Philippine Commission On Women Tender

Description Title Of The Position: Consultancy Services For The Lay-out And Printing Of The Gender And Development Local Learning Hub (gad Llh) Brochure Reporting Lines: Chief Gad Specialist And Supervising Gad Specialist Of Pcw- Technical Services And Regional Coordination Division (tsrcd) Source Of Fund: General Appropriations Act Contract Price: Php 250,000.00 Station: Tsrcd Duration: January 3, 2024 – March 22, 2024 A. Rationale In Support Of The Implementation Of The Magna Carta Of Women (mcw), The Pcw Institutionalized The Local Gad Resource Program (lgrp) As A Technical Assistance Model In Strengthening The Gender Mainstreaming Efforts At The Local Level. The Foundations Of Lgrp Are Anchored On Local Gad Mechanisms, Innovations, And Partnerships With Regional, Provincial, City/municipal Governments, And Other Institutions. Moreover, The Program Aims To Provide A Venue For Pcw And Local Government Units (lgus) To Create And Reinforce Gad Instrumentalities And Policies In Sustaining Capacity-development Programs And Orchestrating Gender Mainstreaming Efforts To Promote Gender Equality And Women’s Empowerment. The Lgrp Generally Aims To Increase The Number Of Regional Mechanisms And Lgus With Functional Gender-responsive Initiatives, Strategies, And Programs. The Lgrp Has Three (3) Major Components: A) Convergence; B) Replication Mechanisms; And C) Provision Of Direct Ta On Demand Basis And Updating Of Gad Tools. Under The Second Component, One Of Pcw’s Brainchild Programs To Strengthen Gad Especially At The Local Level Is The Establishment And Certification Of Gad Llhs. To Date The Pcw Has Certified 22 Gad Llhs In 12 Lgus Namely: Provinces Of Aklan, Iloilo, And Quezon And The Cities Of Davao And Naga (first Batch); Provinces Of Misamis Occidental, Palawan, And Pangasinan; Cities Of Baybay, Mabalacat, And Quezon; And Municipality Of Abra De Ilog (second Batch). Each Lgu Gad Llh Offers Unique Programs From A Wide Array Of Services And Interventions On Health, Environment, Social Protection, Child Care, Women-centered Livelihood, Gad Capacity Building And Advocacy, And Gad-related Databases, And Institutional Mechanisms. The Pcw Is Currently In The Process Of Assessing The Applicants For The 3rd Batch Of The Gad Llh. The Certification Process Is Expected To Be Accomplished By The End Of December 2023, Leading To The Identification Of The New Batch Of Gad Llh. As Part Of The Continuing Advancement Of Mechanisms To Strengthen Gender Mainstreaming At The Local Level, There Is A Need To Actively Promote The Pcw Interventions And Initiatives. One Way Of Promoting The Pcw’s Progressive Programs Is To Develop Knowledge Products That Encourage Stakeholders To Participate And Partake In Gad Efforts. In Some Lgus, These Efforts Become Institutionalized And Noteworthy That They Are Recognized By Pcw As Outstanding Gad Practitioners. The Certification To Be A Gad Llh Institutionalizes The Sharing And Replication Of Local Experiences. Additionally, It Showcases Gad-related Innovations To Initiate And/or Strengthen Gender Mainstreaming Efforts. Finally, The Gad Llh Also Serves As A Referral Mechanism For Lgus In The Provision Of Technical Assistance On Gad. By Promoting This Kind Of Program, More People Will Be Educated And Made Aware Of The Gad Efforts In The Country Towards Gender-responsive Local Governance. As More Institutions Become Aware Of This Program, More Lgus Will Strive To Be Certified By Pcw. Ultimately, Gad Llh Will Saturate The Country And Contribute To Efforts On Promoting Gender Equality And Women’s Empowerment. The Gad Llh Brochure Is Intended To Be Distributed As One Of The Collaterals For The 2nd Gad Llh Assembly Scheduled On March 20-22, 2024. B. General Objective/s The Development And Printing Of The Gad Llh Brochures Aims To: 1. Produce Relevant And Appropriate Promotional Materials Capturing The Attention Of Potential Gad Llh Applicants; 2. Promote Awareness On The Gad Llh Certification And Its Relevance In Strengthening The Gender Mainstreaming Efforts Of The Lgus; And 3. Encourage Lgus To Establish Programs, Activities, And Projects That Champion Outstanding Gad Efforts. C. Expected Outputs/deliverables The Pcw-tsrcd Will Need A Consultant Who Is Expert In Style Editing, Designing, Packaging, Lay-outing And Printing Services. For This Engagement, The Following Outputs Are Expected: ● Proofread And Style-edited Gad Llh Brochure; ● Graphic Design, Layout And Packaged Contents Of The Gad Llh Brochure, Including Front And Back Cover With Illustrations; ● Print-ready, Web-ready And Fillable Pdf File Of The Gad Llh Brochure And Editable Soft Copies Saved In One (1) External Drive; And ● 1000 Copies Of The Gad Llh Brochure D. Scope Of Work To Produce The Outputs Expected In This Engagement, The Consultant Is Expected To Work Closely With The Pcw-tsrcd. Specifically, The Consultant Is Tasked To Deliver The Following: 1. Content Editing 1.1 Review The Draft Gad Llh Brochure And Correct Any Inconsistencies, Contradictions, Factual Errors Or Discrepancies In Content; 1.2 Develop Graphic And Visual Information For Better Presentation; And, 1.3 Improve And Rewrite The Parts As Necessary But Retaining The Original Idea Or Thought. 2. Copy Editing 2.1 Correct Errors Related To Grammar, Spelling And Punctuation; 2.2 Ensure The Following: A. Consistency Of Word Usage, Format, Etc.; B. Use Of Politically-correct And Gender-fair Language; C. Correct Citing Of Reference In Apa Format In Text And In The Bibliography; And D. Bring To The Attention Of Pcw Any Vague Areas, Concepts Or Statements Which Need Clarification. 3. Lay-outing 3.1 Develop Three (3) Sets Of Prototypes Front And Back Cover Design And Layout Theme/aesthetic Of The Style Edited Gad Llh Brochure For Pcw-tsrcd To Choose From; 3.2 Create Appropriate, Relevant, And Appealing Digital Illustrations/graphics; 3.3 Prepare The Final Prototype Layout And Design Of Final Design Chosen By Pcw Within The Agreed Timeline; 3.4 Prepare Printing Specifications In Consultation With Pcw; And 3.5 Submit The Fillable, Print-ready And Final Editable Copy Of The Gad Llh Brochure Saved In One (1) External Drive. 4. Printing Of Gad Llh Brochure Specifications: Size: A5 8.3” (h) X 5.8” (w) Color: Full Color, Glossy Paper Stock: C2s 220lbs No. Of Pages: 12 Pages (front And Back), Full Page In Designing And Packaging The Document, The Layout Artist Is Expected To Do The Following: ● Layout The Style Edited Gad Llh Brochure Into The Recommended Package, Size Or Format, Ensuring Adherence To Accepted Design Criteria Approved By Pcw; ● Use Original Graphics Or Photos That Would Not Cause Infringement Of Copyrights Of Any Individual Or Organization; And ● Adhere To Pcw’s Branding / Visual Identity Guidelines, Copy Of Which Shall Be Made Available To The Layout Artist. ● Consult And Inform The Pcw Regarding The Progress Or Status Of The Implementation Of The Project. The Pcw-tsrcd Is Expected To Perform The Following: ● Provide The Consultant The Word File Copy Of The Gad Llh Brochure; ● Review And Provide Timely Feedback On The Outputs Of The Consultant; ● Relay The Consolidated Comments/inputs From Pcw To The Consultant; ● Facilitate The Consultant’s Submission Of Draft/final Outputs To Pcw; And ● Facilitate Processing Of Payments And Professional Fees. E. Approved Budget Cost And Basis For Costing The Overall Budget For The Consultancy Service Is Php250,000.00 Inclusive Of The Cost Of Development And Printing Of The Gad Llh Brochure: Items/coverage Of Expense Unit Cost Breakdown Total Cost Layout Artist For The Development Of Gad Llh Brochure Php 100,000.00 Php 100,000.00 X 1 Consultant Php 100,000.00 Printing Of The Gad Llh Brochure Php 150.00 Php150.00 X 1000 Pieces Php 150,000.00 Total Php 250,000.00 F. Minimum Qualification/s The Contractor Should Have The Following Qualifications: 1. Has A Bachelor’s Degree In Communication, Graphic Design And/or Related Field; 2. At Least 3 Years’ Experience In Doing Style Editing Work, Lay Outing And Printing Iec Materials Or Similar Nature Of The Project; 3. Ability To Adhere To Deadlines And Adjust Well To The Needs Of The Project And Pcw; 4. Experience In Creating Outputs Similar To The Deliverables In This Engagement; 5. Should Be Registered Online With The Philippine Government Electronic Procurement System As A Legitimate Service Provider For Government Requirements; And 6. Familiar With The Government Processes And Procedures. G. Professional Fees And Terms Of Payment The Consultancy Service For The Lay-out And Printing Of The Gad Llh Brochure Will Be Hired For Three (3) Months From January 3 To March 22, 2024. Payment Schedule Timeline Deliverables 1st Tranche: Php 75,000.00 (30%) 2nd Week Of January 2024 ▪ Meeting With The Pcw-tsrcd For The Proposed Gad Llh Brochure Layout And Design 3rd Week Of January 2024 ▪ 1st Submission Of The Draft Style-edited Version Of The Gad Llh Brochure 1st Week Of February 2024 ▪ Final Submission Of Style-edited Version Of The Gad Llh Brochure 2nd Tranche: Php 100,000.00 (40%) 2nd Week Of February 2024 ▪ 1st Submission Of The Prototype Designs And Layout Aesthetic With Suggested Style And Color-scheme For Approval 3rd Week Of February 2024 ▪ 2nd Submission Of The Gad Llh Brochure Layout With Printing Specifications 4th Week Of February 2024 ▪ Final Submission Of The Soft Copy Of Print-ready, Web-ready, Fillable And Editable Copy Of The Gad Llh Brochure Saved In An External Drive 3rd Tranche Php 75,000.00 (30%) 1st Week Of March 2024 ▪ 1st Submission Of Sample Printed Copy Of The Gad Llh Brochure 2nd Week Of March 2024 ▪ Final Submission Of The Sample Printed Copy Of The Gad Llh Brochure 3rd Week Of March 2024 ▪ Delivery Of The 1000 Copies Of The Gad Llh Brochure The Professional Fee Of The Consultant Is Inclusive Of The Service Fees And Production Of The Gad Llh Brochure, Budget For Travel Expense, Transportation Of Goods And Delivery Costs, Incidental Expenses, Insurance, And Other Incurred Expenses Within The Period Of Engagement. The Consultant Will Not Be Entitled To Any Payments Other Than Those Agreed And Provided Above. The Period Of Engagement Will Be From January 3, 2024 To March 22, 2024. H. Working Conditions And Arrangements The Consultant Shall Coordinate Directly With The Pcw-tsrcd During The Entire Period Of The Engagement And Is Expected To Attend Preparatory Meetings And Other Related Meetings As May Be Necessary. He/she Is Expected To Work Closely With The Pcw-tsrcd Lgrp Team As Well As The Division Chief For Any Clarifications Or Questions Related To The Development, Enhancement, Finalization, Completion, And Submission Of The Required Outputs And Services Of This Engagement. I. Submission Of Documents Interested Individuals Or Groups Must Submit To Ms. Lolita E. Etrata, Chief Administrative Officer Of The Pcw Through Email At Mgpvalencia@pcw.gov.ph And Copy Furnish Mgnapuli@pcw.gov.ph,tsrcd.lgrp@pcw.gov.ph And Tsd@pcw.gov.ph The Following Requirements; ● Expression Of Interest, Including The Cv Of The Team That Will Be Engaged For This Activity; ● Company Profile And Portfolio; ● Philgeps Registration Number; ● Detailed Proposal, With Cost Breakdown; ● Mayor’s/business Permit; ● Income/business Tax Return; ● Bir Certificate Of Registration; And ● List Of Clienteles With Similar Nature Of This Engagement.