Philippine International Convention Center Tender

Description Request For Quotation Date: ______________ Rfq No. 2024-up-48 _____________________________ _____________________________ _____________________________ _____________________________ (company Name & Address) Sir/madam: The Philippine International Convention Center, Through Its Bids And Awards Committee, Intends To Procure Supply And Installation Of Cctv Cables At The New Cashiers Booth (fiber Structured Cabling), With An Approved Budget For Contract (abc) Of Ninety Thousand Pesos (₱90,000.00), Vat Inclusive, Which Will Be Undertaken In Accordance With Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Best Offer For The Service/s Described Herein, Subject To The Terms Of Reference Provided For This Rfq. Submit Your Quotation/offer Duly Signed By You Or Your Duly Authorized Representative Not Later Than 3:00 P.m. Of ________________. A Copy Of The Following Are Required To Be Submitted Along With Your Quotation/offer: A. 2025 Mayor’s/business Permit; B. Bir Registration Certificate; C. Philgeps Registration Number; D. Omnibus Sworn Statement; And E. Copy Of The Terms Of Reference Duly Signed On All Pages. Open Quotations May Be Submitted Manually Or Email At The Address And Contact Numbers Indicated Below. For Any Clarifications, You May Contact Ms. Carreen M. Mangaya At Telephone No. (02) 8789-4761 Or Email Address At Cmmangaya@picc.gov.ph Kristine Angelica E. Agujo Head, Bac Secretariat/ Procurement Unit Rfq No. 2024-up-48 Terms Of Reference I. Project Title: Supply And Installation Of Cctv Cables At The New Cashiers Booth (fiber Structured Cabling). Ii. Approved Budget For Contract (abc): Ninety Thousand Pesos (₱ 90,000.00), Vat Inclusive. Iii. Description Of The Project: The Project Involves The Installation Of Cctv Cabling At The Newly Constructed Cashiers Booth To Enhance Security And Monitoring Capabilities. This Will Ensure A Safe Environment For Both Staff And Customers. Iv. Scope Of Works/services: • Site Survey: O Conduct A Comprehensive Assessment Of The New Cashiers Booth And Surrounding Areas. • Cable Installation/services: O Install Cables Securely Along Predetermined Paths, Utilizing Cable Trays Or Conduits As Needed. O Installation Of 1 Fiber Optics Backbone (4 Core) From Treasury Office To New Cashier Booth Idf. O Installation Of Data Rack, Connector. Patch Panel And Consumables O Labor And Mobilization. • Connection Set-up: O Connect Cables To Cctv Cameras And The Monitoring System. O Verify That All Connections Are Secure And Properly Terminated. • System Testing: O Conduct Thorough Testing Of All Installed Cameras And Connections. O Verify Video Quality, Clarity And Coverage Area. • Installation Report: O Provide Detailed Documentation, Including Cable Layouts And Camera Locations. V. Company Background And Experience: • Must Have At Least Eight (8) Years Track Record In The Installation And Implementation Of Network Fiber Optics, Cat6 Cable With Cctv Configuration And Management. • Must Have Three (3) Certified Product Engineer Personnel Of The Company. • Must Have At Least One (1) Certified Fiber And Copper Technician. Vi. Schedule Of Requirements: • Contractor Shall Complete The Project Within Twenty (20) Calendar Days. Vii. Terms Of Payment: • Full Payment Shall Be Processed Twenty (20) Working Days From The Receipt Of Invoice, Subject To The Usual Accounting And Auditing Rules And Regulations Of The Picc. • The Contractor Must Submit The Following Prior To The Processing Of The Payment. • Sales Invoice • As Built Plan • Photos Of The Completed Project Viii. Waranty And Support: • The Warranty Period Is One (1) Year After Acceptance By The Picc Authorized Representative Of The Project. Ix. General Conditions Of The Contract 1. All Prices Quoted Herein Are Valid, Binding And Effective For One Hundred Twenty (120) Calendar Days From Date Of Quotation. 2. The Contractor Shall Be Responsible For The Source(s) Of His Services/equipment Shall Make Deliveries In Accordance With Schedule, Quality And Specifications. Failure By The Awardee To Comply With The Same Shall Be Ground For Cancellation Of The Award. 3. The Contractor Shall Pick Up Rs And Ntp Issued In His Favor Within Three (3) Days After Receipt Of Notice To That Effect. A Telephone Call, Fax Transmission Or Email Shall Constitute An Official Notice To The Awardee. Thereafter, If The Rs Remain Unclaimed, The Said Rs Shall Be Sent By Messengerial Service To The Awardee At The Latter’s Expense. To Avoid Delay In The Service Of The Requesting Agency’s Requirement, All Defaulting Awardees Shall Be Precluded From Proposing Or Submitting A Substitute Sample. 4. Subject To The Provisions Of The Preceding Paragraph, Where Awardee Has Accepted A Ntp But Fails To Deliver The Services Within The Time Called For In The Same Order, He Shall Be Extended A Maximum Of Fifteen (15) Calendar Days Under Liquidated Damages To Make Good His Services. Thereafter If Awardee Has Not Completed Delivery Of Services Within The Extended Period, The Subject Rs & Ntp Shall Be Cancelled And The Award For The Undelivered Balance Withdrawn From That Awardee. The Picc-bac Shall Then Purchase The Required Services From Such Other Source(s) As It May Determine, With The Difference In Price To Be Charged Against The Defaulting Awardee. Refusal By The Defaulting Awardee To Shoulder The Price Difference Shall Be Ground For His Disqualification From Future Bids Of The Same Or All Items, Without Prejudice To The Imposition Of Other Sanctions As Prescribed Under Ra 9184 And Its Irr-a. 5. All Services By The Contractor Shall Be Subject To Inspection And Acceptance By The Picc. 6. A Penalty Of One Tenth (1/10) Of One Percent (1%) Of The Total Value Of Services/works Shall Be Deducted For Each Day Of Delay Including Sundays And Holidays In The Delivery Of The Services. 7. All Transactions Are Subject To Withholding Of Creditable Value Added Tax (vat) Per Revenue Regulation No. 10-93.