PHILIPPINE RACING COMMISSION Tender

Description Terms Of Reference Procurement Of The Philracom 50th Anniversary Commemorative Coins I. Project Description This Project Entails The Procurement Of Ninety (90) Sets Of High-quality Philippine Racing Commission (philracom) 50th Anniversary Commemorative Coins. This Project Intends To Create A Tangible And Enduring Symbol To Mark The Commission’s Half-century Of Dedicated Service To The Country’s Horse Racing Industry. Ii. Background And Rationale Constituted On 20 March 1974 By Virtue Of Presidential Decree No. 420, Philracom Is The Sole Government Agency Under The Office Of The President That Has Regulatory And Supervisory Authority And Functions Over All Elements Of Horseracing, Except For The Betting Aspect Of The Sport, Which Is Retained By The Games And Amusement Board (gab). It Was Created To Promote And Direct The Accelerated Development Of Horseracing As A Sport, And As A Source Of Revenue And Employment. On 20 March 2024, Philracom Is Poised To Celebrate Its 50th Founding Anniversary As A Pivotal Milestone In The Promotion And Regulation Of Horse Racing In The Country. In Celebration Of This Momentous Occasion, Philracom Is Set To Distribute And Release Commemorative Coins As A Token Of Appreciation To Its Stakeholders, And Industry Partners. The Commemorative Coins Will Serve As A Powerful Promotional Tool, Heightening Awareness And Interest In Horseracing As A Sport. By Encapsulating The Essence Of The Golden Anniversary, The Coins Will Contribute To The Broader Sports Development Program Of The Commission, Encouraging Increased Participation And Engagement From Enthusiasts And Stakeholders. Thus, Philracom Will Require The Expertise And Experience Of A Supplier, Which Will Produce And Provide High-quality Commemorative Coins. Iii. Scope Of Work And Services The Project Entails The Production, Supply, And Delivery Of Ninety (90) Sets Of Commemorative Coins For The 50th Anniversary Celebration Of Philracom. Please Refer To The Attached File For The Specifications: Material Brass (70% Copper, 30% Zinc) Plating Gold Plated Mintage 90 Diameter 38 Mm Thickness 2.8 Mm Measurement Tolerance ±1 Mm. Edge Reeded Finish Deep Mirror Proof Layout And Design Front: Back: Inclusions Each Coin Shall Be Accompanied By A Plastic Capsule, Slab Display Stand Holder, Leaflet, And Presentation Box. The Leaflet Size Shall Be: L X W (253 Mm X 63 Mm With A Measurement Tolerance Of ±1 Mm. Please Note That The Length May Vary To Accommodate The Provided Text. Please Refer To The Attachments For Further Details. Iv. Approved Budget For The Contract (abc) And Fund Source The Approved Budget For The Contract (abc) Is One Hundred Eighty Thousand Pesos (php 180,000.00), Inclusive Of All Applicable Taxes And Other Charges. A Certificate Of Tax Deducted Will Be Provided By Philracom. The Fund Shall Be Sourced From The General Appropriations Act (gaa) For Fy 2024. V. Mode Of Procurement The Procurement Shall Be Through Negotiated Procurement - Small Value Procurement Pursuant To Republic Act No. 9184, Otherwise Known As The Government Procurement Reform Act, And Its Revised Implementing Rules And Regulations. Vi. Qualifications Of The Supplier A. The Supplier Must Be A Reputable Commemorative Coin Designer/manufacturer, With Experience In The Production And Delivery Of Commemorative Coins For Significant Corporate Anniversaries Or Similar Occasions; B. The Supplier Must Be Registered With The Philippine Government Electronic Procurement System (philgeps); C. The Supplier Must Have An Updated Mayor’s Permit/business Permit, Sec/dti Registration, And Bir Form 2303. D. The Supplier Must Submit A Company Profile. Vii. Responsibilities Of The Supplier A. The Supplier Shall Produce And Deliver Ninety (90) Sets Of Commemorative Coins In Accordance With The Specifications And Design Approved By Philracom. B. The Supplier Shall Deliver The Commemorative Coin Sets Not Later Than 27 November 2024 To The Address Below: Philippine Racing Commission 4f Electra House Bldg., Esteban St., Legaspi Village, Makati City Viii. Terms Of Payment A. Payment Shall Be Made Upon Complete Delivery Of All Items In Accordance With The Delivery Schedule Duly Certified And Accepted By The End User. B. Payment Shall Be Made Within Fifteen (15) Days After Submission Of The Billing And Certificate Of Completion And Acceptance. Ix. Liquidated Damages A. Where The Supplier Refuses Or Fails To Satisfactorily Deliver Goods Under The Contract Within The Specified Delivery Schedule, Plus Any Time Extension Duly Granted And Is Hereby In Default Under The Contract, If Any, The Supplier Shall Pay Philracom For Liquidated Damages, And Not By Way Of Penalty, An Amount Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods Scheduled For Delivery For Every Day Of Delay Until Such Goods Are Finally Delivered And Accepted By Philracom. B. For Entitlement To Such Liquidated Damages, Philracom Need Not Prove The Damages Actually Incurred. Said Damages In Any Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Supplier Under The Contract And/or Collect Such Liquidated Damages From The Retention Money Or Other Securities Posted By The Service Contractor, Whichever Is Convenient To Philracom. C. In Case The Total Sum Of Liquidated Damages Reaches Ten Percent (10%) Of The Total Contract Price, Philracom May Rescind The Contract And Impose Appropriate Sanctions Over And Above The Liquidated Damages To Be Paid. X. Right To Accept Or Reject Quotation And/or Annul The Procurement Process Philracom Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Xi. Conformance With The Existing Laws The Procurement Process For This Undertaking Shall Be Executed In Accordance With Republic Act 9184, Otherwise Known As The Government Procurement Reform Act, And Its Revised Implementing Rules And Regulations.