Philippine International Convention Center Tender

Description Request For Quotation Date: ____________ Rfq No. 2024-up-42 ______________________ ______________________ ______________________ ______________________ (company Name & Address) Sir/madam: The Philippine International Convention Center Inc. (picci), Through Its Bids And Awards Committee, Intends To Procure Subscription Of Quickbooks Enterprise Accounting System (2024 Edition), With An Approved Budget For Contract (abc) Of Four Hundred Thousand Pesos (₱400,000.00), Vat Inclusive, Which Will Be Undertaken In Accordance With Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Best Offer For The Service/s Described Herein, Subject To The Terms Of Reference Provided For This Rfq. Submit Your Quotation/offer Duly Signed By You Or Your Duly Authorized Representative Not Later Than 3:00 P.m. Of . A Copy Of The Following Shall Be Submitted Along With Your Quotation/offer: A. 2024 Mayor’s/business Permit; B. Bir Registration Certificate; C. Philgeps Registration Number; D. Omnibus Sworn Statement; And E. Copy Of The Terms Of Reference Duly Signed On All Pages Open Quotations May Be Submitted Manually Or Through Email At The Address And Contact Numbers Indicated Below. For Any Clarifications, You May Contact Ms. Carreen M. Mangaya At Telephone No. (02) 8789-4761 Or Email Address At Cmmangaya@picc.gov.ph. Kristine Angelica E. Agujo Head, Bac Secretariat/ Procurement Unit Rfq No. 2024-up-42 Terms Of Reference I. Project Title: Subscription Of Quickbooks Enterprise Accounting System (2024 Edition) Ii. Approved Budget For Contract (abc): Four Hundred Thousand Pesos (₱ 400,000.00), Vat Inclusive Iii. Specifications: Subscription Of Quickbooks Enterprise Accounting System (2024 Edition) To Include The Following: • License For 30 Users • Annual Subscription For Technical Support For Reports And Template Customization, Data Mapping Connections, Software Update And Issue That May Arise On Extension Applications. • Printing Of Checks, Check Voucher, Journal Voucher And Bir Form 2307 Extension Application For Quickbooks Enterprise. • Uploading Of Chart Of Account, Customer Listing, Vendor Listing, Items And Service Listing, Beginning Balances Of General Ledger And Subsidiary Ledgers. • Forms Customization Such As But Not Limited To Invoice, Statement Of Accounts, Obligation Request, Disbursement Voucher. • Training Of The Comptrollership On The New Features Of The Quickbooks Enterprise (2024 Edition). Iv. Schedule Of Requirement: The Supplier Shall Install The License Within Seven (7) Working Days After The Receipt Of Notice To Proceed. Complete Delivery Shall Be Within Forty-five (45) Working Days After The Installation Of The License And Extension Applications. V. Terms Of Payment: Payment Shall Be Released As Follows: A. 50% Upon Installation Of License To Work Stations Of Comptrollership, Installation Of The Extension Applications And Final Set-up Of Company File And Customization Of Forms. At Least 30 Workstations Will Be Installed. B. 20% After Training Of The Picci Staff On How To Use The System And Backing Up Data File, Retrieval, Installation, And Enhancement. C. Full Payment Upon Certification Of The Comptroller That The Required Forms And Output Of Extension Application Are 100% Acceptable. Vi. General Conditions Of The Contract: 1. All Prices Quoted Herein Are Valid, Binding And Effective For One Hundred Twenty (120) Calendar Days From Date Of Quotation. 2. The Contractor Shall Be Responsible For The Source(s) Of His Services/equipment Shall Make Deliveries In Accordance With Schedule, Quality And Specifications. Failure By The Awardee To Comply With The Same Shall Be Ground For Cancellation Of The Award. 3. The Contractor Shall Pick Up Rs And Ntp Issued In His Favor Within Three (3) Days After Receipt Of Notice To That Effect. A Telephone Call, Fax Transmission Or Email Shall Constitute An Official Notice To The Awardee. Thereafter, If The Rs Remain Unclaimed, The Said Rs Shall Be Sent By Messengerial Service To The Awardee At The Latter’s Expense. To Avoid Delay In The Service Of The Requesting Agency’s Requirement, All Defaulting Awardees Shall Be Precluded From Proposing Or Submitting A Substitute Sample. 4. Subject To The Provisions Of The Preceding Paragraph, Where Awardee Has Accepted A Ntp But Fails To Deliver The Services Within The Time Called For In The Same Order, He Shall Be Extended A Maximum Of Fifteen (15) Calendar Days Under Liquidated Damages To Make Good His Services. Thereafter If Awardee Has Not Completed Delivery Of Services Within The Extended Period, The Subject Rs & Ntp Shall Be Cancelled And The Award For The Undelivered Balance Withdrawn From That Awardee. The Picc-bac Shall Then Purchase The Required Services From Such Other Source(s) As It May Determine, With The Difference In Price To Be Charged Against The Defaulting Awardee. Refusal By The Defaulting Awardee To Shoulder The Price Difference Shall Be Ground For His Disqualification From Future Bids Of The Same Or All Items, Without Prejudice To The Imposition Of Other Sanctions As Prescribed Under Ra 9184 And Its Irr-a. 5. All Services By The Contractor Shall Be Subject To Inspection And Acceptance By The Picc. 6. A Penalty Of One Tenth (1/10) Of One Percent (1%) Of The Total Value Of Services/works Shall Be Deducted For Each Day Of Delay Including Sundays And Holidays In The Delivery Of The Services. 7. All Transactions Are Subject To Withholding Of Creditable Value Added Tax (vat) Per Revenue Regulation No. 10-93.