (mail Up To One Ounce And Mail Over One Ounce) And Into Two Categories Of Destination (domestic And Foreign) And Given To The Contractor As It Is Processed. Vallhcs Mail Shall Be Commingled With Mail From Other Customers Of The Contractor In Order To Insure That Vallhcs Mail Receives The Highest Postage Discounts Possible. the Contractor Shall Return Any Mutilated Mail Within 24 Hours Of Mutilation. All Original Mutilated Letters Will Be Returned To The Contracting Officer's Representative (cor). the Contractor Shall Provide A Minimum Of One Daily Pickup No Earlier Than 10:00 Am, Monday Through Friday. The Designated Cor Will Be Provided With The Schedule For Pickup. Changes To The Regularly Scheduled Pickup Time Will Be Coordinated And Agreed Upon By Both The Cor And Contractor. the Contractor Will Be Notified At Least One Week In Advance Of Any Peak Workload Periods. additionally, At The Request Of The Vallhcs, The Contractor Shall Provide Special Pickups Of Mail, In Varying Amounts, In Addition To Scheduled Pickups. contractor Must Provide Fast Forward Address Update And National Change Of Address (ncoa) Address Correction To Comply With Us Postal Service Move Update Requirements. all Mail Shall Be Processed And Sprayed With A Barcode Representing The Zip+4+2 Zip Code. Presorted And Released To The Us Post Office On The Same Day Released From Vallhcs. The Bar-coded Zip+4+2 Zip Code Is To Be Correct For The Street, City, And State Address. the Contractor Shall Ensure That The Final Bar-coded And Presorted Mail Product Will Be In Accordance With The Most Recent Usps Requirements In Effect. Pickups And Deliveries Will Be Made At The Mailroom, 10418 Enterprise Drive, Redlands, Ca 92374. the Contractor Shall Submit At A Minimum Quarterly Invoice. This Invoice Shall Include A Breakdown Of Cost And Number Of Pieces, Number Of Pieces Not Qualifying For A Presort Rate (residual- Which Will Not Exceed 3% Of Total Volume), The Cost For Encoding, And Any Special Services Which Will Have Been Provided. as Is Required When Permit Imprinted Envelopes Are Used For Mailing, The Contractor Will Provide The Usps With The Statement Of Mailing With Permit Imprint First-class Mail Ps 3600-r Report. On A Weekly Basis, The Contractor Will Provide The Cor With A Written Report (which May Be Electronically Transmitted) To Include The Following Information For The Previous Week S Processing: A Count Of Envelopes Released, Number Of Mutilated Letters Returned, Cost And Count Of Qualified And Residual Pieces, A Breakdown By Postage Cost And Number Of Pieces For Both One Ounce And Two Ounce Mail, And Copies Of Ps 3600-r For Each Day Of The Previous Week. the Contractor Shall Be Responsible For All Costs For Any Presorted Mail Rejected By The Usps During The Verification Process. On Occasion The Vallhcs Has Experienced Blank Envelopes Or Letters Without The Address Showing Through The Window Being Sent To The Contractor For Bar-coding And Presorting. These Envelopes Will Reject Since An Address Will Not Be Readable. the Contractor Must Return This Rejected Mail To The Cor On The Next Pickup Of Mail From The Vallhcs For Reprocessing Without Additional Cost To The Va. The Contractor Shall Return All Undeliverable Mail To The Cor On The Next Pickup Of Mail From The Vallhcs. contract Line Items (clins): presort Postage Service - First Class Mail To Be Processed In Accordance With Postal Regulations. Work To Be Performed In Accordance With The Sow. Estimated 30,000 Pieces Of Mail Monthly @ Variable Rates Per Piece Based On Weight. domestic Comingled Mail Service - Work To Be Performed In Accordance With The Sow. Estimated 30,000 Pieces Of Mail Monthly--appointment Letters, Flu Shot Notices And Miscellaneous Items. Mail Courier To Perform Duties As Per Sow. services Not Covered: any Work Other Than As Specified In The Contract Shall Be Identified As A Non-priced Task, And If Determined By The Contracting Officer (co) To Be Within The Overall Scope Of The Contract, Work Shall Be Added By A Modification To The Contract. Any Work Requested That Is Identified As Outside The Scope Of The Contract Shall Be Addressed By The Facility As A Separate Procurement. post Award Conference/periodic Progress Meetings: the Contractor Agrees To Attend Any Post Award Conference Convened By The Contracting Activity Or Contract Administration Office In Accordance With Federal Acquisition Regulation Subpart 42.5. the Contracting Officer, Contracting Officers Representative (cor), And Other Government Personnel, As Appropriate, May Meet Periodically With The Contractor To Review The Contractor's Performance. At These Meetings The Contracting Officer Will Apprise The Contractor Of How The Government Views The Contractor's Performance And The Contractor Will Apprise The Government Of Problems, If Any, Being Experienced. Appropriate Action Shall Be Taken To Resolve Outstanding Issues. these Meetings Shall Be At No Additional Cost To The Government. quality Control: the Firm Shall Establish A Quality Control Plan Specifying Standards Of Performance. The Quality Control Plan Shall Be Provided To The Technical Representative Who Will Ensure The Firm S Performance Achieves The Standards. security Requirements the C&a Requirements Do Not Apply, And Security Accreditation Package Is Not Required. this Service Does Not Involve Contractor Connection Of One Or More Contractor-owned It Devices (such As Laptop Computer Or Remote Connection From A Contractor System) To A Va Internal Trusted (i.e., Non-public Network) Therefore Information Technology (it) Security Certification And Accreditation (authorization) (c&a) Requirements Do Not Apply Per Va Handbook 6500.6. data Rights: the Government Has Unlimited Rights To All Documents/material Produced Under This Contract. All Documents And Materials, To Include The Source Codes Of Any Software, Produced Under This Contract Shall Be Government Owned And Are The Property Of The Government With All Rights And Privileges Of Ownership/copyright Belonging Exclusively To The Government. These Documents And Materials May Not Be Used Or Sold By The Contractor Without Written Permission From The Contracting Officer. All Materials Supplied To The Government Shall Be The Sole Property Of The Government And May Not Be Used For Any Other Purpose. This Right Does Not Abrogate Any Other Government Rights. period Of Performance work Hours normal Hours Of Operation Are Monday Through Friday From 8:00 Am To 4:30 Pm Pacific Time. All Work Is Expected To Be Performed Generally During Normal Hours Of Coverage Unless Requested Or Approved By The Cor Or His/her Designee. before Commencement Of Work, The Contractor Shall Confer With The Va Cor And Contracting Office To Agree On A Sequence Of Procedures; Means Of Access To Premises And Building. All Work Performed, To Include Delivery Of Materials And Equipment, Shall Be Made With Minimal Interference To Government Operations And Personnel. work Performed Outside The Normal Hours Of Coverage Must Be Approved By The Cor Or His/her Designee. all Time Shall Be Approved In Advance By The Contracting Officer S Representative (cor). Allow 5-days For Approval Of Any Alternate Working Hours Needed. federal Holidays new Year S Day january 01 martin Luther King S Birthday third Monday In January president S Day third Monday In February memorial Day last Monday In May juneteenth june 19 independence Day july 04 labor Day first Monday In September columbus Day second Monday In October veterans Day november 11 thanksgiving Day fourth Thursday In November christmas Day december 25 if The Holiday Falls On A Sunday, The Following Monday Will Be Observed As A National Holiday. When A Holiday Falls On A Saturday, The Preceding Friday Is Observed As A National Holiday By U.s. Government Agencies, And Any Day Specifically Declared By The President Of The United States Of America. identification, Check-in, Parking, And Smoking Regulations identification the Vendor's Employees Shall Wear Visible Identification At All Times While On Vallhcs Premises. Contractor Employees Shall Report To Va Police Upon Entry To The Vallhcs Facility To Get A Visitor Badge. Contractor Employees Are Required To Be Escorted By The Cor Or Designee S Office Once On Campus Prior To Commencement Of Work. During Emergencies Contractor Personnel Shall Check In With Vallhcs Police If The Vallhcs Cor Or Designee Is Not Available. all Contract Personnel Attending Meetings, Answering Government Telephones, And Working In Other Situations Where Their Contractor Status Is Not Obvious To Third Parties Are Required To Identify Themselves As Such To Avoid Creating An Impression In The Minds Of Members Of The Public That They Are Government Officials. They Must Also Ensure That All Documents Or Reports Produced By Contractors Are Suitably Marked As Contractor Products Or That Contractor Participation Is Appropriately Disclosed. parking it Is The Responsibility Of The Contract Personnel To Park In The Appropriate Designated Parking Areas. Parking Information Is Available From Va Police & Security Service Office. The Contractor Assumes Full Responsibility For Any Parking Violations. smoking veterans Health Administration (vha) Directive 1085, Dated March 5, 2019, Provides A Comprehensive Smoke-free Policy For Patients, Visitors, Contractors, Volunteers, And Vendors, At The Department Of Veterans Affairs (va), Veterans Health Administration (vha) Health Care Facilities. This Updated Vha Directive Implements A Smoke-free Policy For Patients, Visitors, Contractors, Volunteers, And Vendors At Va Health Care Facilities, As Defined In This Directive, Based On Scientific Evidence Regarding The Adverse Health Effects Of Secondhand And Thirdhand Smoke Exposures. the Assistant Deputy Under Secretary For Health For Administrative Operations (10na) And The Assistant Deputy Under Secretary For Health For Clinical Operations (10nc) Are Responsible For The Contents Of This Directive. Questions May Be Referred To Vha Smoke Free: Vhasmokefree@va.gov. this Vha Directive Is Scheduled For Recertification On Or Before The Last Working Day Of March 2024. This Vha Directive Will Continue To Serve As National Vha Policy Until It Is Recertified Or Rescinded. weapons And Contraband possession Of Weapons Or Contraband Is Prohibited And Shall Be Subject To Arrest And Termination From Future Performance Under This Contract. Enclosed Containers, Including Tool Kits, Shall Be Subject To Search. Violations Of Vallhcs Regulations May Result In Citation Answerable In The United States (federal) District Court, Not A Local District, State, Or Municipal Court. safety all Personnel Employed By The Contractor In The Performance Of This Contract, Or Any Representative Of The Contractor Entering On Vallhcs Shall Comply With Applicable Federal, State, And Va Safety And Fire Regulations And Codes, Which Are In Effect During The Performance Period Of The Contract. contractor Shall Perform Work In Strict Accordance With Existing Relevant, Accredited Standards And Codes To Minimize The Possibility Of Injury To Personnel, Or Damage To Government Equipment. Every Effort Shall Be Made To Safeguard Human Life And Property. contractor Shall Comply With All Applicable Federal, State, And Local Requirements Regarding Workers Health And Safety. The Requirements Include, But Are Not Limited To, Those Found In Federal And State Occupational Safety And Health Act (osha) Statutes And Regulations, Such As Applicable Provisions Of Title 29, Code Of Federal Regulations (cfr), Parts 1910 And 1926, Nfpa 70e, Article 130.7 29 Cfr 1910.132(d)(1)(iii), 29cfr1910.137. contractor Shall Provide All Necessary Tools, And Personal Protective Equipment (ppe) To Perform The Work Safely, Effectively, And Timely. contractor Personnel contractor S Program Manager the Contractor Shall Provide A Contract Program Manager Who Shall Be Responsible For The Performance Of The Work. The Name Of This Person Shall Be Designated In Writing To The Contracting Officer. The Contractor S Program Manager Shall Have Full Authority To Act For The Contractor On All Contract Matters Relating To Daily Operation Of This Contract. contractor S Employees the Contractor Shall Not Employ Persons For Work On This Contract If Such Employee Is Identified To The Contractor As A Potential Threat To The Health, Safety, Security, General Well-being Or Operational Mission Of The Installation And Its Population. contract Personnel Shall Be Subject To The Same Quality Assurance Standards Or Exceed Current Recognized National Standards As Established By The Joint Commission (jc). contractor Qualifications & Other Responsibilities contractor Shall Obtain All Necessary Licenses Required To Perform This Work. Contractor Shall Take All Precautions Necessary To Protect Persons And Property From Injury Or Damage During The Performance Of This Contract. Contractor Shall Be Responsible For Any Injury To Himself/herself, His/her Employees, Or Others, As Well As For Any Damage To Personal Or Public Property That Occurs During The Performance Of This Contract That Is Caused By Him/her Or His/her Employees Fault Or Negligence. Contractor Shall Maintain Personal Liability And Property Damage Insurance Prescribed By The Laws Of The Federal Government. the Government Reserves The Right To Accept Or Reject Contractor S Employee For The Rendering Of Services. Complaints Concerning Contract Personnel S Performance Or Conduct Will Be Dealt With By The Contractor And Cor With The Final Decision Being Made By The Contracting Officer. insurance Coverage the Contractor Agrees To Procure And Maintain, While The Contract Is In Effect, Workers Compensation And Employee S Public Liability Insurance In Accordance With Federal And State Of California Laws. The Contractor Shall Be Responsible For All Damage To Property, Which May Be Done By Him, Or Any Employee Engaged In The Performance Of This Contract. the Government Shall Be Held Harmless Against Any Or All Loss, Cost, Damage, Claim Expense Or Liability Whatsoever, Because Of Accident Or Injury To Persons Or Property Of Others Occurring In The Performance Of This Contract. before Commencing Work Under This Contract, The Contracting Officer Shall Require The Contractor To Furnish Certification From His/her Insurance Company Indicating That The Coverage Specified By Far 52.228-5 And Per Far Subpart 28.307-2 Has Been Obtained And That It May Not Be Changed Or Canceled Without Guaranteed Thirty (30) Day Notice To The Contracting Officer. contractor Is Required To Provide Copies Of Proof Of Workers Compensation And Employee Public Liability Insurance Within Fifteen (15) Calendar Days After Notification Of Contract Award. invoicing And Payment overtime & Holiday Pay any Overtime And/or Holiday Pay That May Be Entitled To The Contractor S Employees Shall Be The Sole Responsibility Of The Contractor And Shall Not Be Billed To Nor Reimbursed By The Government. contractor Will Bill And Be Paid For Actual Services Provided By Contractor Personnel. Contractor Will Not Be Paid For Availability Or On-call Services Unless Otherwise Provided Herein. invoices payment Of Services Rendered Under This Contract Shall Be Made In Arrears Upon Satisfactory Completion Of Each Service And Receipt Of A Properly Prepared Invoice And Submitted By The Contractor To The Payment Address Specified By Contracting. Invoices Shall Reference The Contract Number And Purchase Order Number, Manifest Number(s), Provide A Complete And Accurate Description Of Services/ Supplies Delivered/ Rendered, Including Dates Of Performance, Amounts, Unit Prices, Extended Totals And Any Other Data Relevant For Payment Purposes. the Government Shall Not Authorize Payment Until Such Time That The Vallhcs Cor All Properly Executed And Signed Documentation. no Advance Payments Shall Be Authorized. Payment Shall Be Made On A Monthly Arrears For Services Provided During The Billing Month In Arrears In Accordance With Far 52.212-4, Para. (i). Upon Submission Of A Properly Prepared Invoice For Prices Stipulated In This Contract For Services Delivered And Accepted In Accordance With The Terms And Conditions Of The Contract, Less Any Deductions Stipulated In This Contract. payment Of Invoices May Be Delayed If The Appropriate Invoices As Specified In The Contract Are Not Completed And Submitted As Required. the Purchase Order Period Of Performance Is 09/01/2024 08/31/2029, With An Fop Of Destination. place Of Performance/place Of Delivery address: department Of Veterans Affairs va Loma Linda Healthcare System (vallhcs) jerry L. Pettis Va Medical Center (vamc) 11201 Benton Street, 1d-01 loma Linda, Ca postal Code: 92357-1000 country: united States the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services (sep 2023) addendum To Far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services far 52.252-1, Solicitation Provisions Incorporated By Reference (feb 1998) far 52.204-7, System For Award Management (oct 2018) far 52.204-16, Commercial And Government Entity Code Reporting (aug 2020) far 52.217-5, Evaluation Of Options (jul 1990) vaar 852.239-75, Information And Communication Technology Accessibility Notice (feb 2023) far 52.204-24, Representation Regarding Certain Telecommunications And Video Surveillance Services Or Equipment (nov 2021) far 52.204-29, Federal Acquisition Supply Chain Security Act Orders Representation And Disclosures (dec 2023) far 52.212-2, Evaluation Commercial Products And Commercial Services (nov 2021) far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services (may 2024) offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services (nov 2023) addendum To Far 52.212-4, Contract Terms And Conditions-commercial Products And Commercial Services Applies To And Is Included With This Acquisition. far 52.252-2, Clauses Incorporated By Reference (feb 1998) far 52.203-17, Contractor Employee Whistleblower Rights (nov 2023) far 52.204-9, Personal Identity Verification Of Contractor Personnel (jan 2011) far 52.204-13, System For Award Management Maintenance (oct 2018) far 52.204-18, Commercial And Government Entity Code Maintenance (aug 2020) vaar 852.203-70, Commercial Advertising (may 2018) vaar 852.204-70, Personal Identity Verification Of Contractor Personnel (may 2020) far 52.217-8, Option To Extend Services (nov 1999) far 52.204-9, Personal Identity Verification Of Contractor Personnel (jan 2011) far 52.204-13, System For Award Management Maintenance (oct 2018) far 52.204-18, Commercial And Government Entity Code Maintenance (aug 2020) vaar 852.204-70, Personal Identity Verification Of Contractor Personnel (may 2020) far 52.217-8, Option To Extend Services (nov 1999) far 52.217-9, Option To Extend The Term Of The Contract (mar 2000) vaar 852.232-72, Electronic Submission Of Payment Requests (nov 2018) vaar 852.242-71, Administrative Contracting Officer (oct 2020) far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (may 2024) the Following Subparagraphs Of Far 52.212-5 Are Applicable: (b)(5), (9), (11), (12), (18), (22)(i), (22)(ii), (26), (31), (33), (34), (36), (39), (46), (51), (55), (59), (c)(1), (7), And (8). all Invoices From The Contractor Shall Be Submitted Electronically In Accordance With Vaar Clause 852.232-72 Electronic Submission Of Payment Requests. This Is Accomplished Through The Tungsten Network Located At: Http://www.fsc.va.gov/einvoice.asp. This Is Mandatory And The Sole Method For Submitting Invoices. all Quoters Shall Submit The Following: All Information Required By Far 52.212-1(b) Submission Of Offers. all Quotes Shall Be Sent To The Network Contracting Office (nco) Norman.napper-rogers@va.gov. award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. options Will Be Evaluated At Time Of Award. the Following Are The Decision Factors: Price, And Past Performance, With Price More Important. past Performance Will Be Based On Cpars And Fapiis Ratings. No Rating In Cpars Is Equal To A Neutral Rating. the Award Will Be Made To The Response Most Advantageous To The Government. responses Should Contain Your Best Terms, Conditions. to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. questions Shall Be Received Not Later Than 08/13/2024, 14:00 Pdt At Norman.napper-rogers@va.gov Only. Subject Line Shall Include Questions To Rfq 36c26224q1220. final Submission Of Your Response Shall Be Received Not Later Than 08/16/2024, 10:00 Pdt At Norman.napper-rogers@va.gov Only. Subject Line Shall Include Response To Rfq 36c26224q1220. submissions Shall Include Your Quote Using The Attached Schedule As Well As A Capabilities Statement With Qualifications Proving All Certifications And Education Required For The Work Being Conducted In The Sow. Submissions Not Meeting All Requirements Of The Sow Will Be Considered Ineligible For Award. late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below. point Of Contact norman Napper-rogers, Contracting Officer, Norman.napper-rogers@va.gov.

Details: Statement Of Work Part A - General Information A.1 Introduction Award A Firm Fixed Price, Indefinite Quantity, Indefinite Delivery Service Contract To A Qualified Firm With The Capability And Capacity To Provide Hazardous, Non-hazardous, Chemical, Universal, And Dea Drug Waste Transport And Disposal Services Monthly/bi-monthly And Manpower To Transport Pharmaceutical Waste From Satellite Accumulation Areas (saa) To The Central Accumulation Area At Least Weekly And/or As Needed. The Specific Waste Above Will Be Collected From One Pick-up Location At The Following Locations: Marion Va Medical Center (mrn) 2401 W. Main Marion, Il 62959 Evansville Health Care Center (ehcc) 6211 E. Waterford Boulevard Evansville, In 47715. Hazardous And Pharmaceutical Waste Will Be Picked Up And Transported Monthly At Mrn And Every Other Month At Ehcc. Services Performed Will Include Disposal Of Lab Packs; Pharmaceutical Formulary Review; Collection Containers And Bracket/cart Installation; Technical Consulting; Electronic Record Keeping; Emergency Spill Response; Train The Trainer Training For Pharmaceutical Waste; And Annual Hazardous Waste And Dot Training. The Contract Will Include A Base Year And Four Renewable Option Years. The Services Will Be Provided In Accordance With Current Federal, State, And Local Regulations. This Contract Will Not Include The Disposal Of Radiological, Infectious, Or Bio-hazardous Waste, But May Include Small Qualities For Dual Waste (i.e., Infectious And Hazardous Waste). A.2 Considerations - Removal Of The Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Waste Will Be Normally Performed During The Hours Of 8:00 Am And 4:30 Pm, Monday Through Friday, Excluding National Holidays. The Contracting Officer Representative (cor) Is Available During Those Hours For The Approval Of Manifests And Other Required Documentation Unless Exigent Circumstances Require Services During An Unscheduled Time Period. After-hours Access Will Be Coordinated With The Green Environmental Management System (gems) Program Manager Or The Coordinator's Designee. The Contractor And The Cor Will Arrange For A Routine (non-emergency) Service Based Upon Volume. This Will Occur On A Monthly, Bi-monthly, Or Quarterly Basis Depending On The Rate Of Generation. To Be Considered For The Contract Award, The Bidder Must Possess The Necessary Technical Expertise And Resources Required By This Solicitation In Order To Be Considered For Contract Award. Statement Of Work Part B Work Requirements B.1 Requirements And Scope - The Contractor Shall Provide Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Waste Disposal Services From The Marion Va Medical Centers. The Contractor Is Required To Provide Annual Hazardous Waste And Dot Training To A Maximum Of Fifty (50) Va Employees (training Once Per Year Minimum) Located At Each Medical Center. Services Shall Include All Labor, Materials, Tools, Equipment, Analysis, Travel, Transportation, Documentation, Waste Treatment, Disposal And Support Services Required To Categorize, Package, Transport, Document And Dispose Of Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Waste From All Visn 15 Heartland, Marion Vamc. The Contractor And The Cor For The Visn 15 Heartland Network, Marion Vamc Will Arrange For A Routine (non-emergency) Service For Each Facility Based Upon Volume. This Will Occur On A Monthly, Bi-monthly, Or Quarterly Basis Depending On Rate Of Generation. The Successful Offer Must Possess The Necessary Technical Expertise And Resources Required By This Solicitation In Order To Be Considered For Contract Award. B.2 Training - This Contract Will Include Annual Training For All Employees Who Handle Hazardous And/or Universal Waste, At Least Once Per Year, Designated By The Cor (maximum Of 50 Employees Per Facility). The Hazardous Waste Training Program Will Provide Training To Employees Who Generate Hazardous Waste In Saas And Have Waste Management Responsibilities At Each Medical Center, Who Sign Manifests Or Who Are Authorized To Serve As Their Respective Facility's Hazardous Waste Coordinator. Training Will Incorporate State Specific Regulations And Include Storage, Manifest Completion, Records Management, Emergency Responsibilities, Land Disposal Restrictions, And Other Pertinent Topics. The Training Will Also Include Dot Hazardous Materials Training That Meet The Requirements Of 49 C.f.r. â§â§ 172.704(a), (c) And (d). The Contractor Will Be Required To Provide Resource Conservation And Recovery Act (rcra) Training Per The State And Federal Regulations For All Employees With Responsibilities For Management Of Hazardous Waste At Each Facility, Not To Exceed 50 Employees For Each Vamc Facility. The Successful Contractor Will Provide Dot Training To All Employees Who Ship, Prepare, Or Sign Hazardous Waste Manifests Or Other Hazardous Materials Shipping Papers And Are Covered Under 49 C.f.r.â§â§ 172.704(a), (c) And (d). The Contractor Shall Provide General Training And Instruction To The Va Employees Responsible For Handling Hazardous And Universal Waste Designated By The Cor. The Contractor Will Provide Training Qualification And A Training Outline That Covers All Areas Referenced In This Section. B.3 Meetings - Quarterly Meetings Shall Be Held With The Gems Program Manager To Address Contract Performance. Should Contract Deficiencies Arise, Meetings May Be Held On A More Frequent Basis To Resolve Any/all Issues. B.4 Recordkeeping/reports - Contractor Shall Have A Centralized Waste Tracking System. The Centralized Tracking System Will Include A Centralized Database For All Waste Characterizations And Determinations, Hazardous Waste Manifests, Universal Bill Of Lading For Universal Wastes, Methods Of Final (end) Disposal, Final (end) Disposal Sites, Monthly, Quarterly, And Annual Waste Generation Reports By Facility, And Training Records. The Contractor Will Be Responsible For Providing A Database That Will Be Able To Generate Reports On Hazardous Waste Activities, Waste Characterization Profiles, Annual Generation By Facility And Other Information Necessary For The Successful Operation And Management Of A Hazardous Waste Management Program. The Electronic Database Will Be Provided To The Cor Upon Request In A Microsoft Excel Spreadsheet Or Web-based Information Access. B.5 Train-the-trainer Training The Contractor Will Partner With The Gems Program Manager To Develop Medical Center Specific Training To Nursing Staff On The Collection And Accumulation Of Pharmaceutical Waste. This Training With Be Conducted In A Train-the Trainer Style By The Contractor. B.6 Pharmaceutical Formulary Review Annual Update The Contractor Will Provide An Electronic Review Of The Medical Center Formulary And Provide Recommendations As Appropriate. The Completed Review Will Identify All Listed Waste, Characteristic Waste, And Rcra-equivalent Waste. The Review Will Also Identify Department Of Transportation Packing And Labeling Instructions. The Final Review Will Be Submitted In Microsoft Excel Spreadsheet In An Electronic File. B.7 Consulting Services At The Medical Center's Request The Vendor Will Provide Technical Expert Consulting Services On Topic Related To Epa, State-specific Rcra, Dot, And Other Environmental Regulations. B.8 Twenty-four-hour Spill Response Services - Contractor Shall Have The Capability To Provide Twenty-four (24) Hour Per Day, Seven (7) Days Per Week Of Emergency Response Services For Spills Of Hazardous Materials And/or Wastes, And Universal Wastes. The Contractor Shall Respond Within Two (2) Hours To Spill Incidents At Each Of The Medical Centers And/or Community Outpatient Clinics (cboc) To Conduct Spill Mitigation Activities, Neutralize Spilled Products, And Provide Expert Advice Concerning Products And Their Potential Impacts On People And The Environment. Response Shall Include Spill Cleanup At Each The Medical Centers Or Cboc, To Handle And Dispose Of Products Or Product Residuals Generated As A Result Of A Spill And To Prepare Required Documentation On Behalf Of The Facility. The Contractor Shall Also Possess The Capability To Respond Within This Two (2) Hour On-site Framework To Assess Any Potentially Unstable/reactive Hazardous Substance Identified, And To Affect On-site Remote Opening And Stabilization As Appropriate Within Twenty-four (24) Hours. This Service Will Be Provided On A 24-7 Basis And Must Be Provided On-site Within 2 Hours Of After Being Notified By The Medical Centers Point Of Contact. The Contractor Will Be Responsible For Providing Emergency First Responder Services In The Event Of A Spill Of Hazardous Materials/wastes, Radiological Wastes, And Universal Wastes. This Service Must Be Available 24 Hours Per Day, 7 Days Per Week And Be Available With Personnel On The Scene Within 2 Hours. If Contractor Fails To Respond Within Two (2) Hours, Va Reserves The Right To Obtain The Required Service From Another Source Capable Of Full Performance Of These Contract Requirements, And To Charge The Contractor With Any Excess Cost Which May Result There From. The Contractor Must Be Able To Identify Spilled Product, Conduct Spill Mitigation Activities (e.g., Containment, Diversion From Storm Drains), Neutralize Spilled Product, Provide Expert Advice Concerning Products And Their Potential Impacts, Undertake Spill Cleanup Activities, Handle, And Dispose Of Spilled Product And Residuals, And Prepare Appropriate Documentation On Behalf Of The Facility. The Contractor Will Provide Their Spill Procedures For Integration Into Facility Level Spcc Or Contingency Plans. The Contractor Will Provide Their Billing Procedure That Would Be Used For Spill And Emergency Response Activity. B.9 Supplies And Installation For Pharmaceutical Waste Containers The Contractor Shall Have The Capability To Supply Waste Collection Containers Of Various Sizes, Mounting Hardware, Foot Pedal Stands (listed In Attachment 2) And The Labor To Install The Mounting Hardware. Statement Of Work Part C Supporting Information C.1 General Task Statement - The Successful Contractor Will Be Required To Provide Removal Of Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Wastes From All Facilities In The Visn 15 Heartland Network. Quantities Of Each Item Listed Are Estimates Based On A Per Item Amount At Specified Facilities. Additional Chemical Wastes Not Listed May Be Added To This Contract By Amendment By The Cor, If Such Wastes Are Identified During The Process Of This Contract. Additional Chemicals Not Listed Shall Not Be Removed From The Premises Without Written Authorization From The Cor. All Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Wastes Generated By Visn 15 Heartland Network, Marion Vamc Facilities Will Be Disposed Of By The Contractor In Accordance With Current Federal, State, And Local Guidelines Governing Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Wastes Disposal And Destruction. (i) Packaging Of Chemical Wastes Will Be In The Largest Container Available For That Waste Stream. Smaller Sizes Shall Be Used For Partial Loads Or To Meet The Disposal Priorities Or Dot Requirements. (ii) Contractor Will Dispose Of Hazardous Waste In A Manner That Leaves No Future Expense Potential To The Va Or The Federal Government. Wastes Should Be Disposed Of In The Following Preferred Priority:(1) Recycling Of Chemicals To Another Party For Future Use If Economically Feasible And Practical. (2) The Treatment Of The Chemical Waste (at A Facility Approved For Such Processing By An Appropriate State Or Federal Agency) In A Manner That Renders It No Longer A Hazardous Waste As Defined In The 40 Cfr Series. These Processes Include (but Are Not Limited To): (a) Reprocessing Or Recovery Followed By Recycling/reuse. (b) Chemical Neutralization Or Detoxification. (c) Thermal Treatment (e.g., Incineration, Pyrolysis). (3) The Long-term Internment (burial) In A Secure Chemical Landfill Site Approved For Such By The Appropriate State Or Federal Agency. (iii) Acceptance Of The Hazardous Property (chemical Wastes) At A Properly Permitted Treatment, Storage, Or Disposal Site Does Not Constitute Disposal And/or Completion Of The Contract. It Is The Prime Contractor's Responsibility To Obtain All Necessary Documentation To Prove That The Timely End Disposal Of All Items Has Been Accomplished. (iv) Out Of Country Shipments Are Prohibited Under This Contract. (v) The Records Involving The Transfer Or Destruction Of Controlled Substances Must Be Kept Available For Two Years For Inspection And Copying By The Dea. To Transfer Schedule Ii Substances, The Receiving Registrant Must Issue An Official Order Form (dea Form-222, U.s. Official Forms Schedules I & Ii) To The Registrant Transferring The Drugs. The Transfer Of Schedule Iii-v Controlled Substances Must Be Documented In Writing To Show The Drug Name, Dosage Form, Strength, Quantity, And Date Transferred. The Document Must Include The Names, Addresses And Dea Registration Numbers Of The Parties Involved In The Transfer Of The Controlled Substances. C.2 Waste Characterization - The Contractor Is Required To Perform Characterization Of All Waste Streams Identified By Each Facility Using Process Knowledge, Identity Of The Chemicals, And Other Types Of Chemical Analysis Including But Not Limited To Toxicity Characteristic Leaching Procedure (tclp). Chemical Wastes Shall Include But Not Be Limited To Ignitable Items, Corrosives, Poisons/ Toxics, Reactive Wastes, And Universal Waste (i.e., Batteries, Fluorescent Lamps, Mercury Thermometers And Blood Pressure Cuffs, Lead Aprons). Work Shall Be Performed In Accordance With All Applicable, Federal, State, Local And Governing Regulations. The Contractor Will Obtain Permission From The Cor Before Conducting Chemical Analysis To Be Charged Against The Contract. C.3 Containerizing - The Contractor Will Be Responsible To Package Bulk Wastes Into The Largest Container Feasible. The Contractor Will Be Responsible For Properly Containerizing All Lab-packs And For Assuming All Safety Measures To Prevent Harm Or Injury To Va Patients, Visitors, Employees, Contractor Employees (example: Ppe) And The Environment (example: Storm Drain Covers). The Va Cors, Safety Officer/specialists, Industrial Hygienists, Gems Program Managers, Or Va Police, Or Emergency Preparedness Specialist Have The Authority Under This Contract To Present A Verbal "stop Work Order" Pertaining To Job Activity They Reasonably Believe Represents An Imminent Hazard To Life, Property, Or The Environment. This Verbal Order Shall Be Followed Up By A Written Stop Work Order Issued By The Cor As Soon As Feasible After The Imminently Hazardous Situation Has Been Stabilized Or Abated. C.4 Accidental Release - Should Hazardous, Non-hazardous Chemical, Universal, Or Dea Drug Waste Be Released During The Performance Of Services Under This Contract, Through No Fault Of The Va Facilities, The Contractor Will Be Responsible For All Costs Associated With The Satisfactory Remediation Of The Incident. This Will Include The Cost Of All Labor And Materials As Well As Any Actual Damages Incurred To The Facility And Harm Caused To Patients, Visitors, And Staff Of The Medical Center. The Remediation Efforts Shall Be Performed To The Satisfaction Of The Cognizant Regulatory Authorities And The Medical Center's Gems Program Manager. C.5 Contractor Furnished Materials And Equipment - The Contractor Will Furnish All Containers, Packing Material, And Any Other Necessary Equipment And Documentation For Lab Packs. The Contractor May, On Occasion, Be Requested To Furnish Other Waste Storage Containers (e.g., For Bulk Wastes). Contractor Shall Provide A List Of Containers And Pricing With Their Proposal. Should The Government Require This Service, Contractor Shall Invoice The Container In Accordance With List Submitted With Their Pricing Proposal. C.6 Location Of Pick-up Points - The Contractor Shall Be Responsible For The' Pickup Of Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Wastes From A Multiple. Storage Locations Throughout The Medical Centers. The Location Points May Be Identified At The Time Of Notification Of Need For Removal Service: Access To The Waste Storage Area And Pick Up Locations Is To Be Coordinated With Cor Or Designated Representative At . Each Facility. C.7 - Building Occupancy - The Va Will Maintain Full Occupancy Of The Site For The Duration Of The Services Required Under This Contract Unless An Exigent Emergency Situation Requires Localized Evacuation (e.g., Discovery Of Potentially Unstable Wastes). The Contractor Shall Not Interfere Or Hinder The Daily Operations Of The Va While Performing Services During Other Than Exigent Circumstances. C.8 Documentation C.8.1 Compliance - The Contractor Is Required To Comply With All Federal, State, And Local Regulations, Policies And Procedures Regarding Tracking, Record Keeping, Manifesting And Documentation Of All Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Wastes. The Contractor Will Be Required To Comply With All Changes To Such Federal, State, And Local Regulations And Procedures Which Occur During The Term Of This Contract. The Contractor Will Provide To Each Medical Center's Gems Program Manager Any Additional Certifications That May Be Required Because Of Changes In Such Laws. C.8.2 Removal - The Contractor Will Provide All Manifests And Documentation That Apply To The Removal And Disposal Of Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Waste Activities Conducted By Its Workforces And/or Its Subcontractors. The Contractor Will Furnish A Properly Executed And Legible Copy Of The Appropriate Manifests Required To Document The Safe Shipment And Proper Disposal Of Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Waste Generated By Each Medical Center Under The Terms Of This Contract. C.8.3 Transportation - Prior To The Removal And Transport Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Wastes Generated By Each Visn 15 Heartland Network, Marion, And Evansville Vamc Facilities The Contractor Will Obtain Approval And Signature For Each Manifest From The Va Facility's Cor Or His/her Designee Verifying That The Contractor Has Accepted The Waste From The Va And That The Waste Was Properly Shipped For Treatment Or Disposal. Manifests Not Signed By The Cor, Or His/her Designee Will Not Be Deemed Valid. The Generator Copy, Generator State Copy And Destination State Copy Of The Executed Manifest (signed Manifest Will Be Provided To The Facility Within 30 Days) Will Be Provided To The Va Facility Cor Or The Safety Office And To Acquisition/logistics When Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Waste Is Disposed Of As Applicable And Before The Removal Of Any Waste From Facility. C.8.4 Time Limits - In Addition To Providing The Manifests, The Contractor Will Provide A Properly Executed And Signed Disposal Certificate For Each Manifest To The Va Cor Within Thirty (30) Calendar Days Of Removal Of Waste From This Facility. The Disposal Certificate Will Clearly Indicate That All Waste Has Been Properly Disposed Of And Will Specify The Site And Date Of Disposal Or Incineration (90-day Requirement). Exceptions To This Must Be Approved By The Cor And/or Gems Representative. C.8.5 Electronic Data - All Manifests, Waste Determinations, Waste Generation Data, Shipping Information And Other Data Required For The Proper Execution Of This Contract Will Be Maintained By The Contractor In An Electronic Database. This System Should Enable Tracking Of Generator Status, Generate Monthly, Quarterly, Or Annual Reports, And Enable Tracking Of Compliance Dates. The Electronic Database Will Be Provided To The Cor Upon Request In A Microsoft Excel Spreadsheet Or Web-based Information Access And/or At The End Of The Contract, Whichever Comes First. C.9 Capability Requirements/delivery And Performance Schedules C.9.1 Training And Experience - Contractor Representatives Who Perform Services Under This Contract Must Be Competent, Experienced, And Qualified To Perform Such Services Listed Herein. All Work Performed Will Be First Class In Accordance With Established Good Waste Management Practices. The Contractor Shall Submit Proof Of Appropriate Training And Experience For Vendor Personnel Performing Services. C.9.2 Delivery Schedule - It Is The Intent Of This Contract To Have A Regular Pick-up On Either, Bi-monthly Or Monthly, Depending On The Need. The Responsible Cor Or His/her Designee Shall Notify The Contractor Of The Necessity For The Pick-up For Unusual Circumstances Outside Of The Normal Schedule. The Contractor Must Coordinate All Pickups With The Facility Cor. The Contractor Will Be Required To Pick Up Waste Within Seven (7) Calendar Days Of Telephonic Notification By Va Representative. C.9.3 Government Estimates - The Government Requires Services On A Recurring Basis. There Shall Be No Penalty Or Additional Costs Incurred Should A Medical Center Require More Or Less Than The Estimated Pickups Or Disposal Volume Outlined In The Schedule Of Costs. C.10 Safety Requirements - In The Performance Of This Contract, The Contractor Shall Take Such Safety Precautions As The Cor Or His/her Designee May Determine To Be Reasonably Necessary To Protect The Lives And Health Of Va Patients, Visitors, Staff And The General Public. The Cor Or His/her Designee Will Notify The Contractor Of Any Noncompliance With The Foregoing Provisions As Well As The Recommended Corrective Action. The Contractor Shall, After Receipt Of Such Notice, Immediately Correct The Conditions To Which Attention Has Been Directed. Such Notice, When Served In Person On The Contractor Or His/her Representative At The Site Of Work, Or Telephonically To Contractor's Designated Representative, Shall Be Deemed Sufficient For The Purpose Of The Previously Mentioned. If The Contractor Fails Or Refuses To Comply Promptly To Satisfactorily Abate The Hazardous Condition Or Situation, The Contracting Officer May Issue An Order Stopping All Or Any Part Of The Work (and Hold The Contractor In Material Breach Of This Contract). C.11 Chemo And Antineoplastic Pharmaceutical Waste Each Visn 15 Heartland Network, Marion Vamc Facility Collects Rcra Pharmaceutical Waste In The Chemotherapy Preparation Rooms. Per Va Policy Once Full, These Containers Are Not To Be Opened. These Containers Do Not Contain Infectious Waste. Disposal Of These Containers Will Include The Proper Disposal Of The Container And Its Contents (chemotherapeutic Agents And Antineoplastic Agents). Statement Of Work Part D Licenses & Permits (submittals) D.1 The Contractor Will, Without Additional Cost To The Va Provide And Maintain All Licenses And Permits For Operational Personnel, Trailers, Containers, Vehicles, And Other Resources Required For Proper Removal Of Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Wastes In Accordance With All Applicable Federal, State, Municipal, And Local Regulations [e.g. Osha, Epa, Cfr (dot) Including, But Not Limited To Hm-18]. If Appropriate Licenses Are Not Maintained In Accordance With Federal, State, And Local Requirements, The Va May Terminate The Contract Effective Upon Discovery. The Va Reserves The Right To Halt Work If The Cor Determines Work Is Being Done In An Unsafe/unhealthy Manner Or That Could Harm The Environment. Va Will Not Incur Additional Costs If Work Is Halted For Good Cause. D.2 Required Submittals - The Following Shall Be Provided To The Cor With Bid Proposal Submission For Evaluation Purposes And Annually Within Thirty (30) Days Of The Renewal Date Of This Contract With Any Changes To Original Submission Clearly Identified And Highlighted: (a) Current Waste Transporter Permit(s) (b) List Of All Transfer Stations, Treatment, Storage, And Disposal Facilities (tsdfs) Including Incineration, Wastewater And Sludge Treatment Facilities That Shall Be Utilized During This Contract To Include The Capacity Of These Facilities And The Waste Codes For The Waste Streams They Are Permitted To Accept By Treatment Technology. Address, Phone Number And Other Contact Information Shall Be Provided. The Va Reserves The Right To Inspect Each Of These Facilities Before Approving Its Use Or At Any Time During Or After Contract Period While Va Wastes Are Present. (c) Copy Of Operator Permit(s) (d) Certificates Of Training And Experience Of Staff And/or Personnel Who Will Perform Site Work Under This Contract (all Technicians That Will Work On Va Premises Will Be Expected To Have Received At Least The Minimum Training Required By Law As Specified In 29cfr 1910-120, 40 Cfr Parts 260-265 And 49 Cfr Parts 171-178. (f) Provide The Contractor's Experience In Hazardous Waste Packaging, Transport, And Disposal. (g) Provide A Copy Of Us Epa Identification Number(s) Certificate For Each Business Entity Operated By The Contractor That Will Provide Service Regarding Any Aspect Of Va Waste Disposal Program (i.e., Storage, Transfer, Incinerator Sites). (h) Provided A Copy Of Certificate Of Registration With The State Epa As A Hazardous Waste Transporter For Each Business Entity Operated By The Contractor That Will Provide Hazardous Waste Transportation Services For Any Aspect Of Va Waste Disposal Program. (i) Provide Written Acknowledgement Of Responsibility For Acquisition Of All Applicable Business Licenses And Permits Required By Law. Contractor Shall Certify That It Acknowledges And Is In Possession Of All Required Business Licenses And Permits. (j) Provide A List Of Any Violations And/or Citations That The Contractor Has Received For Non-compliance With Any Hazardous Waste Laws, Permit Requirements, And/or Osha Requirements For The Past Three Years From The Date Of Submission. Contractor Shall Include Information On All Related Business Entities Including Associated Firms That Are Owned By The Contractor Or Owned By A Common Parent Company That Will Be Involved In Any Portion Of The Processing Of Va Waste Disposal Program. If No Discharge Or Violations Have Occurred, Contractor Must Provide A Statement That Certifies No Discharges Or Violations Have Occurred. (k) Provide A Plan Describing Standard Operating Procedures (sops) That Will Be Followed While Conducting Normal Hazardous, Non-hazardous Chemical, Universal, And Dea Drug Wastes Management Activities. The Contractor Shall Describe: 1. Site Safety And Contingency Procedures (e.g., Spill Management). 2. Operational Procedures And Site Management Structure. 3. Supplies And Equipment Practices. 4. Material Sampling Procedures. 5. Hazard Assessment And Categorization Procedures. 6. Packing Procedures. 7. Quality Assurance And Quality Control Procedures To Ensure Materials Are Properly Identified, Categorized, And Packaged, And Paperwork Is Properly Completed. 8. Procedures For Gaining Waste Acceptance Into A Transfer/ Disposal Facility. 9. Contractor And Project Management Procedures. (i) Provide The Following Information Regarding The Hazardous Waste Fleet Owned And Operated By The Contractor: 1. Basic Description Of Transportation Services Offered And Capabilities. 2. Fleet Description Of Number, Types, And Ages Of Vehicles. 3. Description Of Service And Maintenance Programs. 4. Types Of Materials Licensed To Haul. 5. Latest Dot Or Mcs Rating (include A Copy Of The Last Inspection). 6. The Dot Compliance Record. 7. Description Of Driver Qualifications Including Training Programs, And Experience. 8. Provide Evidence That Background Checks Have Been Performed On All Employees That Will Perform Any Duties Under This Contract. (m) Provide The Following Information On The Contractor's Emergency Response (er) Capabilities (or Any Changes To Original Submission): 1. Contractor's Er Policies. 2. Er Capabilities And Experience And Limitations. 3. Type Of Er Equipment Maintained (specify If Owned Or Subcontracted And From Whom). 4. Personnel Availability, Training, And Experience. 5. Contractor's Emergency Response Procedure Shall Describe: A. How To Request An Emergency Response. B. How The Contractor Notifies Personnel And Initiates Response Action. C. Incident Command Procedures Followed By The Contractor. D. Er Work Practices. E. Er Protection Of Health And Safety Practices. F. Er Invoicing Policy. . (n). Provide A Detailed Site-specific Safety Plan That Will Be Used To Ensure That Workers And Nearby Population Will Be Adequately Protected During Packaging And Removal Operations. (0) Provide Information Identifying Any Proposed Subcontractors And Identifying Services To Be Performed By The Subcontractors. Contractor Must Submit Evidence That Subcontractor Is Qualified And Legally Able To Provide Services. (all Subcontractors Must Be Approved By The Cor Prior To Performing Any Duties Under This Contract). (p) Provide A List Of Names, Titles, Addresses, Telephone Numbers (including Cellular), Pager/beeper Numbers; Facsimile Numbers And E-mail Addresses Of Key Managers, Supervisors, Customer Service And Field Service Personnel Performing Under This Contract. (q) Provide Written Standard Operating Procedures (sops) For The Collection, Handling, Accumulation, Sampling, Lab Testing, Characterization, Packing And Shipping Of Hazardous, Universal, And Non-hazardous Wastes. (r) Provide A Single Point Of Contact With A Backup. (s) Costs For All Supplies And Services

Details: Combined Synopsis-solicitation For Commercial Products And Commercial Services revision 01 effective: 05/30/2023 description this Is A Combined Synopsis/solicitation For Commercial Products And Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As Rfq 36c24124q0520. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2023-03. the Associated North American Industrial Classification System (naics) Code For This Procurement Is Naics 238220 (plumbing, Heating, And Air-conditioning Contractors) Size Standard $19 Million. this Is An Sdvosb Set-aside. va Connecticut Healthcare Systems, Newington Campus, Requires An Annual Cross Connection Survey And Testing Of All Backflow Preventer Devices Listed By Building And Room Number In Table 1 On The Pdf Attached Sow. Vachs Is Currently Seeking Services For All Labor, Materials, Transportation, Parts, And The Expertise Necessary To Provide Annual Testing, Maintenance, And Repair Or Replacement Of Backflow Prevention Devices Failing State Of Connecticut Mandated Testing Requirements. Please Reach Out To Chris Metner Christopher.metner@va.gov For All Technical Questions With The Below Sow. Please Submit Bids In The Form Of A Base Plus 4 Option Year Contract. all Interested Companies Shall Provide Quotations For The Following: statement Of Work background va Connecticut Healthcare Systems, Newington Campus, Requires An Annual Cross Connection Survey And Testing Of All Backflow Preventer Devices Listed By Building And Room Number In Table 1 Of The Pdf Attached Sow. Vachs Is Currently Seeking Services For All Labor, Materials, Transportation, Parts, And The Expertise Necessary To Provide Annual Testing, Maintenance, And Repair Or Replacement Of Backflow Prevention Devices Failing State Of Connecticut Mandated Testing Requirements. justification veterans Health Administration (vha) Seeks To Continue To Improve Operational Capabilities By establishing Services That Result In Fewer Operational Problems, Improved Communications, Increased Efficiency Within The Facility And To Improve The Quality Of Services To Veterans. location Of Services va Medical Center Newington 555 Willard Avenue newington, Ct 06111 period Of Performance base Contract Period Shall Be 6/1/2024 05/31/2025. The Contract Will Also Contain The Provision For 4 Option Years. qualifications to Be Considered Eligible For Competition, Potential Bidders Shall Have A Field Service Representative Located Within 75 Miles Of The Newington Campus Of The Va Connecticut Healthcare System. Contractor Shall Have Prior Knowledge Of The Newington Campus And The Backflow Preventers. Contractors Shall Possess Connecticut State Issued Certification/licensure To Test And Repair Cross Connections And Backflow Prevention Devices. Contractors Shall Have The Appropriate Equipment And Personnel Resources Available To Meet The Requirements Of This Sow. scope Of Work the Contractor Shall Furnish All Labor, Materials, Equipment, Tools, Supervision, And All Incidentals To Provide The Testing And Certification Of The Back Flow Preventer Devices And Cross Connections Described In Table 1 On The Pdf Attached Sow. The Contractor Shall Maintain An Accurate Log File/inventory Of All Cross Connections And Backflow Preventer Devices. If A Backflow Preventer Device Fails Test, The Contractor Shall Also Assume Responsibility To Identify The Requirements For Repair, Complete The Required Repairs, And Provide Proof Of The Device Having Passed The Ct State Testing Requirements Post Repair. All Failed Devices Shall Be Rectified Within A Period Not To Exceed 14 Calendar Days After The Initial Failure Is Reported. 1. The Service Provider Will Be Coordinating, Scheduling, And Reporting All Work-related Activities And Will Provide Necessary Information As Required By The Cor/va Fms Representative. The Responsibilities Shall Include: A. Complete Testing Of Backflow Preventer Devices Listed In Table 1. B. Directly Supervise All Testing And Any Subsequent Repair Work. c. Repair Or Replace Backflow Prevention Devices That Have Failed Testing Requirements Within 14 Days Of A Failed Test. d. The Tester Will Prepare A Paper Copy Of The Test Report To Be Left With The Va Fms Representative As Well As Provide A Copy To The State Of Connecticut As Required By Applicable Codes. Each Report Shall At A Minimum Include, The Device Serial Number, Tester S Name, Signature, Test Date, And Test Results. e. Results Of Failed Tests Shall Be Reported Immediately By Email, And By Phone Or In Person. Notify The Va Fms Representative Through Email Of Any Defective Device(s), And The Requirements For Repair As Set Forth In The Ct Dph Regulations. f. Contractor Shall Adhere To All Applicable Va, State, And Federal Safety Policies. g. Schedule And Coordinate Areas To Be Tested With The Cor Or Va Fms Representative And Provide A Minimum Three (3) Week Notice. 2. Lockout/tagout Backflow Preventer Devices Iaw Applicable Contractor And Va Policies. a. Acknowledgement Of Va Loto Requirements (attachment C) And Contractor Loto Policy. 3. Entry Into Confined Spaces Shall Be In Accordance With Applicable Contractor And Va Policies. a. Contractor Shall Furnish Ppe For Entry Into Confined Spaces And Shall Provide Rescue Teams Associated With Work Requirements Per Contractor And Va Policies And Procedures. 4. Replacement Parts Should Be Consistent With Existing Equipment And Oem Requirements And Specifications. Repairs Are To Be Made With Oem Spec, And/or American Made Products. 5. Annual Inspection Of Backflow Preventer Devices Shall Be In Conformance With The Following Standards/codes/specifications/regulations To Include But Not Limited To: a. American Backflow Prevention Association (abpa); b. American Society Of Safety Engineers (asse); c. Va Directives And Policies d. National Fire Protection Association (nfpa) 13 And 25 e. American Society For Testing And Materials (astm) f. Local, Municipal, State, And Federal Regulations Pertaining To Preservation And Maintenance Of Public Water Supplies And Potable And Non-potable Water Sources. submittals/deliverables 1. The Service Provider Shall Furnish Certificates Of Calibration For All Instruments Used In Conducting Testing Including, Function, Minimum Range, Minimum Accuracy, Minimum Resolution, Manufacturer, Model, Serial Number, Frequency Of Calibration, And Date Of Last Calibration. a. Contractors Shall Provide Documentation Detailing A Valid Calibration And The Instrumentation Shall Meet The Accuracy/calibration Requirements Established By The State Of Connecticut. The Contractor Shall Also Provide Calibration History Of The Instrument(s) To Be Used For Test. 2. The Contractor Shall Submit Any Waste Manifest Documents As Applicable With Final Reports. 3. Submit Names And Qualifications Of Specialists A Minimum Of Ten (10) Business Days Prior To Starting Annual Testing In Writing To The Cor, Pm, And The Va Contracting Officer. Subcontracting Of Any Ensuing Award Of This Solicitation Shall Not Be Allowed Without Written Permission Of The Contracting Officer. Service Response On Calls From Unauthorized Personnel Could Result In Non-payment. 4. Prior To The Start Of Work, The Specifications Shall Require The Contractor To Develop And Submit Such Plans As Required By The Va Relating To Safety And Environmental Issues. These May Include But Are Not Limited To: a. Job Hazard Analysis (jha) / Activity Hazard Analysis (aha) b. Acknowledgement Of Va Loto Requirements (attachment C) And Contractor Loto Policy. c. A Work Plan Detailing The Devices Identified For Test And The Dates And Times Planned For Testing. d. A Safety Plan For Devices Requiring Entry Into Confined Spaces. 5. Work Hours For Service And Corrective Maintenance Shall Be As Follows: a. Normal Routine Service Shall Occur During Normal Business Hours. 7:30 A.m. To 4:00 P.m., Monday Through Friday. Inspections Shall Not Interfere With Patient Care. In Special Instances Where Work Interferes With Patient Care The Contractor Shall Coordinate With The Va Representative To Schedule Accordingly. b. Annual Inspections, Repairs And Preventative Maintenance Work Shall Be Completed No Less Than One Calendar Month Before The End Of Each Annual Contract Period. c. Contractor Shall Cover All Costs For Preventative Maintenance Services For Labor And Materials (e.g. Calibrations Of Gauges, Valves, Equipment Settings, Transmitters And Controls Including Shipping, Handling, And Freight.) d. All Labor, Materials, Parts, And Supplies For Corrective & Emergency Maintenance Shall Be Included As Part Of The Bid. Contractor Shall Submit All Proposals Within Two (2) Working Days Of Field Assessment For Determination Of Issue(s) And Acceptance Of Corrective Action Plan. e. Authorization To Procure And Complete Corrective/emergency Maintenance Work Shall Be Per Written Direction Of The Va Contracting Officer Or Per Purchase Order Number Issuance Upon Approval And Funding Of Cost For Correction And Upon Which The Contractor Shall Provide All Labor, Parts, And Or Materials Necessary For Correction/emergency Maintenance Work. special Instructions 1. Contractor Shall Include An Additional Line Item For $5000 Annually To Apply To Incidentals For Repair. Addressing Repairs That Result In Spending In Excess Of The Initial $5000 Will Be At The Discretion Of The Contracting Officer (co). Va Connecticut Healthcare System Newington Backflow Preventer Inspection And Repair 2. Subcontracting Of Any Ensuing Award Of This Solicitation Shall Not Be Allowed Without Written Permission Of The Contracting Officer. Service Response On Calls From Unauthorized Personnel Could Result In Non-payment. 3. Contractor Check-in: All Employees Of The Service Provider Shall Comply With Va Security Management Program And Obtain Permission Of The Va Police And Restricted From Unauthorized Access. Upon Arrival, The Contractor Shall Sign-in At Building 3, 3rd Floor, Fms Office And/or Receive A Temporary Identification Badge Prior To Performing Services At Va Connecticut Healthcare System. The Contractor Shall Wear Visible Identification Always Displaying The Name And Company Id While On Site. All Site Visits Shall Be Coordinated With The Va Cor. a. The Contracting Officer (co), Contracting Officer S Representative (cor), And/or Project Manager (pm) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein, Based Upon Credentials Provided. 4. Work Hours For Service And Corrective Maintenance Shall Be As Follows: a. Normal Routine Service Shall Occur During Normal Business Hours. 7:30 A.m. To 4:00 P.m., Monday Through Friday. b. Annual Inspections, Repairs And Preventative Maintenance Work Shall Be Completed No Less Than One Calendar Month Before The End Of Each Annual Contract Period. c. Contractor Shall Cover All Costs For Preventative Maintenance Services For Labor And Materials (e.g. Calibrations Of Gauges, Valves, Equipment Settings, Transmitters And Controls Including Shipping, Handling, And Freight.). d. All Labor, Materials, Parts, And Supplies For Corrective & Emergency Maintenance Shall Be Included As Part Of The Bid. Contractor Shall Submit All Proposals Within Two (2) Working Days Of Field Assessment For Determination Of Issue(s) And Acceptance Of Corrective Action Plan. e. Authorization To Procure And Complete Corrective/emergency Maintenance Work Shall Be Per Written Direction Of The Va Contracting Officer Or Per Purchase Order Number Issuance Upon Approval And Funding Of Cost For Correction) And Upon Which The Contractor Shall Provide All Labor, Parts, And Or Materials Necessary For Correction/emergency Maintenance Work. 5. Documentation: At The Conclusion Of Each Repair And Scheduled Maintenance Visit, The Contractor Shall Provide A Written Service Report Indicating The Device Serial Number, Tester S Name, Signature, Test Date, And Test Results. 6. Per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. 7. No Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. 8. Va Reserves The Right To Close Down Or Shut Down The Facilities And Order Service Provider Employees Off The Premises In The Event Of A National Emergency. The Service Provider May Return To The Site Only With The Written Approval Of The Va Contracting Officer. 9. Prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. 10. Prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. 11. Parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. 12. The Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Va Connecticut Healthcare System Newington Backflow Preventer Inspection And Repair Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. 13. Billing: Provide Cor And/or Pm With A Report Or Statement Of Work Completed And Include statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service report. terms And Conditions 1. User Responsibility: The Contractor Shall Not Be Held Responsible Under The Terms Of This Contract For repairs To Equipment Necessitated By User Abuse And/or Misuse Of Equipment. 2. All Work Is Subject To Inspection, Review And Approval By The Plumbing Supervisor, Utility System Supervisor, Chief M&o, Chief Engineer, And/or Their Designees. evaluation Process award Will Be Made To The Best Price, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. vendors Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. The Government Will Award A Contract Resulting From This Solicitation To The Responsible Vendor Whose Quote Conforming To The Solicitation Will Be Most Advantageous To The Government, Price, Past Performance, And Capabilities. The Following Factors Shall Be Used To Evaluate Offers: 1. Price (follow These Instructions): a. Vendor Shall Provide A Quote For The Services Above. Vendors Must Also Provide All Applicable Labor Rates For The Solicited Services So They Can Be Compared To The Applicable Wage Determination For Compliance With The Service Contract Labor Standards (scls) If Applicable. b. Ensure Your Validation Is Current In The System For Award Management (sam)( Https://www.sam.gov). Federal Acquisition Regulations Require That Federal Contractors Register In The Sam Database At Http://www.sam.gov And Enter All Mandatory Information Into The System. Award Cannot Be Made Until The Contractor Has Registered. Offerors Are Encouraged To Ensure That They Are Registered In Sam Prior To Submitting Their Quotation. 2. Capable: The Vendors Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services In Accordance With The Statement Of Work In A Timely Efficient Manner. a. Contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements. b. Contractor Shall Provide A List Of All Services Included In The Price. c. Contractor Shall Provide All Current And Relevant Licenses And/or Certifications For The State Of Service If Applicable. d. If You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. e. Contractor Shall State And/or Demonstrate Their Ability To Meet All Requirements And Deliverables Stated In This Solicitation And Statement Of Work. Any Additional Information To Further Identify How The Company Is Experienced And Capable Of Performing The Requested Work Is Welcome. 3. Veterans Preference Factor (per 852.215-70): The Government Will Assign Evaluation Credit For An Offeror (prime Contractor) Which Is A Service-disabled Veteran-owned (sdvosb) Or A Veteran-owned Small Business (vosb). Non-sdvosb/vosb Offerors Proposing To Use Sdvosbs Or Vosbs As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. a. For Sdvosbs/vosbs: In Order To Receive Credit Under This Factor, An Offeror Shall Submit A Statement Of Compliance That It Qualifies As A Sdvosb Or Vosb In Accordance With Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors . Offerors Are Cautioned That They Must Be Registered And Verified In Vendor Information Pages (vip) Database (http://www.vetbiz.gov). i. Verified Sdvosbs Will Receive A 5% Price Credit (e.g. If A Sdvosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $95.00). ii. Verified Vosbs Will Received A 2.5% Price Credit (e.g. If A Vosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $97.50). the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items, Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.252-2 Clauses Incorporated By Reference (feb 1998), 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (jun 2020), 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011), 52.204-13 System For Award Management Maintenance (oct 2018), 52.204-18 Commercial Government Entity Code Maintenance (aug 2020), 52.217-9 Option To Extend The Term Of The Contract (mar 2000), 52.228-5 Insurance-work On A Government Installation (jan 1997), 52.232-40 Providing Accelerated Payments To Small Business Subcontracting (dec 2013), 852.212-70 Provisions And Clauses Applicable To Va Acquisitions Of Commercial Items (apr 2020) 852.203-70 Commercial Advertising 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside 852.232-72 Electronic Submissions Of Payment Requests 852.233-70 Protest Content/alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives Of Contracting Officers 852.219-74 Limitations On Subcontracting Monitoring And Compliance (jul 2018) as Prescribed In 819.7203(a) Insert The Following Clause: (a) This Solicitation Includes 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside, (b) Accordingly, Any Contract Resulting From This Solicitation Is Subject To The Limitation On Subcontracting Requirements In 13 Cfr 125.6. The Contractor Is Advised That In Performing Contract Administration Functions, The Contracting Officer May Use The Services Of A Support Contractor(s) Retained By Va To Assist In Assessing The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause. To That End, The Support Contractor(s) May Require Access To Contractor S Offices Where The Contractor S Business Records Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor S Compliance With This Requirement. (c) All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor S Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Contracting Officer In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. (d) Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Contracting Officer To Assess The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement. (end Of Clause) 852.219-77 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction. as Prescribed In 819.7009(c) Insert The Following Clause: va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (sep 2021) (deviation) (a) Pursuant To 38 U.s.c. 8127(k)(2), The Offeror Certifies That (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [contracting Officer Check The Appropriate Box Below Based On The Predominant Naics Code Assigned To The Instant Acquisition As Set Forth In Far 19.102.] (i) [x] Services. In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. (ii) [ ] General Construction. In The Case Of A Contract For General Construction, The Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 85% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (iii) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, The Contractor Will Not Pay More Than 75% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Subcontractor Further Subcontracts Will Count Towards The 75% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (2) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (3) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating Section 1001 Of Title 18. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract. The Contracting Officer May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance With The Limitations On Subcontracting Requirement. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed, And Returned With The Offeror S Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. I Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee: _________________________________ printed Title Of Signee: ________________________________ signature: ______________________________________________ date: ___________________________________________________ company Name And Address: _____________________________________________________________________________________ (end Of Clause) 852.242-71 Administrative Contracting Officer. as Prescribed In 842.271, Insert The Following Clause: administrative Contracting Officer (oct 2020) the Contracting Officer Reserves The Right To Designate An Administrative Contracting Officer (aco) For The Purpose Of Performing Certain Tasks/duties In The Administration Of The Contract. Such Designation Will Be In Writing Through An Aco Letter Of Delegation And Will Identify The Responsibilities And Limitations Of The Aco. A Copy Of The Aco Letter Of Delegation Shall Be Furnished To The Contractor. (end Of Clause) (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (wage Determination Newington Vamc Wd 2015-4119 (rev-26) And West Haven Vamc Wd 2015 4127 (rev-26), 52.222-42, 52.222-43, 52.222-55, 52.222-62 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Responses Are Due Nlt 05/17/2024 At 17:00 Pm Est. Rfq Responses Must Be Submitted Via Email With Rfq #36c24124q0520 In The Subject Line To: Nathan.langone@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Nathan Langone (nathan.langone@va.gov)

Details: Combined Synopsis-solicitation For Commercial Products And Commercial Services revision 01 effective: 05/30/2023 description this Is A Combined Synopsis/solicitation For Commercial Products And Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As Rfq 36c24124q0673. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2023-03. the Associated North American Industrial Classification System (naics) Code For This Procurement Is Naics 238220 (plumbing, Heating, And Air-conditioning Contractors) Size Standard $19 Million. va Connecticut Healthcare Systems, Newington Campus, Requires An Annual Cross Connection Survey And Testing Of All Backflow Preventer Devices Listed By Building And Room Number In Table 1 On The Pdf Attached Sow. Vachs Is Currently Seeking Services For All Labor, Materials, Transportation, Parts, And The Expertise Necessary To Provide Annual Testing, Maintenance, And Repair Or Replacement Of Backflow Prevention Devices Failing State Of Connecticut Mandated Testing Requirements. Please Reach Out To Chris Metner Christopher.metner@va.gov For All Technical Questions With The Below Sow. Please Submit Bids In The Form Of A Base Plus 4 Option Year Contract. an Optional Site Visit Will Take Place On Tuesday 07/02/2024 At 07:30 Am Check In At Building 3 On The 3rd Floor (fms Office) If You Have Trouble Finding The Location Please Call (203) 932-5711 X2061. all Interested Companies Shall Provide Quotations For The Following: statement Of Work background va Connecticut Healthcare Systems, Newington Campus, Requires An Annual Cross Connection Survey And Testing Of All Backflow Preventer Devices Listed By Building And Room Number In Table 1 Of The Pdf Attached Sow. Vachs Is Currently Seeking Services For All Labor, Materials, Transportation, Parts, And The Expertise Necessary To Provide Annual Testing, Maintenance, And Repair Or Replacement Of Backflow Prevention Devices Failing State Of Connecticut Mandated Testing Requirements. justification veterans Health Administration (vha) Seeks To Continue To Improve Operational Capabilities By establishing Services That Result In Fewer Operational Problems, Improved Communications, Increased Efficiency Within The Facility And To Improve The Quality Of Services To Veterans. location Of Services va Medical Center Newington 555 Willard Avenue newington, Ct 06111 period Of Performance base Contract Period Shall Be 07/26/2024 07/25/2025. The Contract Will Also Contain The Provision For 4 Option Years. qualifications to Be Considered Eligible For Competition, Potential Bidders Shall Have A Field Service Representative Located Within 75 Miles Of The Newington Campus Of The Va Connecticut Healthcare System. Contractor Shall Have Prior Knowledge Of The Newington Campus And The Backflow Preventers. Contractors Shall Possess Connecticut State Issued Certification/licensure To Test And Repair Cross Connections And Backflow Prevention Devices. Contractors Shall Have The Appropriate Equipment And Personnel Resources Available To Meet The Requirements Of This Sow. scope Of Work the Contractor Shall Furnish All Labor, Materials, Equipment, Tools, Supervision, And All Incidentals To Provide The Testing And Certification Of The Back Flow Preventer Devices And Cross Connections Described In Table 1 On The Pdf Attached Sow. The Contractor Shall Maintain An Accurate Log File/inventory Of All Cross Connections And Backflow Preventer Devices. If A Backflow Preventer Device Fails Test, The Contractor Shall Also Assume Responsibility To Identify The Requirements For Repair, Complete The Required Repairs, And Provide Proof Of The Device Having Passed The Ct State Testing Requirements Post Repair. All Failed Devices Shall Be Rectified Within A Period Not To Exceed 14 Calendar Days After The Initial Failure Is Reported. 1. The Service Provider Will Be Coordinating, Scheduling, And Reporting All Work-related Activities And Will Provide Necessary Information As Required By The Cor/va Fms Representative. The Responsibilities Shall Include: A. Complete Testing Of Backflow Preventer Devices Listed In Table 1. B. Directly Supervise All Testing And Any Subsequent Repair Work. c. Repair Or Replace Backflow Prevention Devices That Have Failed Testing Requirements Within 14 Days Of A Failed Test. d. The Tester Will Prepare A Paper Copy Of The Test Report To Be Left With The Va Fms Representative As Well As Provide A Copy To The State Of Connecticut As Required By Applicable Codes. Each Report Shall At A Minimum Include, The Device Serial Number, Tester S Name, Signature, Test Date, And Test Results. e. Results Of Failed Tests Shall Be Reported Immediately By Email, And By Phone Or In Person. Notify The Va Fms Representative Through Email Of Any Defective Device(s), And The Requirements For Repair As Set Forth In The Ct Dph Regulations. f. Contractor Shall Adhere To All Applicable Va, State, And Federal Safety Policies. g. Schedule And Coordinate Areas To Be Tested With The Cor Or Va Fms Representative And Provide A Minimum Three (3) Week Notice. 2. Lockout/tagout Backflow Preventer Devices Iaw Applicable Contractor And Va Policies. a. Acknowledgement Of Va Loto Requirements (attachment C) And Contractor Loto Policy. 3. Entry Into Confined Spaces Shall Be In Accordance With Applicable Contractor And Va Policies. a. Contractor Shall Furnish Ppe For Entry Into Confined Spaces And Shall Provide Rescue Teams Associated With Work Requirements Per Contractor And Va Policies And Procedures. 4. Replacement Parts Should Be Consistent With Existing Equipment And Oem Requirements And Specifications. Repairs Are To Be Made With Oem Spec, And/or American Made Products. 5. Annual Inspection Of Backflow Preventer Devices Shall Be In Conformance With The Following Standards/codes/specifications/regulations To Include But Not Limited To: a. American Backflow Prevention Association (abpa); b. American Society Of Safety Engineers (asse); c. Va Directives And Policies d. National Fire Protection Association (nfpa) 13 And 25 e. American Society For Testing And Materials (astm) f. Local, Municipal, State, And Federal Regulations Pertaining To Preservation And Maintenance Of Public Water Supplies And Potable And Non-potable Water Sources. submittals/deliverables 1. The Service Provider Shall Furnish Certificates Of Calibration For All Instruments Used In Conducting Testing Including, Function, Minimum Range, Minimum Accuracy, Minimum Resolution, Manufacturer, Model, Serial Number, Frequency Of Calibration, And Date Of Last Calibration. a. Contractors Shall Provide Documentation Detailing A Valid Calibration And The Instrumentation Shall Meet The Accuracy/calibration Requirements Established By The State Of Connecticut. The Contractor Shall Also Provide Calibration History Of The Instrument(s) To Be Used For Test. 2. The Contractor Shall Submit Any Waste Manifest Documents As Applicable With Final Reports. 3. Submit Names And Qualifications Of Specialists A Minimum Of Ten (10) Business Days Prior To Starting Annual Testing In Writing To The Cor, Pm, And The Va Contracting Officer. Subcontracting Of Any Ensuing Award Of This Solicitation Shall Not Be Allowed Without Written Permission Of The Contracting Officer. Service Response On Calls From Unauthorized Personnel Could Result In Non-payment. 4. Prior To The Start Of Work, The Specifications Shall Require The Contractor To Develop And Submit Such Plans As Required By The Va Relating To Safety And Environmental Issues. These May Include But Are Not Limited To: a. Job Hazard Analysis (jha) / Activity Hazard Analysis (aha) b. Acknowledgement Of Va Loto Requirements (attachment C) And Contractor Loto Policy. c. A Work Plan Detailing The Devices Identified For Test And The Dates And Times Planned For Testing. d. A Safety Plan For Devices Requiring Entry Into Confined Spaces. 5. Work Hours For Service And Corrective Maintenance Shall Be As Follows: a. Normal Routine Service Shall Occur During Normal Business Hours. 7:30 A.m. To 4:00 P.m., Monday Through Friday. Inspections Shall Not Interfere With Patient Care. In Special Instances Where Work Interferes With Patient Care The Contractor Shall Coordinate With The Va Representative To Schedule Accordingly. b. Annual Inspections, Repairs And Preventative Maintenance Work Shall Be Completed No Less Than One Calendar Month Before The End Of Each Annual Contract Period. c. Contractor Shall Cover All Costs For Preventative Maintenance Services For Labor And Materials (e.g. Calibrations Of Gauges, Valves, Equipment Settings, Transmitters And Controls Including Shipping, Handling, And Freight.) d. All Labor, Materials, Parts, And Supplies For Corrective & Emergency Maintenance Shall Be Included As Part Of The Bid. Contractor Shall Submit All Proposals Within Two (2) Working Days Of Field Assessment For Determination Of Issue(s) And Acceptance Of Corrective Action Plan. e. Authorization To Procure And Complete Corrective/emergency Maintenance Work Shall Be Per Written Direction Of The Va Contracting Officer Or Per Purchase Order Number Issuance Upon Approval And Funding Of Cost For Correction And Upon Which The Contractor Shall Provide All Labor, Parts, And Or Materials Necessary For Correction/emergency Maintenance Work. special Instructions 1. Contractor Shall Include An Additional Line Item For $5000 Annually To Apply To Incidentals For Repair. Addressing Repairs That Result In Spending In Excess Of The Initial $5000 Will Be At The Discretion Of The Contracting Officer (co). Va Connecticut Healthcare System Newington Backflow Preventer Inspection And Repair 2. Subcontracting Of Any Ensuing Award Of This Solicitation Shall Not Be Allowed Without Written Permission Of The Contracting Officer. Service Response On Calls From Unauthorized Personnel Could Result In Non-payment. 3. Contractor Check-in: All Employees Of The Service Provider Shall Comply With Va Security Management Program And Obtain Permission Of The Va Police And Restricted From Unauthorized Access. Upon Arrival, The Contractor Shall Sign-in At Building 3, 3rd Floor, Fms Office And/or Receive A Temporary Identification Badge Prior To Performing Services At Va Connecticut Healthcare System. The Contractor Shall Wear Visible Identification Always Displaying The Name And Company Id While On Site. All Site Visits Shall Be Coordinated With The Va Cor. a. The Contracting Officer (co), Contracting Officer S Representative (cor), And/or Project Manager (pm) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein, Based Upon Credentials Provided. 4. Work Hours For Service And Corrective Maintenance Shall Be As Follows: a. Normal Routine Service Shall Occur During Normal Business Hours. 7:30 A.m. To 4:00 P.m., Monday Through Friday. b. Annual Inspections, Repairs And Preventative Maintenance Work Shall Be Completed No Less Than One Calendar Month Before The End Of Each Annual Contract Period. c. Contractor Shall Cover All Costs For Preventative Maintenance Services For Labor And Materials (e.g. Calibrations Of Gauges, Valves, Equipment Settings, Transmitters And Controls Including Shipping, Handling, And Freight.). d. All Labor, Materials, Parts, And Supplies For Corrective & Emergency Maintenance Shall Be Included As Part Of The Bid. Contractor Shall Submit All Proposals Within Two (2) Working Days Of Field Assessment For Determination Of Issue(s) And Acceptance Of Corrective Action Plan. e. Authorization To Procure And Complete Corrective/emergency Maintenance Work Shall Be Per Written Direction Of The Va Contracting Officer Or Per Purchase Order Number Issuance Upon Approval And Funding Of Cost For Correction) And Upon Which The Contractor Shall Provide All Labor, Parts, And Or Materials Necessary For Correction/emergency Maintenance Work. 5. Documentation: At The Conclusion Of Each Repair And Scheduled Maintenance Visit, The Contractor Shall Provide A Written Service Report Indicating The Device Serial Number, Tester S Name, Signature, Test Date, And Test Results. 6. Per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. 7. No Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. 8. Va Reserves The Right To Close Down Or Shut Down The Facilities And Order Service Provider Employees Off The Premises In The Event Of A National Emergency. The Service Provider May Return To The Site Only With The Written Approval Of The Va Contracting Officer. 9. Prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. 10. Prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. 11. Parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. 12. The Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Va Connecticut Healthcare System Newington Backflow Preventer Inspection And Repair Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. 13. Billing: Provide Cor And/or Pm With A Report Or Statement Of Work Completed And Include statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service report. terms And Conditions 1. User Responsibility: The Contractor Shall Not Be Held Responsible Under The Terms Of This Contract For repairs To Equipment Necessitated By User Abuse And/or Misuse Of Equipment. 2. All Work Is Subject To Inspection, Review And Approval By The Plumbing Supervisor, Utility System Supervisor, Chief M&o, Chief Engineer, And/or Their Designees. evaluation Process award Will Be Made To The Best Price, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. vendors Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. The Government Will Award A Contract Resulting From This Solicitation To The Responsible Vendor Whose Quote Conforming To The Solicitation Will Be Most Advantageous To The Government, Price, Past Performance, And Capabilities. The Following Factors Shall Be Used To Evaluate Offers: 1. Price (follow These Instructions): a. Vendor Shall Provide A Quote For The Services Above. Vendors Must Also Provide All Applicable Labor Rates For The Solicited Services So They Can Be Compared To The Applicable Wage Determination For Compliance With The Service Contract Labor Standards (scls) If Applicable. b. Ensure Your Validation Is Current In The System For Award Management (sam)( Https://www.sam.gov). Federal Acquisition Regulations Require That Federal Contractors Register In The Sam Database At Http://www.sam.gov And Enter All Mandatory Information Into The System. Award Cannot Be Made Until The Contractor Has Registered. Offerors Are Encouraged To Ensure That They Are Registered In Sam Prior To Submitting Their Quotation. 2. Capable: The Vendors Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services In Accordance With The Statement Of Work In A Timely Efficient Manner. a. Contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements. b. Contractor Shall Provide A List Of All Services Included In The Price. c. Contractor Shall Provide All Current And Relevant Licenses And/or Certifications For The State Of Service If Applicable. d. If You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. e. Contractor Shall State And/or Demonstrate Their Ability To Meet All Requirements And Deliverables Stated In This Solicitation And Statement Of Work. Any Additional Information To Further Identify How The Company Is Experienced And Capable Of Performing The Requested Work Is Welcome. 3. Veterans Preference Factor (per 852.215-70): The Government Will Assign Evaluation Credit For An Offeror (prime Contractor) Which Is A Service-disabled Veteran-owned (sdvosb) Or A Veteran-owned Small Business (vosb). Non-sdvosb/vosb Offerors Proposing To Use Sdvosbs Or Vosbs As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. a. For Sdvosbs/vosbs: In Order To Receive Credit Under This Factor, An Offeror Shall Submit A Statement Of Compliance That It Qualifies As A Sdvosb Or Vosb In Accordance With Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors . Offerors Are Cautioned That They Must Be Registered And Verified In Vendor Information Pages (vip) Database (http://www.vetbiz.gov). i. Verified Sdvosbs Will Receive A 5% Price Credit (e.g. If A Sdvosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $95.00). ii. Verified Vosbs Will Received A 2.5% Price Credit (e.g. If A Vosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $97.50). the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items, Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.252-2 Clauses Incorporated By Reference (feb 1998), 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (jun 2020), 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011), 52.204-13 System For Award Management Maintenance (oct 2018), 52.204-18 Commercial Government Entity Code Maintenance (aug 2020), 52.217-9 Option To Extend The Term Of The Contract (mar 2000), 52.228-5 Insurance-work On A Government Installation (jan 1997), 52.232-40 Providing Accelerated Payments To Small Business Subcontracting (dec 2013), 852.212-70 Provisions And Clauses Applicable To Va Acquisitions Of Commercial Items (apr 2020) 852.203-70 Commercial Advertising 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside 852.232-72 Electronic Submissions Of Payment Requests 852.233-70 Protest Content/alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives Of Contracting Officers 852.219-74 Limitations On Subcontracting Monitoring And Compliance (jul 2018) as Prescribed In 819.7203(a) Insert The Following Clause: (a) This Solicitation Includes 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside, (b) Accordingly, Any Contract Resulting From This Solicitation Is Subject To The Limitation On Subcontracting Requirements In 13 Cfr 125.6. The Contractor Is Advised That In Performing Contract Administration Functions, The Contracting Officer May Use The Services Of A Support Contractor(s) Retained By Va To Assist In Assessing The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause. To That End, The Support Contractor(s) May Require Access To Contractor S Offices Where The Contractor S Business Records Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor S Compliance With This Requirement. (c) All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor S Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Contracting Officer In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. (d) Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Contracting Officer To Assess The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement. (end Of Clause) 852.219-77 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction. as Prescribed In 819.7009(c) Insert The Following Clause: va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (sep 2021) (deviation) (a) Pursuant To 38 U.s.c. 8127(k)(2), The Offeror Certifies That (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [contracting Officer Check The Appropriate Box Below Based On The Predominant Naics Code Assigned To The Instant Acquisition As Set Forth In Far 19.102.] (i) [x] Services. In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. (ii) [ ] General Construction. In The Case Of A Contract For General Construction, The Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 85% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (iii) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, The Contractor Will Not Pay More Than 75% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Subcontractor Further Subcontracts Will Count Towards The 75% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (2) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (3) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating Section 1001 Of Title 18. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract. The Contracting Officer May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance With The Limitations On Subcontracting Requirement. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed, And Returned With The Offeror S Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. I Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee: _________________________________ printed Title Of Signee: ________________________________ signature: ______________________________________________ date: ___________________________________________________ company Name And Address: _____________________________________________________________________________________ (end Of Clause) 852.242-71 Administrative Contracting Officer. as Prescribed In 842.271, Insert The Following Clause: administrative Contracting Officer (oct 2020) the Contracting Officer Reserves The Right To Designate An Administrative Contracting Officer (aco) For The Purpose Of Performing Certain Tasks/duties In The Administration Of The Contract. Such Designation Will Be In Writing Through An Aco Letter Of Delegation And Will Identify The Responsibilities And Limitations Of The Aco. A Copy Of The Aco Letter Of Delegation Shall Be Furnished To The Contractor. (end Of Clause) (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (wage Determination Newington Vamc Wd 2015-4119 (rev-26) And West Haven Vamc Wd 2015 4127 (rev-26), 52.222-42, 52.222-43, 52.222-55, 52.222-62 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Responses Are Due Nlt 07/05/2024 At 17:00 Pm Est. Rfq Responses Must Be Submitted Via Email With Rfq #36c24124q0673 In The Subject Line To: Nathan.langone@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Nathan Langone (nathan.langone@va.gov)

Details: Description Itb No. 2024-069 Republic Of The Philippines Province Of Romblon Municipality Of Cajidiocan Invitation To Bid For Office Supplies -lgu- Lgu, Cajidiocan, Romblon 1. The Municipal Government Of Cajidiocan, Romblon Intends To Apply The Sum Of One Million Eight Hundred Two Thousand Three Hundred Thirty-six And 52/100 (php 1,802, 336.52 ) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For Purchase Of Goods Office Supplies -lgu – Lgu, Cajidiocan, Romblon. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At The Bid Opening. 2. The Municipal Government Of Cajidiocan, Romblon Now Invites Bid For The Goods Only. Bidders Must Have Completed, Within The Period Specified In The Invitation To Bid, A Single Contract Similar To The Contract To Be Bid. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly In Section Ii, Instruction To Bidders. 3. Bidding Will Be Conducted Through An Open Competitive Bidding Procedures Using A Non- Discretionary ‘pass/fail’ Criterion As Specified In The Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act. Bidding Is Restricted To Filipino Citizens/sole Proprietorship, Partnerships Or Organizations With At Least Sixty (60%) Interest Or Outstanding Capital Stocks Belonging To Citizens Of The Philippines, And To Citizens, Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183 And Subject To Commonwealth Act 138. 4. Interested Bidders May Obtain Further Information From The Municipal Government Of Cajidiocan, Romblon And Inspect The Bidding Documents At The Address Given Below During Office Hours, 8.00 A.m. To 5.00 P.m. A Complete Set Of Bidding Documents May Be Purchased By Interested Bidders From The Address Below And Upon Payment Of Non- Refundable Fee For Bidding Documents Pursuant To The Latest Guidelines Issued By The Gpbb, In The Amount Of Five Thousand Pesos Only (p 5,000.00) 5. Bids Must Be Delivered To The Address Below On Or Before September 06, 2024 – 9:00 A.m. At The Municipal Engineer Office. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount As Stated In Itb Clause. Pre Bid Conference Is On August 23, 2024- 9:00 Am. Bids Will Be Opened In The Presence Of The Bidder’s Representatives Who Choose To Attend At The Address Below. Late Bids Shall Not Accepted 6. The Municipal Government Of Cajidiocan, Romblon Reserves The Right To Accept Or Reject Any Bid, To Annual The Bidding Process And To Reject All Bids At Any Time Prior To The Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 7. For Further Information, Please Contact/refer: Municipal Engineer/ Bac Chairman, Engr. Christopher M. Rizo Or Bac Secretariat Arc. Kathleen M. Rabino Lgu- Cajidiocan, Romblon Signed Engr. Christopher M. Rizo Bac Chairman Date Of Posting: August 15, 2024 Item No. Office Supplies Unit Qty Batteries And Bulbs 1 Battery "aa" Energizer Pc/s 120 2 Battery "aaa" Energizer Pc/s 82 3 Rechargeable Battery "aaa" Energizer Pc/s 30 4 Rechargeable Battery "aa" Energizer Pc/s 30 5 Energizer Battery D Pc/s 12 6 Energizer Battery Charger Pc/s 2 7 Led Bulb - 15 Watts Pc/s 14 8 Led Bulb - 18 Watts Pc/s 6 9 Led Bulb - 22 Watts Pc/s 2 10 Led Bulb - 30 Watts Philips Pc/s 2 11 Led Bulb - 60 Watts - White Pc/s 4 12 Led Searchlight + Table Lamp / Nxled, Rechargeable / 24 Led / 220-240 Up To 8 Hrs. Pc/s 6 13 Solar Lights With Panel Outdoor 80 Watts Pc/s 1 14 Emergency Lamp Light Pc/s 1 Binders And Clips 15 Binder Clip - 1 1/4 (32mm) Box 36 16 Binder Clip - 1 3/4 (42mm) Box 3 17 Binder Clip - 2" (50mm) Box 23 18 Binder Clip - 1" (24mm) Box 30 19 Binder Clip - 3/4" (20mm) Box 7 20 Bulldog Clip / 2" / Metal / 12 Pcs Per Box Box 36 21 Bulldog Clip / 3" / Metal / 12 Pcs Per Box Box 24 22 Fastener - Plastic Coat Box 79 23 Glue - (473ml) Bottle 4 24 Glue - (240ml) Bottle 11 25 Glue - (130 Ml) Bottle 128 26 Paper Clip - Vinyl-coated, 33mm Box 231 27 Paper Clip - Plastic-coated, 48mm Min (jumbo/big) Box 184 28 Puncher - Heavy Duty With Two Hole Guide Pc/s 8 29 Push Pin (100 Pc/box) Box 7 30 Shoe Lace, Black, 24" Box 50 31 Staple Wire #35 Box 75 32 Staple Wire #10 Box 20 33 Stapler (max Brand) With Staple Wire Remover #35 Pc/s 28 34 Stapler Heavy Duty 120-160 Pages Capacity Pc/s 1 35 Stapler (max ) Hd #10 Pc/s 5 36 Rubber Band High Quality Big - 350 Grams Box 17 37 Rubber Band #16 50 Grams Flat Box 5 38 Rubber Band High Quality Big - Elongated Box 1 Calculator 39 Calculator - Compact - 12digits -two Way Power Unit 8 40 Calculator - Casio - (mx-12b) Pc/s 21 Cleaning, Disinfectant Supplies, Safety & Health Care & Other Essential Supplies 41 Albatros (toilet Deodorant) Pc/s 6 42 Glade Scented Gel Pc/s 15 43 Air Freshener -lemon 500ml Bottle 16 44 Air Freshener 320ml Bottle 60 45 Air Freshener 320ml Lavender Vanilla Bottle 6 46 Air Freshener 320ml Lemon Bottle 6 47 Alcohol - Green Cross Isoprophyl / Pump Alcohol With Moisturizer (500ml) Bottle 24 48 Alcohol - Green Cross Isoprophyl / Pump Alcohol With Moisturizer (1000ml) Bottle 20 49 Alcohol - 70% Ethyl With Mositurizer (500ml) Bottle 199 50 Alcohol - 70% Isoprophyl (500ml) Bottle 105 51 Alcohol - 70% Isoprophyl (gal) Gal 3 52 Alcohol - 70% Isoprophyl Spary 330ml. Bottle 32 53 Baygon Insect Spray 500g -triple Action Bottle 11 54 Baygon Insect Spray 500ml Odorless Bottle 39 55 Bleach - Liquid 1000ml Bottle 6 56 Broom - Walis Tambo Pc/s 25 57 Broom - Walis Tingting (idioc) Pc/s 18 58 Detergent Powder Doz 4 59 Liquid Detergent/liter/ariel Bottle/s 5 60 Detergent Powder Tide Pc/s 224 61 Detergent Powder Ariel Twin Pack Pc/s 24 62 Dishwashing Liquid 250ml Bottle 91 63 Dishwashing Liquid 475ml Bottle 90 64 Smart Dishwashing Paste Lemon 200g Pc/s 10 65 Zip Dishwashing Liquid Gal 6 66 Disinfectant Spray - Aerosol Type (500ml) Can/bottle 19 67 Disinfectant Spray "lysol" (500 Gms) Crisp Linen Scent Bottle 4 68 Doormat - Rubberize/ Anti-slip/ Rug Pine Pc/s 10 69 Doormat - Rag Pc/s 6 70 Dust Pan Pc/s 19 71 Floor Mop (tornado With Drainer) - Heavy Duty Set 13 72 Liquid Hand Soap /500ml Safeguard Bottle 10 73 Liquid Hand Soap /450ml Safeguard, Lemon Fresh Bottle 27 74 Hand Soap W/ Moisturizer /250ml Bottle 35 75 Soap / Safeguard Pc/s 12 76 Hand Sanitizing Gel 60ml. Bottle 12 77 Hand Sanitizing Gel 250ml. Bottle 24 78 Interfolded Paper Towel 220mmx210mm Packs 686 79 Dipper Packs 6 80 Scotch-brite With Foam - Heavy Duty Pc/s 71 81 Scotch-brite Scrubbing Pad Pc/s 24 82 3m Scoth Scotch Brite Dual Blade Squeegee (window Wiper) Pc/s 8 83 Tissue Paper - 2 Ply - Good Quality Roll 909 84 Toilet Bowl Cleaner 500 Ml / Mr. Muscle Bottle 15 85 Toilet Bowl Cleaner 500 Ml / Tuff Bottle 10 86 Toilet Bowl Cleaner 500 Ml / Domex Bottle 12 87 Toilet Bowl Cleaner 900ml / Domex Bottle 52 88 Computer Keyboard Cleaning Gel Pc/s 6 89 Computer Keyboard W/ Light Usb Type Pc/s 2 90 Trash Bag -plastic (black) - Small 18" X 18", 25pcs/roll Roll 14 91 Biodegradable Trash Bag (black) - Medium (11x11x24") 50pcs/roll Roll 16 92 Biodegradable Trash Bag (black) - Xl (15x15x37") 100pcs/roll Roll 28 93 Wipes 80pcs./pack Pack 20 94 Microfiber Towel (good Quality) Pc/s 15 95 Trash Bin 25 Ltrs. W/ Cover Pc/s 13 96 Garbage Bin Large Pc/s 12 97 Toilet Brush Scotch W/ Handle And Holder Pc/s 8 98 Toilet Brush W/ Long Handle & Holder Pc/s 2 99 Zonrox, Original 1000ml Bottle 59 100 Zonrox, Lemon / Floral Scent 1000ml Bottle 68 101 Zonrox, Lemon / Floral Scent 1000ml Gal 4 102 Zonrox, Colorsafe 1000ml Bottle 48 Computer Ink 103 Original Genuine Epson Td4d1 Maintenance Box For Epson L6270 Pc/s 2 104 Hp 678 - Colored - Ink Cartridge Bottle 6 105 Hp 678 - Black - Ink Cartridge Bottle 12 106 Hp Deskjet Ink/black #61 Bottle 12 107 Epson Ink #001 -65ml - Black Bottle 5 108 Epson Ink #001 -65ml - Cyan Bottle 3 109 Epson Ink #001 -65ml - Magenta Bottle 3 110 Epson Ink #001 -65ml - Yellow Bottle 3 111 Epson Ink #003 -65ml - Black Bottle 160 112 Epson Ink #003 - 65ml - Cyan Bottle 89 113 Epson Ink #003 - 65ml - Magenta Bottle 87 114 Epson Ink #003 - 65ml - Yellow Bottle 90 115 Epson Ink T6641 / Black 70ml. Bottle 31 116 Epson Ink T6642 /cyan 70ml. Bottle 1 117 Epson Ink T6643 /magenta 70ml. Bottle 1 118 Epson Ink T6644 /yellow 70ml. Bottle 1 119 Epson Ink #673 / Black Bottle 5 120 Epson Ink #673 / Cyan Bottle 3 121 Epson Ink #673 / Magenta Bottle 3 122 Epson Ink #673 / Light Cyan Bottle 3 123 Epson Ink #673 / Light Magenta Bottle 3 124 Epson Ink #673 / Yellow Bottle 3 125 Epson Ink #664 / Black Bottle 17 126 Epson Ink #664 /cyan Bottle 5 127 Epson Ink #664 /magenta Bottle 5 128 Epson Ink #664 /yellow Bottle 5 129 Ribbon Cartridge - Epson Lq310 Bottle 24 130 Toner Ink (kyocera) Tk 7120 Pc/s 1 131 Toner Ink (kyocera) Tk 4109 Pc/s 2 132 Toner Ink (kyocera) Tk 4041 Pc/s 6 133 Toner Kit (kyocera) Tk 4140 Pc/s 3 134 Toner Ink (kyocera) Ecosys-m6030cdn-black Pc/s 1 135 Toner Ink (kyocera) Ecosys-m6030cdn-cyan Pc/s 1 136 Toner Ink (kyocera) Ecosys-m6030cdn-magenta Pc/s 1 137 Toner Ink (kyocera) Ecosys-m6030cdn-yellow Pc/s 1 138 Epson Ink #005bk 120ml. Bottle 6 139 Brother Ink - Cyan (bt5000c) Bottle 13 140 Brother Ink - Magenta (bt5000m) Bottle 13 141 Brother Ink - Yellow (bt5000y) Bottle 13 142 Brother Ink - Black (btd608k) Bottle 3 143 Fuji Xerox Toner Cartridge Ct 202873 Bottle 2 144 Ink Cartidge (cannon Pg88 Black) Bottle 15 145 Ink Cartidge (cannon Pg98 Black) Bottle 12 Curtains And Towels 146 Blaockout Curtain (red) Pc/s 12 147 Blaockout Curtain Set (olive Green) 9ft Pc/s 2 148 Curtain Rod Expandable 1/2 Inch X 3m Pc/s 3 149 Curtain W/ Ring, 8ft. Pc/s 10 150 Curtain Plain 3mtrs Long Pc/s 10 151 Curtain Plain Good Quality - Red Pc/s 6 152 Curtain, 96 Inches, Silk Satin, Mocha, Good Quality Pc/s 15 Filling And Storage 153 Envelope /brown / Legal/ Documentary Pc/s 1,274 154 Envelope /brown / A4/ Documentary Pc/s 350 155 Envelope /brown / Short / Documentary Pc/s 324 156 Mail Envelope White Long Pc/s 550 157 Expandable Folder - Legal/ Yellow Pack 25 158 Expandable Envelope/ Legal/ Brown Pc/s 310 159 Expandable Envelope/ Legal/ Assorted Color Pc/s 84 160 File System - 125mmx230mmx400mm Pc/s 10 161 Folder/paper/legal/white Pc/s 1,158 162 Folder/paper/short/white Pc/s 310 163 Folder/plastic/colored/long/violet Pc/s 25 164 Folder/plastic/colored/long/pink Pc/s 25 165 Folder/plastic/colored/long/green Pc/s 25 166 Folder/plastic/colored/long/peach Pc/s 25 167 Expandable Folder / Long / Green Pc/s 80 168 Lever Arch File Folder With Ring/ring Binder "legal/long"/ Vertical Pc/s 10 169 Document Horizontal File Arch Pc/s 26 170 Document Box Pc/s 20 171 Pvc File Folder Pc/s 20 172 Magazine File Box Vertical Holder Pc/s 10 173 3 Layer Metal Document Tray - Black Pc/s 3 174 Plastic Envelope /legal/ Expandable/ With Handle Pc/s 6 175 Plastic Envelope /legal Pc/s 32 176 Adventurer Transparent Envelop, Legal White Pc/s 100 177 Adventurer Transparent Envelop, Short White Pc/s 50 178 Storage Box, 50 Liters Pc/s 3 179 Clear Book / Legal Size / Assorted Color Pc/s 50 180 Clear Book Refill/ Legal Size / 20 Pcs/pack Pack/s 20 181 Pay Envelope (50's) 8"-1/2 X 4" Pc/s 1,500 182 Certificate Holder A4 Pc/s 75 Measuring Tools 183 Tape Measure Pc/s 12 184 Long Tape Fiberglass 50/165' X 1/2 Pc/s 1 185 Tape Measure 7.5m/ 25' Pc/s 2 186 Ruler - Plastic (12") Pc/s 16 Paper Cutter And Scissors 187 Cutter Blade Pc/s 5 188 Cutter Knife 7 Inches Pc/s 2 189 Cutter Blade Refill Pack Pc/s 16 190 Paper Cutter Size A4 K-w-trio Pc/s 1 191 Scissors (big) Good Quality Pc/s 35 192 Automatic Paper Shredder Machine Unit 1 Pens,pencils And Erasers 193 Ballpen/black (0.5) Pc/s 579 194 Ballpen/red (0.5) Pc/s 37 195 Ballpen/blue (0.5) Pc/s 20 196 Ballpen/flexstick 0.5 / Fo-gelb08/black Pc/s 150 197 Ballpen/flexstick 0.5 / Fo-gelb08/blue Pc/s 50 198 Ballpen/flexstick 0.5 / Fo-gelb08/red Pc/s 50 199 Pilot Bp-s Fine Ballpoint Pen Black Pc/s 75 200 Flexstick Neo Smooth Ink Pen, 0.7 Pc/s 200 201 Correction Tape - Good Quality - White Pc/s 327 202 Stam Pad Pc/s 2 203 Stam Pad Ink - Refill Black Bottle 3 204 Stam Pad Ink - Refill Blue Bottle 1 205 Stam Pad #2 / Hbw / Ink Blue Bottle 4 206 Highlighter Pen Pc/s 30 207 Highlighter Pen /yellow Green Pc/s 57 208 Highlighter Pen /orange Pc/s 27 209 Highlighter Pen /green Pc/s 21 210 Liquid Gel Pen Black (0.5) Box 39 211 Liquid Gel Pen Black (0.5) Pc/s 86 212 Liquid Gel Pen Blue (0.5) Pc/s 12 213 Liquid Gel Pen Red (0.5) Pc/s 12 214 Liquid Gel Pen Red (0.4) Pc/s 20 215 Paper Eraser Pc/s 30 216 Eraser, Dust Free Faber-castell Pc/s 12 217 Sharpener Heavy Duty Pc/s 1 218 Pencil/mongol/yellow No. 2 Box 18 219 Pencil/mongol/yellow No. 1 Pc/s 38 220 Pencil/mongol/yellow No. 2 Pc/s 96 221 Pentel Pen (pilot - Broad) - Black Pc/s 140 222 Pentel Pen (pilot - Fine) - Black Pc/s 63 223 Sign Pen / Black 0.5 Pc/s 272 224 Sign Pen / Blue 0.5 Pc/s 31 225 Sign Pen / Red 0.5 Pc/s 5 226 Sign Pen / Black 0.7 Pc/s 25 227 White Board Marker (black) Pc/s 24 228 Pentel Pen Ink Black Bot. 3 229 Pen Holder - Wooden Pc/s 2 Ppe 230 Face Mask (disposable/surgical) 3ply Box 25 231 Disposable Garden Gloves W/ Claw - Good Quality Pair 50 Tapes And Adhesives 232 Masking Tape - 1 Inch Pc/s 38 233 Masking Tape - 2 Inches Pc/s 68 234 Mounting Tape - 1 Inch Pc/s 53 235 Scotch Tape - 1 Inch Pc/s 74 236 Scotch Tape - 2 Inches Pc/s 96 237 Packaging Tape - 2 Inches Pc/s 104 238 Packaging Tape - 2 Inches - Brown Pc/s 8 239 Tape Dispenser, Table Top For 1" Pc/s 5 240 Tape, Clear - 1 Inch/24mm Pc/s 18 241 Tape, Double Sided Adhesive - 1 Inch Pc/s 121 242 Tape, Double Adhesive - 24mm X 10m Pc/s 36 243 Electrical Tape Pc/s 11 244 Twine Kg 1 245 Duct Tape 2" Pc/s 6 Utensils 246 Stainless Steel Spoons Doz 2 247 Stainless Steel Fork Doz 2 248 Rice Cooker 1.5l Pc/s 2 249 Rice Cooker 15 Cups Imarflex Pc/s 1 250 Rice Cooker W/ Steamer 1.8l Pc 2 251 Tefal Non-stick Casserole, 4l Pc/s 1 252 Tefal Non-stick Frying Fan, 11 Inches Pc/s 1 Writing Pads 253 Bond Paper, Substance 20/70g-legal Ream 340 254 Bond Paper, Substance 20/70g-long Ream 193 255 Bond Paper, Substance 20/70g-short Ream 109 256 Bond Paper, Substance 20/70g- A4 Ream 377 257 Bond Paper, Substance 20/70g- A3 Ream 3 258 Colored Paper Long Ream 2 259 Cartolina Assorted Pc/s 80 260 Cartolina Red Pc/s 15 261 Cartolina Yellow Green Pc/s 20 262 Columnar Book (24 Columns) Pc 8 263 Columnar Book (14 Columns) Pc 4 264 Journal (2 Columns) Pc 2 265 Index Card 4x6 (100's Pack) Pack 30 266 Notebook (basic + Note) Lb560-05 252mm X 179mm Pc/s 6 267 Notebook Spring Flip Up Loose Leaf Book / Vertical Type Pc/s 10 268 Note Pad, Stick On, 3"x3" Pad 12 269 Photopaper A4 20s' 260gsm Pack 4 270 Record Book - 500 Pages Pad 6 271 Record Book - 300 Pages Pad 22 272 Vellum 10 Sheets Specialty Board 200 Gsm, 8.5 X 13" / White Pack 60 273 Vellum 10 Sheets Specialty Board 200 Gsm, A4 / White Pack 16 274 Cork Board W/ Frame 3 Ft. X 4 Ft. Pc/s 2 275 Yellow Pad Pad 53 276 Dtr (csf No. 48) Pads 10 277 Loose Leaf Cover, Made Of Chip Board, For Legal Pc/s 100 278 Neon Paper Pc/s 100 Others 279 Grinder And Drill Set Set 1 280 Stanley 10 Pcs Starter Tool Set Set 1 281 Grass Cutter, Honda 4 Stroke Pc/s 1 282 Concrete Buggy Pc/s 3 283 Hedge Shears, Heavy Duty Pc/s 7 284 Rain Coat, Jacket And Pants (titanium Rubberized) Pc/s 20 285 Fh-7500 High Mesh Executive Chair Pc/s 1 286 Wall Clock (aa Bat.) Pc/s 1 287 Body Mirror Pc/s 1 288 Wifi Usb Connector Pc/s 2 289 Wired Keyboard / Soft Touch / Waterproof Pc/s 3 290 Optical Mouse Pc/s 5 291 Wireless Computer Mouse / High Quality Pc/s 3 292 Epson L3210 / All In One Ink Tank Printer Pc/s 4 293 Mouse Pad Pc/s 5 294 Ups 1000 Or Up Va / High Quality Pc/s 6 295 Ups / Back Up, 650 Va/390w Pc/s 3 296 Flash Drive - 2tb 4 In 1 Usb 3.0 Otg Pen Drive Pc/s 1 297 Flash Drive - 32gb Pc/s 22 298 Flash Drive - 64gb Pc/s 2 299 Flash Drive - 128gb Kingstone Pc/s 3 300 Flash Drive - 4tb Seagate Pc/s 1 301 External Hard Drive 1tb - Wd / Usb 3.0 Pc/s 2 302 Power Delay / Higher Kva Ups Range / 2kva- 12kva / Float Charging Voltage 13.7v ± 0.2 V / Battery (12v Dc Of Each Battery. / Input Voltage Range ± 10v 90v To 300v 100v To 280v Pc/s 2 303 Cpu Unit Only / Amd Ryzen 5 4650g / 3.7ghz / 6core/ 12th / Am4/ Original Fan / Asrock B550m Pro4 Motherboard / Kingston Ddr4 3200mhz Non Rgb / Pny Nvme M.2 256gb / 500w Psu Thru Rated Psu / Avr Secure 500 / Windows 10/11 Pro. Unit 1 304 Printer / Scanner Coppier (colored) 3-n-1 Unit 1 305 Portable Projector Screen 120"x100" W/ Stand And Bag Set 1 306 Christmas Lights Set 1 307 Christmas Décor & Lights Set 1 308 Wired Microphone (10 Meters Long Cable) Pc/s 2 309 Adult Wheelchair (for Office) Pc/s 1 310 Purified Water Container 100 311 Dish Organizer Set 1 312 Water Dispenser/ Top Buttons/ Hot, Cold And Warm Option/ Good Quality Pc/s 1 313 Foldable Desk/table, Multi Purpose, Length - 100cm, Width-50cm, Height-75cm Pc/s 2 314 Rotary Chair / Office Chair, With Headrest Pc/s 4 315 Monoblock Chair Pc/s 5 316 Ceiling Fan - Asahi Home Appliances Pc/s 2 317 Electric Fan - F459 Lp Dc Pc/s 1 318 Exhaust Fan 8" Riversable Pc/s 1 319 Exhaust Fan 12" Riversable Pc/s 1 320 Money Detector / Good Quality Pc/s 1 321 Tricycle Plates (series 751-801) Pc/s 50 322 Bill Counter / Cash Counter / High Quality Pc/s 1 323 Plastic Stool 201 Uratex / Marble Beige / Marble White Pc/s 2 324 Vaccum Cleaner (portable) Pc/s 1 325 Vaccum Cleaner - Heavy Duty Pc/s 1 326 Extension Cord, Wheel Type 15 Mtrs. Pc/s 4 327 Extension Cord, Wheel Type 15 Mtrs. - 5 Socket Pc/s 1 328 Steel Cabinet W/ Sliding Glass Door Pc/s 3 329 Door Knob Pc/s 2 330 Exterior Tire - 300"x18" Pc/s 1 331 Interior Tire - 300"x18" Pc/s 1 332 Sprocket Pc/s 1 333 Engine Sprocket - Supremo Pc/s 1 334 Motorcycle Chain Set 1 335 Castrol Oil (oil 40) Ltr. 6

Details: This Is A Sources Sought Notice Only. This Is Not A Request For Quotes And No Contract Will Be Awarded From This Announcement. The Government Will Not Provide Any Reimbursement For Responses Submitted In Response To This Source Sought Notice. Respondents Will Not Be Notified Of The Results Of The Evaluation. if A Solicitation Is Issued It Shall Be Announced At A Later Date, And All Interest Parties Must Respond To That Solicitation Announcement Separately. Responses To This Notice Are Not A Request To Be Added To A Prospective Bidders List Or To Receive A Copy Of The Solicitation. the Purpose Of This Announcement Is To Perform Market Research To Gain Knowledge Of Potential Qualified Sources And Their Size Classification Relative To Naics 238220, (j045) With A Size Standard $19m. The Department Of Veterans Affairs (va), Network Contracting Office 1 (nco 1) Is Seeking To Identify Any Vendor Capable Of Providing Plumbing And Pipefitting Services Per The Statement Of Workâ below. this Sources Sought Notice Provides An Opportunity For Respondents To Submit Their Capability And Availability To Provide The Requirement Described Below. Vendors Are Encouraged To Submit Information Relative To Their Capabilities To Fulfill This Requirement, In The Form Of A Statement That Addresses The Specific Requirement Identified In This Sources Sought. Information Received From This Sources Sought Shall Be Utilized To Facilitate The Contracting Officer S Review Of The Market Base, For Acquisition Planning, Size Determination, And Procurement Strategy. submission Instructions: Interested Parties Who Consider Themselves Qualified To Perform The Services Are Invited To Submit A Response To This Sources Sought Notice By 5pm Est, Monday, April 15, 2024. All Responses Under This Sources Sought Notice Must Be Emailed To Rosangela.pereira@va.gov With Rfq # 36c24124q0326 In The Subject Line. Telephone Inquiries Will Not Be Accepted Or Acknowledged, And No Feedback Or Evaluations Will Be Provided To Companies Regarding Their Submissions. interested Parties Should Complete The Attached Sources Sought Worksheet. Parties May Submit Additional Information Related To Their Capabilities, Provided It Contains All The Requirements Contained In The Sources Sought Worksheet. Responses To This Sources Sought Shall Not Exceed 8 Pages. In Addition, All Submissions Should Be Provided Electronically In A Microsoft Word Or Adobe Pdf Format. attachment 1 sources Sought Worksheet qualification Information: company / Institute Name: _______________________________________________________ address: ______________________________________________________________________ phone Number: ________________________________________________________________ point Of Contact: _______________________________________________________________ e-mail Address: ________________________________________________________________ unique Entity Identifier (uei) #:â ___________________________________________________ cage Code: __________________________________________________________________ sam Registered: (y / N) other Available Contract Vehicles Applicable To This Sources Sought (gsa/fss/nasa Sewp/etc): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ socio-economic Status: vip Verified Sdvosb: (y / N) vip Verified Vosb: (y / N) 8(a): (y / N) hubzone: (y / N) economically Disadvantaged Women-owned Small Business: (y / N) women-owned Small Business: (y / N) small Business: (y / N) note: Respondent Claiming Sdvosb And Vosb Status Shall Be Registered And Center For Veterans Enterprise (cve) Verified In Vetbiz Registry Www.vetbiz.gov. based On The Responses To This Sources Sought Notice/market Research, This Requirement May Be Set-aside For Sdvosb, Vosb, Small Businesses Or Procured Through Full And Open Competition. capability Statement: provide A Brief Capability And Interest In Providing The Service As Listed In Attachment 2 Statement Of Work With Enough Information To Determine If Your Company Can Meet The Requirement. The Capabilities Statement For This Sources Sought Is Not A Request For Quotation, Request For Proposal, Or Invitation For Bid, Nor Does It Restrict The Government To An Ultimate Acquisition Approach, But Rather The Government Is Requesting A Short Statement Regarding The Company S Ability To Provide The Services Outlined In The Sow. Any Commercial Brochures Or Currently Existing Marketing Material May Also Be Submitted With The Capabilities Statement. This Synopsis Is For Information And Planning Purposes Only And Is Not To Be Construed As A Commitment By The Government. The Government Will Not Pay For Information Solicited. Respondents Will Not Be Notified Of The Results Of The Evaluation. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ attachment 2 statement Of Work plumbing And Pipefitting provide All Labor, Transportation, Materials, Apparatus, Tools, Equipment And Permits Necessary For The Following Work. The General Limit Of The Specified Work Area Will Be Located At The Vamc, 830 Chalkstone Ave., Providence, Ri 02908 And Other Properties Either Owned Or Leased By The Vamc. The Work Will Entail The Miscellaneous Electrical Maintenance, Repair And Installation Projects As Well 24-hour Electrical Emergency Service Call Response. place Of Performance department Of Veterans Affairs vamc Providence 830 Chalkstone Avenue providence, Ri, 02908 period Of Performance five (5) Years From Date Of Issuance. a. Pipefitter Maintenance, Repair, Installation & Fabrication Projects the Contractor Will Be Tasked To Do The Following Types Of Pipefitting Work: install And Repair High, Medium And Low Pressure Steam Systems. Install, Repair And Test Fire Sprinkler Systems. Install And Repair Domestic Hot/cold Water Systems. Install And Repair Hot Water Boilers And The Associated Hot Water Distribution Systems. Install And Repair Sanitary And Storm Water Sewer Systems. Install And Repair Sinks, Toilets, Faucets And The Related Domestic Water System Piping & Valves. Install And Repair Medical And Natural Gas Systems. Repair Pipe And Valve Insulation That Is Damaged During The Course Of A Repair Project. Provide Miscellaneous Metal Fabrication And Repair Projects. Parts May Be Purchased By The Va. emergency & Repair Service Work the Contractor Will Be Required To Provide 24/7 Response To Pipefitting, Water System, Fire Sprinkler System, Steam System, Medical And Natural Gas System Piping Problems. Response Time Will Be With-in 2 Hours Time Frame. qualifications the Contractor Must Be A Licensed Plumber & Pipefitter In The State Of Rhode Island And Massachusetts. The Contractor Must Provide A Copy Of Their License To Be Considered For Award. the Contractor Must Be Licensed To Install And Repair Fire Sprinkler Systems In The State Of Rhode Island And Massachusetts. Tthe Contractor Must Provide A Copy Of Their License To Be Considered For Award. the Contractor Must Be An A.s.m.e. Certified Welder. The Contractor Must Provide A Copy Of Their License To Be Considered For Award. the Contractor Must Have A Minimum Of 5 Years Experience Working In The Hospital Environment. b. Infection Control contractor Shall Conform To The Infection Control Measures As Specified In Attachment A. Infection Control Procedures c. Work Hours And Project Sequence routine Project Work Can Start As Early As 7:00 Am And Work Past 4:30pm Week Days. Weekend Work Needs To Be Approved By The Fms Supervisor. If The Contractor Desires To Work During Periods Other Than Above, He Must Notify The Contracting Officer Three (3) Working Days In Advance Of His Desire To Work During Other Periods To Allow Determination Of Availability Of Additional Inspection Forces, Determination Of Impact On Existing Health Care And Facility Operations, And For Notification Of Fire, Security And Safety Personnel. When The Contracting Officer Determines That There Are No Adverse Impacts To Health Care And Facility Operations And That Inspection Forces Are Reasonably Available, He/she May Authorize The Contractor To Perform Work During Periods Other Than Normal Duty Hours/days. However, If Inspectors Are Required To Perform In Excess Of Their Normal Duty Hours/days Solely For The Benefit Of The Contractor, The Actual Cost Of The Inspection, At Overtime Rates, Will Be Charged To The Contractor And Will Be Deducted From The Final Payment Of The Contract Amount. (note: If Applicable, At Time Of Award This Paragraph Will Be Modified To The Negotiated Schedule For This Project). Work In The Operating Room Suite Shall Be Performed Outside Normal Work Hours. Other Critical Care Areas May Also Require Work To Be Done Outside The Normal Work Hours. These Critical Care Areas Include The Intensive Care Unit, The Emergency Room, Specialty Clinics And Exam Rooms. emergency Service Work Will Occur As Conditions Dictate. The Following Federal Legal Holidays Are Observed: date holiday january 01 new Year S Day third Monday Of January birthday Of Martin Luther King, Jr. third Monday Of February washington S Birthday last Monday Of May memorial Day june 19 juneteenth National Independence Day july 04 independence Day first Monday In September labor Day second Monday In October columbus Day november 11 veterans Day fourth Thursday In November thanksgiving Day december 25 christmas Day note: Any Of The Above Holidays Falling On A Saturday Will Be Observed The Preceding Friday, Holidays Falling On A Sunday Will Be Observed On The Following Monday. prior To Commencing Work On The Job Initially, Resumption Of Work After Prolonged Interruption (7 Calendar Days Or More), Commencement Of Any Warranty Work, And Upon Completion Of Warranty Work, The Contractor Must Notify The Contracting Officer (or His/her Contracting Officer S Representative). When Relocating To New Sites, Returning To Sites For Follow-up Work On A Phased Work Plan, Notification To The Contracting Officer S Representative Is Sufficient. Notification Should Be By Personal Contact; However, Advance Notification May Be By Telephone, Or In Writing, And Should Be Accomplished Sufficiently In Advance To Allow Scheduling Of Inspection Forces. The Purpose Of The Above Precautions Is To Ensure Construction Inspection And Recording Of Work Proceedings. d. Ordering individual Task Orders (to) Will Be Issued On An As Needed Basis During The Period Of Performance Specified. The Tos Will Be Issued Based On Proposals From The Contractor That Are Developed From Scopes Of Work Provided By The Pvamc Cor. any Services To Be Furnished Under This Contract Will Be Ordered By Issuance Of Tos By The Individuals Or Activities Designated In This Contract. Any Federal Contracting Officer, At The Locations Specified In The Solicitation, Or As Approved In Writing By The Issuing Office Contracting Officer, Is Authorized To Issue Orders Under The Bpa Contract Within The Individual S Warrant Levels. orders May Be Issued From Date Of Contract Award Until The Last Day Of The Bpa Period Of Performance. The Government Reserves The Right To Unilaterally Modify The Contract To Incorporate Any Future Statutory Changes. all Tos Are Subject To The Terms And Conditions Of This Contract. In The Event Of Conflict Between A To And This Contract, The Contract Will Govern. The Government Reserves The Right To Incorporate Additional Clauses, As Appropriate, Into Individual To Solicitations And Awards. e. Task Order Limitations minimum Order: When The Government Requires Services Covered By This Contract In An Amount Less Than $2,500 The Government Will Issue A Credit Card Purchase Order And Not A Task Order. maximum Order: The Typical Maximum Task Order Limitation Is $150,000 Excluding Subsequent In-scope Modifications. The Government May Combine Several Projects, As Indicated By Separate Statements Of Work And Individual Line Items, In One Task Order, As Required. the Maximum Value Of The Contract Will Not Exceed $1 Million Over The Life Of The Contract. the Government At Its Option May In A Rare Case Include Projects Exceeding $150,000. However, Contractors Will Not Be Obligated To Compete Nor Required To Accept Such Task Orders Under The General Terms Of The Contract. This Is Not A Requirements Contract. Transportation, Handling, And Storage the Contractor Shall Coordinate With Suppliers And Shippers To Ensure That Incoming Materials Are Properly Identified With The Contractor S Name, Contract Number And Project Title. The Contractor Shall Designate An Authorized Individual To Be Available To Receive Shipment. The Government Warehouse Facilities Are Not The Shipping Point And Are Not Available For Contractor S Use. The Government Will Not Provide Storage Other Than That Available At The Project Site. storage Of Supplies, Materials And Equipment On The Project Site Shall Be Accomplished In Such A Manner So As To Prevent Mechanical And Climatic Damage And Loss Due To Vandalism Or Theft. Equipment Temporarily Removed In The Performance Of Work And Stored On The Job Site Shall Be Stored And Protected In Accordance With Previous Paragraphs, And Shall Be Replaced In A Condition Compatible With Its Original State. Security For Equipment And Material Removed From The Job Site For Temporary Storage Until Reuse Shall Be The Responsibility Of The Contractor. F. Cleanup And Disposal Of Debris And Fill Materials at The End Of Each Workday, The Contractor Shall Clean Up The Work And Storage Areas And Stack All Materials In A Manner Approved By The Contracting Officer Or His/her Designated Representative. Upon Completion Of A Project, The Contractor Shall Ensure That All Dirt, Trash, And Debris Resulting From The Construction Operations Are Removed From The Work Area. Unless Directed Otherwise In The Contract Or By The Contracting Officer, Disposal Of Debris Shall Be Made At The Contractor S Expense And Shall Be Delivered To A State Approved Disposal Site Located Off The Va Grounds And/or Cboc Locations. Debris Shall Not Be Left In Such A Manner That Wind Or Other Weather Conditions Can Cause The Debris To Be Scattered Outside The Work Area Or Inside The Facilities Via Local Foot Traffic. g. Infection Control Procedures attachment A infection Control Procedures Part 1 General definitions construction Type A - Inspection And Non-invasive Activities. Includes, But Is Not Limited To: Removal Of Ceiling Tiles For Visual Inspection Limited To 1 Tile Per 50 Square Feet; Painting (but Not Sanding); Wall Covering; Electrical Trim Work; Minor Plumbing; And Activities Which Do Not Generate Dust Or Require Cutting Of Walls Or Access To Ceilings Other Than For Visual Inspection. construction Type B - Small Scale, Short Duration Activities That Create Minimal Dust. Includes, But Is Not Limited To: Installation Of Telephone Or Computer Cabling; Access To Pipe Chase Spaces; Cutting Of Walls Or Ceilings Where Dust Migration Can Be Controlled. construction Type C - Any Work, Which Generates A Moderate To High Level Of Dust Or Requires Demolition Or Removal Of Any Fixed Building Components Or Assemblies. Includes, But Is Not Limited To: Sanding Of Walls For Painting Or Wall Covering; Removal Of Floor Coverings, Ceiling Tiles And Casework; New Wall Construction; Minor Ductwork Or Electrical Work Above Ceilings; Major Cabling Activities; And Any Activity Which Cannot Be Completed Within A Single Work Shift. construction Type D - Major Demolition And Construction Projects. Includes, But Is Not Limited To: Activities That Require Consecutive Work Shifts; Require Heavy Demolition Or Removal Of A Complete Ceiling System; And New Construction. group 1 Lowest Risk Patient Risk Group - Office Areas group 2 Medium Risk Patient Risk Group - Cardiology, Echocardiography, Laboratories, Nuclear Medicine, Physical Therapy, Radiology/mri, Respiratory Therapy group 3 Medium-high Risk Patient Risk Group - Emergency Room, Day Surgery, Pharmacy, Endoscopy group 4 Highest Risk Patient Risk Group - Dialysis Unit; Oncology Unit; Operating Rooms; Sterile Processing, Cardiac Catheterization & Angiography Areas, Intensive Care Unit(s); Medical/surgical Nursing Units, Post-anesthesia Care Units. hepa - High Efficiency Particulate Air hepa Filtered Equipment That Uses A Hepa Filter That Complies With Mil-std-282 Method 102.9.1 And Captures A Minimum Of 99.97% Of Particulate Matter That Is 0.3 Micron In Diameter. level Of Infection Control - Class I, Ii, Iii Or Iv, As Determined From The Infection Control Risk Assessment Matrix. description the Purpose Of The Infection Control Procedures Are To Minimize The Risk Of Infection During Construction By Maintaining The Integrity Of The Environment, And Controlling The Spread Of Dust. the Following Infection Control Matrix Defines The Matrix Of Precautions To Be Implemented For Construction, Demolition And Renovation. Matching The Planned Construction Type With The Patient Risk Group On The Matrix Defines The Minimum Level Of Infection Control Required (class I, Ii, Iii Or Iv). risk Level type A construction Activity type B Type C Type D group 1 Lowest Risk class I class Ii Class Ii Class Iii/iv group 2 Medium Risk class I class Ii Class Iii Class Iv group 3 High Risk class Ii class Ii Class Iii/iv Class Iv group 4 Highest Risk class I: class Ii class Iii/iv Class Iii/iv Class Iv execute Work By Methods To Minimize Raising Dust And Fumes From Interior And Exterior Construction Operations. water Mist Work Surfaces To Control Dust immediately Replace A Ceiling Tile Displaced For Visual Inspection use Travel Routes That Minimize Exposure Of Patients To Construction Workers, Materials, Tools, And Equipment. schedule Utility Interruptions During Periods Of Low Hospital Activity. class Ii: In Addition To Precautions For Class I: provide Temporary Icra Barrier Around Construction Area To Prevent Airborne Dust From Dispersing Into Atmosphere Using Fire Resistive Polyethylene Secured By Poles, Clips And Tape With Zipper Door Access Or Use Approved Self-contained Icra Cart With Telescoping Icra Barrier At Every Opening In Ceiling. hepa Vacuum Upper Surfaces Of Ceiling Tiles Prior To Removal, After Removal Of First Tile. seal Unused Doors With Tape Or Cover Doors With Fire Resistive Polyethylene And Seal All 4 Edges. block Off And Seal Air Vents In Work Area, Or Isolate Hvac System In Areas Where Work Is Being Performed To Prevent Contamination Of Ducted Systems. place Adhesive Walk-off Mats At Entrance And Exit Of Work Areas. tightly Cover Waste Containers Before Removing From The Work Area. hepa Vacuum Work Surfaces And Waste Containers Before Removing From The Work Area. hepa Vacuum Worker Clothing, Tools, Materials, And Equipment Before Leaving The Work Area. class Iii: In Addition To The Precautions For Class I And Ii: maintain Negative Air Pressure Within Work Area 24 Hours Per Day, 7 Days Per Week By Utilizing Hepa Equipped Air Filtration Units, Preferably With Exhaust To Exterior Via Windows, And Install Manometer And Record Daily Readings. seal Holes, Pipes, Conduits, And Punctures Through Walls And Floors Within The Work Area Using Fire-safe, Impermeable Materials. (obtain Penetration Permit For Any New Penetrations Involved In The Work.) construct Anteroom (construction Vestibule) Contiguous With Work Area And Require All Personnel To Pass Through This Anteroom So They Can Be Vacuumed Using A Hepa Vacuum Cleaner Before Leaving Work Site. do Not Remove Icra Barriers From The Work Area Until The Completed Project Is Thoroughly Cleaned By The Contractor And The Va S Environmental (housekeeping) Services Department, And Inspected By The Va Project Manager. class Iv: In Addition To Precautions For Class I, Ii And Iii: no Work Is Permitted In Areas Occupied By Patients. all Personnel Entering Work Site Are Required To Wear Head Covers, Shoe Covers And Coveralls. Head Covers, Shoe Covers And Coveralls Must Be Changed Within The Anteroom (construction Vestibule) Each Time The Worker Exits The Work Area. do Not Remove Icra Barriers From The Work Area Until The Completed Project Is Thoroughly Cleaned By The Contractor, The Va S Environmental (housekeeping) Services Department And Inspected By The Va Project Manager. conduct Work By Implementing The Appropriate Level Of Infection Control As Required Or As Noted Herein. submittals government Approval Is Required For Submittals With A "g" Designation; Submittals Not Having A "g" Designation Are For Information Only. sd-06 Test And Inspection Reports Air Sampling Results infection Control Compliance Checklists logs Of Negative Pressure Measurements For Work Site; Sd-07 Certificates employee Training; vamc Infection Control Construction Permits; G quality Assurance qualifications all Personnel Are Required To Wear N95 Respirators, Disposable Booties And Coveralls When Working Inside The Containment. These Are To Be Removed When Exiting The Work Area. all Personnel Are To Be Trained On Infection Control Procedures And These Work Procedures. equipment fire Retardant Polyethylene Hepa Filtered Vacuum hepa Filtered Negative Air Machine Duct Tape framing And Other Materials Necessary To Isolate The Work Area power Equipment That Generates Dust Will Have Dust Collection Equipment Attached. project/site Conditions existing Conditions perform Work Without Damage Or Contamination Of Adjacent Areas. Where Existing Work Is Damaged Or Contaminated, Restore Work To Its Original Condition Or Better As Determined By The Contracting Officer. sequencing And Scheduling all Work Will Be Coordinated With The Hospital Infection Control Office, Facility Director, Safety Department, Security Office And Work Will Not Commence Until The Infection Control Construction Permit Has Been Approved By Vamc For That Specific Work Area, Including Designation Of The Pre-determined Debris Removal Routes. any Issue That Could Have Impact On Vamc Operations Must Be Reported To The Vamc Project Representative Before Commencement. This Would Include Containment Breeching, Loss Of Negative Pressure, Releases Of Dust/debris Into Uncontrolled Interior Building Areas Or Other Issues That Could Affect Infection Control Procedures. work Phasing And Breakout Of Specific Work Areas Shall Be In Coordination With The Contracting Officers Needs And The General Contractor's Schedule And Not Adversely Affect The Operations Of The Vamc In Any Way. part 2 Products not Used. part 3 Execution preparation obtain An Infection Control Construction Permit Prior To Performing Any Work Of Construction Types A Through D As Defined Above. No Work Will Be Allowed To Proceed Until An Infection Control Construction Permit Has Been Completed And Signed And All Protective Measures Required By The Permit Are In Place. all Work Shall Be Accomplished Using The Controls Indicated In The Specifications And On The Infection Control Construction Permit For The Class Of Protection Required For The Work. removal Of A Single Ceiling Tile In A Suspended Acoustic Ceiling For Observation Purposes Only Does Not Require An Infection Control Construction Permit. existing Air Handling Ductwork, Supply And Return Grills, And/or Hvac Fresh Air Intakes Shall Be Isolated Using Air Tight Seals. elevator Use Must Be Coordinated With Facilities And Must Not Impact Vamc Operations. Time And Dates Of Waste Load Must Be Identified Each Day. erection install Impervious Barriers From Floor To Ceiling And Wall To Wall To Seal Work Areas From Non-work Areas. When Work Is In An Area Designated For Class Iv Protection, Double Impervious Barriers Shall Be Used. impervious Barriers Shall Be Constructed Of Non-combustible Or Fire Retardant Materials. Barriers Shall Be Minimum One-hour Rated Construction. Fire Retardant Polyethylene May Be Used For Impervious (dust) Barriers That Remain In Place For Not More Than 72 Hours. Construct All Other Barriers Of Gypsum Board (flame Spread Rating Of 25 Or Less In Accordance With Astm E84) On Both Sides Of Metal Steel Studs. Extend The Partitions Through Suspended Ceilings To Floor Slab Deck Or Roof. Wood Framing Is Not Allowed. At Door Openings, Use Class C ¾ Hour Fire/smoke Rated Doors And Frames With Closers. critical Barriers Are To Be Installed On All Doors And Windows And Other Entrances To The Work Area. seal All Holes, Chases, Pipe Cavities And Other Perforations Before Commencing Work. Sealants Shall Be Non-flammable Material. when Required As An Infection Control Measure, Create A Negative Air Pressure Work Area By Installing Hepa Filtered Negative Air Machines Within The Work Area To Remove Dust Particles From The Air And Exhaust To The Outside. Negative Air Pressure Shall Be Maintained At All Times, Including Non-work Periods, For The Duration Of The Work. maintain Negative Pressure Of At Least -0.02 Inches Water In All Work Areas And Document Compliance. construct An Entry/exit Chamber (construction Vestibule) For Decontaminating People And Equipment Leaving The Work Area. A Hepa Vacuum Is Required To Remove Dust From Equipment And People Leaving The Site. Disposable Ppe Shall Be Removed Prior To Exiting The Entry/exit Chamber. for Projects That Require Maintaining Negative Air Pressure Within The Work Area, Provide An Entry/exit Chamber (construction Vestibule) For Delivering Or Removing Materials And Equipment At The Worksite. delivery And Remove Of Materials And Equipment At The Worksite Must Be Completed In A Manner That Maintains The Specified Negative Air Pressure Within The Work Area At All Times. adhesive Step-off Pads At Least 24"x36" Are To Be Located At The Exit Of The Work Area Before Entering The Occupied Areas Of The Vamc. vacuum The Top Surfaces Of Ceiling Tiles Using A Hepa Vacuum Prior To Removal Of Ceiling Tiles. Traffic Shall Be Minimized To/from The Work Area. elevators Or Stairwells Within The Work Area Must Be Isolated With Impervious Barriers. activities Such As Cutting, Demolishing, And Other Large Dust Generating Activities Shall Have Work Surfaces Water-misted Prior To Impact. where Powered Equipment That Generates Dust Will Be Utilized, Such Equipment Shall Have Dust Collection Equipment Attached. provide Active Means To Prevent Airborne Dust From Dispersing Into The Atmosphere. field Quality Control inspection conduct Daily Infection Control Inspections Using The Vamc Infection Control Compliance Checklist On Page 2 Of The Infection Control Construction Permit. Daily Inspections Shall Also Be Conducted On Days When No Construction Activity Is Performed. Submit Compliance Checklist Not More Than 1 Work Day After Completing An Inspection. continuously Monitor Negative Pressure Levels. Document Negative Pressure Levels At The Start Of Work Each Day And At 2 Hour Maximum Intervals During Each Work Day. Maintain A Written Log Of Negative Pressure Levels Measured To Include Date And Time Of The Measurement. Submit Written Log Of Negative Pressure Levels Weekly And Not More Than 1 Work Day After Completing The Last Log Entry Using The Vamc Infection Control Compliance Checklist On Page 2 Of The Infection Control Construction Permit. all Barriers And Hepa Filtered Negative Pressure Are To Remain In Place Until Clearance Has Been Obtained From Vamc Representatives. This Could Include The Ic Department, Safety Department, And Environmental Services Department. tests vamc Representatives May Conduct Post Abatement And During Abatement Sampling For Dust, Mold Spores And Surface Contamination. Sampling May Be Conducted For Dusts Outside The Work Area To Assess Impact. cleaning And Disposal the Construction Area And Adjacent Areas Are To Be Kept In A Clean And Sanitary Manner, Using Damp Methods And Hepa Filtered Vacuuming. dry Sweeping Shall Not Be Allowed. any Dust Tracked Outside Of The Barriers Must Be Removed Immediately And As It Accumulates. surfaces Are To Be Cleaned Daily Or More Frequently If Needed With Vamc Approved Cleaning Products. there Shall Be No Standing Water In The Work Area. All Accidental Spills Must Be Cleaned Up Immediately And Wet Porous Material Removed Within One Hour. any Water Damaged Areas Scheduled For Impact/demolition Shall Be Removed First, Under Hepa Filtered Exhaust And Containment, With The Waste Promptly Bagged, To Reduce Aerosol Of Microbial Agent/fungi/spore From Potentially Escaping Out Of The Work Space. all Barriers Are To Be Removed Carefully To Minimize The Spread Of Contaminants. where Feasible, The Optimal Method For Removal Of Debris Is Via An Exterior Type Chute To Closed Top Containers. where Not Feasible, Waste Is To Be Removed In Clean Air Tight Covered Containers And Transported From The Work Area By A Pre-determined Route During Off-peak Hours. Such Designated Debris Removal Routes Shall Be Cleaned By Damp-mop And/or Hepa Filtered Vacuuming Prior To Being Returned To Patient/staff Use. for Work Performed Exterior To The Building Envelope, No Debris/waste Movement Shall Be Allowed Through The Building Interior Spaces. h. Access To Va Information And Va Information Systems a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. the Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. i. Records Management: the Following Standard Items Relate To Records Generated In Executing The Contract And Should Be Included In A Typical Procurement Contract: citations To Pertinent Laws, Codes And Regulations Such As 44 U.s.c Chapters 21, 29, 31 And 33; Freedom Of Information Act (5 U.s.c. 552); Privacy Act (5 U.s.c. 552a); 36 Cfr Part 1222 And Part 1228. contractor Shall Treat All Deliverables Under The Contract As The Property Of The U.s. Government For Which The Government Agency Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. contractor Shall Not Create Or Maintain Any Records That Are Not Specifically Tied To Or Authorized By The Contract Using Government It Equipment And/or Government Records. contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected By The Freedom Of Information Act. contractor Shall Not Create Or Maintain Any Records Containing Any Government Agency Records That Are Not Specifically Tied To Or Authorized By The Contract. the Government Agency Owns The Rights To All Data/records Produced As Part Of This Contract. the Government Agency Owns The Rights To All Electronic Information (electronic Data, Electronic Information Systems, Electronic Databases, Etc.) And All Supporting Documentation Created As Part Of This Contract. Contractor Must Deliver Sufficient Technical Documentation With All Data Deliverables To Permit The Agency To Use The Data. contractor Agrees To Comply With Federal And Agency Records Management Policies, Including Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974. These Policies Include The Preservation Of All Records Created Or Received Regardless Of Format [paper, Electronic, Etc.] Or Mode Of Transmission [e-mail, Fax, Etc.] Or State Of Completion [draft, Final, Etc.]. no Disposition Of Documents Will Be Allowed Without The Prior Written Consent Of The Contracting Officer. The Agency And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. Records May Not Be Removed From The Legal Custody Of The Agency Or Destroyed Without Regard To The Provisions Of The Agency Records Schedules. contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, This Contract. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And Agency Guidance For Protecting Sensitive And Proprietary Information.

Details: The Department Of Veterans Affairs Network Contracting Office 2 Is Issuing This Source Sought Synopsis As A Means Of Conducting Market Research To Identify Parties Having An Interest In And The Resources Providing Testing Of Sterile Compounding Areas At The Northport Vamc, 79 Middleville Road , Northport, Ny 11768. the Result Of This Market Research Will Contribute To Determining The Method Of Procurement. The Applicable North American Industry Classification System (naics) Code Assigned To This Procurement Is 541380. the Va Requires A 12-month Base Year, Plus Four 12-month Options Contract. This Contract Will Be Inclusive Of All Labor, Materials, Equipment, And Travel (within 2 Hours) To Perform Initial And Recurring Certification Of The Facility S Sterile Compounding Areas. based On The Responses To This Sources Sought Notice/market Research, This Requirement May Be Set-aside For Small Businesses Or Procured Through Full And Open Competition. telephone Inquiries Will Not Be Accepted Or Acknowledged, And No Feedback Or Evaluations Will Be Provided To Companies Regarding Their Submissions. submission Instructions: Interested Parties Who Consider Themselves Qualified To Perform The Above Listed Services Are Invited To Submit A Response To This Sources Sought Notice By October 24, 2024, At 12:00pm Est. All Responses Under This Sources Sought Notice Must Be Emailed To Lee.kern@va.gov. please See The Below Statement Of Work (sow): statement Of Work testing Of Sterile Compounding Areas introduction United States Pharmacopeia (usp) Establishes Standards For Cleanroom Design, Environmental Monitoring, And Competencies For The Preparation, Handling, And Storage Of Compounded Sterile Preparations (csps). To Maintain Compliance With These Standards, Northport Vamc Requires A Base Plus Four (4) Year Contract Inclusive Of All Labor, Materials, Equipment, And Travel (within 2 Hours) To Perform Initial And Recurring Certification Of The Facility S Sterile Compounding Areas. Certification And Testing Will Consist Of: Testing All Primary Engineering Controls [(pecs) E.g., Biological Safety Cabinets (bscs), Laminar Airflow Workbenches (lafws), Compounding Aseptic Containment Isolators (caci), And Compounding Aseptic Isolators (cai)] testing All Secondary Engineering Controls (secs), Non-iso Rated Controlled Non-classified (cnc) Rooms, And High-efficiency Particulate Air (hepa) Filtration Devices. microbiological Laboratory Testing Of Collected Viables Samples. wipe Sampling For Environmental Hazardous Drug (hd) Residue testing And Certification Must Be Completed In Accordance With The Most Currently Published Versions Of Usp Chapter , Usp Chapter , Controlled Environment Testing Association (ceta) Application Guides For: Cag-003 Certification Of Sterile Compounding Facilities For Usp Compliance, Cag-002 Compounding Isolator Testing, Cag-008 Certification Matrix For sterile & Nonsterile Usp Compounding Facilities, Cag-009 Viable Environmental Monitoring For Sterile Compounding Facilities, Cag-014 Airflow Visualization Study, National Sanitation Foundation/american National Standards Institute (nsf/ansi) Standard 49 Biosafety Cabinetry, And Institute Of Flow Clean Air Devices, Iest-rp-cc-002.4. All Lab Analysis Of Viable Samples Must Be Performed By A Facility With Iso/iec 17025 Accreditation For Microbial Analysis. This Environmental Quality Testing May Not Be Performed Under The Laboratory S Clinical Laboratory Improvement Amendments (clia) License. The Lab Must Attain Iso/iec 17025 Certification From An External Accrediting Body (e.g., American Association For Laboratory Accreditation ) To Ensure Quality And Accuracy Of The Testing. background. northport Vamc Is Pursuing A Facility Contract For Certification Of All Pecs, Secs, Cnc Rooms, And Hepa Filters Must Be Performed Pursuant To The Most Current Version Of Usp Chapter And Usp Chapter Standards Following Ceta S Standardized Testing Procedures Which Include (but Is Not Limited To) Cag-003 Ceta Certification Guide For Sterile Compounding Facilities For Usp Compliance, Cag-002 Ceta Compounding Isolator Testing Guide, Cag-014 Airflow Visualization Study, And Cag-009 Viable Environmental Monitoring For Sterile Compounding Facilities. certification Must Be Performed Every 6 Months. Recertification Will Be Required After Any Servicing Of Facilities Or Equipment, Post Changes To The Area That Could Affect Airflow Or Air Quality ( E.g., Redesign, Construction, Replacement Or Relocation Of Any Pec, Or Alteration In The Configuration Of The Room), And/or In Response To Identified Problems Or Trends. certification Procedures Defined In Relevant Ceta Application Guides Must Be Performed No Less Than Every 6 Months By An Individual Who Has The Required Ceta Competencies And Training Related To The Certification Of Primary And Secondary Engineering Controls. Additionally, It Is Preferred That The On-site Certification Individual Have Received Nsf Accreditation For The Field Certification Of Class Ii Biosafety Cabinets And Are Accredited Through Cnbt As A Registered Certification Professional In The Sterile Compounding Facility (rcp-scf). Prior To Testing, The Contractor S Technician(s) Who Conduct On-site Certification Will Provide, To The Cor, Documentation Of Competency And Training Related To The Certification Of Pecs And Secs. procedures For Air And Surface Sampling And Evaluation Must Be Compliant As Per The Most Current Usp Chapter 797 Requirements For Environmental Air Sampling, Surface Sampling (cag-009), Gloved Fingertip Testing (cag-011), And Media Fill Testing (cag-013) Following The Appropriate Ceta Cag Application Guide. northport Vamc S Sterile Compounding Areas And Equipment Must Be Compliant To The Joint Commission (tjc) And Food And Drug Administration (fda) Requirements. Tjc Medication Compounding Requirements For Critical Access Hospitals And Hospitals, Effective January 1, 2024, Established New Medication Compounding (mc) Standards For Non-sterile And Sterile Compounded Preparations Which Are Based On Usp Standards. The Fda Has The Authority To Inspect Va Medical Facilities Under The Food, Drug And Cosmetic Act, And Evaluate Based Upon The Guidance Provided In The Insanitary Conditions At Compounding Facilities Guidance For Industry, November 2020 (or Most Current Version). scope testing Frequency. the Northport Vamc Has A Requirement For Onsite Initial And Reoccurring Ceta Certification And Viable Environmental Sampling Of The Facility S Pharmacy-specific And Non-pharmacy Specific Areas And Equipment As Detailed Within This Statement Of Work (sow). Testing And Certification Dates Contained Within This Sow Are Best Documented; Contractor Shall Be Responsible To Confirm And/or Adjust Certification/testing Requirements To Ensure No Lapse In Requirements And Thus No Undesirable Effect On The Mission Of The Northport Vamc. all Pharmacy-specific Equipment Will Minimally Obtain Ceta Certification Every Six (6) Calendar Months From The Date Of The Last Certification/testing Of Bscs, Lafws, Cai, Caci, Hepa Filters, And Room Spaces/environments In Accordance With Vha Directive 1108.12 (see Attachment A), And Usp 797 (attachment B) & 800 (attachment C). Recertification May Be Required Sooner If Equipment Is Relocated/altered, Or A Major Service Is Performed. testing Locations. The Following Location Shall Be Tested As Per Usp 797 And Where Applicable Usp 800 Standards As Per Respective Ceta Guide Applications. Locations May Be Amended As Per The Facility S Renovations And Construction. building 200, Unit 31 Cleanroom Suite(s) Primary Space(s) And Equipment iso-8 Anteroom(s): Two Ceiling Mounted Hepa Filters iso-7 Buffer Room(s) two Ceiling Mounted Hepa Filters one Iso-5 Lawf: Baker Edgegard 5252 Lawf building 200, Inpatient: One Iso-5 Compounding Aseptic Isolator (cai): Baker Ss-500 building 200, New Pavilion 2f, E2-49 hd Negative Pressure Storage Room: One Ceiling Mounted Hepa Filter cnc Hd Negative Pressure C-sca one Ceiling Mounted Hepa Filter one Iso-5 Hd Negative Pressure Compounding Aseptic Containment Isolator (caci): Baker Cs-500 germfree Trailer (adjacent To Building 11) - This Location Will Be Covered Under This Contract For Monthly Viable Sampling And Hazardous Drug Wipe Sampling. note: There Is A Separate Contract Which Covers The Semiannual Ceta Testing And Viable Sampling Of The Trailer. testing Requirements Of Pecs. biological Safety Cabinet (bsc): On-site Certifications Of The Bscs Shall Be Tested To Manufacturer Specifications In Accordance With The Most Recent Version Of Nsf/ansi Standard 49 Biosafety Cabinetry (as Per Ceta Cag-003:2022 Section 8.2. Through 8.2.5 Application Guide And Ceta Cag-005:2007 (or Most Current Versions) compounding Aseptic Isolator (cai) And Compounding Aseptic Containment Isolator (caci): The Contractor Shall Test And Certify All Cais And Cacis As Per Ceta Cag-003 Sections 8.3 Through 8.3.5 And In Accordance With Ceta Cag-002 Guide Application. laminar Air Flow Workbench (lafw): The Contractor Shall Test And Certify All Lafw As Per Ceta Cag-003:2022 Section 8.4. Through 8.4.6 Application Guide (or Most Current Version) the Contractor Shall Test And Certify All Pecs In Accordance With The Most Current Version Of The Institute Of Environmental Sciences And Technology (iest)-rp-cc002 (unidirectional Flow Clean-air Devices), Ceta Cag-003, And The Manufacturer's Specifications. the Contractor Shall Record Each Individual Face Velocity Reading And The Average Of Those Readings, The Downstream Concentration Reading Of The Hepa Filter Leak Test And The Results Of The Induction Leak Test And Back Streaming Test all Equipment Used To Certify Pecs Must Be Calibrated In Accordance With Iest-rp-cc013 Or Manufacturer's Recommendation And Be Nist Traceable Where Possible. where Applicable The List Of Tests For Pecs Includes, Where Applicable But Not Limited To The Following: air Flow Velocity Profile air Flow Visualization Profile: Dynamic Smoke Pattern Testing (video Recorded And Provided To Us On A Thumb Drive Or Made Available For Download On A Secure Website) For All Primary Engineering Controls. Tester Must Utilize Sufficient Smoke To Demonstrate Unidirectional Airflow At Critical Sites And Sweeping Action Over And Away From Preparations. prefilter Check hepa/ulpa Filter Leak Integrity Testing (must Be Performed Upon Installation And As Part Of Certification) induction Leak Integrity Test And Patching If Necessary electrical Leakage And Ground Circuit Resistance And Polarity Tests preparation Ingress And Egress Test Where Applicable chamber Pressure Test total Airborne Non-viable Particle Count Testing In All Classified Areas Performed Under Dynamic Operating Conditions for Each Pec Passing The Required Certification Tests, The Contractor Supplies Each Unit With A Certification Tag Or Sticker Displaying The Following Information: company Name And Contact Information. unit Make, Model And Serial Number. report Number location (e.g., Building, Room Number, Area Identification) certification Date recertification Date technician Name And Signature any Pec That Fails To Meet Ceta Specifications Shall Be Clearly Marked With Signage Which Alerts Compounding Personnel That The Unit Is Out Of Order Until Further Notice. testing Requirements Of Secs. the Contractor Will Provide Comprehensive Cleanroom Testing And Certification Services Every 6 Months, In The Event Of An Environmental Or Engineering Control Excursion/exceedance Or Sooner If There Are Changes To The Area Such As Redesign, Construction, Replacement Or Relocation Of Any Pec, Or Alteration In The Configuration Of The Room That Could Affect Airflow Or Air Quality Or If A Cleanroom(s) Did Not Meet Compliance. Certification Tests For Rooms Within A Cleanroom Suite Include, But Are Not Limited To: airflow Testing: Hepa Filter(s) Air Volumes And Velocities Will Be Measured And Documented As Per Ceta Cag-003:2022 Section 8.1.1 Application Guide (or Most Current Version) Airflow Testing Is Performed To Determine Acceptability Of The Air Velocity, The Room Air Exchange Rate, And The Room Pressure Differential In Doorways Between Adjacent Rooms To Ensure Consistent Airflow And That The Appropriate Quality Of Air Is Maintained Under Dynamic Operating Conditions. the Contractor Shall Calculate The Total Room Area And Volume For Each Buffer Room, Anteroom, Containment Segregated Compounding Area (c-sca), And Hazardous Drug Storage Room. The Iso Classification And A Sketch Of The Room With Dimensions, Exhaust/supply Diffuser Locations And Equipment Locations Shall Be Included In The Report. The Report Provided Will Specify Flow Rates Detailing Returns And Supply That Were Obtained During The Testing. The Contractor Shall Calculate Air Changes Per Hour (acph) For Each Buffer And Anteroom And Include Their Findings In The Report. Acph For Hvac, Acph Contributed From Pec, And The Total Acph. Comparison Of Acph Will Be Completed Both For Usp 797 Standards As Well As Those Referenced In The Vha Hvac Design Manual (attachment D Or Earlier Version If Available), Which Are Further Stringent Than Usp Chapter 797. iso Classified Turbulent Airflow Area Reporting And Documentation record All Airflow Measurements And Their Corresponding Filter Or Diffuser Locations Or Grid Identifications On A Diagram calculate And Report Room Volume calculate And Report The Average Total Room Airflow Volume calculate And Report The Total Air Changes Per Hour Of The Room (include Lafw And/or Non-ducted Bsc Hepa Exhaust To Room, Where Applicable) report Any Correction Factors Used Or Deviations From The Primary Method name Of Test (e.g., Room Airflow Analysis) report Acceptance Criteria provide A Pass Or Fail Statement Based On The Results Of The Test non-iso Classified Negative Pressure Turbulent Airflow Area Testing Procedure Including Acph Requirements For Containment Segregated Compounding Areas And Hazardous Drug Storage Areas, Must Be A Minimum Of 12 Exhaust Acph. Because These Rooms/areas Are Not Iso Classified Airflow Measurements Should Be Taken On The Exhaust Of Negative Pressure Differential Rooms. Non-iso Classified Negative Pressure Turbulent Airflow Reporting And Documentation Must Include: record All Airflow Measurements And Their Corresponding Exhaust Filter Or Exhaust Grill Locations calculate And Report Room Volume calculate And Report The Average Total Room Airflow Volume calculate And Report The Total Air Changes Per Hour Of The Room report Any Correction Factors Used Or Deviations From The Primary Method name Of Test (e.g., Unclassified Negative Pressure Room Airflow Analysis) report Acceptance Criteria provide A Pass Or Fail Statement Based On The Results Of The Test sec Hepa Filter Integrity Testing Performed As Per Ceta Cag-003:2022 Section 8.1.2 Application Guide (or Most Current Version) record Upstream Aerosol Challenge Concentration list Method Used To Report Concentration (measured Or Calculated) record Maximum Leak Penetration In Percent name Of Test (hepa Filter Leak Test) report Acceptance Criteria provide A Pass Or Fail Statement Based On The Results Of The Test sec Room Pressure Differential/room Pressurization As Per Ceta Cag-003:2022 Section 8.1.3 Application Guide (or Most Current Version) the Contractor Shall Include In Their Report Differential Pressure Readings From Each Buffer Room, Anteroom, C-sca, And Hazardous Drug (hd) Storage Rooms To All Surrounding Areas. the Report Shall Indicate Whether The Area Is Required To Be A Negative Or Positive Pressure Location As Per Usp 797 And/or Usp 800. All Readings And Acceptance Criteria Shall Be Documented To At Least One Thousandths Of An Inch Water Gauge Or Water Column (e.g., 0.020 W.g. And Not 0.02 W.g.) Or One Tenth Of A Pascal (e.g., 5.0 Pa). Pressure Differentials Will Be Reflected On A Report Showing The Sketch Of The Room(s). sec Room Pressure Reporting And Documentation report Room Pressure Differential Relative To An Adjacent Room/space report And Compare Performance Of Room Pressure Monitor report Whether Smoke Dispersed At Entry Doors Follows Correct Direction name Of Test (room Pressure Differential Test) report Acceptance Criteria provide A Pass Or Fail Statement Based On The Results Of The Test total Airborne Particle Count Testing (0.5 Micron And Larger) In All Classified Areas Performed Under Dynamic Operating Conditions As Per Ceta Cag-003:2022 Section 8.1.5 Application Guide (or Most Current Version). Reporting Shall Be Completed Following Iso 14644-01 [2015] Section 5.4 Test Report And Shall Include The Following: the Name And Address Of The Testing Organization, And The Date On Which The Test Was Performed the Number And Year Of Publication Of This Part Of Iso 14644 (i.e., Iso 14644 1:2015) a Clear Identification Of The Physical Location Of The Cleanroom Or Clean Zone Testing (including Reference To Adjacent Areas If Necessary), And Specific Designations For Coordinates Of All Sampling Locations (a Diagrammatic Representation Can Be Helpful) the Specified Designation Criteria For The Cleanroom Or Clean Zone, Including The Iso Class Number, The Relevant Occupancy State(s), And The Considered Particle Size(s) details Of The Test Method Used, With Any Special Conditions Relating To The Test, Or Departures From The Test Method, And Identification Of The Test Instrument And Its Current Calibration Certificate the Test Results, Including Particle Concentration Data For All Sampling Locations report Acceptance Criteria provide A Pass Or Fail Statement Based On The Results Of The Test sec Airflow Visualization Studies (avs) - Visual Smoke Studies Per Ceta Cag-014 Guide Application sec General Temperature And Moisture Tests To Verify Accuracy Of Monitoring Devices As Per Ceta Cag-003:2022 Section 8.1.7 Application Guide (or Most Current Version) sec Viable Sampling As Per Ceta Cag-003:2022 Section 8.1.6 And Cag-009:2020 Application Guides viable Sampling Testing All Viable Sampling Will Conform To Usp 797 Requirements And Performed As Per Ceta Cag-009 Application Guide Viable Environmental Monitoring For Sterile Compounding Facilities environmental Air Sampling. biannually (every Six Months) The Collection Of Environmental Air Samples Will Be Performed By The Contractor S Ceta Technician During Certification And During Negatively Impactful Incidents Which Require Repeat Air Sampling As Follows: whenever There Is A Change To The Placement Of Equipment In The Room Or Any Other Alteration Within The Cleanroom Suite That Affects The Quality Of The Air. in Response To Identified Problems And Trends. in Response To Changes That Could Impact The Sterile Environment (changes In Cleaning Agents). viable Air Sampling Will Be Performed Utilizing A Calibrated High-volume Impaction Sampler During Dynamic Operating Conditions Single Plate Tsa Media Which Supports Growth Of Both Bacteria And Fungi Will Be Used To Sample. A Sufficient Volume Of Air (1000 Liters) Shall Be Tested At Each Location To Maximize Sensitivity (samples Of Less Than 1000 Liters Will Not Be Acceptable) positive And Negative Control Plates Will Be Included With Sampled Plates Submitted By The Contractor For Analysis. environmental Surface Sampling. biannually (every Six Months) The Collection Of Environmental Surface Samples Will Be Performed By The Contractor S Ceta Technician And During Repeated Ceta Testing. Upon The Request Of The Facility, The Contractor Will Repeat Surface Sampling As Follows: whenever, There Is A Change To The Placement Of Equipment In The Room Or Any Other Alteration Within The Cleanroom Suite That Affects The Quality Of The Air. in Response To Identified Problems And Trends. in Response To Changes That Could Impact The Sterile Environment (changes In Cleaning Agents). surface Samples Will Be Collected In Each Room, The Interior Of Each Pec, Passthrough Chambers Connecting To Classified Areas, And Frequently Touched Surfaces (e.g., Door, Tables, Carts, Stools, Benches, Etc.) surface Sampling Will Be Performed At The End Of The Largest Csp Activity Of The Day But Before Area Has Been Cleaned And Disinfected. single Plate Tsa Media Supplemented With Neutralizing Additives (e.g., Lecithin And Polysorbate 80) To Neutralize The Effects Of Any Residual Disinfecting Agents Will Be Used. routine Monthly Surface Sampling Will Be Performed By An Appointed Trained Northport Vamc Personnel. The Collected Samples Will Be Shipped To The Laboratory Service Employed By The Contractor For Incubation And Microbiological Analysis. as Needed, Appointed Trained Northport Vamc Personnel Will Collect Surface Samples Within The Pec As A Part Of The Competency Assessment For Assigned Personnel. The Collected Samples Will Be Shipped To The Laboratory Service Employed By The Contractor For Incubation And Microbiological Analysis. personnel Viable Sampling. The Collection Of Personnel Viable Samples For Competency Testing Will Be Performed By An Appointed Trained Northport Vamc Personnel. The Samples Will Be Shipped To The Laboratory Service Employed By The Contractor For Incubation And Microbiological Analysis When It Is Required For Personnel Competency Assessment Sampling As Follows: gloved Fingertip And Thumb (gft) Testing upon Initial Assignment Compounding Staff Will Be Assessed, Post Hand Hygiene And Garbing, Utilizing Gft Samples In Triplicate (three Samples/hand) For Analysis. every Six (6) Months And Thereafter Compounding Staff Will Be Assessed, Post Hand Hygiene And Garbing, Utilizing Single Collection Of Gft Samples (one Sample/hand) Will Be Collected For Analysis Post Hand Hygiene And Garbing. initially And Every Six (6) Months Thereafter Compounding Staff Will Be Assessed For Gft During Aseptic Manipulations, Utilizing Single Collection Of Gft Samples (one Sample/hand) Post Media Fill Testing (mft). media Fill Test (mft) upon Initial Assignment And Every Six Months Thereafter, Compounding Staff Will Be Assessed For Aseptic Manipulations Utilizing Usp 797 Compliant Media Fill Testing Kits. other Viable Sampling Requirements. the Laboratory Service Employed By The Contractor Must Be Able To Provide The Following: microbial Growth Media Plates Which Are Usp 797 Compliant And include Certificates Of Analysis (coa) From The Manufacturer That Verify The Plates Meet The Expected Growth Promotion, Ph, And Sterilization Requirements Consistent With Usp Chapter 797 contain Tsa Supplemented With Neutralizing Additives (lecithin And Polysorbate 80) have A Raised Convex Surface support Both Bacterial And Fungal Growth On The Same Plate For Single Media Incubation media Fill Testing (mft) Kits Compliant To Usp 797 And Designed To Simulate Medium Complexity (category 2) Sterile Iv Compounding. simulate Low Complexity (category 1) Sterile Iv Compounding. a Chain Of Custody Documenting Each Sample Collected Must Be Created And Provided To The Northport Vamc . during Self-sampling, Which Is Performed By Northport Vamc, The Contracted Lab Is Responsible For Providing A Prepaid Mailer For Properly Sending Samples To The Laboratory For Testing. all Samples Shipped To The Laboratory Service Must Be Incubated In Accordance With Current Usp Chapter 797 Requirements For Duration And Temperature. additional Requirements For Pecs And/or Secs Testing any Pec Or Sec That Fails To Meet Ceta Specifications Shall Be Immediately Reported Directly To The Site-identified Point(s) Of Contact (poc) Or Appointed Ad Hoc. areas Where Hazardous Drug Handling Occurs Will Be Tested By Environmental Wipe Sampling For Hazardous Drug (hd) Residue: every 6 Months, Or More Frequently As Needed To Verify Contaminant, Environmental Wipe Sampling For Hd Residue Will Be Performed By An Appointed Trained Northport Vamc Personnel. The Collected Samples Will Be Shipped To The Contractor S Laboratory Service For Hd Residue Analysis. The Kits Used To Complete Hd Wipe Sampling Must Be Verified Prior To Use To Ensure The Sensitivity And Validity Of The Methods And Reagents Used To Recover A Specific Percentage Of Known Marker Drugs. the Hazardous Drugs (hds) To Be Tested Will Be Determined By The Facility And May Include, But Are Not Limited To: cyclophosphamide ifosfamide fluorouracil gemcitabine methotrexate platinum-containing Drugs taxane-based Drugs on Average 14 Surface Environmental Hd Wipe Samples Will Be Collected Per Testing Date. The Facility Can Elect To Adjust The Quantities Of Samples Submitted As Needed During Investigative Remediation. Routine Environmental Hd Wipe Sampling Will Include, At Minimum, The Following Areas: interior Of Containment Primary Engineering Control (c-pec) And Any Equipment Contained Inside The C-pec. pass-through Chambers. surfaces In Staging Or Work Areas Near C-pec. areas Adjacent To C-pecs (e.g., Floors Directly Under C-pec, Staging, And Dispensing Area). areas Immediately Outside The Hazardous Drug Buffer Room Or C-sca. areas Designated For Pharmacist End Product Verification (checking) / Workstations. hazardous Drug Storage Areas (including Refrigerators). hazardous Drug Receiving Areas. patient Administration Areas. competency Of Technician Performing Testing ceta Testing Must Be Performed By A Cnbt Individual/company Accredited To Perform This Work. The Technician/contractor Shall Provide A Copy Of The Individuals Ceta Credentials At Time Of Offer. If, During The Contract, A Different Individual(s) Is Designated By The Contractor, The Ceta Certification Credentials Of The Assigned Individual(s) Must Be Provided To The Poc, Co, And Cor Prior To The Start Of Work. to Ensure Accurate And Reproducible Sampling Results, Environmental Viable Sampling Should Be Performed By A Ceta Cnbt Technician Or A Trained Technician Competent In Air And Surface Sampling Procedures. Prior To Sampling The Contractor Must Provide The Facility Documentation Records For The Individuals Training And Competencies To Perform Sampling. additional Contracting Requirements certification Periodicities Shall Be Confirmed By Contractor, Post Award, And Adjusted As Necessary To Meet The Needs Of The Northport Vamc. certification And Testing Shall Conform To Usp And Osha Standards. technician Will Disinfect And Sanitize All Equipment Brought Into The Cleanroom Suite Or Segregated Compounding Area Prior To Entry (with Preemptâ® Or Peridoxâ® (or Facility Approved Disinfectant Cleaner), Followed By Sterile 70% Isopropyl Alcohol Or As Per Current Standard Operating Procedure For The Cleanroom Suite). contractor Will Follow Northport Vamc S Protocols For Use Of Ppe In The Classified Spaces And Understands The Risks Associated With Facilities And Equipment Designed For Storage And Preparation Of Hazardous Drugs. the Contractor Shall Comply With Federal, State, And Local Laws, Plus And Federal Regulations As Applicable To The Performance Of This Contract; To Include Usp Chapter 797 And Usp Chapter 800. Contractor Must Obtain All Necessary Licenses And/or Permits Required To Perform The Work Herein. reporting Results For Ceta Testing (including Viable Sampling) a General Report Documentation For All Ceta Test Results Must Be Provided Via Email Directly To The Cor (contracting Officer Representative), Chief Of Facility Management Services, Chief Of Pharmacy Service, And To The Designated Compounding Pharmacist No Later Than One Week After The Testing Is Performed. The Ceta Report Will Be A Comprehensive Informative Report Of The Certification Process Which Will Include A Statement Of Compliance Or Non-compliance Regarding The Requirements And Guidelines Outlined Respective To Ceta Application Guide. The Formal Report Will Include As A Minimum, But Not Limited To, The Following Items: name, Address, And Contact Information For The Certifying Organization Also Listing Key Personnel With Appropriate Accreditations Including The Name Of Ceta-certified Technician Performing The Testing. confirming Remark That Facility/equipment Was Tested In Accordance With Ceta Cag-003:2022 (or Most Current Version) And Any Other Applicable Performance Testing Standard Followed. The Most Current Version Of This Cag Must Be Referenced. Note: Usp 797 Is Not A Certification Specification. explanation Of Test Procedure Used For Data Collection And Justification For Any Deviations From Established Industry Practices Encountered During The Certification Process. a List Of Test Equipment Utilized In Data Collection. List Shall Include Make, Model, Serial Number, And Calibration Date. A Copy Of The Current Calibration Documentation For Each Piece Of Equipment Must Be Provided When Requested. required Reporting Values Listed In Each Test Section type, Make, Model And Serial Number For Each Pec Tested each Pec And Sec Nonviable Particulate Counts (including Sample Volume And Time) And Iso Classification measured Air Velocity Data For Pec, Including Air Flow In Cfm, Average And Standard Deviation Of Air Velocity Measurements And Acceptance Criteria pec Blower Setting And Pressure Gauge Reading (if Any) for Bscs: measured Downflow Air Velocity Data, Acceptance Criteria And Pass/fail Result measured Exhaust Damper Acceptance Criteria And Pass/fail Result inflow Velocity Test Method, Measurements, And Results documentation Of Results For The Video Of The Airflow Smoke Pattern Test Documenting Unidirectional Flow At Critical Sites In The Pec. total Air Changes Per Hour (acph) For Each Sec, With Indication Of Acph Supplied By The Pecs pressure Differentials Between Each Sec And The Anteroom/pharmacy results Of Hepa Leak Tests For All Filters Tested, As Well As The Results Of Any Patching That Was Performed if Leaks Were Detected And Sealed, Include A Diagram Showing Approximate Location Of Sealed Leaks prefilter Type, Size, And Condition For Each Pec sec Temperature And Relative Humidity video Recording Of All Smoke Pattern Testing (airflow And Dynamic) alarm Test Results (if Any) a Diagram Of The Areas Tested, Noting The Approximate Location Of Air And Surface Particle Counts any Recommendations For Hepa Replacement/hepa Lifespan microbiological Lab Analysis Reports Must Meet The Following: the Laboratory Performing Microbial Analysis Must Be An American Association For Laboratory Accreditation (a2la)-accredited Laboratory With Iso/iec 17025 Certification For Microbiological Testing. all Viable And Non-viable Analyzed Sampling Results Must Be Provided Via Email Directly To The Chief Of Facility Management Services, Chief Of Pharmacy Service, And To The Designated Compounding Pharmacist No Later Than 2 Weeks After Sampling Is Performed. At A Minimum, The Provided Lab Analysis Report Must Include: the Manufacturer, Lot Number, And Expiration Date For Each Media Lot Analyzed. date And Time Sampling Was Performed. comments Indicating Sampling Under Dynamic Conditions. sampling Location(s), With A Site Map Sketch Identifying Location Of Each Sample Obtained. sampling Type And Incubation Dates, Temperature, And Duration Intervals. quantitative Number Of Discrete Colonies Of Microorganisms On Each Media Device As Colony Forming Units (cfus) Of Bacterial/fungal Isolates. Results Equal To Or Greater Than The Action Level Will Require Immediate Notification To The Facility S The Poc(s). recovered Organisms Identified To The Genus Level (the Pharmacy Must Be Notified Of Any Microbial Growth Immediately After It Is Identified (no Later Than 48 Hours After The Report Is Received By The Contractor From The Laboratory). determination Of Whether Lab Findings Are Actionable (e.g., Acceptable/unacceptable As Per Usp 797). response-travel- Expense Considerations response Time- The Contractor Shall Use Commercially Reasonable Efforts To: provide Technical Support Via Telephone To Northport Vamc On A 24/7, 365 Days A Year Schedule. respond By Telephone To Any Report Of A Malfunction Requiring Repair Within One Hour Of Notification. provide On-site Support Within 2 Hours Of Notification Unless Prevented By Unforeseen Circumstances. travel Time due To The Time Sensitive Nature Of Testing, The Contractor Must Guarantee A Maximum Two-hour Time Travel And Arrival At Facility On Scheduled Testing Dates For Any Required Testing Personnel And Equipment. travel Expenses- contractor Shall Be Responsible For All Service-related Equipment Shipping And Tester S Trip Expenses, Including But Not Limited To Round Trip Travel, Mileage, Meals, And Overnight Living Expenses. title To Equipment- Contractor Shall Not Assume Possession Or Control Of Any Part Of The Equipment. The Government Retains Ownership To Title Thereof. utilities- Contractor May Use Government Utilities, (e.g., Electrical Power, Compressed Air, And Water) Which Are Available And Required For Any Service Performed Under This Contract. access To Equipment- Contractor Shall Be Provided Reasonable Access To All Equipment That Is To Be Serviced And Utility Outlets Required To Do The Service. The Contractor Shall Be Free To Start And Stop All Primary Equipment Incidentals To The Operation Of The Maintained Equipment After Permission Is Received From On Duty Personnel Responsible For Such Equipment. parts And Materials- All Compensation For Parts And Materials Is Included In Contract Price. parts/supplies Quality- Parts And Supplies Provided Under This Contract Shall Be New Oem (original Equipment Manufacturer) Parts. field Service Reports- Contractor Shall Furnish A Written Or Electronic Vendor Supplied Field Service Report (fsr). place Of Performance. northport Vamc 79 Middleville Road northport, N.y. 11768 period Of Performance. base Plus Four (4) Option Years information Security/privacy/ Records Management this Contract Does Not Involve Access To Va Patient/employee Information And Does Not Involve Access And/or Connection To The Va Information System. va Privacy Training For Personnel Without Access To Va Computer Systems Or Direct Access To Or The Use Of Va Sensitive Information the Department Of Veterans Affairs, Va Must Comply With All Applicable Privacy And Confidentiality Statutes And Regulations. One Of The Requirements In Va Is To Have All Personnel Trained Annually On Privacy Requirements. Privacy Represents What Must Be Protected By Va In The Collection, Use, And Disclosure Of Personal Information Whether The Medium Is Electronic, Paper Or Verbal. this Document (20939 Training) Satisfies The Basic Privacy Training Requirement For A Contractor, Volunteer, Or Other Personnel Only If The Individual Does Not Use Va Sensitive Information Or Protected Health Information (phi) In Any Form Such As Electronic Or Paper Or Have Access To Any Va Computer System. the Contracting Officer Representative (cor/ Cotr/ Project Manager) Is Responsible To Obtain This Training From The Contractor And To Maintain According To The Records Control Schedule (rcs 10-1).

Details: Disclaimer: This Is A Source Sought Notice Only. This Synopsis Is Not A Request For Quote, Proposal, Or Bid. This Notice Is Not A Solicitation As Defined By Far 2.101, Therefore It Shall Not Be Construed As A Commitment By The Government To Enter Into A Contract, Nor Does It Restrict The Government To An Acquisition Approach. All Information Contained In This Rfi Is Preliminary As Well As Subject To Modification And Is In No Way Binding On The Government. Information Submitted In Response To This Notice Is Voluntary; The Government Will Not Pay For Information Requested Nor Will It Compensate Any Respondent For Any Cost Incurred In Developing Information Provided To The Government. The Government Is Requesting That Restrictive Or Proprietary Markings Not Be Used In Response To This Notice. If A Solicitation Is Released, It Is Will Be Synopsized In The Federal Business Opportunities (fedbizopps) Website Or Gsa. It Is The Responsibility Of The Interested Parties To Monitor These Sites For Additional Information Pertaining To This Rfi. 1. Purpose: John L. Mcclellan Memorial Veterans Hospital Hereby Issues The Following Sources Sought Notice As A Request For Information (rfi). This Rfi Is Being Used For Market Research Purposes Only To Seek Contractors With The Capability To Provide The Central Arkansas Veterans Healthcare System (cavhs) With All Labor, Tools Materials, Supplies, Equipment, Cabling, Licensing, Personnel, Supervision And Transportation Required To Provide Mobile Positron Emission Tomography And Computed Tomography (pet-ct) Scans Trailer System Lease To Cavhs Facilities. See Attached Pws For Further Details. 2. Place Of Performance: John L. Mcclellan Memorial Veterans Hospital 4300 West 7th Street Little Rock, Ar 72205 3. Opportunity: The Cavhs Is Seeking Information From Potential Contractors On Their Ability To Provide This Service. This Is A Request For Information (rfi) Only. Small Business Concerns Are Encouraged To Provide Responses To This Rfi To Assist The Medvamc In Determining Potential Levels Of Competition Available In The Industry. 4. Contact Information: contracting Officer, Joseph Warren email Address: Joseph.warren@va.gov your Responses To This Notice Is Appreciated. performance Work Statement mobile Pet Ct Lease central Arkansas Veterans Healthcare System little Rock, Ar 3/6/2024 1. Purpose 1.1 The Purpose Of This Contract Is To Provide The Central Arkansas Veterans Healthcare System (cavhs) With Continuous Lease Of A Pet Ct System Set Up Inside Of A Shielded Parked Trailer Stationed Outside Of The John L. Mcclellan Vamc In Little Rock, Ar. 1.2 The Entire Offering Of A Pet/ct Mobile Trailer Shall Meet All Local, State, Federal, Industry, Nhpp, Nrc, Joint Commission Nec, Nfpa, Va, Osha, And Other Regulatory Standards. 2. Scope 2.1 The Contractor Shall Provide, Transport, Install, And Test All Listed Equipment. All Products Must Meet All Salient Characteristics Defined In This Section. 2.2 All Equipment And Installation Must Meet Manufacturers And Va Specifications. 2.3 The Contractor Shall Furnish All Supplies, Equipment, Facilities, Expertise, And Services Required For Delivery, Installation, Hookup, Maintenance, And Complete Removal Of The Supplies And Equipment. 2.4 The Contractor Is Responsible For Any Missing Parts And Components Not Included In Order To Carry Out The Installation. 2.5 The Contractor Shall Provide Set Up And Maintenance Of All Equipment To Ensure That It Is Able To Operate At 96% Or More Of Scheduled Uptime. 2.6 The Contractor Will Be Provided A Minimum Seventy-two (72) Hours Notice When The Mobile Unit Is No Longer Required. 2.7 Mobile Unit Shall Be Delivered And Removed, Respectively, On A Date And Time Mutually Agreed Upon Between The Cor And The Contractor. 2.8 Qualified Cavhs Personnel May Need To Perform Pet Scans At Any Time Therefore, The Mobile Unit Will Be Available, And The Va Will Have Access On Site 24 Hours A Day, 7 Days A Week (24/7) For The Agreed Upon Period. 2.9 The Contractor Shall Be Responsible To Maintain All Of The Equipment In Good Working Order At All Times And Shall Reimburse The Va For Any Reasonable Costs Which May Be Associated With Any Defective Workmanship Or Equipment Failure As Further Defined Herein. 2.10 Salient Characteristics 2.10.1 Pet/ct Scanner That Meets Or Exceeds The Following Characteristics: canon Mobile Cartesion Prime Digital Pet/ct Aero Or Equivalent, As Listed Below: extra-large 27 Cm (axial Fov) Digital Pet Detector With 1 To 1 Coupling fast 263 Psec Time Of Flight Or Better To Enable Fast Patient Scanning At Lower Doses With Optimal Image Quality allows For 1 Bed Acquisition Of Pet Brains With Scan Times As Fast As 5 Minutes allows For 1 Mm Recons As Small As 1 Mm variable Bed Timing To Facilitate 1 Bed, Longer Acquisition For Prostate Psma Without Extending The Overall Whole-body Scan Excessively 27 Cm Field Of View To Allow Users To Easily Capture Large Heart Scans large 4 Cm Ct Detector With 0.5 Mm Slices Providing Low Dose Attenuation Correction And Best Detail Available single Energy Metal Artifact Reduction Software Algorithm That Is Fda Cleared To Scan Any Metal In Any Part Of The Body, Whether Used Prospectively Or Retrospectively 100% Air-cooled Design That Does Not Require A Chiller remote And Automatic Movement Of The Table In Any Direction (up/down, In/out And Side To Side) table Can Be Moved From The Front Of Gantry, Back Of Gantry Or Remotely From The Control Room Console fda Cleared Deep Learning Reconstruction Available For Both Pet And Ct maintains Signal To Noise With A 75% Reduction In Counts Offering Faster Scans, Significantly Lower Dose (images Shown Sub 8 Mci), And With Higher Quantitative Accuracy large Bore Size With A 78 Cm Flared Gantry Opening includes 65" X 36" X 30" Console Desk & Two Multifunction Task Chars With Arms includes Dicom 3 Modality Worklist Management Service Class User System With Q/r & Store includes Image Quality Phantom include Power Distribution Unit applications Training To Include Advanced Cardiac Ct Course For Technologists wall Mount For Display injector Synchronization Kit cardiac Gating Scan Kit ecg Gated Scanning, Monitor, R-wave Trigger gantry Rear Control Panel flex Pedestal Dual Flow Injector vitrea Oncology Advanced Option neuro Package respiratory Gating Acquisition Software ability To Function Independently As A Whole-body Multi-slice Ct auto Kv Can Be Set For Protocols automatic Couch Height Positioning Compensation For Incorrect Patient Positioning active Collimation To Eliminate Exposure That Is Not Used For Diagnosis compliance With National Electronic Manufacturers Association (nema) Standards Xr25, Xr26, & Xr29. console With Ms Windows 10 Operating System And Ergonomic Operator Controls applications, Technical, And Service Support For Customers 24 Hours A Day, Seven Days A Week fire Suppression System ada Compliant Bathroom With Either Greywater Tanks In Underbelly Or With Connection To Local Sewer As Desired By Customer (see Para 2.11.2.6). appropriate Lead Shielding And Distance Configured Into The Design In Accordance With Independent 3rd Party Health Physicist Calculations amst Standard Hot Lab Cabinet With Installation Of Components And Lead Shielding Around Hot Lab Cabinet Room support And Maintenance, Including: a Quality Assurance Program Which Meets Or Exceeds Joint Commission Standards marketing Support operations Support parts And Service On Equipment That Complies With Oem Recommendations all Service And Maintenance As Required To Maintain It In Proper Working Order And Suitable For Use By Cavhs For Patient Care. schedule Maintenance And Ad Hoc Repair Of Equipment To Ensure That It Operates At 96% Or More Of Scheduled Uptime. twenty-four Hour Response Time To Resolve Critical Repair Issues; Defined As Those That Prohibit The System To Be Used For Patient Care. forty-eight Hour Response Time To Resolve Urgent Repair Issues; Defined As Those That Have A Significant Negative Impact On Workflow And/or Comfort. five-day Response Time To Resolve Minor Repair Issues; Defined As Those That Cause Only A Minor Inconvenience To Workflow And/or Comfort Or That Are Strictly Cosmetic In Nature. remote Diagnostic And Technical Support (requires Internet Connection) orientation For Medical Center Staff on-site Applications Training 2.10.5 System Networking Interfaces the Pet Ct Shall Be Able To Send Dicom Images To Both Vista Imaging And The Commercial Pacs (philips Vue Pacs) In Use At Cahvs. Images May Be Sent Directly To Vista & Pacs Or Through A Dicom Router. must Be Compatible With Dicom Modality Worklist C-find {mwl) To Query Exams. contractor's Equipment Must Be Compatible With The Va Existing Equipment And/or It Systems. the Pet Ct Must Be Compatible With The Va S Current And Future Patient Health Record Systems, Specifically Vista And Cerner. at The End Of The Contract Period, The Hard Drive Must Remain With The Va. Cost For A Replacement Hard Drive Should Be Included In The Offeror S Response. 2.11 Delivery And Installation 2.11.1 Delivery - Contractor Shall Ship/deliver All Equipment To The Central Arkansas Veterans Healthcare System, 4300 W. 7th St, Little Rock, Ar 72205. 2.11.2 Installation 2.11.2.1 All Equipment Shall Be Setup/installed Within 5 Business Days Of Delivery At Central Arkansas Veterans Healthcare System, 4300 West 7th Street, 5c-lr, Little Rock, Ar, 72205. 2.11.2.2 Install All Equipment To Manufacturer S Specifications Maintaining Federal, And Local Safety Standards. 2.11.2.3 All Work Shall Be Completed Between 8:00 A.m. And 4:30 P.m. Monday Friday. All Federal Holidays, Excluded. Federal Holidays Are Available At The Federal Holiday Opm Site. 2.11.2.4 If There Is An Operational Conflict With Installation, Night Or Weekend Installation May Be Required. Government Will Provide A 72 Hours' Notice Of Change Of Installation Hours. 2.11.2.5 The Contractor Shall Coordinate All Deliveries, Staging Areas, Installations, And Parking Arrangements With The Cor. 2.11.2.6 Contractor Shall Connect To The Local Sewer For Patient Waste Disposal Using Cavhs-provided Access To The Local Sewer System. 2.11.2.7 The Contractor Shall Remove All Related Shipping Debris And Cleanup Any Construction Associated With Delivery And Installation Of The Specified Items. Contractor Shall Remove All Packaging From The Cavhs Premises. The Contractor Shall Be Responsible For Any Damage To The Building That Occurs Due To Contractor Error Or Neglect. 2.12 Site Conditions 2.12.1 There Shall Be No Smoking On Cavhs Property At Any Time. 2.12.2 Food And Drink Will Only Be Allowed In Designated Areas (cafeteria, Etc.). 2.12.3 Contractor Shall Abide By All Cavhs Rules And Regulation In Regard To Covid-19, Including But Not Limited To Screening Procedures And Use Of Proper Ppe. 2.13 Period Of Performance 2.13.1 The Period Of Performance Shall Be 12-months From A Mutually Agreed Upon Start Date Between Vha And The Contractor, With An Option To Renew For Two Additional 12-months Periods After The Start Date. The Start Date Will Be As Near The Contract Award Date As Possible, However See Paragraph 2.13.2 For Further Guidance. The Contract Is Subject To The Availability Of Va Funds. No Service Shall Be Performed By The Contractor After Dates Indicated, Unless Authorized By The Contracting Officer In Writing. 2.13.2 The Pet Ct Trailer Shall Be Set Up On An Existing Concrete Pad Outside The John L. Mcclellan (jlm) Vamc In Little Rock, Ar. T 2.14 Equipment Maintenace & Repairs 2.14.1 Equipment Provided Shall Be In Good Working Order At All Times In Order To Provide High Quality Scans Required Under This Solicitation And Any Resulting Contract. Contractor Shall Be Completely Responsible For The Preventive Maintenance, Emergency And General Repairs, Replacement Of Any Defective Parts/components, Safety, Cleaning, And Upkeep Of All Equipment Furnished By The Contractor. Preventative Maintenance/repairs On The Pet Ct Mobile Unit And All Associated Equipment Shall Be Performed In Accordance With The Conformance Standards And Manufacturer's Recommendations. 2.14.2 If The Equipment Should Fail During Normal Working Hours, Emergency Repairs Will Be Performed On-site By Qualified Service Engineers Within A Four-hour Response Time In Order To Reduce Equipment Downtime. Contract Price Shall Be Reduced By A Reasonable Amount In The Event That The Contractor Is Unable To Meet The Response Times Stated Herein Or As Mutually Agreed Upon With The Cor Based Upon Patient Scheduling. Notwithstanding, If It Is Determined That The Equipment Cannot Be Repaired On Site Within An Agreed Upon Period Of Time, The Contractor Agrees To Replace The Mobile Unit Within Forty-eight (48) Hours Of Equipment Failure. Contract Price Will Be Adjusted For Any Days In Which The Equipment Cannot Be Used. 2.14.3 Va Shall Be Responsible For The Overall Housekeeping Of The Unit Including But Not Limited To Removal And Proper Disposal Of All Debris On A Daily Basis Or As Often As Necessary To Maintain A Sanitized And Neat Environment In Accordance With The Conformance Standards. 2..14.4 The Contractor Shall Furnish And Replace Parts To Meet Times Specified In This Agreement. The Contractor Has Ready Access To All Parts, Including Unique And/or High Mortality Replacement Parts. All Parts Supplied Shall Be Compatible With Existing Equipment. The Contract Shall Include All Parts Required. The Contractor Shall Use New Or Rebuilt Parts. All Parts Shall Be Of Current Manufacture And Have Complete Versatility With The Presently Installed Equipment. All Parts Shall Perform Identically To The Original Equipment Specifications. Rebuilt Parts, Used Parts Or Those Removed From Another Piece Of Equipment Shall Not Be Installed Without Specific Approval By The Co Or The Cor. 3. Inspection And Acceptance: 3.1 The Contractor Shall Conduct A Joint Inspection With The Cor Upon Delivery Of Equipment. 3.2 Contractor Shall Provide Dates Of Completion Of Punch List Items And Replacement Parts And/or Short Ship Items From The Manufacturer(s). 3.3 The Cor Shall Ensure All Work Is Completed Satisfactorily Prior To Acceptance. Disputes Shall Be Resolved By The Contracting Officer. 4. Delivery/storage Requirements 4.1 Deliver Materials To Cavhs In Manufacturer's Original Sealed Containers With Brand Name Marked Thereon. 4.2 Package To Prevent Damage Or Deterioration During Shipment, Handling, Storage And Installation. Maintain Protective Covering In Place And In Good Repair Until Removal Is Necessary. 4.3 Deliver Specified Items Only When The Site Is Ready For Installation Work To Proceed. 4.4 Store Products In Dry Condition Inside Enclosed Facilities. 4.6 Any Government Requested Delayed Delivery Up To 90 Days After Initial Delivery Date, Shall Be At No Additional Cost To The Government. 4.7 A Pre-delivery Meeting Will Be Conducted 15 Business Days Prior To Initial Negotiated Delivery Date For Verification Of Delivery And Installation Dates. 4.8 Delivery And Installation Will Be Coordinated Through The Cor. 5. Deliverables 5.1 Operation And Maintenance Manuals 5.1.1 Binders - Quantity (1) For Each Equipment Item. 5.1.2 Digital Copies- Quantity (1) For Each Equipment Item. 5.2 Deliver Compilation Of All Manufacturer Recommended Maintenance Schedule And Operation Materials Packaged In Binder(s) To Cor Upon Completion Of Installation. 6. Operator Training: Contractor Shall Provide On-site Training Of The Equipment To The Users. Scheduling Of Operator Training Shall Be Coordinated With The Cavhs Cor After Installation Is Complete. 7. Protection Of Property 7.1 Contractor Shall Protect All Items From Damage. The Contractor Shall Take Precaution Against Damage To The Building(s), Grounds And Furnishings. The Contractor Shall Repair Or Replace Any Items Related To Building(s) Or Grounds Damaged Accidentally Or On Purpose Due To Actions By The Contractor. 7.2 The Contractor Shall Perform An Inspection Of The Building(s) And Grounds With The Cor Prior To Commencing Work. To Ensure That The Contractor Shall Be Able To Repair Or Replace Any Items, Components, Building(s) Or Grounds Damaged Due To Negligence And/or Actions Taken By The Contractor. The Source Of All Repairs Beyond Simple Surface Cleaning Is The Facility Construction Contractor (or Appropriate Subcontractor), So That Building Warranty Is Maintained. Concurrence From The Va Facilities Management Poc And Cor Is Required Before The Contractor May Perform Any Significant Repair Work. In All Cases, Repairs Shall Utilize Materials Of The Same Quality, Size, Texture, Grade, And Color To Match Adjacent Existing Work. 7.3 The Contractor Shall Be Responsible For Security Of The Areas In Which The Work Is Being Performed Prior To Completion. 7.4 Contractor Shall Provide Floor Protection While Working In All Va Facilities. All Material Handling Equipment Shall Have Rubber Wheels. 8. Security Requirements 8.1. Security Clause: "a&a Requirements Do Not Apply--security Accreditation Package Is Not Required". Data Will Be Under The Control Of Va At All Times. Vendor Remote Support Solution Only Has Access To Machine Data And Error Logs. Ephi Is Not Transferred Nor Accessible From The Remote Monitoring Interface. access To Va Information And Va Information Systems a. The Contractor Will Not Have Access To Va Desktop Computers, Nor Will They Have Access To Online Resources Belonging To The Government While Conducting Services. If Removal Of Equipment From The Va Is Required, Any Memory Storage Devices, Such As Hard Drives, Solid State Drives And Non-volatile Memory Units Will Remain In Va Control And Will Not Be Removed From Va Custody.â â  b. The Contractor Will Not Have Access To Protected Patient Health Information (phi) And Nor Will They Have The Capability Of Accessing Patient Information During The Services Provided To The Va And If Removal Of Equipment From The Va Is Required, Any Memory Storage Devices, Such As Hard Drives, Solid State Drives And Non-volatile Memory Units Will Remain In Va Control And Will Not Be Removed From Va Custody.â â  All Research Data Available For Contractor Analyses Is De-identified. c. Contractor Shall Comply With All Applicable Records Management Laws And Regulations, As Well As National Archives And Records Administration (nara) Records Policies, Including But Not Limited To The Federal Records Act (44 U.s.c. Chs. 21, 29, 31, 33), Nara Regulations At 36 Cfr Chapter Xii Subchapter B, And Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974 (5 U.s.c. 552a). These Policies Include The Preservation Of All Records, Regardless Of Form Or Characteristics, Mode Of Transmission, Or State Of Completion.â  d. In Accordance With 36 Cfr 1222.32, All Data Created For Government Use And Delivered To, Or Falling Under The Legal Control Of, The Government Are Federal Records Subject To The Provisions Of 44 U.s.c. Chapters 21, 29, 31, And 33, The Freedom Of Information Act (foia) (5 U.s.c. 552), As Amended, And The Privacy Act Of 1974 (5 U.s.c. 552a), As Amended And Must Be Managed And Scheduled For Disposition Only As Permitted By Statute Or Regulation.â  e. In Accordance With 36 Cfr 1222.32, Contractor Shall Maintain All Records Created For Government Use Or Created In The Course Of Performing The Contract And/or Delivered To, Or Under The Legal Control Of The Government And Must Be Managed In Accordance With Federal Law. Electronic Records And Associated Metadata Must Be Accompanied By Sufficient Technical Documentation To Permit Understanding And Use Of The Records And Data.â  f. Central Arkansas Veterans Healthcare System And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Records May Not Be Removed From The Legal Custody Of Central Arkansas Veterans Healthcare System Or Destroyed Except For In Accordance With The Provisions Of The Agency Records Schedules And With The Written Concurrence Of The Head Of The Contracting Activity. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. In The Event Of Any Unlawful Or Accidental Removal, Defacing, Alteration, Or Destruction Of Records, Contractor Must Report To Central Arkansas Veterans Healthcare System. The Agency Must Report Promptly To Nara In Accordance With 36 Cfr 1230. g. The Contractor Shall Immediately Notify The Appropriate Contracting Officer Upon Discovery Of Any Inadvertent Or Unauthorized Disclosures Of Information, Data, Documentary Materials, Records Or Equipment. Disclosure Of Non-public Information Is Limited To Authorized Personnel With A Need-to-know As Described In The [contract Vehicle]. The Contractor Shall Ensure That The Appropriate Personnel, Administrative, Technical, And Physical Safeguards Are Established To Ensure The Security And Confidentiality Of This Information, Data, Documentary Material, Records And/or Equipment Is Properly Protected. The Contractor Shall Not Remove Material From Government Facilities Or Systems, Or Facilities Or Systems Operated Or Maintained On The Government's Behalf, Without The Express Written Permission Of The Head Of The Contracting Activity. When Information, Data, Documentary Material, Records And/or Equipment Is No Longer Required, It Shall Be Returned To Central Arkansas Veterans Healthcare System Control Or The Contractor Must Hold It Until Otherwise Directed. Items Returned To The Government Shall Be Hand-carried, Mailed, Emailed, Or Securely Electronically Transmitted To The Contracting Officer Or Address Prescribed In The [contract Vehicle]. Destruction Of Records Is Expressly Prohibited Unless In Accordance With Paragraph (4). h.the Contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, Contracts. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And Central Arkansas Veterans Healthcare System Guidance For Protecting Sensitive, Proprietary Information, Classified, And Controlled Unclassified Information. i. The Contractor Shall Only Use Government It Equipment For Purposes Specifically Tied To Or Authorized By The Contract And In Accordance With Central Arkansas Veterans Healthcare System Policy.â  j. The Contractor Shall Not Create Or Maintain Any Records Containing Any Non-public Central Arkansas Veterans Healthcare System Information That Are Not Specifically Tied To Or Authorized By The Contract.â  kite Contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected From Public Disclosure By An Exemption To The Freedom Of Information Act.â  l. The Central Arkansas Veterans Healthcare System Owns The Rights To All Data And Records Produced As Part Of This Contract. All Deliverables Under The Contract Are The Property Of The U.s. Government For Which Central Arkansas Veterans Healthcare System Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. Any Contractor Rights In The Data Or Deliverables Must Be Identified As Required By Far 52.227-11 Through Far 52.227-20. m. Training.  all Contractor Employees Assigned To This Contract Who Create, Work With Or Otherwise Handle Records Are Required To Take [agency]-provided Records Management Training. The Contractor Is Responsible For Confirming Training Has Been Completed According To Agency Policies, Including Initial Training And Any Annual Or Refresher Training.â  8.3. Va Information Custodial Language a. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. the Options Are: (1) Vendor Must Accept The System Without The Drive; (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase Occur That May (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then; (a) The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract. (c) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. 8.4 Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident Including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover. 8.5 Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access); (2) Description Of The Event, Including: (a) Date Of Occurrence; (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code; (3) Number Of Individuals Affected Or Potentially Affected; (4) Names Of Individuals Or Groups Affected Or Potentially Affected; (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6) Amount Of Time The Data Has Been Out Of Va Control; (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); Va Information, Obtain Monetary Or Other (8) Known Misuses Of Data Containing Sensitive Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals consisting Of The Following: (1) Notification; (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports; (3) Data Breach Analysis; (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. 8.6 Confidentiality And Nondisclosure It Is Agreed That: a. The Preliminary And Final Deliverables And All Associated Working Papers, Application Source Code, And Other Material Deemed Relevant By The Va Which Have Been Generated By The Contractor In The Performance Of This Task Order Are The Exclusive Property Of The U.s. Government And Shall Be Submitted To The Co At The Conclusion Of The Task Order. b. The Co Will Be The Sole Authorized Official To Release Verbally Or In Writing, Any Data, The Draft Deliverables, The Final Deliverables, Or Any Other Written Or Printed Materials Pertaining To This Task Order. No Information Shall Be Released By The Contractor. Any Request For Information Relating To This Task Order Presented To The Contractor Shall Be Submitted To The Co For Response. c. Press Releases, Marketing Material Or Any Other Printed Or Electronic Documentation Related To This Project, Shall Not Be Publicized Without The Written Approval Of The Co. 8.7 Reference (s): 1. Va Affairs Handbook 6500, Risk Management Framework For Va Information Systems Tier 3: Va Information Security Program, 10 Mar 2015. 2. Veterans Health Administration Procurement Manual (vha Pm) 11/3/2014. 3. Va Handbook 1901.01, Health Information Management And Health Records 19 Mar 15. 4. Vha Handbook 1605.5, Business Associate Agreements 22 July 2014 5. Memo: Va Maintenance/installation (warranty) Contracts (vaiq 7058822), 24 Mar 2011. 6. Va Directive 0735, Homeland Security Presidential Directive 12 (hspd-12) Program, Dated February 17, 2011. 7. Veterans Affairs Handbook 6500.6 Contract Security, 12 Mar 2010. 8. Health Insurance Portability & Accountability Act (hipaa) Privacy Rule (see 45 Crf 164, 502(a)(1). 9. Va Directive 0710, Personnel Security And Suitability Program, Dated June 4, 2010. 10. Va Directive 6066, Protected Health Information. 11. Privacy Act Of 1974 (5 U.s.c. 552a). 12. Homeland Security Presidential Directive (hspd-12), 13. Federal Information Processing Standards Publication (fips) 201, Personal Identity Verification (piv) Of Federal Employees And Contractors, Dated Feb 25, 2005, Amended By Fips 201-1, March 2006. 14. Social Security Act (42 U.s.c. § 1395x(u)): Health Care And Other Related Services, As Mentioned In Hipaa Regulations, Are Defined In Detail Under Section 1861(s) Http://www.ssa.gov/op_home/ssact/title18/1861.htm. 15. Va Directive 6512, Secure Wireless Technology, Dated 4 Nov 2009

Details: As Of 20 May 2024 The Synposis/solicitation Has Been Revised With The Below And Amendment 0001 Has Been Uploaded To Provide Responses To Rfis. contract Information: This Contract Is Being Procured In Accordance With Public Law 92-582, The Brooks Act As Implemented In Far Subpart 36.6 And In Accordance With The Attached Diplomatic Agreement, the Selection Will Be Based On Demonstrated Competence And Qualifications For The Required Work. One (1) A-e Firm Will Be Selected Based On Demonstrated Competence And Qualifications For The Required Work. The Contract Is Procured By Full And Open Competition Selected Exclusively From Among Danish/greenlandic Sources. the Number One Ranked Firm Will Be Selected For Negotiations Based On Demonstrated Competence And Qualifications For The Required Work. The Length Of This Contract Is A Maximum Of 60 Months And Will Not Include Optional Time Periods. The Total Capacity Of This Contract Will Not Exceed $25,000,000. Task Orders Will Be Issued By Negotiated Firm Fixed Price Task Orders And Will Be Negotiated And Issued Under The Terms And Conditions Of This Indefinite Delivery Contract (idc). The Government Shall Be Under No Obligation To Issue Any Particular Number Or Types Of Orders And No Liability To The Contractor Shall Be Incurred In The Event That A Certain Number Or Types Of Orders Are Not Issued; However, The Government Guarantees A Minimum Ordering Obligation Of $35,000 For The Basic Contract Via The First Task Order In Concurrence With The Idc Award. Labor Rates For Each Discipline, Overhead Rates, And Escalation Factors For Each Year Will Be Negotiated In The Basic Contract; And Profit Will Be Negotiated On A Task Order By Task Order Basis. note: This Is A Minimum Ordering Obligation: Not A Minimum Payment. Contractor Shall Only Be Entitled To Breach Of Contract Damages, I.e., Anticipated Profit For An Order Of This Amount And Provable Standby Costs In The Event That The Government Does Not Issue Orders For The Value Of The Minimum-ordering Guarantee. subcontractors And Outside Associates And Consultants (architect-engineer Services) (far 36.606(e), 44.204(b) And 52.244-4). The Following Applies: “any Subcontractors And Outside Associates Or Consultants Required By The Contractor (prime A-e Firm) In Connection With The Services Covered By The Contract Will Be Limited To Individuals Or Firms That Were Specifically Identified And Agreed To During Negotiations. The Contractor Shall Obtain The Contracting Officer’s Written Consent Before Making Any Substitution For These Subcontractors, Associates, Or Consultants.” If A Substitution Is Necessitated By Illness, Death, Or Termination Of Employment For Whatever Reason, The Selected A-e Firm Shall Notify The Contracting Officer In Writing Within 15 Calendar Days After The Occurrence Of Any Of These Events And Provide The Following Information To The Contracting Officer: Required Information For Substitutions Necessitated By Illness, Death, Or Termination Of Employment For Whatever Reason. The Contractor Shall Provide A Detailed Explanation Of The Circumstances Necessitating The Proposed Substitutions, Complete Resumes For The Proposed Substitutes, And Any Additional Information Requested By The Contracting Officer. Proposed Substitutes Should Have Comparable Qualifications Or Better Qualifications To Those Of The Persons Being Replaced. The Contracting Officer Will Notify The Contractor Within 15 Calendar Days After Receipt Of All Required Information Of The Decision On Substitutions. The Prime A-e Firm Must Obtain The Contracting Officer's Consent To Change Any Subcontractors That Were Identified During Selection And Negotiation. The Contracting Officer Should Refer The Qualifications Of Any New Subcontractor To The Original Selection Board (to The Extent That These Individuals Are Available) For Evaluation. Approval Of These Substitutions May Result In A Price Credit To The Government. to Be Eligible For A Contract Award, A Firm Must Have A Unique Entity Id (uei) Number From System For Award Management (sam) And Be Registered In The Sam. If You Were Not Previously Registered, Please Go To Https://www.sam.gov. Contractors May Obtain Information On Registration And Annual Confirmation Requirements At Http://www.sam.gov. the A-e Firm Selected For This Contract Will Be Required To Utilize The Sam.gov System For Service Contractor Reporting Of Information To The System For Award Management (sam).this Requirement Only Applies To Task Orders That Have A Total Estimated Value, Including Options, That Exceeds $3 Million. For Additional Information See: Https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. the Federal Acquisition Regulation (far) Requires That Past Performance Information (ppi) Be Collected On Dod Contracts. The Contractor Performance Assessment Reporting System (cpars) Is A Web-enabled Application That Supports The Completion, Distribution, And Retrieval Of All Contract Performance Evaluations. Contractor Representatives Are Responsible For Reviewing And Commenting On Evaluations Submitted On The Contractor Performance Assessment Reporting System (cpars) Website At Https://www.cpars.gov/index.htm. competitive Restrictions participation In The Procurement Is Limited By International Agreement To Danish/greenlandic Companies. Eligible Applicants Must Be Registered As A Business In Denmark As Described Below. Subsidiaries Of A Foreign Company Are Not Eligible Applicants. The Successful Applicant Will Submit A Signed Letter From An Officer Of A Bank Within Denmark Verifying That The Company Conducts Business With That Institution; Payment Will Be Made Only By Electronic Funds Transfer To A Bank In Denmark. 1) Verification The Business Is Registered In The Kingdom Of Denmark. (det Central Virksomhedsregister (cvr)); And 2) The Registered Address Of The Business In Cvr Shall Be In The Kingdom Of Denmark (kod); And 3) A Signed Letter From An Officer Of A Bank Within The Kingdom Of Denmark Verifying That The Company Conducts Business With That Institution. 1. Project Information description Of Services – a-e Services Include But Are Not Limited To The Following: the Scope Of Services Under This Contract Includes, But Is Not Be Limited To, Design And Constructability Reviews, Meeting Minutes, Record Keeping, Budget And Schedule Monitoring And Control, Inspection, Reporting Progress, Safety Monitoring, Meeting Arrangement And Attendance, Submittal Processing, Testing, Progress Payment Processing, Responding To Information Requests, Construction Cost Estimating, Contract Modification Preparation, And Claims Prevention And Claims Processing, Monitoring Labor Provisions, Photo Documentation, And Other Services. Incidental Design And Engineering Management Services May Be Performed Relative To The Performance Of Construction Management Services. The Successful A/e Project Team Will Have The Ability To Provide These Services In The Basic Disciplines (i.e., Architectural, Civil, Structural, Mechanical, And Electrical), As Well As Commissioning With In-house Personnel; Corrosion Control, Seismic Upgrades, And Abatement Of Hazardous Materials. They Must Also Demonstrate Experience And Expertise In Cold Region Design/construction And In Airfield Paving; High-altitude Electromagnetic Pulse (haep) Designs/construction Or Have Experience Performing Welding Inspections On Heap Systems. They Must Also Have Knowledge Of The “working Environment Authority” In Greenland And The “working Environment Act” In Greenland. Joint Venture Or Firm / Consultant Arrangements Will Be Considered And Evaluated For Demonstrated Interdependency Of The Members To Provide Services In The Basic Disciplines As Well As Specialty Fields. this Contract Will Require Experience In Both Military Construction And Civil Works Projects. for The Purposes Of This Idc, Military Construction Experience Is To Include Vertical Construction And Any Horizontal Construction Related To Those Efforts, Including Airfield Paving. Similarly, Civil Works Experience Is To Include Experience In The Areas Of Dredging & Beach Fill Operations, Shoreline Protection And Stabilization, Landfill Protection, Beach Erosion Control. a-e’s Are Expected To Be Able To Provide Qualified A-e Personnel To Field Assignments Within Three Weeks Of Any Task Order Award. This Must Include But Not Be Limited To Mechanical & Electrical Commissioning Disciplines. a. Special Notes: i. The Contractor, As An Independent Contractor And Not As An Agent Of The Government, Shall Provide The Quality Assurance Inspections And Technical Expertise Necessary To Complete Tasks Outlined In This Call. Work Will Be Performed Within The Area Of Pituffik Sb, Greenland. ii. The Contractor Is Required To Perform All Identified Tasks. However, The Contractor May Not Perform "inherently Governmental Functions" As Defined In Far 7.5. As A Matter Of Policy, An "inherently Governmental Function" Is One So Intimately Related To The Public Interest As To Mandate Performance By Government Employees. iii. The Effort Put Forth Under This Contract Shall Not Be Considered Personal Service As Defined In Far 37.104(d). Contractor Personnel Are Not Subject To Continuous Supervision And Control Of A Government Officer Or Employee. In The Firm's Proposal Supplied In Response To The Government's Request For Proposal On Calls And Modifications, The Firm's Proposal Must Clearly Identify Conflicts Of Interest Or Potential Conflicts Of Interest. If No Conflict Exists, The Contractor Shall So State. iv. Contractor Personnel Working On Government Projects Will Be Required To Identify Themselves As "contractors." The Contractor Shall Wear Their Cac Cards In A Clearly Visible Manner On The Government Installation; And Wear Personnel Protective Equipment (ppe) While On The Job Site With Emblems That Identify Them As Contractors. The Contractor's Email Address Will Identify The Contractor As Such. This Identification Applies To All Communication Whether Written, And Verbal. v. The Contractor May Not Be Awarded Any Task Orders For Services On A Construction Contract Which It Has Worked On Or Has A Relationship With The Contractor Which May Present A Conflict Of Interest. 2. Construction Management Services Support Tasks: the Contractor Shall Comply With The Product Delivery Schedule Stated Herein, Except As Otherwise Specified By Individual Task Orders. the Primary A-e Construction Management Services That May Be Requested Under This Contract Include; But Are Not Limited To, Are The Following: . a. Design And Constructability Reviews: i. Submit Comments Citing Specific Deficiencies And Referencing Correct Information Upon Review Of Construction Plans. Deficiencies Shall Include But Are Not Limited To Biddability / Operability / Constructability / Environmental And Sustainability Requirements, Incorrect Citations, Grammar, And Incorrect/missing Procedures. Insure Contractor Compliance With Contract And Specification Requirements. ii. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 5 Working Days From Receipt Of The Submittal. iii. Submit Comments Citing Specific Deficiencies And Referencing Correct Information Upon Review Of Specifications. Deficiencies Shall Include But Are Not Limited To Biddability / Operability / Constructability / Environmental And Sustainability Requirements, Incorrect Citations, Grammar, And Incorrect / Missing Procedures. Insure Contractor Compliance With Contract And Specification Requirements. comments Shall Be Submitted To The Usace Assigned Project Engineer Within 5 Working Days From Receipt Of The Submittal. iv. Submit Comments Citing Specific Deficiencies And Referencing Correct Information Upon Review Of Technical Submittals. Deficiencies Shall Include But Are Not Limited To Design Flaws, Incorrect Citations, Grammar, Calculation Errors, Incorrect / Missing Procedures, And Compliance To The Construction Contract. Insure Contractor Compliance With Contract And Specification Requirements. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 5 Working Days From Receipt Of The Submittal. v. Submit Evaluations And Responses To Rfis Submitted By The Construction Contractor Based On Knowledge Of Contractual Requirements, Sound Engineering And Construction Practices, And Other Professional Knowledge. Draft Rfi Responses Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Receipt Of The Submittal. vi. Provide Coordination Assistance With Contractors, Local Officials, And The Public As Necessary; And Refer Any Recommendations To The Usace Assigned Project Engineer Within 2 Working Days From Date Of Coordination Meeting. vii. Check Appropriate Codes, Criteria, And Guidelines Including Technical References And Specifications; And Consult With Design Personnel And Subject Matter Specialists In Formulating Recommended Courses Of Action; And Refer Recommendations To The Usace Assigned Project Engineer Within 2 Working Days From Date Of Coordination Meeting. b. Claims Analysis: i. Prepare A Technical Analyses Of Construction Contract Claims Involving Disputes On Contract Interpretations, Contract Modification Costs, Government Caused Delays, Differing Site Conditions, Construction Suspension And Acceleration, And Other Impact And Labor Inefficiency Claims; Prepare Background Data Required For Technical And Legal Review Given A Formal Decision Is Required; Consider All Pertinent Facts Including Quality Assurance (qa) And Contractor Quality Control (cqc) Reports, Master Diaries, Substantiating Correspondence, Other Contract Documents (i.e. Plans And Specifications, Shop Drawings, And Submittals), Government And Commercial Technical Publications And Standards, Interview With Government And Contractor Field Personnel, Etc. Evaluate The Potential Win / Loss Risk And Its Economic Impact On The Project As A Whole. Consider All Outstanding Issues, Such As Other Outstanding Changes, Claims, And Delays, Project Engineer Limitations, And The Potential Cost Of Litigation. Recommend To Government Personnel A Fully Coordinated Position Representing What Is In The "best Interest" Of The Government. For Claims Determined To Have Potential For Merit, Support Negotiations For Extent Of Entitlement And Costs. ii. Prepare A Technical Analysis, For Claims Which Cannot Be Resolved And For Which The Contractor Has Requested A Contracting Officer’s Final Decision, Outlining The Government’s Position. iii. Deliver Each Of The Above-mentioned Technical Analysis To The Contracting Officer Via The Usace Assigned Project Engineer Within 5 Working Days From Receipt Of The Claim. c. Modification Support: assist In Contracting Activities Associated With The Construction Operations, Supporting Government Personnel On Matters Related To Contract Modifications, Changes And Contractor Claims As Follows: i. Submit Comments Furnishing Advice And Assistance On Potential Problems Based On Review Of Contractor Plans, Specifications, Network Analysis, On-site Inspections Etc.; And Make Recommendations For Improving The Administrative Procedures For Processing Changes. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 3 Working Days From Request. ii. Prepare Independent Government Estimates (ige) Pertaining To Contract Modifications For Government Approval. The Ige Shall Be Submitted To The Usace Assigned Project Engineer Within 3 Working Days From Receipt Of The Scope Of Work. iii. Submit Technical Comments For Pre And Post Negotiation Memorandums (pnms And Poms) For Government Approval. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 3 Working Days From Request. iv. Submit Comments Citing Specific Deficiencies And Referencing Correct Contractor Information And Proper Requirements Upon Review Of Draft Rfps. Insure Contractor Compliance With Contract And Specification Requirements. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Receipt Of The Submittal. v. Submit Comments Citing Specific Deficiencies And Referencing Correct Information Upon Review Of Scopes Of Work. Deficiencies Shall Pertain But Are Not Limited To Relevancy Of Deliverables, Correct Detail Of Deliverables, And Achievability Of Time Period. Review And Discuss Proposed Changes With The Contractor’ Representatives Regarding Scope To Assure That Contractor’s Proposals Cover All Work Envisioned In The Change. Insure Contractor Compliance With Contract And Specification Requirements. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 3 Working Days From Receipt Of The Submittal. d. Office Engineering: i. Submit Comments On Contractors' Contract Progress Data, Material And Equipment Usage, Quality Control And Survey Reports To Verify The Validity Of The Computation Of Progress Payments To Contractor. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 5 Working Days From Receipt Of Contractors' Contract Progress Data. ii. Perform Periodic Reviews Regarding Potential Construction Contractor Claims / Disputes Relative To Contract Requirements And/or Discrepancies In The Drawings And/or Specifications. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Discovering Any Construction Contractor Claims / Disputes And/or Discrepancies In The Drawings Or Specifications. iii. Develop Quality Assurance Plans For Specific Construction Projects And Ensure That They Are Implemented. Qa Plan Shall Be Submitted To The Usace Assigned Project Engineer For Review And Approval Prior To Commencement Of Construction. e. Contract Administration To Include Quality Assurance: i. Submit Daily Quality Assurance (qa) Reports Documenting Quality Assurance Inspections Upon Performing Surveillance Of Contract Work To Assure That The Contractor Is Producing Work In Conformance With The Plans And Specification. Reports Shall Include But Not Limited To Descriptions Of Observed Qc Tests; Defects In Structure, Envelope, Concrete, Mechanical, Electrical, Plumbing, Fire Protection, Fire Alarm, Site Work, And Etc.; And Qa Log. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Inspection. ii. Witness Field Tests And Review All Contractor Test Reports And Any Government Materials Tests For Conformance With Specifications; Establish And Maintain A Log Of All Field Tests Required By The Contract And Perform Qa Testing. Notify Usace Assigned Project Engineer Within 1 Day Of Confirming Non-compliant Work. iii. Perform Surveillance Of Survey Operations For Layout And Elevations Of Construction Work. Determine Adequacy And Validity Of Contractor’s Measurement Data. Submit Daily Quality Assurance (qa) Reports. Notify Usace Assigned Project Engineer Within 1 Day Of Confirming Non-compliant Work. iv. Assist On Request Coordination For Passes, Outages, Excavations, Hauling, And Delivery Routes Associated With Projects As Required. Submit Daily Quality Assurance (qa) Reports. Notify Usace Assigned Project Engineer Within 1 Day Of Confirming Non-compliant Work. v. Verify Quantities Of All Work In Place And Materials Stored On Site. Review And Comment On The Accuracy Of The Construction Contractor's Requests For Payment. Submit Daily Quality Assurance (qa) Reports. Notify Usace Assigned Project Engineer Within 1 Day Of Confirming Non-compliant Work. vi. Submit And Distribute Meeting Minutes Upon Attendance At The Preconstruction, Quality Control, Progress Meetings And Conferences. Minutes Shall Be Submitted To The Usace Assigned Project Engineer And All Attendees Within 3 Working Day From Date Of The Meeting. vii. Submit Comments On Interpretation Of Plans And Specifications For Government Use In Contractor Disputes. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 3 Working Days From Receipt Of The Tasking. viii. Submit Reports On Observed Qa Testing. Reports Shall Include But Not Limited To Test Name, Date, Time, Location, Purpose, Results; Persons Involved Procedures, Weather, And Variables That May Affect Test Accuracy. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Testing. ix. Submit Reports On Observed Construction Activities Based On Surveillance Of Contract Work To Assure That The Contractor Is Producing Work In Conformance With The Plans And Specification. Reports Shall Include But Not Limited To Activity Observed, Date, Time, Location, Occurrences That May Affect Quality Of Completed Work, And Procedure Used To Complete Work. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Observation. x. Submit Reports On Potential Solutions To Problems Resulting From Unanticipated Requirements. Problems Such As But Not Limited To Inclement Weather, Unforeseen Site Condition, Design Errors Or Omissions, Customer Requested Changes, Or Changed Criteria And Or Accelerated Timetables. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Date Of The Observation Or Tasking. xi. Submit Reports On Health And Safety Nonconformance With Emphasis On Asbestos And Lead Abatement. The Contractor Shall Observe The Construction Contractor's Compliance With Site Specific Health And Safety Plan, Safety Manual And Osha Requirements. Reports Shall Include But Not Limited To The Offender's Name And Location, Date, Time, And Nature Of Violation. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Observation Or Tasking. For Serious Safety Violations Which Could Result In Loss Of Life Or Limb Or Compromise Public Safety, Immediate Telephonic Notification And Action Taken Shall Be Provided To The Usace Assigned Project Or Resident Engineer. xii. Submit Comments Upon Review Of The Construction Contractor’s Daily Quality Control (qc) Reports. Evaluate Contractor’s Progress, Quality Control, And Safety Operations For Effectiveness. Comments Shall Include But Not Limited To Validity Of Deficiency, Citing Of Necessary Support Information And Regulations, And. Correct Detail Of Qc Reports. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Review. xiii. Submit Comments Upon Review Of The Construction Contractor's Monthly Construction Schedules For Adherence To Contractual Requirements And Schedule. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Date Of The Receipt Of Schedule. xiv. Submit Comments Upon Review Of The Construction Contractor's Monthly Progress Payment Requests Based On Accomplishment Of Objectives In Accordance With Contract Schedule, Price, And Quality Standards. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Receipt Of Payment Estimate. xv. Submit Minutes To Meetings Attended. Minutes Shall Include But Not Limited To Due Outs, Important Notes, Updates, And New Issues. Minutes Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days Of The Meeting. xvi. Submit Evaluations Of Contractor Proposals. Evaluations Shall Include But Not Limited To Confirmation Of Correct Scope Of Work Used, Verification Of Complete Scope Of Work Used, Difference In Hours Used Per Task, Difference In Rates Used, And Any Additional Requirements. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Date Of The Receipt Of Contractor Proposal. xvii. Submit Comments Upon Review Of Project Schedule Submissions. Comments Shall Address But Not Limited To Construction Tasks Completed In The Last Week, Tasks Not Completed On Schedule, Reason For Delay, Tasks Completed Early, And Tasks Pushed Forward In The Last Week. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Date Of The Receipt Of Schedule. xviii. Submit Cost Reports Including But Not Limited To Cost Estimation Of Construction Task (labor And Material), Cost Impact On Budget, And Analysis Of Quantities Needed. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Date Of The Receipt Of Tasking. xix. Provide Market Research Support Including But Not Limited To Listing Of Companies Supplying The Needed Requirement, Cost Of Requirements, Lack Of Or Extra Features Provided, And Past Performance. Reports Shall Be Submitted To The. Usace Assigned Project Engineer Within 2 Working Days From Date Of The Tasking. xx. Upon Notification Of Pre-final And Final Inspection Of The Construction Contractors Completed Work, The Contractor Shall Provide Daily Punch List Inspection And Contract Closeout Reports With Observations, Findings, And Recommendations. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Inspection. xxi. The A-e Shall Input Data, Using The Usace Rms Program, To Maintain Project Awareness, Electronic Documentation Of Memo's, Reports, Drawings, Contractual Instruments, And Other Project Information. f. Preparation Of Site Condition Reports And Testing: i. Prepare Special Reports Pertaining Or Related To Unforeseen Site Conditions Not Indicated In Contract Documents. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 3 Working Day From Date Of The Inspection. ii. Obtain The Services Of A Certified Testing Laboratory, Including All Testing Equipment And Analysis As Required To Test For Hazard Materials (asbestos, Contaminated Soil, Lead, Pcb’s Etc.). Attain Contract Award Within 6 Weeks Of Confirming The Need For The Testing. g. Design And Engineering Services: i. Provide Design And Engineering Services Requiring Architectural, Civil, Structural, Geotechnical, Mechanical And Electrical; Specialties; Elevators, Fire And Life Safety, Security, Seismic, Accessibility (ada Requirements), Environmental, Certified Industrial Hygienist, Corrosion Control Analysis & Design, Cost Estimating, Geographic Information System (gis) Support, Interior Design, Acoustical And A Historic Preservationist For Modification To Existing And New Facilities. ii. Preparation Of Project Analysis And Investigative Reports, Conceptual Designs, Contract Documents (complete Or Abbreviated Plans And Specifications), Site Plans, Exterior And Interior Layouts And Designs, Interior Furnishings And Finish Schedules, Project Cost Estimating And Scheduling. iii. The Above Design Services Will Only Be Incidental To The Construction Management Services The A-e Will Be Performing And Will Only Be Performed To The Extent Required To Provide Solutions To The Field And To Provide Reach Back Support To Their Construction Management Personnel In The Field. Full Designs Will Not Be Required. h. Specialty Requirements: i. Requirements For Fire Protection Engineers Are Shown In The United Facilities Criteria Ufc 3-600-01. Use The Latest Publication Of Ufc 3-600-01 As Of The Posted Date Off This Announcement. ii. Requirements For Gis Technicians – Must Develop, Maintain, And Update Geographic Information System (gis) Databases; Obtain Data From City, State, Federal And Private Sources; Receive And Review Maps, Land Parcel Records And Engineering Documents. Identify Pertinent Gis Information And Convert Data Into Proper Gis Formats. Ensure Accuracy And Completeness; Enter Data Into Databases; And Update Essential Gis Layers And Databases. Create A Variety Of Maps And Gis Related Documents. Provide Expertise In Gis Hardware And Software Products. Provide Technical Support To Gis Users. At Least 5 Years Of The Above Gis Technician Experience With At Least A Bachelor’s Degree In Geographic Information Systems From An Accredited University. iii. Requirements For Gis Analyst – Shall Be Responsible For Engineering Support Relating To Resources And Facilities Support, Database Planning And Design, Systems Analysis And Design, Network Services, Programming, Conversion And Implementation Support, Network Services Project Support, Data/records Support, Autocad Proficiency And Its Interaction With Gis, And Other Computer Related Services. Contributes To The Completion Of Specific Programs And Projects With Frequent Customer Contact. Education And Experience: At Least 5 Years Of The Above Gis Analyst Experience With At Least A Bachelor’s Degree In Computer-aided Design Or Engineering Design Technology From An Accredited University. iv. Requirements For Commissioning Authority – Shall Either Be A Degreed Sr. Mechanical Engineer With A Minimum Of 10 To15 Years Of Experience In Mechanical Engineering With A Focus On Commissioning Of Hvac & Chiller Plants Systems. This Experience Is To Include But Not Be Limited To, Fire Protection Systems, Water Distribution Systems, Plumbing, Hydronics, Direct Digital Controls & Tab Of Mechanical Systems Or Be A Degreed Electrical Engineer With A Minimum Of 10 To 15 Years Of Experience, To Include, But Not Be Limited To Experience In Low Voltage Electricity, Lighting, Communications, Security, Fire Notification, Direct Digital Controls, And The Commissioning Of Electrical Systems. Both Disciplines Are To Have Experience Involving Military Type Construction Projects Such As Chiller Plants & Hospitals, Barracks, Dining Halls, Hangars, Fire Stations, Schools, Laboratories Etc., This Experience Must Extend Through At Least 10 Months Of Occupancy. v. Requirements For Corrosion Control Engineers – Shall Be Certified Or Licensed In Corrosion Control Of Buried Metal Pipes And Tanks, And Who Demonstrates Expertise In Analysis Of Corrosion Issues And The Design Of Corrosion Prevention Systems Including Cathodic Protection, Coatings For Industry, Inspection, Corrosion Testing, And Material Selection For Specific Chemical Resistance. 3. Selection Criteria: the Selection Criteria Are Listed Below In Descending Order Of Importance (first By Major Criterion And Then By Each Sub-criterion). criteria A Through E Are Primary Selection Criteria. criteria F Through G Are Secondary Selection Criteria And Will Only Be Used As Tiebreakers Among Technically Equal Firms. primary Selection Criteria: a. Specialized Experience And Technical Competence: i. The Experience Of Firm And Its Consultants Previously Listed In Section 2 Project Information Of This Announcement. ii. Experience In The Ability To Provide A Qa/qc Plan Indicating How The Prime Plans To Manage Their Team To Ensure That Quality Products Are Prepared. Demonstrate The Ability To Produce Quality Designs. Evaluation Will Be Based On The Firm's Design Quality Management Plan (dqmp) And Will Consider The Management Approach, Coordination Of Disciplines, Management Of Subcontractors And Quality Control Procedures. iii. Demonstrate Capability To Execute Multiple Task Orders Simultaneously. b. Professional Qualifications: Consideration Will Only Be Given To Firms That Assemble A Team Of In-house And/or Sub-contractors/consultants With A Professional Staff Consisting Of The Following Disciplines. note: Resumes Must Be Provided For All Project Personnel Identified Below. senior Project Personnel For Each Key Discipline Are To Be Registered Or Certified In Accordance With Industry Standards. For Danish/greenlandic Resumes, Denmark And/or Eur Ings (feani Registration) Equivalent Professional Registrations Or Certifications Are Acceptable In Place Of The P.e./r.a. Requirement. i. Project Manager (architect Or Engineer With R.a. And/or P.e. Required) ii. Quality Assurance Manager (based On The Firm’s Qa/qc Plan, Architect Or Engineer With R.a. And/or P.e. Required) iii. Construction Manager (p.e. Or R.a. Required) iv. Construction Project Engineer v. Construction Schedulers vi. Architecture (r.a Required) vii. Structural Engineering (p.e. Required) viii. Civil Engineering (p.e. Required) ix. Mechanical Engineering (p.e. Required) x. Electrical Engineering (p.e. Required) xi. Sanitary Engineer (p.e. Required) xii. Cost Engineering xiii. Fire Protection Engineering (p.e. Required) (see Paragraph 2h) xiv. Licensed Interior Designer xv. Certified Industrial Hygienist xvi. Lead/asbestos Abatement Inspector xvii. Environmental Engineer (p.e. Required) xviii. Commissioning Authority (see Paragraph 2h) xix. Corrosion Control Engineer (see Paragraph 2h) xx. Gis Technician (see Paragraph 2h) xxi. Gis Analyst (see Paragraph 2h) the Evaluation Will Consider Education, Registration, And Training And Overall And Relevant Experienced Using Information From Section E Of The Sf 330 Includes A Matrix In Section G Showing Experience Of The Proposed Lead Designers On The Projects Listed In Section F Of The Sf 330. c. Past Performance With Respect To Cost Control, Quality Of Work And Compliance With Performance Schedules, As Determined From References, Other Sources And Cpars. Letter Of Recommendation From Customers Addressing Your Firms Cost Control, Quality Or Work And Schedule Compliance Capabilities May Be Included In Section H Of The Sf 330. Letters Should Be For Projects Of A Similar Nature And Shall Be No Older Than Three Years To Be Considered. d. Capacity: in An Effort To Expedite The Selection Process The A-e’s Are Required To Demonstrate How They Will Complete The Work Within The Time Parameters Of The Project Given The Employee Capacity Of The Team. The Evaluation Will Consider The Availability Of An Adequate Number Of Personnel In All Key Disciplines. The Evaluation Will Look At Numbers Listed In Part Ii Of The Sf330 To Evaluate The Overall Capacity Of The Team. Include A Part Ii Form Of The Sf 330 For Each Firm And Each Office Of Each Firm That Is Part Of The Proposed Team. a-e’s Are Also Required To Demonstrate In Writing How They Will Be Able To Commit Qualified Construction Management Services Professionals To Field Assignments Within Three Weeks Of Any Task Order Award. e. Knowledge Of The Locality In The General Geographical Area Of Greenlandic Boundaries. The Evaluators Will Look At The Specific Experience Of The Listed Key Discipline Lead Designers (one Per Discipline) As Stated In Section E Of The Sf 330. secondary Selection Criteria: f. Geographic Proximity In Relation To Greenlandic Boundaries. g. Volume Of Work Previously Awarded To The Firm By The Department Of Defense, With The Object Of Effecting An Equitable Distribution Among Qualified A/e Firms. 4. Submission Requirements: interested Prime Firms Having The Capabilities To Perform These Services Must Submit Their Sf330 To Stephen Dibari By Email Stephen.dibari@usace.army.mil. Maximum File Size Is 25mb. If Overall Sf330 Is Larger Than 25 Mb, Please Break Up The File Into Smaller Separate Files. no Hard Copies Of Sf-330’s Will Be Required. Do Not Mail Sf-330’s (cd Or Hard Copies) To The Contract Specialist Nor To Stephen Dibari At 26 Federal Plaza. Doing So, Will Delay The Ae Selection/award Process. the Sf 330 Can Be Found By Searching For Sf330 On The Following Gsa Website: Https://www.gsa.gov/forms the Forms Can Be Downloaded In A .pdf File Type. Total Submittal Page Limitation Is 85 Pages. Section E Is Limited To 50 Pages. Section F Is Limited To 10 Pages (1 Page Per Project). Each Page Shall Be Numbered. Section Dividers, Front And Back Covers, Cover Letter And Part Ii Of The Sf 330 Do Not Count Towards Overall Page Limit. Tabloid Size Paper 11” X 17” Pages For Organizational Chart Or Other Graphics Will Count As One Page. Submittals Not Following These Instructions, May Not Be Evaluated By The Board. supplemental Information On The Sf 330 Is Posted On The Ny District Usace Website: Https://www.nan.usace.army.mil/business-with-us/engineering-division/ submittals Will Not Be Accepted After 2:00 Pm On The Response Date Shown In The Advertisement In The Https://sam.gov/. If The Response Date Falls On A Saturday, Sunday, Or A Federal Holiday, The Response Date Will Move To The Next Business Day. if A Pre-selection Meeting Is Required, Notifications Will Not Be Sent After Approval Of The Pre-selection. Notification Of All Firms Will Be Made Within Ten (10) Calendar Days After Selection Approval. In Addition To The Two (2) Items Listed Above, The Remaining Info On Release Of Information On Firm Selection Shall Be In Accordance With Uai Subpart 5.4 (usace Acquisition Instructions). interviews (discussions) Will Be Held With All The Most Highly Qualified Firms As Required By Far 36.602-3(c). All Firms Will Be Interviewed By The Same Method (telephone, Video Teleconference Or In Person). Firms Will Be Given Sufficient Advance Notice To Allow Representatives To Participate In The Interviews Or Presentations. All Firms Will Be Asked Similar Questions. The Questions Will Be Related To The Announced Selection Criteria Including But Not Limited To, Their Experience, Capabilities, Capacity, Organization, Management, Quality Control Procedures And Approach For This Project. firms Must Be Registered In The Following: Https://www.sam.gov

Tender Id: PPECBFACLIM072024 | Appointment Of Qualified Deep Cleaning Service Providers For A Period Of 36 Months [3yrs] To Render Deep Cleaning To The Ppecb Limpopo Offices