Philippine Commission On Women Tender

Description Provision Of Security Services (01 January – 31 December 2025) Early Procurement Activities Title Of Engagement: Procurement Of Security Services Reporting Lines : General Services Section Source Of Fund : General Fund Contract Price Two Million Five Hundred Thousand Pesos Only. (php 2,500,000.00) Station : Philippine Commission On Women, San Miguel, Manila Duration : January 1, 2025 To December 31, 2025 A. Rationale The Philippine Commission On Women (pcw) Needs A Security Agency That Can Provide 24/7 Security And Protection Services To Its Employees And The Property Of The Pcw From Theft, Robbery, Arson And Destruction Or Damage, Protect Employees And Guests Of The Pcw From Assault, Harassment, Threat Or Intimidation, And Enforce And Implement Rules, Policies And Regulations Of The Pcw Aimed At Maintaining Security And Safety. B. General Objectives The Philippine Commission On Women (pcw) Considers That A Secured And Safe Work Environment Will Contribute To A More Productive Workforce That Will Result To An Efficient And Effective Delivery Of Programs And Services. It Has Several Facilities And Properties That Must Be Secured From Burglary, Robbery, Theft, Sabotage, Fire, Vandalism, Unruly Rallies And Other Unlawful Acts. C. Scope Of Work The Security Agency Shall Provide Four (4) Licensed Security Guards: 1. At Least One (1) Female Guard To Act As Desk Officer (day Shift/ 10-hour Shift); 2. At Least Two (2) Guards With Drivers License And Proficient In Driving Manual/automatic Vehicles (1 Guard In Day Shift And 1 Guard In Night Shift/ 12-hour Shift For Both); 3. At Least One (1) Male Guard To Act As Backup For The Night Shift Guard Due To The Ongoing Interior Improvement That Will Run Over Until 2025 (engagement Of The Backup Guard Is Highly Dependent On The Finalization Of The Interior Improvement/ 12-hour Shift); 4. Provide Duly Licensed Firearms And Sufficient Ammunitions, And Other Security Equipment As May Be Warranted Under Such Circumstances; 5. Ensure That The Guards Are Replaced After The 12-hour And That No Particular Security Guard Assigned To The Pcw Shall Be Compelled To Render Two (2) Consecutive Shifts At Any Given Time; 6. Exercise Disciplinary Authority Over Its Sgs Assigned To Pcw And Shall Be Responsible For Their Proper Performance Of Duties; 7. Assume Full Responsibility For Any Claim That The Sgs May Have By Reason Of Their Employment; And That In Case Of Accident, Injury Or Illness, Or Death Incurred In Line Of Duty, The Pcw Should Not In Any Way Be Made Liable By The Contractor; 8. Comply With Existing Applicable Labor Laws, Rules And Regulations, And Warrant The Payment Of Salaries, Allowances Of Its Employees With The Legal Rate Provided By Law; And 9. Assume Responsibility With Regard To The Compliance With The New Labor Law Code And Other Laws Pertaining To Employer-employee Relationship. The Duties Of Security Guard, With Observance Of The General Orders Prescribed By The Implementing Rules And Regulations Of R.a. 5487, As Amended Are: 1. Reports And Records All Activities Within Her/his Area Of Responsibility; 2. Respond Quickly In The Occurrence Of Any Untoward Incident; And 3. Endorse Properly All Duties And Responsibilities To Incoming Guard Who Will Perform The Same Action. Security Guards Assigned In Pcw Shall Also Perform These Basic Functions: 1. Guarding The Entire Premises That The Pcw Is Occupying; 2. Patrolling Of The Entire Premises Every Before And End Of Each Shift; 3. Enforcing I.d. System To All Pcw Employees, Janitorial Staff And Other Visitors; 4. Maintaining Control Of Keys And Locks Of Various Pcw Offices; 5. Prevent Losses Of Properties Occupied By Pcw; 6. Checking Of Bags And Other Official Equipment’s Of Pcw Before Entering And Leaving The Pcw Premises (i.e., Pcw Equipment With Approved Property Pass Out Form); 7. Checking Of Bags Of Janitorial Staff, Utility Worker, And Service Provider Before Entering And Leaving The Pcw Premises; 8. Follow And Strictly Implement The Safety And Health Protocol Issued By Pcw 9. Be Responsible For Any Loss Or Damage To Property And/or Injury Suffered By The Pcw Personnel, Clients, Or Visitors During The Hours Of Duty Of Its Sgs, Which Is/are Due To Negligence Or Willful Acts, While In The Performance Of Their Duties And Functions; 10. Conduct A Regular Inspection Of The Pcw Facilities, Address Security Concerns, Inspect And Orient Security Guards, Verify Operational Conditions Of Firearms, And Distribute Supplies And Other Logistical And Procedural Requirements For The Effective Delivery Of Its Security Services; And 11. Perform Other Security Related Functions As Maybe Needed In The Operations Of The Agency (i.e., Parking Of Official Vehicles, Logistical Support, Etc.). D. Approved Budget Cost And Basis For Costing The Term Of This Contract Shall Be Effective For The Calendar Year 2025 Starting 01 January 2025 Until 31 December 2025, With A Total Approved Budget For The Contract (abc) Amounting To Two Million Five Hundred Thousand Pesos (php 2,500,000.00) Or Equivalent To Budgetary Cost Per Month Of Php 208,333.33. E. Minimum Qualification/requirements 1. Must Be Philippine Government Electronic Procurement System (philgeps)- Registered; 2. With Prior Engagement Of The Same Kind Of Service With Other Government Office/s; 3. Has No Record Of Employment Malpractices And Labor Code Violations With Dole; 4. Security Guards Has Good Moral Character And Reputation, Courteous, Alert And Without Criminal Or Police Record; 5. Physically And Mentally Fit; 6. Duly Licensed (pnp-sosia) And Properly Screened And Cleared By The Pnp, Nbi And Other Government Offices Issuing Clearances For Employment; And 7. In Possession Of Such Other Qualifications Required By The Republic Act No. 5487 As Amended. F. Terms Of Payment For And In Consideration Of The Above Services, The Security Agency Shall Be Paid, Processed And Released Every 15th And 30th Of The Month Upon Submission Of Billing And Other Proof Of Services And Upon Issuance Of Pcw Certificate Of Acceptability. The Security Agency Shall Be Entitled To An Adjustment Of The Stipulated Contract Price In The Event That The Minimum Wage Is Increased Or In The Event That Increased Fringe Benefits In Favor Of The Employees Are Promulgated By Law, Executive Order, Decree Or Wage Order Subsequent To The Execution To This Contract. Said Adjustment Shall Be Equivalent To The Amount Of Increase In The Minimum Wage Or The Amount Of Increase In Fringe Benefits Promulgated Or Both As The Case May Be. G. Work Conditions And Arrangement The Security Guard Shall Be Directly Under The Supervision Of The General Services Section Who Shall Oversee Their Daily Activities, Review And Pre-approve All Work Outputs, And Request Additional Staff For Extra Work As May Be Necessary. The Security Agency Shall Exercise Discipline, Supervision, Control And Administration Over Its Guards In Accordance With Laws, Ordinances, And Pertinent Government Rules And Regulations As Well As The Rules And Policies Laid Down By The Pcw On The Matter. H. Equipment And Uniform For 3 Male And 1 Female The Security Agency Shall Also Provide And Equip The Assigned Guards With The Following Paraphernalia Which Includes But Not Limited To: 1. Complete Set Of Security Guard Uniform; 2. One (1) Unit Duly Licensed Pistol With Ammunitions; 3. Two (2) Security Radio; 4. One (1) Metal Detector And Night Stick; 5. One (1) Flashlight; 6. Two (2) Pepper Spray; 7. Provision For Mobile Phone And Load; And 8. First Aid Kit.