Philippine Information Agency Tender

Description Philippine Information Agency Pia Bldg, Visayas Avenue, Diliman Quezon City Request For Quotation (rfq) The Philippine Information Agency (pia), Through Its Bids And Awards Committee (bac), Hereby Invites All Interested Suppliers To Quote Their Lowest Price On The Items Listed In The Suppliers Quotation Form (annex A) Subject To The General Conditions Stated Herein. Name Of Project: Procurement Of Room Accommodations And Meals For The Attendees Of Cesb Training On 16-18 July 2024 Approved Budget For The Contract: One Hundred Forty-eight Thousand Four Hundred Pesos (php 148,400.00) General Conditions: 1. Bidding Will Be Conducted Through Small Value Procurement Under Section 53.9 Of The Revised Implementing Rules And Regulations (irr) Of Republic Act. No. 9184, Otherwise Known As The “government Procurement Reform Act.” 2. Suppliers Are Required To Submit The Following Prior To Notification By The Bac Of The Award: A. Valid & Current Mayor’s/business Permit For 2024; B. Valid & Current Philgeps Registration Certificate/number; C. Income Tax Return (for Abcs Above P500k) D. Omnibus Sworn Statement (for Abcs Above P50k); E. Bids Should Be Valid For A Period Of 90 Days. 3. Delivery Period: ________________________________________; 4. The Total Price Quoted Is Subject To Vat And Other Applicable Taxes And Payable Check; 5. Payment Shall Be Prepared Through Advice To Debit Account Upon Receipt Of The Supplier’s Statement Of Account, Subject To Deduction Of Applicable Taxes. For Further Inquiries, Please Coordinate With Charmaine M. Dela Cruz At Telephone Number 8920-4338 The Quotation May Be Submitted Through E-mail At Charmaine.delacruz@pia.gov.ph On Or Before 09 July 2024 – 10:00 Am The Philippine Information Agency (pia) Reserves The Right To Accept Or Reject Any Or All Quotations/bids, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder(s), And To Accept An Offer That Is Most Advantageous To The Government. Atty. Allan Vincent B. Lorenzo Bac-chairperson Annex A Supplier’s Quotation Item No. Description Qty. Unit Cost Total Cost (php) (php) Room Accommodation Day 0 (16 July 2024) 8 8 Twin Sharing For 16 Pax (2 Single Beds Per Room) 2 Single Bed For 2 Pax 2 Day 1-2 (17-18 July 2024) 16 8 Twin Sharing For 16 Pax (2 Single Beds Per Room) X 2 Nights Inclusions: With Complimentary Breakfast, Bottled Water Meals: Day 0 (16 Jul 2024) 18 Lunch And Dinner (18 Pax) Day 1-2 (17-18 July 2024) 16 Dinner (16 Pax) X 2 Days Deliverables From The Supplier: A. Location • Within Manila/quezon City. • Free Parking Space Reserved Within The Hotel Or Near The Venue. • With Access To Main Roads And National Highways B. Neighborhood Data • Proper Waste Management Systems Such As Regular Garbage Collection And With A Sanitary Permit From Appropriate Authority • Proximity To Police And Fire Stations • Proximity To Banks, Postal And Telecommunications Service Provider C. Accommodation • Have Basic Facilities In The Rooms Such As Single Or Double Bed, Tea/coffee Facilities, A/c, Tv, And Telephone. • Free Internet Connection. • With Complimentary Breakfast. D. Facilities • Continuous Water Supply And Accessible Comfort Rooms • Compliance With The Standards Provided In The National Building Code Of The Philippines • At Least One (1) Operational Elevator Available 24/7, If Applicable • Accessible Emergency Exit And Alarm, Standby Fire Extinguisher And Automatic Sprinkler • Available Telephone And/or Internet Connection Within The Premises Of The Building E. Other Requirements • Provision Of Technical, Janitorial And Maintenance Services • Adequate Security Service (24/7) Contract Period: The Contract Shall Be For 16-18 July 2024. Check-in: 16 July 2024 -12:00 Nn Check Out: 19 July 2024 -12:00 Nn Terms Of Payment: 1. Payment Shall Be Based On Actual Usage Made By Pia. 2. Payment Shall Be Processed After Submission Of The Statement Of Account Subject To Applicable Taxes. 3. Send Bill Payments. Delivery Period: _______________________ Price Validity: _______________________ After Having Carefully Read, Understood And Accepted The Conditions Specified In The Request For Quotation, Technical Specification And Terms Of Reference, I/we Quote On The Item(s) At Prices As Above-indicated. _________________________________ Printed Name And Signature _________________________________ Business Name And Address __________________________________ Telephone/mobile No. And E-mail Address _______________________ Date Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Statement Of Compliance Room Accommodation Day 0 (16 July 2024) - 8 8 Twin Sharing For 16 Pax (2 Single Beds Per Room) 2 Single Bed For 2 Pax - 2 Day 1-2 (17-18 July 2024) - 16 8 Twin Sharing For 16 Pax (2 Single Beds Per Room) X 2 Nights Inclusions: With Complimentary Breakfast, Bottled Water Meals: Day 0 (16 Jul 2024) 18 Lunch And Dinner (18 Pax) Day 1-2 (17-18 July 2024) 16 Dinner (16 Pax) X 2 Days Deliverables From The Supplier: A. Location • Within Manila/quezon City. • Free Parking Space Reserved Within The Hotel Or Near The Venue. • With Access To Main Roads And National Highways B. Neighborhood Data • Proper Waste Management Systems Such As Regular Garbage Collection And With A Sanitary Permit From Appropriate Authority • Proximity To Police And Fire Stations • Proximity To Banks, Postal And Telecommunications Service Provider C. Accommodation • Have Basic Facilities In The Rooms Such As Single Or Double Bed, Tea/coffee Facilities, A/c, Tv, And Telephone. • Free Internet Connection. • With Complimentary Breakfast. D. Facilities • Continuous Water Supply And Accessible Comfort Rooms • Compliance With The Standards Provided In The National Building Code Of The Philippines • At Least One (1) Operational Elevator Available 24/7, If Applicable • Accessible Emergency Exit And Alarm, Standby Fire Extinguisher And Automatic Sprinkler • Available Telephone And/or Internet Connection Within The Premises Of The Building E. Other Requirements • Provision Of Technical, Janitorial And Maintenance Services • Adequate Security Service (24/7) Contract Period: The Contract Shall Be For 16-18 July 2024. Check-in: 16 July 2024 -12:00 Nn Check Out: 19 July 2024 -12:00 Nn Terms Of Payment: 1. Payment Shall Be Based On Actual Usage Made By Pia. 2. Payment Shall Be Processed After Submission Of The Statement Of Account Subject To Applicable Taxes. 3. Send Bill Payments. I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representative