PHILIPPINE RACING COMMISSION Tender

Description Description I. Project Description To Acquire A Reputable Contractor That Will Provide Unique Genetic Typing Services For The Equine Breeding Industry That Demonstrates Competence In The Conduct And Application Of Animal Tests In The Solution Of Problems Of Questionable Identity And Parentage Arising In The Breeding Of Pedigreed Horses. Ii. Objectives The Program Aims To Have A Reliable Accredited Dna Typing Laboratory By The International Society For Animal Genetics (isag) That Will Provide Accurate Results For The Identification And Parentage Validation Of All Horses Being Accepted For Registration And To Be Included In The Official Publication Of The Philippine Stud Book Which Is Internationally Recognized By The International Stud Book Committee (isbc). Iii. Scope Of Work Philracom Shall Request, And Laboratory Shall Perform, No Fewer Than One Hundred (100) Animal Identification Dna Tests Per Laboratory's Until December 31, 2024. Information Packet - Laboratory Shall Send To Philracom, Information On The Proper Submission Of Samples. Such Information Shall Include A Unique-to-philracom Three (3) Character "file Code" To Be Used As The First Three (3) Characters Of The Bar Code And Instructions For The Collection And Sending To Laboratory Of Animal Samples. Samples Received Report - Philracom May, By Written Request, Receive A Daily Or Weekly Report Of Samples Received. Such Report Shall Be Sent By E-mail. Test And Analysis Results - Test And Analysis Results Will Be Sent To Philracom By E-mail, With Attached Pdf-format File, Typically Within 5 To 10 Working Days Of Laboratory Receipt Of A Complete Sample Submission Form. Philracom May Request Delivery Of Files Via Sftp And/or Test-format Files. Details Of The Exact Format Are Negotiable With Laboratory But Subject To Prior Laboratory Approval. Results May Be Received In Batches Or One Per Case With Timing And Batch Size Set By Laboratory. Invoices - Invoices Must Be Issued Monthly For Samples Tested In The Prior Calendar Month. Samples Received Report - Philracom May, By Written Request, Receive A Daily Or Weekly Report Of Samples Received. Such Report Also Lists Nsr Samples. Reports Shall Be Sent By E-mail Or Sftp. Test And Analysis Results - Test And Analysis Results Will Be Sent To Philracom By E-mail, With Attached Pdf-format File, Typically Within 5 To 10 Working Days Of Laboratory Receipt Of A Complete Sample Submission Form. Philracom May Request Delivery Of Files Via Sftp And/or Test-format Files. Details Of The Exact Format Are Negotiable With Laboratory But Subject To Prior Laboratory Approval. Results May Be Received In Batches Or One Per Case With Timing And Batch Size Set By Laboratory. Retention/disposal/return Of Samples. Laboratory Shall Retain, Destroy, Or Return Samples To Philracom In Accordance With The Following: Laboratory Retention/destruction Of Samples. Laboratory Shall Retain Possession Of All Samples Received Pursuant To This Agreement, At No Cost, Until Such Time As Laboratory Provides Philracom With Sixty (60) Days Written Notice Of Its Desire To No Longer Retain Such Possession And Philracom Provides Timely Instructions Concerning Disposition Of The Samples. Return Of Samples Shall Be At Philracom's Sole Expense (including Costs Of Retrieval, Packing, And Shipping). If Philracom Chooses Not To Take Possession Of The Samples, Laboratory May Destroy The Samples In Accordance With Accepted Industry Practice. Customer Request For Return. Upon Not Less Than Ninety (90) Days Written Notice, Philracom May Request That Any Specific Or All Existing Samples Obtained By Laboratory In The Course Of Providing Services Under This Agreement Shall Be Returned To Philracom. Return Of Samples Shall Be At Philracom Sole Expense (including Costs Of Retrieval, Packing, And Shipping). Customer Services Answer Parentage Questions. Laboratory, By Its Professional Staff, Will Answer Specific Questions Of Parentage As Are Reasonably Requested By Philracom. Refer Inquiries For Information. Laboratory Will Refer To Philracom All Inquiries For Information On Dna Typing Of Animals Under The Auspices Of Philracom, Including Requests For Duplicate Copies Of Test Reports. Reporting Of Test Results. Laboratory Will Report To Philracom By E-mail The Results Of Dna Typing Tests. Problem Resolution. Problems Relating To Practicalarrangements For The Dna Typing Of Animals May Be Resolved By Mutual Agreement Of Philracom And The Laboratory Director. Confidentiality - Except As Provided Below In This Section, Or As Required By Law, Laboratory Will Not Disclose, Publish, Or Otherwise Disseminate The Registered Names And/or Registration Numbers Of Any Animals Which Are Or Have Been The Subject Of Dna Typing And/or Parentage Analysis By Laboratory, The Registered Names And/or Registration Numbers Of Any Member Of Such Animals' Direct Or Indirect Families, Or The Names And Addresses Of Any Of Their Owners. Customer Representations. Philracom Represents That It Has A Proprietary Right To The Dna Type Information For Each Animal Typed Hereunder. Use Of Data. All Research Data, Including But Not Limited To, All Notebooks, Dna Typing Protocols, Original Laboratory Records, And Any Research Reports, Shall Be Usable By University In Pursuit Of Its Mission Of Teaching, Research, And Public Services. University Reserves The Right, Subject To Section 10, To Publish Any Or All Research Results Developed From Such Data. Personal Delivery. By Personal Delivery Made By A Party (or By A Party's Agent) With Either A Signed Acknowledgement Of Receipt Or A Simultaneously Completed Proof Of Delivery; Us Mail. By Either Certified Us Mail, Return-receipt-requested Or Next Day Delivery With Proof Of Delivery; Common Carrier. By Any Common Carrier That Provides Sender With A Proof Of Delivery; Or E-mail Transmission. By Electronic Mail With Retained Proof Of Transmission; Or Facsimile Transmission. By Facsimile Transmission With Retained Proof Of Transaction Warranty. Laboratory Shall Warrants That Typing Results Reported To Philracom Will Accurately Reflect Such Findings As Arise From A Strict Compliance With Internationally Accepted Dna Typing Procedures And Interpretation Of Results. If Error In Laboratory Procedures Are Timely Brought To Laboratory's Attention, Laboratory Shall Re-run The Analysis Of The Questioned Sample At No Additional Charge To Philracom. Iv. Qualifications Of The Contractor Must Be Philgeps Registered. Engaged In Business For At Least Two (2) Years Accredited Dna Typing Laboratory By The International Society For Animal Genetics (isag) With Rank #1 In The International Horse Dna Typing Comparison Test V. Payment Schedule Payment Shall Be Made Upon Completion Of The Above Scope Of Work Duly Certified Accepted By The End User. Payment Shall Be Made Within Fifteen (15) Days After Submission Of Billing And User Acceptance Of The Product/service. Vi. Mode Of Procurement The Procurement Of The Service Provider Shall Be Undertaken Through Negotiated Procurement Due To Two-failed Bidding. Vii. Fund Source And Approved Budget For The Contract (abc) Fund For This Project Shall Be Sourced From The Trust Fund. The Abc Of The Proposed Undertaking Is One Million Five Hundred Thousand Pesos & 00/100 (php 1,500,000.00), Inclusive Of All The Applicable Government Taxes And Charges And Professional Fees. The Contract Is A Fixed Price Contract. Any Extension Of Contract Time Shall Not Involve Any Additional Cost To The Government. Viii. Conformance With The Existing Laws The Procurement Process For This Undertaking Shall Be Executed In Accordance With Republic Act 9184, Otherwise Known As The Government Procurement Reform Act, And Its Revised Implementing Rules And Regulations.