Philippine Information Agency Tender

Description Philippine Information Agency Pia Bldg, Visayas Avenue, Diliman Quezon City Request For Quotation (rfq) The Philippine Information Agency (pia), Through Its Bids And Awards Committee (bac), Hereby Invites All Interested Suppliers To Quote Their Lowest Price On The Items Listed In The Suppliers Quotation Form (annex A) Subject To The General Conditions Stated Herein. Name Of Project: Procurement Of One (1) Lot Of Agency Pest Control And Eradication Program For Five (5) Months Approved Budget For The Contract: Php 75,000.00 General Conditions: 1. Bidding Will Be Conducted Through Small Value Procurement Under Section 53.9 Of The Revised Implementing Rules And Regulations (irr) Of Republic Act. No. 9184, Otherwise Known As The “government Procurement Reform Act.” 2. Suppliers Are Required To Submit The Following Prior To Notification By The Bac Of The Award: A. Valid & Current Mayor’s/business Permit For 2024; B. Valid & Current Philgeps Registration Certificate/number; C. Income Tax Return (for Abcs Above P500k) D. Omnibus Sworn Statement (for Abcs Above P50k); E. Bids Should Be Valid For A Period Of 90 Days. 3. Period Covered:01 April, June, August, October And 31 December 2024 4. The Total Price Quoted Is Subject To Vat And Other Applicable Taxes And Payable Check; 5. Payment Shall Be Prepared Through Advice To Debit Account Upon Receipt Of The Supplier’s Statement Of Account, Subject To Deduction Of Applicable Taxes. For Further Inquiries, Please Coordinate With Lourdes Ng At Mobile Number 0998-588-9433. The Quotation May Be Submitted Through E-mail At Lourdes.ng@pia.gov.ph Or Delivered To The Address Below On Or Before 5:00 Pm Of 8 April 2024 (monday). Philippineinformationagency-central Office (pia-co) Administrativedivision, Procurementsection/bac Secretariat 2/f Pia Bldg., Visayasavenue, Diliman, Quezon City The Philippine Information Agency (pia) Reserves The Right To Accept Or Reject Any Or All Quotations/bids, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder(s), And To Accept Offer That Is Most Advantageous To The Government. Atty. Allan Vincent B. Lorenzo Bac - Chairperson Annex A Supplier’s Quotation Item No. Description Qty. Unit Cost (php) Total Cost (php) 1 Agency Pest Control And Eradication Program One (1) Lot For The Period: 01 April, June, August, October And 31 December 2024 Pest Control Reference A. Rodent (rats And Mice) Control • Inspection, Baiting, Trapping * Frequency: Once A Month (every Last Saturday Of The Month) B. Flying And Crawling Insects/pests (flies, Mosquitoes, Cockroaches, Ticks, Fleas, Ants, Bed Bugs, Kissing Bugs, And Etc.) • Inspection, Pest Eradication – Residual Insecticide Methods, Insecticidal Bait Application, Larvicide Application, Monitoring * Frequency: Once A Month (every 4th Saturday/last Saturday Of The Month.) C. Comprehensive Termite Eradication (or Other Methods For The Purpose) Of All Covered Areas: * Frequency Of Service: One (1) General Treatment And A Monthly Inspection Of The Recurrence Of Termite Infestation. • Mound Demolition (if Any) * Frequency Of Service: One (1) General Treatment And A Monthly Inspection To The Recurrence Of Termite Infestation. • Wood Treatment, Bait Systems (pls See Detailed Technical Specifications) Total Php Delivery Period: _______________________ Price Validity: _______________________ After Having Carefully Read, Understood And Accepted The Conditions Specified In The Request For Quotation, Technical Specification And Terms Of Reference, I/we Quote On The Item(s) At Prices As Above-indicated. _________________________________ Printed Name And Signature _________________________________ Business Name And Address ______________________________________ Telephone/mobile No. And E-mail Address _______________________ Date Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Statement Of Compliance 1 One (1) Lot Of Agency Pest Control And Eradication Program For Five (5) Months For The Period: 01 April, June, August, October And 31 December 2024 Pest And Termite Control And Eradication For The Philippine Information Agency (pia) – Central Office Building To Provide Quality Pest Control Service Fitting What That The Central Office Building Needs In Terms Of Frequency And Proper Application Of Pesticides. The Project Can Take Place At Any Given Timeline, Whether The Building Is Heavily Infested By Vermin In The Common Areas And In Some Places Which Pests May Harbor. This Covers Service Treatment Against All Kinds Of Crawling And Flying Pests On Walls, Floors, Cracks And Crevices, Cabinets, Baseboards, And Other Areas Where There Are Pest Infestations. Scope Of Work And Methods Of Treatment Pia Pest Control Preventive Maintenance In The Work Premises And All Its Offices Inside Pia Central Office Building Shall, In Accordance With The Schedule Of Requirements, Set Pest Control Services To Be Carried Out By The Contractor In The Following Areas: 1. Building Basement 2. Ground Floor 3. Second Floor 4. Third Floor 5. Fourth Floor 6. Rooftop 7. Pia Grounds 8. Stairways And Fire Exits *** Page 1 Of 7 *** I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representatives Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Statement Of Compliance 1 Pest Control Reference A. Rodent (rats And Mice) Control • Inspection Conduct Regular Inspection Of All Potential Harborages And Food Sources Of Rodents Such As Pipe Chase, Basement Areas, Electrical Rooms, Behind Appliances, And Point Of Entries, As Well As Regular Inspection Of All Bait Traps And Bait Stations. Regularly Check The Outside Perimeter Of The Building For Possible Rat Harbourages Such As Garbage Bin – Material Recovery Facility (mrf); Sewage Drains; Construction Materials; And The Like. Sources Of Rodents Such As Pipe Chase, Basement Areas, Electrical Rooms, Behind Appliances, And Point Of Entries, As Well As Regular Inspection Of All Bait Traps And Bait Stations. Regularly Check The Outside Perimeter Of The Building For Possible Rat Harbourages Such As Garbage Bin – Material Recovery Facility (mrf), Sewage Drains, Construction Materials, And The Like. • Baiting Install Bait Stations In Hidden Places And Strategic Locations Where Rodents Usually Search For Food, Roam Around And Congregate. Set Up A Pipe Bait Station Along The Outside Perimeter Of The Building To Anticipate Rodent Problems. • Trapping Install Cage Traps, Glue Board, Snap, And Other Mechanical Devices To Augment The Baiting Technique. * Frequency: Once A Month (every Last Saturday Of The Month) *** Page 2 Of 7 *** I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representatives Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Statement Of Compliance 1 Pest Control Reference B. Flying And Crawling Insects/pests (flies, Mosquitoes, Cockroaches, Ticks, Fleas, Ants, Bed Bugs, Kissing Bugs, And Etc.) • Inspection Conduct A Thorough Inspection Of Areas Prone To Crawling Insects/pests Such As But Not Limited To Cockroach Infestation And Harborages Like Cupboards, Floor Drains, Cracks, Crevices, And Drainage Systems To Check Their Presence. The Chemicals/solutions To Be Used Shall Be Subject To Prior Inspection By The Representative Of The Administrative Division. • Pest Eradication Deal With The Possibility Of Re-infestation From Adjacent Premises Or Vegetation, Especially By Ant/termite Infestation. Apply The Following Methods To Eradicate The Above-mentioned Pests. I. Residual Insecticide Methods - Residual Insect Control Pesticide Services To Eradicate Nuisance Insects/pests - Spray Treatment For Cracks And Crevices, Undersides Of Furniture And Appliances - Misting Of Hallways, Ornamental Plants, And Other Facilities. - Thermal Fogging Of Hallways, Ornamental Plants, And Other Facilities. Ii. Insecticidal Bait Application - Placement Of Insecticidal Bait/gel In All Pantry Areas, All Comfort Rooms, Stock Rooms, Electrical Room Areas, Electrical Wiring, Telephone Apparatus, And The Like. - Use Pyrethroid Chemicals To Flush Out Cockroaches And Determine The Exact Locations Or Harborages. * Frequency: Once A Month (every 4thsaturday Last Saturday Of The Month) *** Page 3 Of 7 *** I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representatives Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Statement Of Compliance 1 Pest Control Reference B. Flying And Crawling Insects/pests (flies, Mosquitoes, Cockroaches, Ticks, Fleas, Ants, Bed Bugs, Kissing Bugs, And Etc.) • Pest Eradication Deal With The Possibility Of Re-infestation From Adjacent Premises Or Vegetation, Especially By Ant/termite Infestation. Apply The Following Methods To Eradicate The Above-mentioned Pests. Iii. Larvicide Application Apply Larvicide Upon Stagnant Water, E.g. Rain Drains And Other Possible Water Reservoirs, Which Pose As A Breeding Source For Mosquitoes. Iv. Monitoring Conduct A Follow-up Inspection Or Survey After The Application Of The Pest Eradication Activity To Check The Effectiveness Of The Methods Applied. * Frequency: Once A Month (every 4th Saturday/last Saturday Of The Month) C. Comprehensive Termite Eradication (or Other Methods For The Same Purpose) Of All Covered Areas: This Covers Service Treatment Done By Wood Injection In Places Where Termites Are Likely To Hide Or In Places Where There Are Signs Of Infestation (i.e. Door Jambs, Electrical Outlet, Double Walling, Ceiling, Cabinets, Etc.). * Frequency Of Service: One (1) General Treatment And A Monthly Inspection Of The Recurrence Of Termite Infestation. *** Page 4 Of 7 *** I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representatives Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Statement Of Compliance 1 Pest Control Reference • Mound Demolition (if Any): Termite Mounds Are The Homes To Subterranean Termites Where The Termite Queens Live And Lay Eggs. These Mounds Shall Be Searched And If Found, Must Be Destroyed And Thoroughly Beat The Area. * Frequency Of Service: One (1) General Treatment And A Monthly Inspection Of The Recurrence Of Termite Infestation. • Wood Treatment Wood Treatments Include Surface Sprays, Injected Sprays And Foams, And Borate Treated Wood. Pest Control Professionals Use Borate Wood Treatments To Prevent Termite Infestations And Eliminate Any Existing Termites In The Building. Wood Treatments Include Surface Applications During The Construction Phase Of Home Or Office And Wood Injections And Foams After A Home Is Built. • Bait Systems Bait Termite Treatment Systems Are Being Used By Pest Control Firms In Destroying Termite Colonies. A Pest Control Professional Will Install Bait Stations Around The Perimeter Of The Office And Monitors The Stations On A Set Frequency Ensuring The Office Is Protected From Future And Any Current Infestations. This Termite Infestation Treatment Effectively Eliminates Termites. *** Page 5 Of 7 *** I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representatives Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Statement Of Compliance 1 Reports The Contractor’s Personnel Shall Submit Monthly Accomplishment Report To The Administrative Division On The Areas That Were Treated, Duly Confirmed, Or Acknowledged By The Admin Representative Present During The Treatment. They Are Also Required To Submit Survey Results Conducted After Two (2) Weeks From Completion Of The Task As A Supporting Document. These Will Be The Bases Of Payment For The Service Rendered. Ocular Inspection In Coordination With Pia, Prospective Bidders Must Ensure That They Have Undertaken An Ocular Inspection Of The Site And Clearly Understand The Scope Of Works Involved Prior To Bid/quotation Submission. Contract Duration The Contract Shall Be Valid For Five (5) Months From 01 April, June, August, October, To 31 December 2024. Mode Of Payment The Contractor Shall Send The Statement Of Account (soa) To Pia After Every Successful Conduct Of The General Pest Control. Warranty The Contractor Shall Warrant That After The 3-month Period Of Treatment, The Pia Building Is Guaranteed To Be Free From Termite And Pest Re-infestation. A Warranty Certificate Shall Be Issued At The Last Treatment. Should There Be Any Evidence Of Termite And Pest Re-infestation Within The Warranty Period, The Contractor Shall Immediately Conduct Re-treatment Free Of Charge. *** Page 6 Of 7 *** I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representatives Technical Specifications Note: Bidders Must State Either “comply” Or “not Comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of Each Specification: Item Specification Statement Of Compliance 1 Evaluation Of Performance The Contractor Shall Be Evaluated On A Monthly Basis Based On The Prescribed Evaluation/rating Template For Outsourced Suppliers/service Providers By Pia. Termination The Pia Reserves The Right To Terminate The Agreement/job Order Entered Into By Pia And The Contractor For Any Violation Of This Terms Of Reference (tor) Including The Accumulation Of Three (3) Consecutive Months Of “unsatisfactory” Ratings From The Pia By Serving A Ten-day Written Notice To The Contractor And Without Any Liability Accruing To Pia. The Contractor/service Provider Shall Warrant That Only Honed, Skilled And Well-trained Technicians Will Be Assigned To The Pia Premises To Ensure Correct Treatment Of Pests And Proper Application Of Chemicals. The Contractor Hereby Warrants The Honesty, Fitness And Reliability Of Its Personnel And Shall Strictly Observe Safety And Precautionary Measures During The Termite And Pest Control Treatment. The Contractor Further Warrants That Its Personnel Shall, At All Times, Abide The Security Rules And Regulations Of The Pia Within The Premises. For Monitoring Purposes, Contractor’s Personnel Must Be Accompanied By Authorized Pia Personnel. *** Page 7 Of 7 *** I Hereby Certify That The Statement Of Compliance To The Forgoing Technical Specifications Are True And Correct, Otherwise, If Found To Be False Either During Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. Name Of Company/bidder Signature Over Printed Name Date Of Authorized Representatives