Philippine National Oil Company Tender

Description Terms Of Reference 1. Rationale / Objective To Safeguard Individuals, Organizations, And Assets Against Various Threats By Implementing Proactive Measures To Mitigate Risks, Protect Valuable Assets, Ensure Compliance With Regulations, And Foster A Safe And Secure Environment Conducive To Trust, And Confidence. 2. Approved Budget For The Contract The Approved Budget For The Contract (abc) Is Twenty-four Million Pesos (php 24,000,000.00) 3. Duration Of The Contract This Contract Commences January 1, 2025, To December 31, 2027. (given That Bidder Qualifies From Provisions Of 2016 Revised Irr Of Ra 9184 - Appendix 23) 4. Scope Of Work / Services 4.1 Provide Security Services For Pip In Mariveles, Bataan For The Purpose Of: 4.1.1 Safeguarding And Protection Of Pip’s Premises, Equipment, Structures, Facilities, Properties, Documents, Pnoc Officials And Employees, As Well As Visitors, Guests And All Persons Transacting Legitimate Business Against All Crimes. 4.1.2 Protection From Various Safety Threats Such As Fire And From The Effects Of Natural Disasters And Calamities. 4.1.3 Maintenance Of Peace And Order. 4.1.4 Implementation Of Pip Security-related Administrative Rules And Regulations. 4.1.5 Assistance In The Enforcement Of Access Control, Traffic Rules And Regulations And Other Existing Security-related Policies Promulgated By Pip. 4.2 The Deployment Of Security Guards Is Specified In Annex A – Deployment Plan 5. Minimum Qualifications 5.1 Track Record Considering Its Basic Mandate In The Operation, Management, And Administration Of Industrial Parks, Pnoc Desires A Security Agency That Has Completed, Within The Last Five (5) Years From The Date Of Submission And Receipt Of Bids, A Single Contract That Is Similar With The Contract To Be Bid. A Similar Contract Must Be A Contract For Security Services In Industrial Parks, Supply And/or Logistics Facilities, Seaports And Oil Depot Or Oil Refinery, The Value Of Which Must Be At Least Fifty Percent (50%) Of The Approved Budget For The Contract (abc). 5.2 Must Have A Quality Management System Aligned With Iso 9001:2015 Or Has Served Client Corporations/organizations Which Are Iso 9001:2015 Certified. 5.3 Must Be Duly Licensed And Registered Private Security Agency With The Philippine National Police - Civil Security Group – Supervisory Office For Security & Investigation Agencies (pnp-csg-sosia) With A Valid License To Operate (lto). 5.4 Must Be Duly Licensed And Registered Service Contractor / Provider With The Department Of Labor And Employment (dole) With Issued Certificate Of Registration. 5.5 Must Be Duly Registered With The Social Security System (sss), Home Development And Mutual Fund (pagibig) And Philippine Health Insurance Corporation (philhealth) With Issued Corresponding Certificate Of Registration. 5.6 Must Be A Member Of The Philippine Association Of Detective And Protective Agency Operators (padpao) In Good And Active Standing For The Last Five (5) Years With Issued Certificate Of Membership. 5.7 Winning Bidder Must Present At Least Five (5) Client/customer Feedback Form, With At Least Satisfactory Rating On All Criteria From Any Government Agency Or Private Entities, With Whom The Service Contractor / Provider Has An Ongoing Contract Or From The Immediately Preceding Year, Upon Submission Of Requirements. Annex B - Client / Customer Feedback Form 6. Obligations And Responsibilities The Pnoc Shall: 6.1 Pay The Service Contractor The Monthly Billing Rates Stipulated In The Said Contract, Subject To Existing Government Auditing And Accounting Rules And Regulations. 6.2 Require The Contractor To Submit Supporting Documents As Basis For Payment Of Services Rendered By Its Security Guards. 6.3 Reserves The Right To Reject Any Security Guard Who Shall Be Found Unqualified And Unfit. Annex C – Qualification Standards Of Security Guards 6.4 Exercise Administrative And Operational Supervision Over The Deployed Security Guards To Ensure Effectiveness And Efficiency. 6.5 Assist The Contractor In The Conduct Of Seminars / Training / Briefings As Indicated Herein To Security Guards Under The Contract. 6.6 Provide An Office Space For The Contractor To Be Used As Security Office. 6.7 Conduct A Monthly And/or Quarterly Performance Evaluation Of The Service Contractor As May Be Determined By The Pnoc Department Concerned. 6.8 Terminate And/or Cancel The Contract As May Be Provided For Herein. The Service Contractor Shall: 6.9 Deploy And Maintain Duly Licensed Security Guards Who Shall Be Provided With Uniforms And Individual Equipment As Indicated In Annex D – Security Guards Uniform And Individual Equipment Requirements 6.10 Provide And Maintain The Required Security Service Equipment And Logistics As Indicated In Annex E – Firearms, Communications, Transportation And Other Supplies. 6.11 Provide The Organizational Structure Of The Security Agency To Pnoc. 6.12 Ensure That The Designated Detachment Commander Must Have A Valid License As A Security Officer And Must Have At Least Five (5) Years’ Experience As A Security Officer Or Shift Supervisor. The Shift-in-charge / Shift Supervisor For Both Day Shift And Night Shift Must Both Have A Valid License As A Security Officer And Must Have At Least Five (5) Years’ Prior Experience As A Security Guard. 6.13 Provide / Conduct At No Expense To Pnoc Security Training Programs Within The Contract Period For All Security Guards To Be Deployed Such As, But Not Limited To, The Following: 6.13.1 Security Awareness Training. 6.13.2 Civil Disturbance Management / Riot And Crowd Control 6.13.3 Basic Intelligence And Investigation With Report Writing, 6.13.4 Basic Quality Customer Relations Seminar. 6.13.5 Bomb Awareness And Management. 6.13.6 Basic First Aid. 6.13.7 Fire / Flood / Earthquake Evacuation Seminar 6.13.8 At Least Two (2) Firearms Handling And Safety Seminar With Actual Proficiency Firing To Guards With Issued Firearms For The Duration Of The Contract. 6.13.9 Maritime Security Awareness Training (msat) To Be Conducted By An Accredited Institution / School / Center Or By An Accredited Port Facility Security Officer In Accordance With Training Requirements And Regulations Of The Office Of Transport Security (ots), Department Of Transportation. 6.13.10 Pip Ims, Environment, Security And Safety Orientation And Training As Needed. 6.14 Assist Pip In The Conduct Of A Semi-annual Earthquake Drill, Flood Evacuation, General Evacuation, And Firefighting To Be Conducted By A Certified Safety Officer. 6.15 Comply With All Labor Laws In Favor Of Its Security Guards And Dole Department Order No. 174, Series Of 2017 In The Implementation Of The Contract And Hold Pnoc Free And Harmless From Any Liability Arising From The Claims By The Security Services Against The Service Contractor. 6.16 Recognize Pnoc's Exercise Of Visitorial Power Or Conduct Of Inspection Or Audit Of The Service Contractor's Compliance To The Provisions Of The Contract Or With The Existing Social Legislation Relating To The Welfare Of Security Guards Deployed Under The Contract. 6.17 Submit To The Pnoc Detailed Reports Of Undertaking, Unusual Incidents, And Such Other Reports Within The Required Time Frame In Accordance With The Form And Frequency Prescribed By Pnoc. 6.18 Shall Immediately Notify The Pnoc Ip Department Manager Of Any Untoward Incident That May Transpire In The Area Being Secured And Its Immediate Vicinity Through The Fastest Digital Means In An Organized Manner. 6.19 Make Available At Any Reasonable Time All Documents Related To The Contract For Inspection, Examination By Pnoc. 6.20 Assume Liability For Any Loss Or Damages To Property Or Death / Injuries Sustained By The Pnoc, Its Employees, Persons Transacting Business And Visitors Which Are Directly Attributed To The Negligence, Unlawful Act, Or Misconduct Of The Service Contractor Or Any Of Its Officers Or Security Guards. 6.21 Provide A Biometric Bundy Clock To Serve As Among The Basis For Payment By Pnoc Of Actual Service Rendered By Security Guards. 6.22 Comply With All Other Applicable Laws, Ordinances, Terms And Conditions Of The Contract And Applicable Rules And Regulations Promulgated By The Pnoc. 6.23 Pay The Government Mandated Contributions (sss, Philhealth And Pagibig) Of Employees And The Corresponding Employer Share As Well As Applicable Taxes In Full And On Time. 6.24 Confer Or Meet With The Authorized Representatives Of Pnoc On Issues And Concerns Pertaining To Proper Implementation Of The Contract. 6.25 Payments For Services Rendered Will Be Collected On A Monthly Basis, With Billing Statements/invoices Issued At The End Of Each Month For Services Provided During That Period. 7. Other Terms And Conditions Of The Contract . 7.1 All Security Guards Shall Wear And Display An Identification Card (id) Issued By The Service Contractor And The Security Guard License. The Deployed Security Guards Shall Wear The Prescribed Uniform And Individual Equipment As Prescribed Herein. 7.2 The Service Contractor Shall Provide The Corresponding Number Of Reliever Guards Who Will Assume The Duties And Responsibilities Of Guards Who Go On Their Weekly Day Off, Vacation Leave And Sick Leave, Awol, Etc. 7.3 The Service Contractor Shall Be Penalized With A Fine In The Amount Of Five Thousand Pesos (php 5,000.00) For Every Post Per Shift Per Day For Every Unmanned Post. 7.4 The Service Contractor Shall Be Penalized With A Fine In The Amount Of Five Hundred Pesos (php 500.00) Per Day For Every Violation / Deficiency Arising From Failure To Meet The Minimum Standard Qualifications For Guards, From Uniform And Equipment, Etc. Until The Violation / Deficiency Has Been Rectified And/or Corrected. 7.5 Upon Loss Of Trust And Confidence And Without Liability, Pnoc Shall Have The Right To Request To Change Or Replace The Security Guard Concerned Within Twenty-four (24) Hours From Receipt Of The Corresponding Written Notice. However, In No Case Shall A Security Guard Be Replaced Or Relieved By The Service Contractor Without Prior Written Notice To And Written Concurrence From Pnoc. 7.6 Pnoc Shall Not Be Responsible For Liabilities Arising Out Of Any Accident, Death, Or Injury Of The Deployed Security Guards. The Service Contractor Shall Assume All Liabilities In Connection With The Performance Of The Services Under The Contract. 7.7 The Following Are The Additional Documentary Requirements To Be Submitted During The Opening Of The Bids: 7.7.1 Certified True Copy Of Valid License To Operate (lto) Issued By Pnp-sosia 7.7.2 Ntc Radio Licenses 7.7.3 Firearms Licenses 7.7.4 Radio Land Mobile License 7.7.5 Base Radio Operator License . 7.7.6 Certified True Copy Of A Valid Dole Registration 7.7.7 Certified True Copy Of Valid Oshc Certificate Of The Bidder’s Safety Officer 7.7.8 Sss Certification Or Copy Of The Proof Of Remittance Of Premium Of The Bidder For The Last 12 Months. 7.7.9 Pag-ibig Clearance Or Copy Of The Proof Of Remittance Of Premium Of The Bidder For The Last 12 Months. 7.7.10 Philhealth Clearance Or Copy Of The Proof Of Remittance Of Premium Of The Bidder For The Last 12 Months. 7.8 The Payroll Of Security Guards Deployed In Pip Must Be Through Bank Atm. The Service Contractor Must Provide Pay Slips To Security Guards Every Pay Day. 7.9 The Contract Is Extendable Up To One (1) Year Subject To The Sole Discretion Of Pnoc And/or Applicable Provisions Of Ra 9184. 7.10 Pnoc May Increase And Decrease The Number Of Security Guards As May Be Necessary Subject To Existing Laws, Rules, And Regulations. 7.11 Nothing Herein Shall Be Construed To Create An Employer-employee Relationship Between The Parties. The Service Contractor Is An Independent Service Contractor; Thus, All Human Resource Concerns Of The Deployed Personnel Shall Be Addressed To It. 7.12 The Bidder Must Submit A Bid That Must Be Compliant With Existing Applicable Laws, Rules And Regulations Governing The Private Security Industry. Any Bid Deemed Uncompliant With Said Laws, Rules And Regulations Shall Mean The Automatic Disqualification Of The Bidder. 7.13 The Service Contractor Shall Comply With Existing Applicable Laws, Rules And Regulations Governing The Private Security Industry For The Duration Of The Contract. Any Violation Shall Be Deemed As A Ground For Termination Of The Contract.