Philippine International Convention Center Tender

Description Request For Quotation Date: November 4, 2024 Rfq No. 2024-up-25 _____________________________ _____________________________ _____________________________ _____________________________ (company Name & Address) Sir/madam: The Philippine International Convention Center, Inc. (picci), Through Its Bids And Awards Committee, Intends To Procure Supply Of Labor And Materials For The Replacement Of The Toilet Glass Doors Of The Corporate Board Rooms, With An Approved Budget For Contract (abc) Of Two Hundred Ninety-nine Thousand Eight Hundred Sixty Pesos And Fifty-nine Centavos (₱299,860.59), Vat Inclusive, Which Will Be Undertaken In Accordance With Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Best Offer For The Service/s Described Herein, Subject To The Terms Of Reference Provided For This Rfq. Submit Your Quotation/offer Duly Signed By You Or Your Duly Authorized Representative Not Later Than 3:00 P.m. Of November 8, 2024. A Copy Of The Following Shall Be Submitted Along With Your Quotation/offer: A. 2024 Mayor’s/business Permit; B. Bir Registration Certificate; C. Philgeps Registration Number; D. Omnibus Sworn Statement; And E. Copy Of The Terms Of Reference Duly Signed On All Pages Open Quotations May Be Submitted Manually Or Through Email At The Address And Contact Numbers Indicated Below. For Any Clarifications, You May Contact Ms. Carreen M. Mangaya At Telephone No. (02) 8789-4761 Or Email Address At Cmmangaya@picc.gov.ph Kristine Angelica E. Agujo Head, Bac Secretariat/ Procurement Unit Rfq No. 2024-up-25 Terms Of Reference I. Project Title: Supply Of Labor And Materials For The Replacement Of The Toilet Glass Doors Of The Corporate Board Rooms. Ii. Approved Budget For Contract (abc): Two Hundred Ninety-nine Thousand Eight Hundred Sixty Pesos And Fifty-nine Centavos (₱ 299,860.59), Vat Inclusive. Iii. Scope Of Works And Specifications: The Works Include The Supply Of All Materials, Labor, Tools, Equipment And Other Incidental Necessary For Replacement Of The Four (4) Units’ Old Toilet Glass Doors And Its Accessories. The Following Features Of The Work Shall Be Performed, But Not Limited To The Following: A. General Requirements: 1. Mobilization; The Contractor Shall Supply Manpower, Tools, Equipment And Temporary Warehouse. 2. Health And Safety Requirements A. Personal Protective Equipment (ppe). The Contractor Shall Comply With The Requirements Under Dpwh And Doh (protocol Against Covid-19). B. All Workers Shall Wear Their Company Uniform. Detailed Scope Of Works: 1. The Contractor Shall Cover The Existing Equipment And Flooring Of The Corporate Board Room Using Polyethylene (pe) Sheets Or Any Equivalent Materials. 2. The Contractor Shall Dismantle The Existing Toilet Glass Doors On Aluminum Frame Including Its Aluminum Door Jambs. The Dismantled Doors Shall Be Turned-over To The End User. 3. The Contractor Shall Supply And Install The Following: A. Corporate Board Room 1: • Two (2) Sets – 2350mm X 8000mm X 10mm (verify Actual Dimension) Frameless Tempered Glass Doors, Frosted Finish Complete With Two (2) Sets 180° Heavy Duty Stainless Steel Hinges, Stainless Door Locksets And Stainless Handle. Submit Samples For Approval. See Attached Plan For Details. B. Corporate Board Room 2: • Two (2) Sets – 2350mm X 8000mm X 10mm (verify Actual Dimension) Frameless Tempered Glass Doors, Frosted Finish Complete With Two (2) Sets 180° Heavy Duty Stainless Steel Hinges, Stainless Door Locksets And Stainless Handle. Submit Samples For Approval. See Attached Plan For Details. • One (1) Set - 800mm X 2000mm Mirror With Wood Accent Side Framing (same Finish With The Floating Shelf) Provide ¼” Thick Plywood Backing. • One (1) Set – 150mm X 2000mm X 54mm Floating Wooden Shelf (spray Painted Black, Duco Finish) With Led Strip Lighting At The Bottom To Be Tapped On The Existing Weatherproof Convenience Outlet. See Attached Plan For Details. 4. Masonry Works Remove And Replace Affected Wall Tile For The Electrical Tapping Of The Led Strip Lighting On The Existing Weatherproof Convenience Outlet. 5. Electrical Works Replace The Existing Duplex Convenience Outlet With Single Convenience Outlet And Single Switch Receptacle For The Led Strip Lighting. 6. Restoration And Cleaning Of All Affected Area. Restoration Shall Include Regrouting Of Tiles And Repainting Of The Affected Areas. Turn Over The Toilets Ready For Use. 7. Demobilization. Iv. General Conditions: 1. The Contract Documents, Specifications And Drawings Are Mutually Complimentary. What Is Noted In One Although Not Shown In Other Shall Be Considered Contained In All, In Case Of Conflict. The Specifications Shall Prevail Over The Drawings. The Documents Forming The Contract Shall Be Interpreted In The Following Order Of Priority: A. Contract/construction Agreement B. Contractor’s Bid C. Special Conditions Of The Contract D. Specifications E. Drawings F. Bill Of Quantities G. Any Other Document Listed In The Special Conditions Of The Contract As Forming Part Of The Contract 2. The Bidders Shall Examine All The Issued Documents Relating To The Work And Must Have Verified All The Existing Conditions At The Site. No Consideration Will Be Given For Any Alleged Misunderstanding Or Misinterpretation Of The Specifications And Materials To Be Used Or Work To Be Done. 3. The Bidders Shall Inspect And Examine The Site And The Surroundings Of The Project To Arrive At A Reasonable Estimate Of The Labor, Materials, Equipment, Facilities And Services Necessary To Carry Out The Works. 4. Tapping Of Equipment And Other Related Works Shall Be Properly Coordinated With Picc Representative For Provision Of Electrical Power. For This Purpose, The Contractor Shall Provide A Sub-meter For Power And Water Consumptions And Shall Be Billed Accordingly. V. Contractor’s Obligation: 1. The Contractor Shall Perform All Works Necessary To Fully Accomplish The Project. 2. A Joint Ocular Inspection Must Be Conducted By The Contractor And Picc Representative To Determine The Actual Condition Of The Area. 3. The Contractor Shall Commence Execution Of The Works On The Start Date And Shall Carry Out The Works In Accordance With The Program Of Work Submitted By The Contractor, As Updated With The Approval Of Picc Representative And Complete Them By The Intended Completion Date. 4. The Contractor Shall Provide All Supervision, Labor, Materials, And Contractor’s Equipment, Which May Be Required. 5. The Contractor Shall Be Liable To All Health Hazards For Its Workers, Fire And Accident Claims And Other Related Claims Arising From The Injuries And Damages, Which Occurred In The Vicinity. The Contractor Shall Submit A Safety And Health Program Signed By The Contractor And Its Safety Officer. The Contractor Shall Provide Ppes Of Its Workers. No Workers Shall Be Allowed To Work On Site Without Ppes Like Safety Shoes, Reflective Vest And Other Necessary Protective Equipment. 6. The Contractor Shall Free The Picc And Its Personnel From And Against All Liability For Damages Arising From Injuries Or Liabilities To Persons Or Damages To Property By Any Act Of Omissions Of The Contractor Including Any And All Expenses Which May Be Incurred By Picc And Its Personnel In The Defense Of Any Claim, Action Or Suit. 7. Any Work That May Affect The Operation, Security And Image Of The Center Shall Be Coordinated Properly With Picc Representative And Shall Be Done In Accordance With The Center’s Approved Schedule. 8. Cost Of Rework And Restoration Or Replacement Of All Damaged Properties Due To Contractor’s Poor Workmanship Or Negligence Shall Be Borne By The Contractor. 9. The Contractor Shall Submit List Of Personnel Assigned To The Project Including Their Barangay Clearance Before Commencing The Above Scope Of Works. 10. The Contractor’s Personnel/workers Must Wear At All Times Their Ppe, Security Id Issued By Picc And Uniform While Working Inside The Center. Vi. Contractors Qualification: 1. The Contractor Shall Be Pcab Licensed With A Classification Of General Building, “d” Category With At Least Five (5) Years’ Work Experience In Civil Works. 2. The Minimum Work Experience Required For Key Personnel: Key Personnel Relevant Experience 1 – Fulltime Project Engineer License Civil Engineer/ Architect Must Have At Least Five (5) Years’ Experience As Supervisor Of Civil Works. 1 – Safety Officer Minimum Of Three (3) Years’ Work Experience As Safety Officer/practitioner. Must Have Certificate Of Employment As Safety Officer And Certificate Of Training In Occupational Safety And Health From Dole Or Any Dole Accredited Training Institution. 3. The Minimum Major Equipment Required For The Project Are The Following: Item No. Number Of Units Description Of Equipment 1. 2 – Units Impact Hammer Drill Vii. Workmanship: The Work Throughout Shall Be Executed In The Best And Most Thorough Manner To The Satisfaction Of Picc And Its Engineers And Supervisors Who Will Jointly Interpret The Meaning Of The Scope Of Work And Its Conditions And Shall Have The Power To Reject Any Work, Method Of Accomplishing Every Part Of Work And Material Used Which In Their Judgment Are Not In Full Accordance Therewith And Are Disadvantageous To Picc. Viii. Liquidated Damages: In Case Of Delay In The Completion Period Inclusive Of Duly Granted Time Extensions, If Any, The Contractor Shall Be Liable For Damages And Shall Pay The Picc For Liquidated Damages In An Amount Equivalent To At Least One Tenth (1/10) Of One Percent (1%) Of The Cost Of The Unperformed Services For Every Day Of Delay. Ix. Warranty The Warranty Shall Be One (1) Year Reckoned From The Date Of Final Turn-over And Acceptance. X. Terms Of Payment: 1. Full Payment Shall Be Made Upon Completion Of The Project And Submission Of The Following Documents: A. Letter Request Of The Contractor For The Release Of The Payment For Work Accomplished B. Breakdown Of Work Accomplished As Validated And Certified By Picc Representative C. Photographs Of Work Accomplished D. As-built Plan In Soft And Hard Copy. The Hard Copy Shall Be In A3 Bond Size, Three (3) Copies Signed By The Contractor And Picc Authorized Representative. The Soft Copy Shall Be Saved In A Usb. E. Invoice 2. Full Payment Shall Be Subject To Five Percent (5%) Of The Contract Amount As Retention Money. The Total “retention Money” Shall Be Due For Release Upon Final Acceptance Of The Works. Xi. General Conditions Of The Contract: 1. All Prices Quoted Herein Are Valid, Binding And Effective For One Hundred Twenty (120) Calendar Days From Date Of Quotation. 2. The Contractor Shall Be Responsible For The Source(s) Of His Services/equipment Shall Make Deliveries In Accordance With Schedule, Quality And Specifications. Failure By The Awardee To Comply With The Same Shall Be Ground For Cancellation Of The Award. 3. The Contractor Shall Pick Up Rs And Ntp Issued In His Favor Within Three (3) Days After Receipt Of Notice To That Effect. A Telephone Call, Fax Transmission Or Email Shall Constitute An Official Notice To The Awardee. Thereafter, If The Rs Remain Unclaimed, The Said Rs Shall Be Sent By Messengerial Service To The Awardee At The Latter’s Expense. To Avoid Delay In The Service Of The Requesting Agency’s Requirement, All Defaulting Awardees Shall Be Precluded From Proposing Or Submitting A Substitute Sample. 4. Subject To The Provisions Of The Preceding Paragraph, Where Awardee Has Accepted A Ntp But Fails To Deliver The Services Within The Time Called For In The Same Order, He Shall Be Extended A Maximum Of Fifteen (15) Calendar Days Under Liquidated Damages To Make Good His Services. Thereafter If Awardee Has Not Completed Delivery Of Services Within The Extended Period, The Subject Rs & Ntp Shall Be Cancelled And The Award For The Undelivered Balance Withdrawn From That Awardee. The Picc-bac Shall Then Purchase The Required Services From Such Other Source(s) As It May Determine, With The Difference In Price To Be Charged Against The Defaulting Awardee. Refusal By The Defaulting Awardee To Shoulder The Price Difference Shall Be Ground For His Disqualification From Future Bids Of The Same Or All Items, Without Prejudice To The Imposition Of Other Sanctions As Prescribed Under Ra 9184 And Its Irr-a. 5. All Services By The Contractor Shall Be Subject To Inspection And Acceptance By The Picc. 6. A Penalty Of One Tenth (1/10) Of One Percent (1%) Of The Total Value Of Services/works Shall Be Deducted For Each Day Of Delay Including Sundays And Holidays In The Delivery Of The Services. 7. All Transactions Are Subject To Withholding Of Creditable Value Added Tax (vat) Per Revenue Regulation No. 10-93.