Philippine Commission On Women Tender

Description Terms Of Reference Project: One-year Maintenance And Support Services For The Existing Structured Cabling And Upgrading Of The Video Surveillance System (cctv) Of Pcw Abc: Php1,700,000.00 Rationale: The Philippine Commission On Women (pcw) Requires A Modern And Reliable Information And Communications Technology (ict) Infrastructure To Effectively Fulfill Its Mandate. This Includes: ● A Secure And High-performing Network: This Is Essential For Facilitating Daily Operations, Ensuring Smooth Communication Flow, And Protecting Sensitive Data. Upgrading The Pcw’s Structured Cabling System Will Enhance Network Performance, Reliability, And Security. ● Upgraded Video Surveillance (cctv) System For Monitoring Ict Infrastructure: The Upgraded Cctv System Provides Improved Monitoring Capabilities That Ensure The Safeguarding And Security Of Ict Assets And Network Facilities Installed In Different Areas Within Pcw Premises. The Upgraded System Will Provide Better Monitoring Coverage For Ict Infrastructure Critical Areas, Deter Potential Threats, And Allow For Faster Response Times To Incidents. By Investing In These Upgrades, The Pcw Will Achieve: ● Enhanced Operational Efficiency: A Reliable Network Ensures Seamless Communication And Data Exchange, Improving Workflow And Productivity. ● Improved Security And Monitoring Of The Ict Assets And Infrastructure Located At Strategic Areas Within Pcw: An Upgraded Video Surveillance System (cctv) Strengthens Security Measures, Minimizes Risk, And Ensures The Integrity Of The Ict Network Infrastructure. This Investment Aligns With The Pcw's Commitment To Ensuring A Physically Secure And Highly Efficient Network Infrastructure And Valuable Ict Assets That Significantly Contribute To The Fulfillment Of Pcw’s Mission And Goals. General Objectives: The Project Aims To: A. To Ensure The Optimal Performance And Reliability Of Pcw's Ict Infrastructure Through The Restructuring Of Its Network Cabling System And Conduct Of Preventive Maintenance And Support Services. B. To Upgrade The Video Surveillance System For Ict Infrastructure By Replacing Outdated Cctv Cameras And Network Video Recorder (nvr) Equipment, Improving Image Quality, And Enhancing Overall Security. Scope Of Work: In General, The Contractor Must Deliver The Following Outputs/services: 1. Network Re-configuration And Structured Cabling (60 Days Delivery Upon Receipt Of Ntp) - 25% Of The Total Abc: • Inventory, Validation, Wire Mapping Testing, And Documentation Of All Network Ports From The Network Switch Port Up To The End-user Station; • Removal Of Unused And Temporary (unstructured) Cables, End-to-end Up To End-user; • Cable Pulling, Tracing, Harnessing, Re-labeling, Checking, Testing, And Re-terminating All Cables And Patch Cords, Including Those Connected To Network Switches, Patch Panels, Servers/computer Workstations And Network Printers/scanners As Needed; • Provide Documentation Of The Enhanced Structured Cabling Which Includes But Not Limited To Office Layout With Node Placement, Panel To Switch To Node Assignment, And Rack Diagrams; • Transfer Of Intermediate Distribution Frame (idf) From The 2nd Floor To The 5th Floor Of Annex Building; • Installation Of Pvc Molding And/or Cable Management/wire Wrap When Needed • The Supplier Shall Effectively Coordinate With The Existing Third-party Supplier Currently Engaged In The Main Building, Annex I, And Annex Ii Of Pcw Interior Improvement. This Coordination Is Crucial To Ensure: O Minimal Disruption To Network Cabling During Molding Installation. O Network Cables Are Not Damaged Or Obstructed By Moldings. O Molding Color Schemes Complement The Existing Wall Paint Colors. 2. Upgrading Of Video Surveillance System (cctv) For Monitoring Ict Infrastructure (60 Days Delivery Upon Receipt Of Ntp) - 30% Of The Total Abc: • Decommissioning Of The Existing 16 Cctv Cameras; • Installation, Programming, And Commissioning Of 16 New Cctv Cameras And Accessories; • Provisioning And Setting Up Of Network Video Recorder (nvr); • Termination, Testing, And System Integration Of New 16 Cctv Cameras With Nvr; • Provide Training For Select Pcw Staff In Managing The Cctv Cameras. 3. Migration Of The Pcw Active Directory (ad) From A Windows Server 2012 To Windows Server 2019 (60 Days Delivery Upon Receipt Of Ntp) – 5% Of The Abc: • Installation Of Ad Services On The Existing Windows Server 2019 Machine And Add It As A Member Server; • Promotion To Domain Controller; • Transfer Flexible Single-master Operator (fmso) Roles; • Decommission Old Domain Controller; • Verify Replication And Functionality; And • Monitoring For Possible Issues That Might Arise After Migration 4. Monthly Preventive Maintenance And Troubleshooting (one Month After The Completion Of: A) Network Re-configuration And Structured Cabling; And B) Upgrading Of Surveillance System) - 30% To Be Equally Distributed And Released Every Month Upon The Submission Of The Report: Conduct Regular Connectivity And Network Health Checks During The Monthly Visit. The Written Report Or Checklist Should Be Submitted Five (5) Working Days After The Conduct Of The Activity. 5. Network And Video Surveillance System (cctv) Support: • Provide Support Service Via Phone, Email, Or Remote Access From Monday To Friday (8:00 Am – 5:00 Pm) Excluding Weekends And Holidays. • Exert All Efforts Against Any Issues Arising From The Network, Its Access, And Usage. If Problems Are Encountered, The Consultant Commits To Provide Immediate Resolution Within At Least 4 Hours After The Initial Report. Item: Hd Ir Vf Dome Network Camera (12 Pcs) Specification (minimum Requirements- The Contractor May Offer Better) Statement Of Compliance General • 4mp (2688 X 1520) • True Wdr 120db • 2.8mm To 12mm Motorized Lens • Built-in Mic • Ir, Ip67, Ik10 Rated Device Image Sensor 1/3”, 4.0 Megapixel, Progressive Scan, Cmos Color Min Illumination 0.003lux (f1.6, Agc On) Shutter Time Auto/manual, 1 ~ 1/100000s Lens 2.8 ~ 12mm, Af Automatic Focusing And Motorized Zoom Lens Wdr 120db Angle Of View Horizontal: 102.79°~ 30.86°, Vertical: 54.50°~ 17.49°, Overall: 106.94°~35.49° Angle Adjustment Pan: 3° ~ 360° Day & Night Yes Ir Range Up To 40m (131ft) Compression Standard Video Compression Ultra 265, H.265, H.264, Mjpeg Video Bit Rate 128 Kbps~16 Mbps Tri-stream Yes Analytics Cross Line, Intrusion (based On Human Body Detection), Motion Detection, Tampering Alarm, Audio Detection Image Max. Image Resolution 2688 X 1520 Frame Rate 25fps (2688 X 1520) Roi Up To 8 Areas Image Setting White Balance, Digital Noise Reduction, Smart Ir, Flip, Hlc, Blc Image Sensor 1/3”, 4.0 Megapixel, Progressive Scan, Cmos Color Network Protocols Ipv4, Igmp, Icmp, Arp, Tcp, Udp, Dhcp, Rtp, Rtsp, Rtcp, Rtmp, Dns, Ddns, Ntp, Ftp, Upnp, Http, Https, Smtp, Ssl, Qos, 802.1x, Snmp Interface Interface Communication 10m/100m Base-tx Ethernet Local Storage Micro Sd, Up To 256gb Audio Compression G.711 Built-in Mic Supported Others Safety Ul (iec62368-1), Ce, Iec62368-1 Emc Fcc (part15 Classa), En55032 Classb, En55024 Operating Conditions Temperature: -30°c ~ 60°c (-22°f ~ 140°f), Humidity: ≤95% Rh (non-condensing) Power Consumption Max 7.5w Power Supply Dc 12v±25%, Poe (ieee 802.3af) Weather Proof Rating Ip67 Vandal Resistant Ik10 Dimensions Φ128mmx100mm (ø5.0” X 3.9”) Weight 0.65kg (1.43lb) Software Includes Video Insight Vms License Item: Hd Ir Bullet Network Camera (8 Pcs) Specification (minimum Requirements- The Contractor May Offer Better) Statement Of Compliance General • 4mp (2688 X 1520) • True Wdr 120db • 2.8mm To 12mm Motorized Lens Device Image Sensor 1/3”, 4.0 Megapixel, Progressive Scan, Cmos Min Illumination Color: 0.003lux (f1.6, Agc On) Shutter Time Auto/manual, 1 ~ 1/100000s Lens 2.8 ~ 12mm, Af Automatic Focusing And Motorized Zoom Lens Wdr 120db Angle Of View Horizontal: 102.79°~ 30.86° Angle Adjustment Pan: 0° ~ 360° 3-axis Adjustment Yes Day & Night Ir-cut Filter With Auto Switch (icr) Ir Range Up To 50m (164ft) Compression Standard Video Compression Ultra 265, H.265, H.264, Mjpeg Video Bit Rate 128 Kbps~16 Mbps Tri-stream Yes Analytics Cross Line, Intrusion (based On Human Body Detection), Motion Detection, Tampering Alarm, Audio Detection Image Max. Image Resolution 2688 X 1520 Frame Rate 25fps (2688 X 1520) Roi Up To 8 Areas Image Setting White Balance, Digital Noise Reduction, Smart Ir, Flip, Dewarping, Hlc, Blc Network Protocols Ipv4, Igmp, Icmp, Arp, Tcp, Udp, Dhcp, Rtp, Rtsp, Rtcp, Rtmp, Dns, Ddns, Ntp, Ftp, Upnp, Http, Https, Smtp, Ssl, Qos, 802.1x, Snmp Interface Communication Interface 10/100m Base-tx Ethernet Local Storage Micro Sd, Up To 256gb Audio Compression G.711 Built-in Mic Supported Others Operating Conditions Temperature: -30°c ~ 60°c (-22°f ~ 140°f), Humidity: ≤95% Rh (non-condensing) Power Consumption Max 8.5w Power Supply Dc 12v±25%, Poe (ieee 802.3af) Weatherproof Rating Ip67 Dimensions 206 × 74 × 74mm (8.1” × 2.9” × 2.9”) Weight 0.55kg (1.2lb) Software Includes Video Insight Vms License Item: Network Video Recorder 16ch With 16-port Poe (1 Pc) Specification (minimum Requirements- The Contractor May Offer Better) Statement Of Compliance General 16-ch, 2 Sata Hard Disk Drive (hdd) Bays Remarks: • Includes 10tb Hdd (2pcs) • Support H.265/h.264 Video Formats • 16-channel Input • Plug & Play With 16 Independent Poe Network Interfaces • Support Hdmi And Vga • Up To 4k Resolution Recording • Anr Technology To Enhance The Storage Reliability When The Network Is Disconnected • Support Cloud Upgrade Item: Ups C3000va Rack Mount Lcd 230v, 2100 Watts (2 Pcs) Specification (minimum Requirements- The Contractor May Offer Better) Statement Of Compliance General Form Factor: Rackmount Output Max Configurable Power (watts): 2.1kwatts / 3.0kva Output Voltage: Distortion Less Than 5 % Output Frequency (sync To Mains): 50hz Sync To Mains Topology Line: Interactive Waveform Type: Sine Wave Transfer Time: 8 Ms Typical : 10 Ms Maximum Input Input Frequency: 50/60 Hz +/- 3 Hz Auto-sensing Input Voltage Range For Main Operations: 180 - 287v Number Of Power Cords: 1 Batteries Runtime Battery Type: Lead-acid Battery Typical Recharge Time: 3hour(s) Replacement Battery: Apcrbc151 Expected Battery Life (years): 3 - 5 Rbc Quantity: 1 Battery Charge Power (watts): 163watts Battery Volt-amp-hour Capacity: 490 Physical Maximum Height: 89mm, 8.9cm Maximum Width: 480mm, 48.0cm Maximum Depth: 670mm, 67.0cm Net Weight: 41.0kg Shipping Weight: 50.9kg Shipping Height: 254mm, 25.4cm Shipping Width: 600mm, 60.0cm Shipping Depth: 980mm, 98.0cm Color: Black Minimum Qualification/s Specification (minimum Requirements- The Contractor May Offer Better) Statement Of Compliance The Contractor Should Meet The Following Minimum Qualification Requirements The Contractor Must Have Been In The Business Of Network Installation And Preventive Maintenance For Least 5 Years And Must Have At Least Three (3) Years Of Experience In Network Preventive Maintenance. The Contractor Must Have At Least Three (3) Certified Network Engineers Who Are Currently A Permanent Employee With The Company/contractor, Trained And Certified In The Design And Installation Of Cabling Systems. A Copy Of The Certification By An Authorized Certifying Body Such As Cisco, Comptia, Etc., Must Be Attached. The Contractor Must Have Their Test Equipment. A Copy Of Proof Of Ownership Must Be Attached. Professional Fees And Terms Of Payment: The Contractor/service Provider Shall Be Engaged For A Period Of One Year. The Service Provider/contractor Shall Be Engaged Following The Schedule Of Deliveries And Payment: Activities Expected Outputs Payment (%) Timeline Project Kick-off Meeting Inception Report Describing Activities, Timetable, And Resources Needed In The Implementation Of The Activity. 10% 10 Calendar Days After The Project Kick-off Meeting Network Re-configuration And Structured Cabling (60 Days): 1. Inventory, Validation, Wire Mapping Testing, And Documentation Of All Network Ports From The Network Switch Port Up To The End-user Station; 1. Updated Network Floor Plan Of Pcw; 25% 60 Days Delivery Upon Receipt Of Ntp 2. Cable Pulling, Tracing, Harnessing, Re-labeling, Checking, Testing, And Re-terminating All Cables And Patch Cords, Including Those Connected To Network Switches, Patch Panels, Servers/computer Workstations And Network Printers/scanners As Needed; 2. Unused And Temporary (unstructured) Cables Removed, End-to-end Up To End-user; 3. Provide Documentation Of The Enhanced Structured Cabling Which Includes But Not Limited To Office Layout With Node Placement, Panel To Switch To Node Assignment, And Rack Diagrams; 3. Cables And Patch Cords Were Traced, Harnessed, Re-labeled, Checked, Tested, And Re-terminated. 4. Transfer Of Intermediate Distribution Frame (idf) From The 2nd Floor To The 5th Floor Of Annex Building; 4. Pvc Molding And/or Cable Management/wire Wrap Installed 5. Installation Of Pvc Molding And/or Cable Management/wire Wrap When Needed 5. Idf Fully Working After Transferring From The 2nd Floor To The 5th Floor Of The Annex Building 6. The Supplier Shall Effectively Coordinate With The Existing Third-party Supplier Currently Engaged In The Main Building, Annex I, And Annex Ii Of Pcw Interior Improvement. This Coordination Is Crucial To Ensure: A. Minimal Disruption To Network Cabling During Molding Installation. B. Network Cables Are Not Damaged Or Obstructed By Moldings. C. Molding Color Schemes Complement The Existing Wall Paint Colors. Upgrading Of Surveillance System For Monitoring Ict Infrastructure (60 Days Delivery; Concurrent With Network Re-configuration And Structured Cabling): 1. Decommissioning Of The Existing 16 Cctv Cameras; 1. Existing Cctv Cameras Removed; 2. Installation, Programming, And Commissioning Of Cctv Cameras And Accessories; 2. New 16 Cctv Cameras Installed; 3. Provisioning And Setting Up Of Network Video Recorder (nvr); 3. New Nvr Machine Installed And Configured; 30% 60 Days Delivery Upon Receipt Of Ntp 4. Termination, Testing, And System Integration Of New Cctv Cameras With Nvr; 4. Integration Of Nvr And 16 New Cctv Cameras Tested; 5. Provide Training For Select Pcw Staff 5. Training For Selected Pcw Staff Was Conducted. Migration Of The Pcw Active Directory (ad) From A Windows Server 2012 To Windows Server 2019: Installation Of Ad Services On The Existing Windows Server 2019 Machine And Add It As A Member Server; Promotion To Domain Controller; Transfer Flexible Single-master Operator (fmso) Roles; Decommission Old Domain Controller; Verify Replication And Functionality; And Monitoring For Possible Issues That Might Arise After Migration 1. Ad Services On The Existing Windows Server 2019 Machine Installed And Added It As A Member Server; 2. Server Promoted To Domain Controller; 3. Transferred Flexible Single-master Operator (fmso) Roles; 4. Decommissioned Old Domain Controller; 5. Verified Replication And Functionality; And 6. Monitored For Possible Issues That Might Arise After Migration 5% 60 Days Delivery Upon Receipt Of Ntp Monthly Preventive Maintenance: 1. Conduct Regular Connectivity And Network Health Checks During The Monthly Visit. 1. Written Report Or Checklist; 30% To Be Equally Distributed And Released Every Month Upon The Submission Of The Report One Month After The Completion Of: A) Network Re-configuration And Structured Cabling; And B) Upgrading Of Surveillance System. 2. Shall Exert All Efforts Against Any Issues Arising From The Network, Its Access, And Usage. 2. List Of Issues (if Any) Resolved Working Conditions And Arrangements: The Contractor Shall Report Directly To The Cairmd Through The Io Iv And Ito I. Unless Otherwise Deemed Necessary And Agreed Upon By Both Parties, The Contractor Shall Provide The Maintenance Services Remotely. Coordination Meetings And Communications Will Primarily Be Conducted Via Online Or Telephone Platforms. The Contractor Is Responsible For Their Communication, Equipment, Supplies, Transportation, And Other Necessary Resources To Effectively Deliver The Required Outputs And Services.