PHILIPPINE RACING COMMISSION Tender

Description Terms Of Reference Procurement Of Trophies For The 2024 Juvenile Stakes Races _________________________________________________________ I. Project Description This Project Entails The Procurement Of Three (3) Pieces Of Trophies For The 3 Legs Of The 2024 Juvenile Stakes Races. Ii. Background And Rationale In Keeping With Its Mandate To Promote And Direct The Accelerated Development Of The Horseracing Industry, It Is Critical Initiative Of The Commission To Highlight And Increase Awareness And Prestige Of Its Sponsored Stakes Races, Including The Juvenile Stakes Races – These Being Major Thoroughbred Horseracing Events In The Country Which Feature Elite Horses. The Juvenile Stakes Races Are A Prestigious Series Of Horse Racing Events Designed To Showcase The Talent And Potential Of Young Racehorses. These Races Serve Not Only As A Platform For Emerging Champions But Also As A Significant Highlight Within The Horse Racing Industry, Attracting Substantial Attention From Enthusiasts And Stakeholders Alike. To Maintain And Elevate The Prestige Associated With The Juvenile Stakes Races, It Is Imperative To Provide High-quality Trophies That Appropriately Reflect The Honor And Achievement Of Winning These Esteemed Events. In Conclusion, The Procurement Of Trophies For The Three (3) Legs Of The Juvenile Stakes Races Is A Strategic Initiative That Supports The Commission’s Goals Of Promoting Excellence, Increasing Awareness, And Increasing The Prestige Of Horseracing In The Country. By Investing In High-quality Trophies, The Commission Underscores Its Dedication To Celebrating Outstanding Achievements, And Fostering The Continued Development Of The Horse Racing Industry. Iii. Scope Of Work And Services This Project Entails The Production, Supply, And Delivery Of Three (3) Pieces Of Trophies For The 3 Legs Of The Juvenile Stakes Races, With The Following Specifications: Material Resin Layout And Design Please Refer To The Attached File. Iv. Approved Budget For The Contract (abc) And Fund Source The Approved Budget For The Contract (abc) Is One Hundred Fifty Thousand Pesos (php 150,000.00), Inclusive Of All Applicable Taxes And Other Charges. A Certificate Of Tax Deducted Will Be Provided By Philracom. The Fund Shall Be Sourced From The Horse Racing Incentive Program (hrip) Under The General Appropriations Act (gaa) For Fiscal Year (fy) 2024. V. Mode Of Procurement The Procurement Shall Be Through Negotiated Procurement - Small Value Procurement Pursuant To Republic Act No. 9184, Otherwise Known As The Government Procurement Reform Act, And Its Revised Implementing Rules And Regulations. Vi. Qualifications Of The Supplier A. The Supplier Must Be A Reputable Trophy Designer/manufacturer, With An Updated Business License And With Experience In The Field Of Designing/manufacturing Trophies; B. The Supplier Must Be Philgeps Registered; C. The Supplier Must Submit A Company Profile. Vii. Responsibilities Of The Supplier A. The Supplier Shall Produce And Deliver Three (3) Pieces Of Trophies In Accordance With The Specifications And Design Approved By Philracom. B. The Supplier Shall Deliver The Trophies No Later Than The Dates Specified Below: Juvenile Stakes Races Delivery Schedule 1st Leg 20 September 2024 2nd Leg 29 October 2024 3rd Leg 26 November 2024 C. The Supplier Shall Deliver The Trophies To The Address Below: Philippine Racing Commission 4f Electra House Bldg., Esteban St., Legaspi Village, Makati City Viii. Terms Of Payment A. Payment Shall Be Made Upon Complete Delivery Of All Items In Accordance With The Delivery Schedule Duly Certified And Accepted By The End User. B. Payment Shall Be Made Within Fifteen (15) Days After Submission Of The Billing And Certificate Of Completion And Acceptance. Ix. Liquidated Damages A. When The Supplier Fails To Satisfactorily Deliver Goods Under The Contract Within The Specified Delivery Schedule, Inclusive Of Duly Granted Time Extensions, If Any, The Supplier Shall Be Liable For Damages For The Delay And Shall Pay The Procuring Entity Liquidated Damages, Not By Way Of Penalty, An Amount Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods Scheduled For Delivery For Every Day Of Delay Until Such Goods Are Finally Delivered And Accepted By Philracom. B. Philracom Need Not Prove That It Has Incurred Actual Damages To Be Entitled To Liquidated Damages. Such Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Supplier, Or Collected From Any Securities Or Warranties Posted By The Supplier, Whichever Is Convenient To The Procuring Entity Concerned. C. In Case The Total Sum Of Liquidated Damages Reaches Ten Percent (10%) Of The Total Contract Price, Philracom May Rescind The Contract And Impose Appropriate Sanctions Over And Above The Liquidated Damages To Be Paid. X. Right To Accept Or Reject Quotation And/or Annul The Procurement Process Philracom Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Xi. Conformance With The Existing Laws The Procurement Process For This Undertaking Shall Be Executed In Accordance With Republic Act 9184, Otherwise Known As The Government Procurement Reform Act, And Its Revised Implementing Rules And Regulations.