Philippine Health Insurance Corporation Tender

Description Supply And Delivery Of Information Communication Technology (ict) Equipment – Various Printers For Pro Iii (lots 1, 2 And 3) The Philhealth Regional Office Iii Through Section 53.1 Negotiated Procurement After Two Failed Bidding Of Rirr Of Ra 9184 Intends To Apply The Sum Four Hundred Sixty-six Thousand Six Hundred Twenty-nine Pesos (php466,629.00) Being The Approved Budget For The Contract (abc) For The Supply And Delivery Of Information Communication Technology (ict) Equipment – Various Printers For Pro Iii (lots 1, 2 And 3) For Pro Iii - Rfq No. 2024-04-tfb Lot Item Description Quantity Unit Cost Total 1 Dot Matrix, 80 Columns 2 ₱ 12,589.50 ₱ 25,179.00 2 Mobile Printer All-in One 9 29,505.00 265,545.00 3 Inkjet, Colored Printer 27 6,515.00 175,905.00 Total Amount ₱ 466,629.00 Bids In Excess Of The Total Abc And Abc Per Unit/lot Will Automatically Be Disqualified. Location Philhealth Regional Office Iii, Lazatin Blvd., San Agustin, City Of San Fernando, Pampanga I. Technical Requirements / Terms Of Reference I. Scope Of Services The Supplier/winning Bidder Shall: A) Have An Authorization Certificate From The Manufacturer Or Vendor As An Authorized Reseller Of The Brand Being Offered; B) Submit A Full Description And Serial Numbers Of The Offered Information And Communication Technology Equipment (icte) In Its Bid; C) Provide All User’s Manuals, Technical Materials, Troubleshooting And Installation Software, And Licenses If Applicable; D) Deliver A Sample/test Unit Of Every Type Of Printer To The Project Site (philhealth Regional Office Iii) For Testing Prior To The Delivery Period, To Ensure Their Conformance To The Standard Specifications; E) Deliver Following Icte (printers) At: 3rd Floor, Philhealth Building, Lazatin Blvd., Dolores, City Of San Fernando, Pampanga; F) Complete The Delivery Of All Icte Within Sixty (60) Calendar Days From The Issuance Of The Notice To Proceed Without Any Delivery Cost To Pro Iii. In Case Of Failure To Make The Full Delivery Within The Time Specified Above, A Penalty Of One-tenth (1/10) Of One Percent For Every Day Of Delay Shall Be Imposed, Until Such Time That The Icte Are Fully Delivered And Accepted By The Authorized Accepting Representative Of Pro Iii; G) Procurement Of Ict Equipment Consisting Of The Following: Dot Matrix, 80 Columns 2 Units Mobile Printer All-in One 9 Units Inkjet, Colored Printer 27 Units Ii. Technical Specifications Lot 1 – Dot Matrix, 80 Column Lot 2 – Mobile Printer, All-in-one Lot 3 - Inkjet, Colored Printer Lot 1 - Dot Matrix, 80 Columns (2 Units) Iii. Warranty And After Sales Support The Warranty Must Include The Following Scope Of Services: 1. Warranty A) Three (3) Years Warranty For All Parts And Labor For All Icte, (please See Technical Specifications On Part Iv Of This Tor); A) A Valid Warranty Certificate Issued By The Manufacturer Must Be Submitted; B) Unlimited Corrective Maintenance/repairs Services Within The Warranty Period; C) Immediate Replacement Of Icte And/or Its Parts; D) Replace Factory Defective Units Within 30 Days Upon Delivery Of The Item. 2. Support Service A) Shall Provide A Designated Technical Account Manager For Proactive And Escalation Management From The Manufacturer Or Its Authorized Service Centers Indicating The Business Name, Technical Account Manager Name, And Contact Information; B) Advanced Phone Level Support Designed To Expedite Problem Solution With The Following Service Response Time And Issuance Of Service Unit C) Any Cost Incurred In The Transport Of The Service Unit And Malfunctioned/repaired Unit Shall Be Charged Against The Account Of The Winning Supplier. The Assigned Service Technical Support Should Immediately Determine If A Warranty Applies Or Has Been Void, And Once A Defective Unit Is Pulled Out By The Authorized Service Support Or The Supplier’s Representative, The Said Unit Is Confirmed To Have A Valid Warranty For Repair Or Replacement; D) A Service/job Order Report Shall Be Submitted To Pro Iii Indicating All Details (date, Time, Transaction, Specific Repairs/actions Made, Etc.) Of The Service Provided, As Reference In Validating The Support Service Performance; E) If A Malfunctioning Unit That Is Within Warranty Cannot Be Repaired Within The Response Time, A Service Unit Shall Be Made Available To Pro Iii Within The Next Forty-eight (48) Hours; F) If A Malfunctioning Unit Cannot Be Repaired After Fifteen (15) Working Days From The Time That It Has Been Pulled-out From Pro Iii, A New Unit Of Equal Or Higher Specifications Shall Be Delivered To Pro Iii As A Replacement. 3. Certification A) Provide A Certificate For The Above Stated Services As Part Of The Technical Requirements. 4. Penalties A) A Strict Implementation Of One Tenth (1/10) Of One Percent (1%) Penalty Of The Unit Price Of Defective Item Shall Be Imposed For Every Day Of Delay On Service Response Time/issuance Of Service Unit; B) The Total Sum Of Delays Of After Sales Support Shall In No Case Exceed Ten Percent (10%) Of The Total Contract Price, In Which Pro-iii Shall Automatically Terminate The Contract. 5. Knowledge Transfer And Training Transfer Of Knowledge On Installation And Maintenance Of Laser Network Printers; Training On Advanced Computer Technician. Iv. Delivery Period Supply And Delivery Of All Icte Within Sixty (60) Calendar Days From The Issuance Of The Notice To Proceed Without Any Delivery Cost To Pro Iii. V. Mode Of Procurement Negotiated Procurement Section 53.1 After Two Failed Bidding A. Checklist Of Technical And Financial Documents 1. Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr 2. Conformity With The Technical Specifications / Terms Of Reference 3. Financial Bid Form 4. Price Schedule B. Post Qualifications Documents 1. Registration Certificate From Sec, Dti For Sole Proprietorship Or Cda For Cooperatives Or Its Equivalent Documents 2. 2024 Mayor’s Or Business Permit 3. Updated Tax Clearance 4. Updated Income / Business Tax Return Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) 5. Updated Philhealth Contribution 6. Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Do Acts To Represent The Bidder C. Other Provision That Shall Be Included In The Contract Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. The Performance Security Posted In Favor Of The Procuring Entity Shall Be Forfeited In The Event Is Established That The Winning Bidder Is In Default In Any Of Its Obligations Under The Contract. D. Procurement And Post Qualification Process Philhealth Regional Office Iii Now Invites Legally, Technically, And Financially Capable Suppliers For The Supply And Delivery Of Information Communication Technology (ict) Equipment – Various Printers For Pro Iii (lots 1, 2 And 3). Procurement Of The Project Will Be Conducted Through Negotiated Procurement Pursuant To Section 53.1 Two Failed Bidding Of The Revised Implementing Rules And Regulations Of Republic Act No. 9184 And Is Restricted To Filipino Citizens/sole Proprietorships, Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Of Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Republic Act 5183 And Subject To Commonwealth Act 138. Bidders Shall Submit Their Financial Proposal / Price Quotation Using The Official Financial Bid Form And Price Schedule Used For Public Bidding. The Properly Sealed Technical And Eligibility And Financial Documents Envelope (3rd Envelope) Is Comprised Of Two Envelopes, The 1st Envelope Which Is The Technical Envelope, Contains The Eligibility And Technical Documents And The 2nd Envelope Which Is The Financial Proposal, Contains The Bid Form And Price Schedule. The Bid Price Must Be In Words And Figures As Appearing In The Form. Abbreviations Shall Not Be Accepted. The Bac Reserves The Right To Re-compute The Detailed Costs Presented By The Bidder In Order To Reflect The True And Actual Amount Of The Bid, In Case Of Conflict Between The Price Expressed In Words And The Price In Figures, The One Expressed In Words Shall Prevail. Any Erasure Or Alteration On The Bid Form Must Be Signed By The Bidder’s Authorized Representative. The Bidder With An Offer Compliant To The Technical Requirements Of Philhealth And With The Lowest Financial Proposal / Bid Shall Be Declared As The Lowest Calculated Bid (lcb). The Bidder With The Lcb Shall Advance To The Post-qualification Stage. Philhealth Regional Office-iii Shall Negotiate Only To The Bidder With The Lowest Calculated Bid (lcb). If The Negotiation Succeeds, The Bidder With Lcb Shall Advance To The Post Qualification Stage In Order To Finally Determine Responsiveness Of The Bid To Technical And Financial Requirements Of The Project. If The Negotiation With The Bidder Who Submitted The Lowest Calculated Bid (lcb) Failed, Pro Iii Shall Negotiate With The Bidder Having Second (2nd) To The Lowest Bid, And So On, Until A Bidder With Bid Responsive Or Most Responsive To The Original Specifications And Abc Has Been Determined. The Contract Shall Then Be Awarded To The Bidder With The Lowest Calculated Responsive Bid (lcrb) Who Would Be Determined As Such After The Post-qualification Procedure. The Deadline For The Submission Of The Properly Sealed Eligibility And Technical And Financial Proposal Is On Or Before 9:00 Am In The Morning Of November 27, 2024. The Official Time Clock Shall Be The Bundy Clock Located In The Receiving Section At The Ground Floor Of Philhealth Bldg. Bid Opening Shall Be On November 27, 2024 At 3 O’clock In The Afternoon At Philhealth Bldg. Lazatin Blvd., San Agustin, City Of San Fernando, Pampanga. Bids Will Be Opened In The Presence Of The Bidder's' Representatives Who May Choose To Join The Face-to-face/virtual Opening Of Sealed Eligibility And Technical And Financial Proposal. Bids Received In Excess Of The Approved Budget For The Contract (abc) Shall Be Automatically Rejected At Opening Of Sealed Technical And Financial Proposal. Philhealth Assumes No Responsibility Whatsoever, To Compensate Or Indemnify Proponents For Any Expense Incurred In The Preparation Of The Proposal. The Invited Bidders May Obtain Further Information (detailed Specifications And Descriptions) From November 22 To 26, 2024, During Mondays To Fridays At 8:30 Am. To 5:00 Pm At The Address And Telephone Numbers Stated Below: Philhealth Regional Office Iii 3rd Flr Rsbac Office Philhealth Bldg. Lazatin Blvd. San Agustin, City Of San Fernando, Pampanga