PHILIPPINE SPORTS COMMISSION Tender

Description I. Description Of Services The Services Provider Shall Furnish Technical Services, Tools, Equipment, And Chemicals To Perform The Pest Control Services. The Service Provider Shall Assign Personnel/technician(s) Under Its Supervision To Do The Pest Control Services Required. Ii. Schedule Of Services The Services Provider Shall Assign The Required Personnel To Cover The Rizal Memorial Sports Complex (rmsc), And Philsports Complex. The Service Provider Shall Provide The Following Pest Control Services For A Period Of Twelve (12) Months: For Crawling And Flying Insects Control Misting – Weekly Residual Spraying – Weekly Trapping/baiting – Weekly For Rodent Control Baiting – Weekly Trapping – Weekly For Termite Control Soil Poisoning – Once A Year Residual Spraying – Quarterly As Needed. Chemical Dusting – Quarterly As Needed. Termites Mound Extermination – Quarterly As Needed. Table 1. Area Of Philippine Sports Commission-owned And Managed Facilities. Rizal Memorial Sports Complex, Pablo Ocampo Sr. Street Malate Manila Building/facilities Year Constructed Area (m^2) No. Of Storey Administration Building 1986 4540 4 Rm Basketball Coliseum 1934 4369 1 Badminton Gym 1992 1654 1 Gymnastics Gym 1999 1380 1 Property Office 2009 349 1 Tennis Center A. Athletes Lounge 1970 435 2 B. Cabana 2016 91.00 1 C. Weightlifting And Wellness Center 2017 729 1 D. Psi Office (l Shape Building) 2017 154 1 E. Comfort Rooms Water Tank Area 2017 12.00 1 F. Covered Court 2016 1456.00 1 G. Storage Area 2016 6.00 1 H. Bleacher A(new) 2018 90.00 I. Bleacher B(new) 2018 90.00 J. Bleacher C(new) 2018 90.00 K. 6 Open Court 1970 Swimming Pool Stadium Swimming Pool Stadium 1934 1211 1 Swimming Pool Bleacher 1990 5477 1 Diving Pool 1990 304 8 Lane Swimming Pool Converted To 10 Lanes Olympic Standard 1991 995 Warm-up Pool 1992 106 Dry Training Swimming Pool Center 2000 183 1 Ninoy Aquino Stadium 1971 4386 1 A. Powerhouse 1989 159.92 1 B. Centralized Air-conditioning Unit 2019 E. Comfort Rooms Water Tank Area 2017 12.00 1 F. Covered Court 2016 1456.00 1 G. Storage Area 2016 6.00 1 H. Bleacher A(new) 2018 90.00 I. Bleacher B(new) 2018 90.00 J. Bleacher C(new) 2018 90.00 K. 6 Open Court 1970 Swimming Pool Stadium Swimming Pool Stadium 1934 1211 1 Swimming Pool Bleacher 1990 5477 1 Diving Pool 1990 304 8 Lane Swimming Pool Converted To 10 Lanes Olympic Standard 1991 995 Warm-up Pool 1992 106 Dry Training Swimming Pool Center 2000 183 1 Ninoy Aquino Stadium 1971 4386 1 A. Powerhouse 1989 159.92 1 B. Centralized Air-conditioning Unit 2019 B-1. Chiller 250 Tr Water-cooled 2019 B-2. Ahu 60tr 2019 B-3. Cooling Tower 2019 Track And Football Field Stadium 1934 2997 1 Track Oval 2019 Football Field A. 2 Lighting Tower 2013 North And South Tower Dormitory 1934 858.4 8 A.2 Submersible Pump 2018 Pnb/ Museum Building 1989 1252 2 Sports Science Center/ Msas Building 1989 3600 4 Elevator 2021 0 Baseball Stadium 1934 7256 2 Baseball Field (11,808) 1934 1 Pumping Station 1971 33 1 Ticketing And Transportation Office 2009 56 1 Squash Building (new) 2018 1 A.2 Submersible Pump 2018 Pnb/ Museum Building 1989 1252 2 Sports Science Center/ Msas Building 1989 3600 4 Elevator 2021 0 Baseball Stadium 1934 7256 2 Baseball Field (11,808) 1934 1 Pumping Station 1971 33 1 Ticketing And Transportation Office 2009 56 1 Squash Building (new) 2018 1 Philsports Complex, Meralco Avenue, Pasig City Building/facilities Year Constructed Area (m^2) No. Of Storey Dorm A 1989 2866.02 5 Dorm B 1989 2559.56 5 Philsports Swimming Center A. Diving Pool 1990 304 B. 8 Lane Swimming Pool 1991 995 C. New Bleacher 2018 195.212 2 C. Old Bleacher 2018 372.22 2 Dorm F 1989 1470.12 3 Dorm G/msas Building 1989 1491.08 3 A. Elevator 2019 Dorm H 1989 1391.30 3 Dorm I 1989 1862.86 3 Dorm J 1989 2065.42 4 Dining Hall 1980 2559.91 A. Elevator 2019 B. Dumb Waiter 2019 Open Bleacher 1980 5596.96 4 Philsports Track Oval A. Track Oval President Box 1980 122.00 2 B. Track Oval 2019 C. Lighting Tower (new) 2019 Psc Gym/ Brent Gym 1993 908.03 1 Mpa 1981 17362.00 5 A. Three 350tr Packaged Screw Type, Water-cooled Water Chilling, Centralized Air-conditioning Unit 2019 154.00 2 Fencing Hall 1993 3531.68 3 A. Playing Area 3354.00 B. Basement 88.84 C. 2nd Floor Nsa Office 88.84 Laundry 1993 85.25 1 Sub-station No. 3 1993 198.00 1 Sub-station No. 2 1993 147.88 1 Iii. Scope Of Work All Pest Control Services And Pre-treatment Work Shall Be Conducted After Working Hours (beyond 5 P.m. For Indoor Application), Mondays Through Fridays, Except Legal Non-working Holidays. Any Servicing Work Done Beyond The Said Hours Shall Be Considered An Emergency With Prior Consent And Approval From The Commission. 3.1 General Pest Control Service Scope Of Work 3.1.1 Residual Spraying For The Control Of All Crawling And Flying Insects, Using Applicable Insecticide Shall Be Conducted On The Premises. 3.1.2 For Covered Parking Areas, Residual Spraying Shall Be Done On Commercial Tenants Including Hallways, Elevator Pits, Comfort Rooms, Drainages, And Stockrooms. 3.1.3 For Open Parking Areas, Residual Spraying Shall Be Done In The Drainage And Exterior Larvicidal Treatment. 3.1.4 Comprehensive Treatment By Indoor Application Through Misting With The Use Of Fda-approved Insecticides Against Flying And Crawling Pests Inside The Premises. 3.1.5 Comprehensive Rodent Treatment By Installation Of Sufficient Bait Based Along The Identified And Possible Runways And Breeding Sites. 3.1.6 Frequency Of Service Shall Be Once A Month For All Areas Based On The Schedule Agreed Upon. 3.2 Termite Control Scope Of Work 3.2.1 General Survey And Thorough Inspection Of The Whole Premises To Determine The Following: A. Presence Or Absence Of An Infestation B. Location Of The Termite Colony C. Source Or Cause Of The Infestation D. Extent Of Damage To Your Property E. Necessary Measures To Eradicate The Infestation. 3.2.2 Demolition And Extermination Of Discovered Termite Colony 3.2.3 Application Of Termiticide Solution Particularly On Incorporated Wooden Structures Such As But Not Limited To Baseboards, Doorjambs, Cabinets, And The Like Found To Be Infested With Termites. 3.2.4 Application Of Termiticide Powder Utilizing The Trophallaxis Method Where Spraying Is Not Applicable, Particularly, In And About All Electrical Outlets, Which Are Used By Termites As Passageways. 3.2.5 Depending On The Structure Subject To Our Contract, Direct Soil Injection Of Termiticide Solution To Form A Termite Chemical Barrier Shall Be Conducted Either Through Trenching Or Drilling Alongside The Structure Walls. Iv. Technical And Professional Services The Service Provider Shall Provide The Following Technical Methods And Professional Services For The Effective Pest Control Of The Philippine Sports Complex Rizal Memorial Sports Complex, Malate Manila, And Philsports Complex, Meralco Avenue Pasig City. 4.1 For Crawling And Flying Insects Control 41.1 Misting Use Of Misting Machines Inside The Offices Which Disperse Minute Droplets Of Insecticide Solution In An Aerosol Range To Attain Minimum Penetration Of Hard-to-reach Or Inaccessible Areas To Control Mosquitoes And Other Flying Insects. 4.1.2 Residual Spraying This Shall Be Done To Facilitate The Direct Extermination Of Insects In Places And Areas Where Insects Congregate, Crawl, And Hide, Including Cracks And Crevices. It Will Be Applied To Areas Where Fogging Treatment Is Not Advisable. 4.1.3 Trapping/baiting Use Of Cage Traps, Glue Board, Snap, And Other Mechanical Devices To Augment The Baiting Technique. Installation Of Bait Stations In Hidden Places And Strategic Locations Where Crawling Insects Usually Search For Food, Roam Around, And Congregate. 4.2 For Rodent Control Regular Treatment By Bait Laying In Areas Used As Passageways And Harborages Of Rats And Mice, Based On A System Of Permanent/semi-permanent Bait Stations. Rodenticides Provide Good Control Without Presenting Any Hazard To Products Or Personnel. However, If The Degree Of Infestations Should Ever Warrant It, Acute Bait / Chronic Rodenticides Will Be Used, But Only After Close Consultation With Commission And Under The Strict Supervision Of The Service Provider. Supplementary Control Methods Such As Mechanical Traps And Sticky Boards, Plugging Or Sealing Off, Holes That May Serve As Entry Points Will Also Be Employed If The Situation So Warrants. 4.3 For Termite Control 4.3.1. Soil Poisoning This Service Shall Be The Application Of Termiticidal Chemicals Along The Perimeter Of Every Structure Within The Rial Memorial Sports Complex, Malate Manila, And Philsports Complex, Meralco Avenue Pasig City. The Contractor Shall Create A Continuous Chemical Barrier Making It Impossible For Termites To Enter And Destroy The Wooden Structures Of The Buildings Through The Following: (a) Drilling Holes Thirty Centimeters Apart At The Concrete Perimeter Fence Of The Compound Using An Electric Hammer Drill, Then Injecting Termiticidal Chemicals, Using A Modern Pressurized Soil Rudder Injector. (b) Direct Injection Of Termiticidal Chemicals Along The Concrete And/or Soil Perimeter Of The Building Of The Compound Thirty Centimeters Apart Using The Same Procedure And Equipment In 1(a). (c) Drilled Holes After Treatment Shall Be Restored To Their Original Appearance With Concrete Mix/cement. 4.3.2 Residual Spraying This Shall Be Done To Facilitate The Direct Extermination Of Termites On Infested Parts Of The Building. Areas With No Sign Of Infestation Shall Be Treated To Provide Adequate Protection. 4.3.3 Chemical Dusting The Service Refers To The Application Of Anti-termite Powder To All Joints, Ends, Crevices, Baseboards, And Cabinets. The Emphasis Of Treatment Shall Be On The Wooden Structures Of The Building. 4.3.4 Termites Mound Extermination All Termite Mounds Found Within The Philippine Sports Commission Compound Shall Be Excavated And Exterminated The Queen And Workers Since These Are Infesting The Wooden Structures Of The Building. D. Qualifications Of Personnel/technicians The Six (6) Full-time Personnel Are Fda-certified Supervising Pest Handlers And Pest Handlers V. Terms And Conditions 5.1. The Service Provider Shall Warrant That The Services To Be Rendered Will Effectively Exterminate All Pests, Insects, And Rodents Without The Visible Presence And Disturbing Odor Of Smoke And Fumes. Should The Commission Find The Services To Be Ineffective As Evidenced By The Continuous Presence Of Termites, Cockroaches, Mice, And Other Common House Pests And Insects, The Commission Reserves The Right To Terminate The Contract. In Such Case, The Commission Shall Not Be Obliged To Pay The Service Provider For Services Rendered. 5.2. The Service Provider Shall Warrant That All Chemicals To Be Used Must Have A Certificate Of Product Registration (cpr) From The Food And Drug Administration (fda) And Be Approved By Other Government Agencies Regulating The Use And Licensing Of Such Chemicals. 5.3. The Service Provider Shall Warrant That All Preparations And Formulations, Including The Use Thereof, Will Be In Accordance With The Specifications Of Its Toxicologist And Entomologist. Pyrethroid Insecticides That Are Biodegradable In Nature And Only Chemicals Certified By The Proper Government Authorities As Safe Shall Be Used. 5.4. The Service Provider Shall Agree That Only Honed, Skilled, And Well-trained Personnel/technicians Will Be Assigned To The Commission Premises To Ensure The Correct Treatment Of Pests And Proper Application Of Chemicals. 5.5. The Service Provider Shall Assign A Workforce Sufficient To Carry Out Or Implement The Service Specifications. All Assigned Personnel/technicians Shall Wear Uniforms And Identification Cards While Within The Commission Premises. 5.6. The Service Provider Shall Warrant That Within Thirty (30) Days From The Date Of Scheduled Service Is Rendered, Extra Service Calls, When The Situation Warrants, Will Be Made Free Of Charge. 5.7. The Service Provider Shall Agree That The Required Services Shall Be Conducted After Office Hours, Weekends, And Holidays, As May Be Determined By The Commission, In Order Not To Disturb Or Disrupt The Working Schedule Of The Commission Personnel. The Service Provider Shall Exercise Extraordinary Diligence In The Performance Of Its Services To Ensure That No Illness, Accident, And/or Any Of Its Employees Or Guests Will Take Place. The Service Provider Shall Assume Full Responsibility For Any Claim Or Liability That May Arise Because Of Illness, Accident, And/or Damage Due To Any Or All Acts Of Omission, Negligence, Or Fault Of The Service Provider And Its Agents, Thereby Rendering Commission Free And Exempt From Any Such Claim Or Liability. 5.8. The Service Provider Shall Provide On-call Service In Between Schedules Without Additional Cost To Commission, Including Performing Immediate Special Or Additional Service Should There Be A Sudden Outbreak Of Infestation At The Commission Premises At No Cost To Commission. 5.9. A Quality Control Supervisor Affiliated With The Service Provider Shall Visit The Commission Premises Once A Month Or Whenever Necessary To Undertake The Following: A) Coordinate With Commission’s Authorized Representatives In Evaluating The Effectiveness Of The Contractor’s Pest Control Services, B) Serve As Pest Control Consultant By Recommending Ways And Means To Control Infestations, And C) Provide Free On-the-job Technical Training On Pest Control And Management, Handling, And Application Of Chemicals, And Other Related Matters Concerning Commission Personnel. 5.10 The Service Agency Must Have A License To Operate (lto) Issued By The Food And Drug Administration (fda). Additional Documents/requirements For Pco: 5.10.1 The Pco Must Present A Valid License To Operate (lto) As A Pest Control Operator Issued By The Center For Cosmetics And Household/urban Hazardous Substances Regulation And Research (cchuhsrr) Of The Food And Drug Administration (fda): 5.10.2 The Pco Must Present Certifications Issued By At Least Three (3) Clients Attesting To The Services Rendered During The Last Five (5) Years 5.10.3 Pco Personnel To Be Deployed At Psc Must Be Fda-certified Pesticide Handlers (ph) Under The Supervision Of A Qualified Person Who Is An Fda-certified Supervising Pesticide Handler (sph) As Prescribed In Doh Ao No. 2019-0010 As Evidenced Of Fda Issued Identification (10) In The Absence Of Availability Of Fda-accredited Training For Sph And Ph Submission Of Proof/certification Of Training Related To Household/urban Pest Management Issued By (a) The Fertilizer And Pesticide Authority (fpa) Following Fda Circular No. 2016-008 Or (b) Any Reputable Organizations Within Last Five (5) Years From The Issuance Of Fda Circular 2022-010 Dated 02 January 2023. 5.10.4 Pco Personnel To Be Deployed At Psc Must Pass And Submit A Recent Health Certificate, Including A Drug Test From The City/municipal Health Office Or Any Government Health Facility When The Establishment Is Located 5.10.5 Safety Data Sheet Reflecting Environment-friendly Or Green Labeled Pesticides/chemicals Registered Before The Fda For Pesticide Activities, And Other Non-pesticide Products As Part Of Pest Control Activities Must Be Declared In Their Lto Application. 5.10.6 Submission Of Standard Operating Procedures Or The Following. Including But Not Limited To A. Conduct Of Pco Activities. B. Conduct Of Supervision Of Pest Control Activities (including Supervision Of Pest Control Activities Of Multiple Branch Offices, If Applicable) C. Conduct Additional Activities During Pest Control (e.g., Application Of Disinfectants, Signage On Pest Control Operations, Clean-up Of Spillages And Leakages: D. Training Of Technical Personnel E. Handling, Transport, Application, Storage, And Disposal Of Fda- Fda-registered Hups And Other Non-pesticide Products Under The Jurisdiction Of The Fda F. Handling, Cleaning, Calibration, And/or Maintenance Of Application Equipment, Vehicle, Ppes, And Other Materials, G. Handling Of Complaints H. Emergency Response: I. Record-keeping And Proper Documentation. J. Other Sops Related To The Routine Conduct Of Pco Activities. 11. The Service Provider Shall Secure All The Necessary And Applicable Permits Or Licenses From All Government And Regulatory Agencies To Operate And Provide Services Not Mentioned In This Tor. 12. The Service Provider Has Continuously Engaged In The Business For The Past 5 Years. 13. All Pest Control Personnel/technicians Assigned To Commission Should Have Passed The Drug Test. Vi. Warranty Provisions: 6.1 Warranty Would Be For Thirteen (13) Months From The Initial Treatment, 6.2 Warranty Claims Apply To Termite Control Treatment And Management Services Only, 6.3 Retreatment Repair, And Replacement Shall Be Undertaken By The Pco So Long As The Claim Is Made Within The Warranty Period And Includes The Following: 6.3.1. Retreatment Warranty-pco Shall Carry Out Retreatment Of The Area Where Termites Are Found, Free Of Charge And At No Cost To Psc. 6.3.2. Repair Or Replacement Warranty New Damage Caused By Termites To Structures In The Specified Areas Shall Be Repaired Or Replaced By The Pco At No Cost To Psc Structures Referred To In This Statement Are Those That Had Been Found Undamaged Before And After The Initial Treatment Or Already Repaired Or Replaced By The Pco After The Initial Treatment 6.3.3. Claims For Retreatment, Repair, And Replacement Will Be Made Only After The Accomplishment Report Is Completed And Submitted To Psc. 6.3.4. If There Are Planned Changes In The Landscape, Termiticide Re-application Can Be Done In The Modified Area To Maintain Adequate Protection Coordination. Such Application Will Be At No Cost To Psc During The Warranty Pernod. 6.3.5. Pco Shall Perform An Inspection Of The Materials To Be Utilized If There Are Planned Changes And Renovations That Will Occur Within The Warranty Period. Such Service Would Be At No Cost To Psc. Vii. Terms Of Payment Payment Shall Be Made Monthly Subject To The Submission Of The Following Required Documents: A. Monthly Billing - Every First Working Day Of The Following Month B. Monthly Accomplishment Report And Consolidated Daily Report All Payments Shall Be Subject To Existing Tax Rules And Regulations. The Penalty For Each Undelivered Service Shall Be One-tenth (1/10) Of One Percent (1%) Of The Total Contract Price Per Day. Viii. Qualifications 8.1 The Pest Control Operator (pco) Must Have Completed A Similar Project Within Five (5) Years Before The Deadline For The Submission And Receipt Of Bids And Has Successfully Undertaken Similar Treatments In At Least 3 Agencies Or Companies 8.2 The Contractor Should Have At Least 5 Years Of Experience In Pest Control Services For Commercial Establishments. 8.3 The Contractor Should Be Accredited With The Food And Drug Administration As A Pesticide Handler (with Certification).