Philippine Amusement And Gaming Corporation Tender

Description Request For Quotation Date : November 21, 2024 Project Title : Procurement Of Service Provider For Pest Control For 3 Years Itb No. : Sv24-11-014ang Approved Estimated Budget For The Contract : Nine Hundred Thousand Pesos (₱900,000.00), Vat-exclusive, Zero-rated Transaction Deadline For The Submission And Receipt Of Quotation(s)/ Proposal(s) : November 28, 2024, Thursday, 2:00 P.m. (sealed Quotation) Opening Of Quotation(s) / Proposal(s) November 28, 2024, Thursday, 2:00 P.m. Onwards Please Address And Submit The Envelope Containing The Accomplished Rfq Form And Required Documents To The Branch Canvassing/contracting Committee (bc3), Through The Procurement Section, Casino Filipino Angeles, Century Resort Hotel, Mc Arthur Highway, Balibago, Angeles City, Pampanga The Envelope Shall Bear The Following Information In Capital Letters: 1. Procurement Of Service Provider For Pest Control Under Itb No. Sv24-11-014ang; And 2. Name, Address, And Contact Details (telephone/cellphone Number And/or Email Address) Of The Bidder. Note: Quotations(s) / Proposal(s) Submitted After The Deadline Shall Not Be Accepted. Sir / Madam: In Accordance With The Technical Specifications/scope Of Work And General Conditions For The Project Stated Herewith, Kindly Fill Up And Submit Your Lowest Price Quotation. For Any Inquiries Or Clarifications, Please Contact Mr. Allan D. Ocampo, Procurement Officer I, On Telephone Number (045) 625-7603 Local 1323 To1325. Thank You. Leilany T. Tan (sgd) Vice Chairperson Branch Canvassing/ Contracting Committee (bc3) Casino Filipino Angeles - Dear Ms. Tan: In Accordance With Your Request, Following Is Our Quotation For Your Requirement: I. Technical Specifications Description Offered Technical Proposal Please Fill Up Each Column With Either: “comply” Or “not Comply” Procurement Of Service Provider For Pest Control For 3 Years Contract Duration: Three (3) Years The Contractor Shall Provide The Following Sites Technical And Professional General Pest Control Treatment Program, Including General Comprehensive Pest Control Treatment Once A Month, Weekly Treatment, And On-call Services When Needed, Covering Office Facility And Premises Of Pagcor Consisting Of 1st To 3rd Floor And All Common Areas (garbage, Generator & Maintenance Areas).  Comply  Not Comply Location And Approximate Floor Area: A. Casino Filipino – Angeles Address: Century Resort Hotel, Mc Arthur Highway, Balibago, Angeles City Floor Area: 10,712 Sqm (3 Floors And Basement) B. Table Game Expansion Address: Casino Filipino Leisure World, Kings Royale Complex, Macabacle, Jose Abad Santos Avenue, Bacolor, Pampanga. Floor Area: 165 Sqm (one Floor)  Comply  Not Comply The Program Of Treatment Shall Be Specified As Follows: A. Pest Control Residual Spraying And Misting Of Low Toxic Insecticidal Compound That Are Considered Safe To Man And Mammals, But Gives A Rapid Knockdown On Contact Against Virus And Filth Carrying Insect Pests Harboring In The Building Premises Such As Roaches, Ants, Mosquitoes, Carpet Beetles, Houseflies And Other Crawling And Flying Insects. Thorough Spraying And Misting Of Above Insecticidal Emulsion In Critical Areas Such As The Gaming Area, Offices, Supply Rooms, Canteen Facilities, Corridors And Alleys, Storage Cabinets, Drainage, System, Cracks And Crevices And Other Suspected Breeding Harborages Within The Premises. Ocular Inspection And Survey Of The Building’s Surrounding Area For Detection Of Impending Rodent Invasion And Monitoring Of Termite Infestation. 1. Ant And Cockroach Control – Treatment By Residual Spraying, Fogging Or Misting Will Be Carried Out Regularly In The Whole Premises, Such As Training Rooms, Supply And Storage Areas, Employees Canteen, Locker Rooms, Various Offices, Common Areas Especially In The Suspected Harborages And Breeding Places Of Cockroaches, Such As Pantries, Toilet Areas And Drainages. Cracks And Crevices And Hidden Surfaces Such As Inside Drawer Units, Cupboards And Cabinets Shall Also Be Treated With Insecticidal Solutions With Residual Effect, In Which Case All Contents Thereof Must Be Removed Prior To The Scheduled Date Of Service. Residual Misting And / Or Spraying Will Be Applied To Areas Where Fogging Treatments Is Not Advisable. 2. Fly And Mosquito Control – Regular Fogging And / Or Misting Will Be Done In The Premises In Accordance With A Pre-arranged Schedule Of Treatment. Larvidicing Of Known Breeding Places And Harborages Of Files And Mosquitoes Will Be Carried Out. 3. Termite Inspection – A Thorough Inspection And Treatment Throughout The Premises Shall Be Conducted By The Service Provider. The Details Of The Control Measures Applicable To The Degree Of Infestation Shall Be Submitted By The Service Provider Subject To Approval / Evaluation Of The End User Prior To Application.  Comply  Not Comply  Comply  Not Comply  Comply  Not Comply B. Rodent Control Regular Treatment By Bait Laying Of Anticoagulant Preparations In Areas Used As Passageways And Harborages Of Rats And Mice, Based On A System Of Permanent/semi-permanent Bait Stations. These Rodenticides Provide Good Control Without Presenting Any Hazard To Products Or Personnel. However, If The Degree Of Infestations Should Ever Warrant It, Acute Bait / Chronic Rodenticides Will Be Used, But Only After Close Consultation With Pagcor And Then Only Under The Strict Supervision Of The Contractor. Supplementary Control Methods Such As Mechanical Traps And Sticky Boards, Plugging Or Sealing Of All Holes That May Serve As Entry Points Will Also Be Employed If The Situation So Warrants.  Prevent Rats And Mice From Gaining Access Into The Building Area And Disrupt Their Proliferation Within The Area By Applying Any Of The Following: 1. Mechanical Traps – Will Be Set On Passageways And Corners Frequented By Mice. 2. Glue Traps – Adhesive Substances Plastered In Cut Out Plywood With Bait Will Be Judiciously Placed Under Tables, Cabinets And Hidden Runways Of Rats And Mice. 3. Environmental Manipulation – To Prevent And Disrupt The Night Activity Of Rats And Mice By Preventing Them From Getting In Or Moving Freely In The Building By Plugging Entry Holes, Removing And Destroying Breeding Harborage Found In The Building. 4. Retrieval Of Dead Rats And Mice Caused By Rodentical Bait, Monitor Weekly Casualty And Determine The Number Of Rodents Remaining In The Building Premises. 5. Ocular Inspection And Survey Of The Building’s Surrounding Area For Detection Of Impending Rodent Invasion And Monitoring Of Termite Infestation.  Comply  Not Comply The Contractor Shall Provide And Employ Pest Control Technicians And Frequency Of Service Shall Be Rendered As Follows: A. Comprehensive Pest Control – To Employ Two (2) To Three (3) Pest Control Applicators To Service Twice A Month And Shall Be Scheduled At Six Thirty (6:30) To Ten (10) O’ Clock In The Morning For All Sites Every 1st And 3rd Week Of The Month. B. Subsequent To The Comprehensive Service, One (1) Pest Control Applicator Will Be Assigned To Render A Follow-up Service To Be Scheduled Every 8:30 A.m. To 11:00 A.m. Every 2nd And 4th Week Of The Month. C. All Assigned Pest Control Technicians While On Duty, Shall Coordinate With The Sr. Facilities Management Officer Or Facilities Management Officer 1 Of Casino Filipino – Angeles /leisure World. D. The Contractor Shall Provide Service On Pagcor’s Special Schedule For The Treatment Of Closed Rooms Of The Building That Are Being Kept Locked And Seldom Used. E. The Contractor Upon Proper Coordination Shall Allow The Cafeteria For Sites Operating A Cafeteria To Assign One (1) Of Its Personnel To Escort And Oversee The Pest Control Work To Be Conducted On Any Weekend Of The Month. The Treatment Shall Coincide With The Scheduled Date Of General Clearing Of The Cafeteria. F. The Service Provider Agrees To The Quarterly Evaluation Of The Outcome Of The Pest Control Measures Being Implemented. The Type Of Pesticides / Chemicals Being Applied Or The Methods Being Implemented May Be Changed/replaced If Found Ineffective. G. Additional De-fogging Every Closure Of The Casino Operation. H. The Service Provider Shall Adhere To The Environmental Policy Of Pagcor.  Comply  Not Comply  Comply  Not Comply  Comply  Not Comply Areas Of Application Casino Filipino – Angeles  Basement - Transport - Fabrication - Parking Area - Storage Rooms - Agency Lounge  1st Floor - Maintenance Section - Clinic - Slot Machine Section - Security Section - Slot Machine Area 1 And 2 - Electrical Room - Powerhouse  Mezzanine Floor - Internal Audit Section - Human Resource Section - Finance Section - Provident Fund Section - Accounting Section - Procurement Section - It Section - Radio Room - Executive Office - Marketing Section - Conference Room - Meeting Room - Backstage (sinukwan) - Comfort Rooms - Esd - Entrance/exit  Utility Building/2nd Floor - Logistics And Management Section - Operations Division - Surveillance Section - Concierge Section - General Services Section - Gaming Area - Treasury Section  3rd Floor - Bingo Section - Entertainment Rooms - Employees Lounge - Cafeteria - Locker Area - Bingo Hall  Gaming Area  Slot Machine Area  Bar Area  Comfort Rooms  Treasury  Offices  Mezzanine Level - Operations Office - Locker Area - Employees Comfort Rooms - Audit - Employees’ Lounge - Other Offices  Outside Premises - Cafeteria - Bgs Office - Maintenance - Employees Entrance - Lounge - Surroundings - Fabrication Area  Comply  Not Comply  Comply  Not Comply  Comply  Not Comply  Comply  Not Comply Table Games (leisure World) One Floor (gaming Area) - Gaming Area - Operations Office - Bar Area - Employees’ Lounge  Comply  Not Comply 6. The Rodent And Household Pest Control Services Shall Include The Following: Equipment To Be Used: A. Compressed Air Sprayer B. Thermal Fogging Machine C. Mist Fogging Machine Chemical To Be Applied: A. Resigen B. Crackdown Sc C. Coopex 10 Ec D. Pestguard E. Rat Glue F. Maxforce Gold G. Dichlorvos  Comply  Not Comply 7. The Contractor Has Good Title To The Items Described In No. 5, Full Authority To Sell And Transfer The Same And That The Same Are Sold Free And Clear Of All Liens, Encumbrances, Liabilities And Adverse Claims, Of Every Nature And Description.  Comply  Not Comply 8. All Assigned Pest Control Technicians Shall Coordinate With Pagcor’s Sr. Facilities Management Officer (sfmo) And/or Facilities Management Officer 1 (fmo 1). The Contractor Shall Closely Coordinate With Pagcor, Through Its Sfmo And/or Fmo1, All Matters Relating To All Treatments And Feedbacks For Immediate Action.  Comply  Not Comply 9. The Contractor Shall Provide Pesticides/rodenticides That Will Not Pose Any Hazard To Pagcor, Its Personnel, Guests Or Any Person Or Property. If The Degree Of Infestations Should Warrant, Acute Bait/chronic Pesticides/rodenticides Shall Be Used, But Only After The Approval Of Pagcor And Under The Strict Supervision Of The Contractor.  Comply  Not Comply 10. All Chemicals To Be Used Shall Be Certified By The Fertilizers And Pesticide Authority As Safe For Use In All Establishments.  Comply  Not Comply Pre-termination In The Event Of Sale, Disposition, Or Privatization Of Casino Filipino - Angeles, Pagcor May Extrajudicially Terminate The Contract Or Agreement Prior To The Expiry Of Its Effectivity Period Without Any Liability And/or Penalty.  Comply  Not Comply Schedule Of Service The Required Services Shall Commence Thirty (30) Calendar Days Upon Receipt Of Service Contract  Comply  Not Comply Schedule Of Payment Payment For Services Rendered Shall Be Within Thirty (30) Calendar Days From The Receipt Of Billing Statement  Comply  Not Comply Place Of Delivery: Facilities Management Section Casino Filipino Angeles Century Resort Hotel, Mc Arthur Highway, Balibago, Angeles City. Facilities Management Section Casino Filipino Leisure World, Kings Royale Complex, Macabacle, Jose Abad Santos Avenue, Bacolor, Pampanga.  Comply  Not Comply Contact Persons: Ronillo B. Soriano Acting Sr. Facilities Management Officer Ronillo.soriano@pagcor.ph Tel. No. (045) 625-7603 Local 2101 Mark Feliciano S. Guevarra A/facilities Management Officer I Mark.feliciano.guevarra@pagcor.ph Tel. No. (045) 625-7603 Local 2102 Ii. Financial Quotation: Technical Description Per Year Cost (vat-exclusive, Zero-rated Transaction) Three (3) Years Total Cost (vat-exclusive, Zero-rated Transaction) Procurement Of Service Provider For Pest Control For 3 Years ( Casino Filipino Angeles And Casino Filipino Leisure World ) Php_________________ Php_____________ Grand Total Cost Vat-exclusive, Zero-rated Transaction Php__________________________________ (amount In Figure) ___________________________________________________________________________________________________ (amount In Words) Notes: 1. Price Quotation (unit And Total Cost) Shall Be Rounded Off Up To Two (2) Decimal Places. 2. Validity Of Offer: Ninety (90) Calendar Days From The Date Of Submission, Receipt, Opening And Preliminary Examination Of Quotation(s) Proposal(s). Iii. Additional Requirements: As Part Of The Post-qualification Process, Kindly Submit The Following Documents For Compliance Within 3-calendar Days From Receipt Of The Notice And Upon Determination Of The Bidder Having The Lowest / Single Calculated Quotation: 1. Valid Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Bidder Is Located; 2. Philippine Government Electronic Procurement System (philgeps) Registration Number Or A Valid Philgeps Registration Certificate; Philgeps Registration Number: ___________________________; 3. Notarized Omnibus Sworn Statement Using The Attached Prescribed Form. The Omnibus Sworn Statement Shall Be Supported By An Attached Document Showing Proof Of Authorization, E.g., Duly Notarized Secretary’s Certificate Issued By The Corporations, Partnerships Or Joint Ventures Or A Special Power Of Attorney (in Case Of Sole Proprietor) Attesting That The Signatory Is The Duly Authorized And Designated Representative Of The Prospective Bidder, And Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary And/or To Represent The Prospective Bidder In The Procurement Process. Note: Ensure That The Notary Public Who Notarized The Submitted Omnibus Sworn Statement, Secretary’s Certificate Or Special Power Of Attorney Had Completed A Mandatory Continuing Legal Education (mcle) For The Seventh (7th) Or Eight (8th) Compliance Period. 4. Latest Income Or Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps): In Accordance With Executive Order (e.o.) No. 398, Revenue Regulation (r.r.) No. 03-2005 And Revenue Memorandum Circular (rmc) 16-2005, The Abovementioned Tax Returns Shall Refer To The Following: A.) Latest Income Tax Return (itr) Shall Be The Itr For The Preceding Year, Whether Calendar Or Fiscal, Or B.) Latest Business Tax Returns Shall Refer To The Value Added Tax (vat) Or Percentage Tax Filed And Paid Covering The Previous Six (6) Months Before The Date Of Submission, Receipt, And Opening And Preliminary Examination Of Bids/quotations. Iv. Notes: 1. Bidders Shall Submit Their Quotations Through Their Duly Authorized Representatives Using This Form Only. This Form Must Be Completed Without Any Alterations To Their Format And No Substitute Form Shall Be Accepted. All Parameters Shall Be Filled In With The Correct And Accurate Information As Required. 2. Quotation(s) Submitted Exceeding The Approved Estimated Budget For The Contract Shall Not Be Accepted. 3. The Prices Quoted Are To Be Paid In Philippine Currency. 4. All Prices Quoted Are Inclusive Of All Applicable Duties, Government Permits, Fees, And Other Charges Relative To The Acquisition And Delivery Of Items To Pagcor, But Vat Exclusive, Zero-rated Transaction. 5. For The Purpose Of Standardization Of Quotations/proposals, This Rfq Form Will Prevail Over All Kinds And Forms Of Quotation. In Case Of Price Discrepancy Over The Amounts In Words And In Figures, The Amount In Words Shall Prevail. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initiated By You Or Any Of Your Duly Authorized Representative/s. 7. Pagcor Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Technical Specifications. 8. Award Of Contract Shall Be Made In Favor Of The Supplier Having The Single Or Lowest Calculated Responsive Quotation, Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 9. The Supplier Shall Complete The Supply And Delivery Of Goods Within The Time Agreed By Both Parties. Should The Supplier Incur Delay In Its Performance, The Supplier Shall Pay Liquidated Damages Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods/items For Everyday Of Delay Including Sundays And Holidays, Until Such Goods/items Are Finally Delivered And Accepted By Pagcor. Such Amount Shall Be Deducted From Any Money Due, Or Which May Become Due To The Supplier. In Case The Total Sum Of Liquidated Damages Reaches Ten Percent (10%) Of The Total Contract Price, Pagcor May Rescind The Contract And Impose Appropriate Sanctions Over Above The Liquidated Damages To Be Paid. In Case The Supplier Still Fails To Deliver The Item After The Lapse Of Thirty (30) Calendar Days From The Supposed Date Of Delivery, Pagcor Shall Have The Option To Terminate The Contract. 10. The Defective Items Shall Be Replaced Within Seven (7) Calendar Days Upon Receipt Of The Notice. Should Supplier Fail To Replace The Same Within The Agreed Period, Supplier Shall Pay Liquidated Damages Equal To One Tenth (1/10) Of One (1%) Of The Cost Of The Defective Goods/items For Everyday Of Delay Including Sundays And Holidays Until Such Goods/items Are Finally Delivered And Accepted By Pagcor. Such Amount Shall Be Deducted From Any Money Due, Or By Which May Become Due To Supplier. In Case The Total Sum Of Liquidated Damages Reached Ten Percent (10%) Of The Total Contract Price, Pagcor May Rescind Or Automatically Terminate The Contract And Impose Appropriate Sanctions Over And Above The Liquidated Damages To Be Paid, Without Prejudice To Other Courses Of Action And Remedies Open To It. Should The Supplier Fail To Replace The Same Within The Agreed Period, The Supplier Shall Pay Liquidated Damages Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods/items For Everyday Of Delay Including Sundays And Holidays, Until Such Goods/items Are Finally Delivered And Accepted By Pagcor. Such Amount Shall Be Deducted From Any Money Due, In Favor Of The Supplier. In Case The Total Sum Of Liquidated Damages Reaches Ten Percent (10%) Of The Total Contract Price, Pagcor May Rescind The Contract And Impose Appropriate Sanctions Over Above The Liquidated Damages To Be Paid. 11. It Will Fully Defend, Protect, Indemnify, And Hold Pagcor Harmless From Any And All Adverse Claims That May Be Made By Any Party For The Possession And/or The Use Of The Goods. 12. In The Event Of A Sale, Disposition, Or Privatization Of Casino Filipino - Angeles, Pagcor May Extrajudicially Terminate The Contract Or Agreement Prior To The Expiry Of Its Effectivity Period Without Any Liability And/or Penalty. 13. Other Terms And Conditions Are Stipulated In The Attached Annex A Of The Purchase Order. Bidder’s Commitment: We Hereby Agree And Bind Ourselves To The Terms And Conditions Herein Specified, To The Manner Of Procurement And Evaluation Set Up By The Bc3, To The Provisions Of The Attached (terms And Conditions) Of The Service Contract And To The Rules And Regulations Of The Government And Pagcor. We Understand That Pagcor Is Not Bound To Accept The Lowest Or Any Quotation It May Receive. Very Truly Yours, ____________________________ Signature Over Printed Name / Date Tin:________________________ ____________________________ Position ____________________________ Company Represented Tin: ________________________ ____________________________ Address ____________________________ ____________________________ Tel. No. / Fax No. ____________________________ ____________________________