PHILIPPINE SPORTS COMMISSION Tender

Description 4. Scope Of Work 4.1 The Winning Bidder Shall Provide/prepare The Athletes/coaches’ Daily Meals With The Following Meal Composition: 4.1.1 Breakfast: - Soup - 2 Viands (choice Of 1 Fish Or 1 Chicken Or Meat Dish) - 1 Egg (boiled, Sunny Side Or Scrambled) - Rice (white And Brown Or Black), Bread (white And Wheat), Cereal And/or Oatmeal - Fresh Fruits - Beverages: Water, Fresh Juice, Milk (fresh, Low Fat Or Non-fat, And/or Soymilk), Low Fat Chocolate Milk And/or Brewed Coffee 4.1.2 Lunch And Dinner: - Soup - 2 Viands (choice Of 1 Fish Or 1 Chicken Or 1 Red Meat Dish) - Vegetable Dish - Rice (white And Brown Or Black) - Fresh Fruits - Beverages (water And/or Fresh Juice) And/or - Soup - Noodles/pasta With Meat/chicken/fish - Bread (white And Wheat) - Vegetable Dish - Fresh Fruits - Beverages (water And/or Fresh Juice) 4.2 Correct Serving Size Should Be Implemented. Different Athletes Would Require Different Serving Sizes According To Their Needs. This Must Be Discussed By The Caterer And The Full-time Nutritionist Before The Operation Of The Food Service. 5. Software System: 5.1 Identification Card With Bar-code System Or Other Similar System Where All The Data Of The Athletes Are Contained In The System, Including Their Diet Needs, Food Restrictions, Allergies, Etc. (please See Annex D) 6. Other Nutrition Concerns: 6.1 Food Restriction Such As Vegetarian, Religion (muslim) And Other Medical Conditions Such As Food Allergy And Food Intolerance Should Be Determined And Considered When Planning The Menu. 6.2 No Use Of Additives/msg In All Food Items. 6.3 No Use Of Extenders. 6.4 Serve Natural Food Sources Only. 6.5 Low Salt (less Use Of Salt) And Low Fat (less Use Of Oil). 6.6 No Takeout Policy To Ensure Food Safety And Avoid Food Spoilage. 6.7 No Left-over Policy. 6.8 Practice Clean As You Go. 6.9 The Daily Menu Can Be Provided By The Food Service Provider But Must Be Assessed/evaluated And Approved By The Psc-msas Sports Nutrition Unit. 6.10 High Quality Service From The Caterer Must Be Implemented. 6.11 The Psc Msas Full-time Nutritionist Shall Prepare Meal Cards For Athletes Including Meal Plan And Food Allergies If Any And Other Restriction Such As Vegetarian, Religion. 7. Rules For The Food Servers: Please Refer To Pd 856 Known As Code Of Safety And Sanitation In The Philippines Under Chapter 3: Food Establishments Section 19: Food Handlers: Https://rsso07.psa.gov.ph/sites/default/files/presidential_decree_no%20856.pdf 7.1 A Proper Uniform Is Needed All The Time (hairnet, Mask, Gloves, Apron, Proper Shoes And Plain White Polo Shirt And Black Pants). Color Coded Aprons Are Used To Distinguish Different Responsibilities Inside The Kitchen. 7.2 In Case Of Sickness, He Or She Is Not Allowed To Work In The Kitchen Unless Her/she Must Secure A Medical Clearance From Psc – Msas Medical Unit. 7.3 All Staffs: Cooks, Kitchen Helpers, Dishwashers, And Servers Must Have A Health Certificate And Food Safety Certification From The City Government. No Person Shall Be Employed In Any Food Establishment Without A Health Certificate Issued By The Local Health Authority Annually. This Certificate Shall Be Issued Only After The Required Physical And Medical Examinations Are Performed And Immunizations Are Administered At Prescribed Intervals. 7.4 No Smoking, No Drinking Of Alcohol And Drug Usage In The Kitchen. 7.5 The Food Server Must Practice “claygo”, Clean As You Go. 7.6 The Food Servers Must Practice Proper Hand Washing All The Time. 8. Use Of Food-service Spaces: Please Refer To Pd 856 Known As Code Of Safety And Sanitation In The Philippines Under Chapter 3: Food Establishments Section 18: Use Of Food-service Spaces Https://rsso07.psa.gov.ph/sites/default/files/presidential_decree_no%20856.pdf 8.1 Food-service Spaces Shall Not Be Used As Living Or Sleeping Quarters. 8.2 Clothing Or Personal Effects Shall Be Kept In Lockers Or In Designated Places Away From Food Service Spaces. 8.3 No Animal Or Live Fowls Shall Be Allowed In Such Spaces. 8.4 Persons Not Directly Connected With Food Preparation And Serving Shall Not Be Allowed To Stay In Food-serving Spaces. 8.5 Foods In Storage Or In Preparation Must Not Be Handled By Anyone Other Than The Preparation And Serving Staff. 9. Disposal Of Refuse: (please Refer To Pd 856 Known As Code Of Safety And Sanitation In The Philippines Under Chapter 3: Food Establishments Section 22: Disposal Of Refuse) Https://rsso07.psa.gov.ph/sites/default/files/presidential_decree_no%20856.pdf 10. Vermin Control: (please Refer To Pd 856 Known As Code Of Safety And Sanitation In The Philippines Under Chapter 3: Food Establishments Section 20: Vermin Control) Https://rsso07.psa.gov.ph/sites/default/files/presidential_decree_no%20856.pdf Vermin - A Group Of Insects Or Small Animals Such As Flies, Mosquitoes, Cockroaches, Fleas, Lice, Bedbugs, Mice, And Rats Which Are Vectors Of Diseases. 11. The Caterer Must Provide The Following: 11.1 Software System (for Athletes And Coaches’ Meals) 11.2 Staffs Needed: 11.2.1 Kitchen Supervisor:1 Per Venue 11.2.2 In-house Nutritionist (in Their Commissary) 11.2.3 Cook – 4 (2 Per Shift): Per Venue 11.2.4 Dishwasher – 4 (2 Per Shift): Per Venue 11.2.5 Kitchen Helper – 2 (1 Per Shift): Per Venue 11.2.6 Server – 4 (2 Per Shift): Per Venue 11.2.7 Staff For Software System – 1: Per Venue 11.3 Silverware, Flatware, Kitchen Tools 11.4 Equipment Such Oven, Stove, Dish Warmer, Baine Marie, Etc. 11.5 Rubbery Mats Inside The Kitchen Area 11.6 Sanitizer Dispenser And Refill Of Sanitizer On Dining Hall Corners And Toilet 11.7 Tissue, Liquid Soap, And Hand Dryer On Toilet Area 11.8 Cleaning Tools: Mop, Dustpan And Broom, Trash Bin And Trash Bag 11.9 Linen: Kitchen Towels, Potholders, Table Napkin 11.10 Other Tools And Equipment: Please See Annex D 12. Others 12.1 The Foodservice Provider Shall Have A Nutritionist That Will Check And Monitor The Food Serving Size And Nutritional Requirements Of The Cycle Menu. The Foodservice Provider’s Nutritionist Shall Coordinate With The Psc Msas Full-time Nutritionist On All Relevant Matters In Connection With The Daily Meals Of Athletes And Coaches. 12.2 Rmsc And Philsports - The Installation Of All Kitchen Tools And Equipment Shall Be At The Expense Of The Foodservice Provider. The Needed Space Will Be Used Shall Be Provided By The Psc. 12.3 Baguio - The Installation Of All Kitchen Tools And Equipment Shall Be At The Expense Of The Foodservice Provider. The Needed Space Will Be Used Shall Be Provided By The Psc. 12.4 All Minor Repairs And Maintenance Of The Venues Are Shouldered By Chosen Caterer. 12.5 The Kitchen Of Each Venue Will Be Used In The Simple Food Preparation And Cooking. There Should Be An Appropriate Gas Line And Clean, Well Maintained Grease Trap. 12.6 A Food Evaluation Or Feedback Form From The Psc Msas Sports Nutrition Unit Should Be Distributed To The Athletes And Coaches Once Or Twice A Month To Evaluate The Foods Being Served To Them. 12.7 The Food Services Provider Must Have A Commissary As Possible And Must Be Near Psc For More Efficient Handling And Delivery Of Pre-preparation Of Raw Materials And Food Items. 12.8 The Psc Msas Full-time Nutritionist Is Responsible For Monitoring The Proper Proportion And Serving Of Foods. 12.9 The Bidder/s Shall Submit A Sample Menu Cycle During The Opening Of Bids. 13. Schedule Of Operations: 13.1 Monday To Sunday Operations: Meals Of The Day Pre-preparation And Cooking Serving Time Breakfast 4:00 Am – 6:00 Am 6:00 Am – 10:00 Am Lunch 9:00 Am – 11:00 Am 11:00 Am – 3:00 Pm Dinner 3:00 Pm – 5:00 Pm 5:00 Pm – 9:00 Pm 13.2 Holidays Schedule With No Operation: 13.2.1 New Year 13.2.2 Holy Week (maundy Thursday To Easter Sunday) 13.2.3 All Saints’ Day 13.2.4 Christmas Eve 13.2.5 Christmas Day 13.2.6 Last Day Of The Year 14. Bid Security 14.1 All Bids Shall Be Accompanied By A Bid Security As Required In Section 27, 27.1of The Revised Irr Of Ra 9184, Payable To The Psc As A Guarantee That The Successful Bidder Shall, Within Ten (10) Calendar Days Or Less, As Indicated In The Instructions To Bidders, From Receipt Of The Notice Of Award, Enter Into A Contract With Psc And Furnish The Performance Security, Except When The Revised Irr Of Ra 9184 Allows A Longer Period. Failure To Enclose The Required Bid Security In The Form And Amount Prescribed Herein Shall Automatically Disqualify The Bid Concerned. 14.2 The Bid Security Shall Be In The Amount Equal To The Percentage Of The Abc, In Accordance With The Following Schedule: Form Of Bid Security Amount Of Bid Security (equal To Percentage Of The Abc) Bid Securing Declaration And Any/either Of The Following: Cash Or Cashier’s/manager’s Check Issued By A Universal Or Commercial Bank. Two Percent (2%) Of Abc Bank Draft/guarantee Or Irrevocable Letter Of Credit Issued By A Universal Or Commercial Bank: Provided, However, That It Shall Be Confirmed Or Authenticated By A Universal Or Commercial Bank, If Issued By A Foreign Bank. Two Percent (2%) Abc Surety Bond Callable Upon Demand Issued By A Surety Or An Insurance Company Duly Certified By The Insurance Commission As Authorized To Issue Such Security. Five Percent (5%) Of Abc Or Any Combination Of The Foregoing. Proportionate To Share Of Form With Respect To The Total Amount Of Security 15. Performance Security To Guarantee The Faithful Performance By The Winning Bidder Of Its Obligations Under The Contract In Accordance With The Bidding Documents, It Shall Post The Performance Security As Required Under The Revised Irr Of Ra 9184 Prior To The Signing Of The Contract. The Performance Security Shall Be Denominated In Philippine Pesos And Posted In Favor Of The Procuring Entity, Which Shall Be Forfeited In The Event It Is Established That The Winning Bidder Is In Default In Any Of Its Obligations Under The Contract. 16. Language Of Bid The Bid, As Well As All Correspondence And Documents Relating To The Bid Exchanged By The Bidder And The Psc, Shall Be Written In English. 17. Eligibility Documents For Purposes Of Determining The Eligibility Of Bidders Using The Criteria Stated In The Revised Irr Of Ra 9184, The Following Documents Shall Be Required By The Bac Using The Forms Prescribed In The Bidding Documents: 17.1 Class “a” Documents: 17.2 Legal Documents 17.3 Platinum Philgeps Certificate Of Registration Including Annex “a” 17.4 Provided Further, In Case The Registration (dti, Partnership, Corporation, Cda Registration), Tax Clearance, Mayor’s Permit Whose Validity Period Had Already Lapsed/expired Before The Expiration Of The Philgeps Certificate, The Bidder/s Is Required To Submit A Copy Of The Above-mentioned Documents Valid As Of The Date Of Opening Of Bids. 17.5 Technical Documents 17.5.1 Statement Of The Prospective Bidder Of All It Ongoing And Completed Government And/or Private Contract Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid, Within The Period For The Last Five (5) Years) Prior To The Deadline For The Submission And Receipt Of Bids. 17.5.2 The Statement Shall Include All Information Required In The Pbds Prescribed By The Gppb: 17.5.3 The List Shall State The Following For Each Contract: 17.5.3.1 Name Of Clients With Contact Numbers And Addresses. 17.5.3.2 Date Of Award Of Contract. 17.5.3.3 Total Contract Cost. 17.5.4 Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid Whose Value Must Be At Least Fifty Percent (50%) Of The Abc, Completed Within Six (6) Years Prior To The Deadline For The Submission And Receipt Of Bids. 17.6 Conformity With The Technical Specification: 17.6.1 Scope Of Work, Software System In Athletes Dining Hall And Serving Size And Calories 17.6.2 Sample Cycle Menu 17.6.3 Policies And Operational Procedure: Catering For Athletes And Coaches 17.6.4 Tools And Equipment Needed 17.7 Original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of Corporation, Partnership, Or Cooperative, Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign Oss And Do Acts To Represent The Bidder. 17.8 Financial Documents 17.8.1 The Prospective Bidder’s Audited Financial Statements, Showing Among Others, The Prospective Bidder’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year. Only Tax Returns Filed, And Taxes Paid Through The Bir Electronic Filing And Payment System (efps) Shall Be Accepted. 17.8.2 The Prospective Bidder’s Computation Of Its Financial Contracting Capacity (nfcc) Is At Least Equal To The Abc. Or In Lieu Of Nfcc A Committed Line Of Credit From A Universal Or Commercial Bank At Least Equal To Ten Percent (10%) Of The Abc. Provided If The Same Is Issued By A Foreign Universal/commercial Bank It Shall Be Authenticated By A Foreign/commercial Local Bank. The Bank Issued A Committed Line Of Credit Must Be Specifically For Daily Meals Of Athletes And Coaches And Must State The Name Of The Procuring Agency And The Procurement Project. 17.9 Class “b” Documents 17.9.1 In The Case Of Valid Joint Venture Agreement (jva), Is Already In Existence To Submit Necessary Documents. In The Absence Of A Jva, A Duly Notarized Statement From All The Potential Joint Venture Partners Stating That They Will Enter And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful Shall Be Included In The Bid. Failure To Enter Into A Joint Venture In The Event Of A Contract Award Shall Be Grounds For The Forfeiture Of The Bid Security. If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. 18. Financial Component Envelope 18.1 Original Duly Signed And Accomplished Financial Bid Form 18.2 Original Duly Signed And Accomplished Price Schedule 19. Other Documentary Requirements Under R.a 9184 (as Applicable) 19.1 For Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos) Certification From The Relevant Government Office Of Their Country Stating That The Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. 19.2 Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity 20. Other Documents To Be Submitted During The Post-qualification 20.1.1 Dti Business Name Registration For Single Proprietorship/sec Registration For Corporation And Partnership/ Cda Registration For Cooperatives, Whichever May Be Appropriate Under Existing Law Of The Philippines. 20.1.2 The Corporation, Cooperative Or Partnership Article Of Incorporation, Its Constitution And By-laws Whichever Is Applicable To The Bidder Including Amendments Thereto, If Any. 20.1.3 Sanitary Permit 20.1.4 Fda- License To Operate As Food Manufacturer Or Hazard Analysis & Critical Control Point (haccp). 20.1.5 Halal Certificate That The Product/s Processed/prepared/ Manufactured Distributed By The Bidder Is /are Halal In Accordance With The Islamic Law Issued By A Halal Certification Body. 20.1.6 Certificate Of Inspection Of Venue To Be Signed By The Following: 20.1.6.1 Rmsc: Ms. Julia Llanto, Acting Chief Sfd 20.1.6.2 Philsports: Mr. Charlie Esquivel, Administrator 20.1.6.3 Baguio: Mr. Juanito Smith, Oic – Baguio Training Camp 20.1.6.4 Purpose: To Check And Oversee Each Venue’s Condition And Situation And To Estimate The Tools And Equipment And Other Matters They Need To Bring And Use. 20.1.7 Company Profile 20.1.8 Organizational Chart 20.1.9 Duly Signed And Notarized Statement Of Availability Of Key Personnel Supported With A List. (to Include Health Certificate). 20.1.10 Duly Signed And Notarized Statement Of Availability Of Equipment, Owned, Under Lease, Or A Purchase Agreement That May Be Used For The Contract Supported By A List Of Said Equipment Together With Proof Of Ownership Or Contract Of Lease. 20.1.11 Omnibus Sworn Statement