Philippine International Convention Center Tender

Description Request For Quotation Date: April 10, 2025 Rfq No. 2025-up-07 _____________________________ _____________________________ _____________________________ _____________________________ (company Name & Address) Sir/madam: The Philippine International Convention Center, Inc. (picci), Through Its Bids And Awards Committee, Intends To Procure Six (6) Month Subscription Of 300 Mbps Internet Bandwidth Speed, With An Approved Budget For Contract (abc) Of Four Hundred Ninety-five Thousand Pesos (₱495,000.00), Vat Inclusive, Which Will Be Undertaken In Accordance With Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Best Offer For The Service/s Described Herein, Subject To The Terms Of Reference Provided For This Rfq. Submit Your Quotation/offer Duly Signed By You Or Your Duly Authorized Representative Not Later Than 3:00 P.m. Of April 14, 2025. A Copy Of The Following Are Required To Be Submitted Along With Your Quotation/offer: A. 2025 Mayor’s/business Permit; In Case The Mayor’s Permit Is Pending Renewal, Attach Proof Of Renewal I.e. Or/sales Invoice; B. Bir Registration Certificate; C. Valid Tax Clearance; D. Philgeps Registration Number; E. Omnibus Sworn Statement; And F. Copy Of The Technical Specifications Duly Signed On All Pages. Open Quotations May Be Submitted Manually Or Email At The Address And Contact Numbers Indicated Below. For Any Clarifications, You May Contact Ms. Carreen M. Mangaya At Telephone No. (02) 8789-4761 Or Email Address At Cmmangaya@picc.gov.ph Kristine Angelica E. Agujo Head, Bac Secretariat/ Procurement Unit Rfq No. 2025-up-07 Technical Specifications I. Project Title: Six (6) Month Subscription Of 300 Mbps Internet Bandwidth Speed Ii. Approved Budget For Contract (abc): Four Hundred Ninety-five Thousand Pesos (₱ 495,000.00), Vat Inclusive. Iii. Descriptions Of The Project: - Supply, Installation And Configuration Of Dedicated Internet Service Connection Via Fiber Optic Cable For Six (6) Month Leased Line From Isp Site To Picc Temporary Office Of Pacific Contrete Products, Inc. In Macapagal Pasay With At Least 99.5% Uptime Service Availability; - Installation (the Cost Of Which Shall Be Bundled With The Six Month Contract Service Fee) Including The Provision Of The Needed Cables/insulation And Other Related Materials Following Industry Standards; - Provide 12 Wifi Routers As A Requirement, Which Must Be Ready For Use. - The Purpose Of The Project Is To Ensure Our Business Is Always Connected Even When Our Primary Network Goes Down. Iv. Scope Of Works/services: The Winning Bidder Shall Provide An Internet Connection Service, Which Shall Comply With The Following Minimum Requirements: 1. Dedicated Direct Internet Connection Via Leased Line With The Following Minimum Specifications: 2. With Committed Information Rate (cir) Full Bandwidth For Both Upstream And Downstream Network Traffic Flow As Follows: (300mbps) 3. Last Mile Availability: (99.5%) (4 Hour's Allowable Down Time A Month) 4. Provide 24x7 Monitoring Facility Available Online That Would Show Historical And Real-time Performance Of The Internet Service I.e. Multi Router Traffic Grapher (mrtg) Or Similar Software For Monitoring Network Devices And Traffic, This Should Cover Up To The Last One (1) Year Historical Data 5. Package Inclusions: - 12 Units Wi-fi Routers 6. Back-up Router Configuration In Case Of Malfunction Or Breakdown Of The Main Router 7. The Configuration Must Be Done In Such A Way That There Will Be No Downtime In Case Of Main Router Breakdown. 8. Manage And Operate Local Internet Peering (i.e. Mix, Gix, Phix, Phopenix) 9. Must Have At Least 1gbps Peering With Phopenix 10. Provide Maintenance/implementation Services Which Includes: A) Maintenance Of All Isp-provided Hardware, Peripherals And/or Software To Ensure Proper Working Order; B) Replacement Of All Defective Hardware Peripherals And Materials Within The Contract Period; C) Advice On Downtime Occurrence Or If Internet Connection Is To Be Rerouted To A Backup Link; D) Advance Notification Of Not Less Than Seven (7) Days Before Scheduled Downtimes, Service Interruptions, Upgrades Or Preventive Maintenance, Subject For Approval Of; E) Monthly Access/usage Reports Or Utilization Graphs, Such As A Multi Router Traffic Grapher (mrtg) And/or Monitoring Of Link Quality And Bandwidth Utilization; F) Diagnostic Reports And Updates In Case Of Connection Failure. 11. Provide Customer Support To Ensure Resolution Of A Technical Problem Within The Prescribed Hours From Report Time; A) 24x7 On-call Support B) Provide Telephone Based (landline, Cellphone And Sms Or Email) Qualified Technical Support Available On A 24x7 Basis To Assist In Troubleshooting Issues Affecting The Internet Connection On The Provided Internet Service; C) Provide Qualified Technical Representative Within 24 Hours To Resolve Any Problem At No Additional Cost To, If The Problems Cannot Be Resolved Through Telephone Support Or Assistance; D) Auto-notification Thru Email Of Emergency Activities And Other Activities That May Or Will Affect The Internet Connection Or Service. V. Company Background: To Be Provided By A Duly Established Telecommunication Company (telco) With At Least Ten (10) Years In The Industry As Telco Services And Managing Internet Which Includes: A) Internet Security, Vpn, Firewall And Network Management (wifi) B) Fiber Optics Connectivity C) Dedicated Data Centers D) High Bandwidth Internet Access E) Network Design, Installation And Administration Services Vi. Schedule Of Requirement: - Effective From Implementation Effective Upon Receipt Of Notice To Proceed - Installation Service To Be Fully Completed Within Thirty (30) Calendar Days After Issuance Of The Notice To Proceed (ntp), Making The Internet Connection Ready To Use. Vii. Payment Schedule: Payment Shall Be On A Monthly Basis Subject To The Submission Of Billing Statement And Valid Tax Clearance. Viii. Warranty And Support: Six (6) Month Warranty And Support. Ix. General Conditions Of The Contract 1. All Prices Quoted Herein Are Valid, Binding And Effective For One Hundred Twenty (120) Calendar Days From Date Of Quotation. 2. The Contractor Shall Be Responsible For The Source(s) Of His Services/equipment Shall Make Deliveries In Accordance With Schedule, Quality And Specifications. Failure By The Awardee To Comply With The Same Shall Be Ground For Cancellation Of The Award. 3. The Contractor Shall Pick Up Rs And Ntp Issued In His Favor Within Three (3) Days After Receipt Of Notice To That Effect. A Telephone Call, Fax Transmission Or Email Shall Constitute An Official Notice To The Awardee. Thereafter, If The Rs Remain Unclaimed, The Said Rs Shall Be Sent By Messengerial Service To The Awardee At The Latter’s Expense. To Avoid Delay In The Service Of The Requesting Agency’s Requirement, All Defaulting Awardees Shall Be Precluded From Proposing Or Submitting A Substitute Sample. 4. Subject To The Provisions Of The Preceding Paragraph, Where Awardee Has Accepted A Ntp But Fails To Deliver The Services Within The Time Called For In The Same Order, He Shall Be Extended A Maximum Of Fifteen (15) Calendar Days Under Liquidated Damages To Make Good His Services. Thereafter If Awardee Has Not Completed Delivery Of Services Within The Extended Period, The Subject Rs & Ntp Shall Be Cancelled And The Award For The Undelivered Balance Withdrawn From That Awardee. The Picc-bac Shall Then Purchase The Required Services From Such Other Source(s) As It May Determine, With The Difference In Price To Be Charged Against The Defaulting Awardee. Refusal By The Defaulting Awardee To Shoulder The Price Difference Shall Be Ground For His Disqualification From Future Bids Of The Same Or All Items, Without Prejudice To The Imposition Of Other Sanctions As Prescribed Under Ra 9184 And Its Irr-a. 5. All Services By The Contractor Shall Be Subject To Inspection And Acceptance By The Picc. 6. A Penalty Of One Tenth (1/10) Of One Percent (1%) Of The Total Value Of Services/works Shall Be Deducted For Each Day Of Delay Including Sundays And Holidays In The Delivery Of The Services. 7. All Transactions Are Subject To Withholding Of Creditable Value Added Tax (vat) Per Revenue Regulation No. 10-93.