Philippine Commission On Women Tender

Description Provision Of Janitorial Services (01 January – 31 December 2025) Early Procurement Activities Title Of Engagement: Procurement Of Janitorial Services Reporting Lines : General Services Section Source Of Fund : General Fund Contract Price Two Million One Hundred Thousand Pesos Only (php 2,100,000.00) Station : Philippine Commission On Women, San Miguel, Manila Duration : January 1, 2025 To December 31, 2025 A. Rationale The Philippine Commission On Women (pcw) Needs A Janitorial Service That Can Provide/maintain Cleanliness And Orderliness In Its Premises, In Compliance To Occupational Safety And Health Standards, The Pcw Needs To Engage The Services Of A Licensed Janitorial Agency Who Will Provide Janitorial Services Including Cleaning Equipment And Materials For The Day-to-day Maintenance Of Office Building And Facilities. B. General Objectives The Philippine Commission On Women (pcw) Needs To Maintain A Clean And Healthy Working Environment That Is Conducive To All Its Officials, Employees And Clients In The Delivery Of Programs And Services. Thus, We Want To Acquire A Reputable Supplier, Which Will Provide Efficient Janitorial Services, Trained Janitorial Personnel Who Are Able To Provide Adequate And Reliable Maintenance Services To The Pcw To Ensure Its Orderliness And Sanitation Including Its Buildings, Facilities And Grounds To Support It’s Day-to-day Operation. C. Scope Of Work The Janitorial Services Shall: 1. Provide Necessary Labor Of Five (5) Janitors, To Work Eight (8) Hours Per Day, Six (6) Days Per Week, Who Shall Perform Daily And Weekly Maintenance And Other Miscellaneous Services, Of Which The Details Shall Form Part Of Their Bid Proposal. 2. Provide Cleaning Equipment And Environment Friendly Materials For The Daily Upkeep And Maintenance Of Pcw. 3. Comply With Existing Applicable Labor Laws, Rules And Regulations, And Warrant The Payment Of Salaries, Allowances Of Its Employees With The Legal Rate Provided By Law. 4. Conduct A Regular Inspection Of The Pcw Facilities, Address Cleanliness And Orderliness Concerns, Inspect And Orient Janitorial Staff, Verify Adequacy Of Supplies And Materials (note: All Supplies And Materials Shall Be Provided By The Service Provider. See Annex A), And Other Logistical And Procedural Requirements, For The Effective Delivery Of Its Janitorial Services. 5. Assume Full Responsibility For Any Claim That The Janitors Or Workers May Have By Reason Of Their Employment, And That In Case Of Accident, Injury Or Illness Incurred In Line Of Duty, The Pcw Should Not In Any Way Be Made Liable By The Contractor. 6. Assume Responsibility With Regard To The Compliance With The New Labor Law Code And Other Laws Pertaining To Employer-employee Relationship. D. Approved Budget Cost And Basis For Costing The Term Of This Contract Shall Be Effective For The Calendar Year 2025 Starting 01 January 2025 Until 31 December 2025, With A Total Approved Budget For The Contract (abc) Amounting To Two Million One Hundred Thousand Pesos (php 2,100,000.00) Or Equivalent To Budgetary Cost Per Month Of Php 175,000.00. E. Minimum Qualification/requirements 1. Must Be Philippine Government Electronic Procurement System (philgeps)-registered; 2. With Prior Engagement Of The Same Kind Of Service With Other Government Office/s; And 3. Has No Record Of Employment Malpractices And Labor Code Violations With Dole. F. Terms Of Payment The Payment Shall Be Processed And Released Every 15th And 30th Of The Month Upon Submission Of Billing And Other Proof Of Services And Upon Issuance Of Pcw Certificate Of Acceptability. G. Work Arrangement And Arrangements The Janitorial Staff Shall Be Directly Under The Supervision Of The General Services Section Who Shall Oversee Their Daily Activities, Review And Pre-approve All Work Outputs, And Request Additional Staff For Extra Work As May Be Necessary. Annex A The Contractor Shall Provide The Following Environment Friendly Materials: Item No Description Quantity 1 Supply The Necessary Labor, Cleaning Equipment And Materials For The Daily Upkeep And Maintenance Of Pcw, Eight (8) Hours Per Day, Six (6) Days Per Week 5 Janitors 2 List Of Supplies And Materials 1) Powdered Detergent Soap ---------------------------------- 2) Liquid Soap (branded) -------------------------------------- 3) Bleaching Liquid (branded) ------------------------------- 4) Disinfectant/antibac --------------------------------------- 5) Toilet Bowl Cleaner ---------------------------------------- 6) Liquid Handwash With Dispenser (branded) ------------ 7) Liquid Dishwashing Soap With Dispenser-- ------------- 8) Deodorant Cake ---------------------------------------------- 9) Water-base Air-freshener ----------------------------------- 10) Alcohol (1 Gallon) -------------------------------------------- 11) Flanel Rags (pranela) --------------------------------------- 12) Round Rags --------------------------------------------------- 13) Scrubbing Pad (branded) ----------------------------------- 14) Red Wax For Wood Flooring ------------------------------ 15) Furniture Polish For Wood Furnitures ------------------- 16) Wax Emulsion For Vinyl/marble Tiles –----------------- 17) Glass Cleaner ------------------------------------------------ 18) Garbage Bags, Transparent (for Waste Baskets)---------- 19) Garbage Bags, Black ---------------------------------------- 20) Face Masks (disposable)------------------------------------ 21) Metal Polish ------------------------------------------------- 22) Bowl Brush/cleaner ---------------------------------------- 23) Bowl Pump--------------------------------------------------- 24) Polishing Pad For Floor Polisher -------------------------- 25) Stripping Pad ------------------------------------------------- 26) Buffing Pad -------------------------------------------------- 27) Plastic Pail ---------------------------------------------------- 28) Plastic Dipper ------------------------------------------------ 29) Mop Head----------------------------------------------------- 30) Mop Handle -------------------------------------------------- 31) Glass Wiper --------------------------------------------------- 32) Dustpan ------------------------------------------------------ 33) Push Brush --------------------------------------------------- 34) Putty Knife/spatula ----------------------------------------- 35) Soft Broom (tambo) --------------------------------------- 36) Pale Broom 37) Hand Gloves 38) Sprayer, Plastic 39) Stick Broom 40) Floor Polisher 41) Vacuum Cleaner 42) Signages 43) Insecticides (600ml) 44) Disinfectant (600ml) 45) Nano Disinfectant Spray Gun (blue Ray Or Uv Light) 46) Steel Wool For Floor Equipment: 1) Mop Squeezer 2) Floor Polisher 3) Vacuum Cleaner (20l) 4) Signages (4 Kinds) 20 Kilos/month 2 Gal/month 3 Gal/month 10 Gal/month 2 Gal/month 5 Gals/month 5 Gals/month 24 Pcs/month 4 Gals/month 5 Cals/month 2 Yards/month 5 Kgs/month 25 Pcs/month 2 Gal/month 2 Gal/month 5 Gals/month 2 Gal/month 200 Pcs/month 200 Pcs/month 60 Boxes/year 2 Tin/year 25 Pcs/year 25 Pcs/year 35 Pcs/year 35 Pcs/year 30 Pcs/year 20 Pcs/year 20 Pcs/year 50 Pcs/year 25 Pcs/year 25 Pcs/year 15 Pcs/year 15 Pcs/year 15 Pcs/year 30 Pcs/year 25 Pcs/year 50 Pcs/year 100 Pcs/month 50 Pcs/year 4 Units/year 2 Unit/year 4 Pcs/year 120 Cans/year 120 Cans/year 10 Pcs/year 20 Reams/year 2 Units/year 4 Units/year 2 Units/year 20 Pcs/year