Philippine Amusement And Gaming Corporation Tender

Description Request For Quotation Date : November 19, 2024 Project Title : Procurement Of Food And Beverages Provider For Bingo Beneficiaries’ Night Itb No. : Sv24-11-012ang Approved Budget For The Contract (abc) : Three Hundred Fifty Thousand Pesos (php350,000.00), Vat Exclusive, Zero-rated Transaction Deadline For The Submission And Receipt Of Quotation(s)/ Proposal(s) : November 26, 2024, Tuesday, 2:00 P.m. (sealed Quotation) Opening Of Quotation(s) / Proposal(s) November 26, 2024, Tuesday, 2:00 P.m. Please Address And Submit The Envelope Containing The Accomplished Rfq Form And Required Documents To The Branch Canvassing/contracting Committee (bc3), Through The Procurement Section, Casino Filipino Angeles, Century Resort Hotel, Mc Arthur Highway, Balibago, Angeles City, Pampanga The Envelope Shall Bear The Following Information In Capital Letters: 1. Procurement Of Food And Beverage Provider For Bingo Beneficiaries’ Night Under Itb No. Sv24-11-012ang; And 2. Name, Address, And Contact Details (telephone/cellphone Number And/or Email Address) Of The Bidder. Note: Quotations(s) / Proposal(s) Submitted After The Deadline Shall Not Be Accepted. Sir / Madam: In Accordance With The Technical Specifications/scope Of Work And General Conditions For The Project Stated Herewith, Kindly Fill Up And Submit Your Lowest Price Quotation. For Any Inquiries Or Clarifications, Please Contact Mr. Allan D. Ocampo, Procurement Officer I, On Telephone Number (045) 625-7603 Local 1323 To1325. Thank You. Leilany T. Tan (sgd) Vice - Chairperson Branch Canvassing/ Contracting Committee (bc3) Casino Filipino Angeles Dear Ms. Tan: In Accordance With Your Request, Following Is Our Quotation For Your Requirement: I. Technical Specifications Technical Specifications Statement Of Compliance Please Check The Appropriate Box Procurement Of Food And Beverage Provider For Bingo Beneficiaries’ Night : 350 Guest / Pax For 4th Quarter 2024 Event : Menu: 1. Appetizer 2. Beef / Pork 3. Chicken 4. Fish / Seafood 5. Vegetables 6. Rice 7. Soup 8. Dessert (assorted Fruits Or Sweets) 9. Drink (one Round Of Iced Tea Or Soda) □ Comply □ Not Comply 1. The Service Provider/supplier Should Have Proven Track Record Of Three (3) Years In Providing Catering Services To Big Events / Functions. □ Comply □ Not Comply 2. The Service Provider/supplier Should Have At Least One (1) Existing Restaurant/kitchen Operating Within Angeles City Or Nearby Towns And Provinces. □ Comply □ Not Comply 3. The Restaurant/ Kitchen Of The Service Provider/supplier Should Be Able To Serve Various International Cuisines, To Include, But Not Limited To, Filipino, American, Chinese, Japanese, And Italian, To Cater To Different Types Of Nationalities & Food Preferences, Including Options For Healthy Meals/beverages. □ Comply □ Not Comply 4. The Service Provider/supplier Should Be Able To Serve The Needs Of The Casino Customers/guests In Accordance To The Scheduled Event □ Comply □ Not Comply 5. The Service Provider/supplier Must Provide At Least Five (5) Personnel Per Catering Service For The Delivery Of Catering Services □ Comply □ Not Comply 6. The Service Provider/supplier Must Ensure That Personnel Observe The Proper Uniform Standards Throughout The Service To Include: A) Aprons; B) Headdress/haircaps C) Disposable Gloves □ Comply □ Not Comply 7. The Personnel Of The Service Provider/supplier Should At All Times Be Well-mannered, Courteous, Polite, Efficient And Display Professional Skills In Dealing With Pagcor’s Customers And/or Guests. □ Comply □ Not Comply 8. The Service Provider/supplier Shall Exercise The Required Diligence In Providing Goods/services To The Clientele And/or Guests Of Pagcor □ Comply □ Not Comply 9. The Personnel Of The Service Provider/supplier Must Have A Good Personal Hygiene, Especially: A) Clean And Well-trimmed Finger Nails Without Polish; B) Hair Should Be Neat And Tidy; And C) Any And/or All Open Wounds Should Be Properly Dressed □ Comply □ Not Comply 10. The Personnel Of The Service Provider/supplier Shall Be Responsible In Collecting Soiled Dishes, Used Plates And Utensils And Maintains Cleanliness After Every Event □ Comply □ Not Comply 11. Health/sanitary Permit/clearance Are Required For All Personnel. □ Comply □ Not Comply 12. The Service Provider/supplier Shall Comply With Pagcor’s Standards And Shall Always Take Into Consideration The Special Preferences Of Pagcor, Its Customers And Guests. □ Comply □ Not Comply 13. The Service Provider/supplier Should Possess All The Necessary Kitchen And Restaurant Supplies, Utensils And Equipment As Part Of The Service Provider/supplier’s Due Diligence In Providing Goods/services To The Clientele And/or Customers Of Pagcor, To Include, But Not Limited To The Following: A. Various Kitchen Utensils (e.g. Spoons, Forks, Knives And Chopping Boards); B. Plates, Glasses, Cups And Saucers; C. Chafers / Food Warmers / Soup Tureens D. Various Tablecloth / Covers For The Buffet And Dinner Tables With Centerpiece □ Comply □ Not Comply Food Handling 1. Proper Hand-washing Should Be Observed At All Times. □ Comply □ Not Comply 2. The Service Provider Must Transport Food In A Warmer That Is Tightly Covered At Least Thirty (30) Minutes Before Service. □ Comply □ Not Comply 3. Salads That Are Prepared In Advance Must Be Properly Stored And Transported In A Cold Temperature. □ Comply □ Not Comply 4. All Kitchen Utensils Must Be Sterilized. □ Comply □ Not Comply 5. All Plates, Cups, Glasses And Saucers Should Be Properly Cleaned And Dried □ Comply □ Not Comply Special Food Requirements (menu Cycle) 1. The Meals And/or Beverages Being Offered By The Service Provider/supplier To The Customers/guests And Contained In The Menu Should Be Mutually Agreed Upon By Pagcor And The Service Provider/supplier. □ Comply □ Not Comply 2. The Menu Should Consist Of Varied Selections From Vegetables, Fruits, Pork, Beef, Chicken, Fish And Seafood, Soup, Desserts □ Comply □ Not Comply 3. The Menu Should Offer Meals Prepared In Different Flavors And Methods Of Cooking, E.g. Broiled, Steamed, Baked, Grilled, Sautéed And/or Fried To Be Presented By Provider One Week Before The Scheduled Event. □ Comply □ Not Comply 4. Menu Should Contain The Following Viands To Be Served In Managed Buffet 10. Appetizer 11. Beef / Pork 12. Chicken 13. Fish / Seafood 14. Vegetables 15. Rice 16. Soup 17. Dessert (assorted Fruits Or Sweets) 18. Drink (one Round Of Iced Tea Or Soda) □ Comply □ Not Comply Actual Food Delivery 1. Hot Food Should Be Served Hot, Cold Food Should Be Served Cold. 2. Avoid Food Contamination And/or Food Poisoning. 3. Food Arrangement Should Be Attractive And Garnished. 4. Texture And Consistency Should Be Observed Accordingly. □ Comply □ Not Comply Notes: 1. Payment Shall Be Based On Actual Billing And Consumption And Shall Not Exceed The Total Contract Price; And 2. Winning Bidder Shall Be Subject For Ocular Inspection Of The Restaurant. 3. Food Taste On Approved Menu Three (3) Days Before The Scheduled Event. 4. Winning Bidder Shall Provide The Latest Sanitary Permit. 5. The Total Price For This Service Contract Shall Be Three Hundred Fifty Thousand Pesos (₱350,000.00). Vat Exclusive, Zero-rated Transaction. □ Comply □ Not Comply Schedule Of Requirements: Within A Period Of One (1) Month Which Shall Commence From The Effectivity Period Specified In The Purchase Order. Payment Schedule: Payable Within Thirty (30) Calendar Days Upon Receipt Of Billing/sales Invoice. □ Comply □ Not Comply Contact Persons: Ma. Lowella V. Lopez Bingo Officer I Ma.lowella.lopez@pagcor.ph Tel. No. (045) 625-7597 Local 3106 Ii. Financial Quotation: Quantity/ Uom Description Unit Cost Vat Exclusive, Zero- Rated Transaction Total Cost Vat Exclusive, Zero-rated Transaction 1 Lot Procurement Of Food And Beverage Provider For Bingo Beneficiaries’ Night Php_____________________ (amount In Figures) ________________________ ________________________ (amount In Words) Php___________________ (amount In Figures) ______________________ ______________________ (amount In Words) Notes: 1. Price Quotation (unit And Total Cost) Shall Be Rounded Off Up To Two (2) Decimal Places. 2. Validity Of Offer: Ninety (90) Calendar Days From The Date Of Submission, Receipt, Opening And Preliminary Examination Of Quotation(s) Proposal(s). Iii. Additional Requirements: As Part Of The Post-qualification Process, Kindly Submit The Following Documents For Compliance Within 3-calendar Days From Receipt Of The Notice And Upon Determination Of The Bidder Having The Lowest / Single Calculated Quotation: 1. Valid Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Bidder Is Located; 2. Philippine Government Electronic Procurement System (philgeps) Registration Number Or A Valid Philgeps Registration Certificate; Philgeps Registration Number: ___________________________; 3. Notarized Omnibus Sworn Statement Using The Attached Prescribed Form. The Omnibus Sworn Statement Shall Be Supported By An Attached Document Showing Proof Of Authorization, E.g., Duly Notarized Secretary’s Certificate Issued By The Corporations, Partnerships Or Joint Ventures Or A Special Power Of Attorney (in Case Of Sole Proprietor) Attesting That The Signatory Is The Duly Authorized And Designated Representative Of The Prospective Bidder, And Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary And/or To Represent The Prospective Bidder In The Procurement Process. Note: Ensure That The Notary Public Who Notarized The Submitted Omnibus Sworn Statement, Secretary’s Certificate Or Special Power Of Attorney Had Completed A Mandatory Continuing Legal Education (mcle) For The Seventh (7th) Or Eight (8th) Compliance Period. Iv. Notes: 1. Bidders Shall Submit Their Quotations Through Their Duly Authorized Representatives Using This Form Only. This Form Must Be Completed Without Any Alterations To Their Format And No Substitute Form Shall Be Accepted. All Parameters Shall Be Filled In With The Correct And Accurate Information As Required. 2. Quotation(s) Submitted Exceeding The Approved Budget For The Contract Shall Not Be Accepted. 3. The Prices Quoted Are To Be Paid In Philippine Currency. 4. All Prices Quoted Are Inclusive Of All Applicable Duties, Government Permits, Fees, And Other Charges Relative To The Acquisition And Delivery Of Items To Pagcor, But Vat Exclusive, Zero-rated Transaction. 5. For The Purpose Of Standardization Of Quotations/proposals, This Rfq Form Will Prevail Over All Kinds And Forms Of Quotation. In Case Of Price Discrepancy Over The Amounts In Words And In Figures, The Amount In Words Shall Prevail. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initiated By You Or Any Of Your Duly Authorized Representative/s. 7. Pagcor Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Technical Specifications. 1. Award Of Contract Shall Be Made In Favor Of The Supplier Having The Single Or Lowest Calculated Responsive Quotation, Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 2. The Supplier Shall Complete The Services Within The Time Agreed By Both Parties. Should The Supplier Incur Delay Or Fails To Satisfactorily Render Any Or All Of The Services Required Under The Contract Within The Specified Schedule, Inclusive Of Any Time Extension Duly Granted, The Supplier Shall Be Liable For Liquidated Damages Equivalent To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Or Unperformed Or Unsatisfactorily Performed Services For Each Day Of Delay, Including Sundays And Holidays, Until Such Goods/items Are Finally Delivered And Accepted By Pagcor. Such Liquidated Damages Shall Be Paid By The Supplier Or Deducted From Any Money Due Or Which May Become Due To The Supplier. In Case The Total Sum Of Liquidated Damages Reaches Ten Percent (10%) Of The Total Contract Price, Pagcor May Rescind Or Automatically Terminate The Contract And Impose Appropriate Sanctions Over Above The Liquidated Damages To Be Paid. 11. It Will Fully Defend, Protect, Indemnify, And Hold Pagcor Harmless From Any And All Adverse Claims That May Be Made By Any Party For The Possession And/or The Use Of The Goods. 12. In The Event Of A Sale, Disposition, Or Privatization Of A Concerned Branch Or Satellite Operation Group (sog), Pagcor May Extrajudicially Terminate The Contract Or Agreement Prior To The Expiry Of Its Effectivity Period Without Any Liability And/or Penalty. 13. Other Terms And Conditions Are Stipulated In The Attached Annex A Of The Purchase Order. Bidder’s Commitment: We Hereby Agree And Bind Ourselves To The Terms And Conditions Herein Specified, To The Manner Of Procurement And Evaluation Set Up By The Bc3, To The Provisions Of The Attached Annex A (terms And Conditions) Of The Purchase Order And To The Rules And Regulations Of The Government And Pagcor. We Understand That Pagcor Is Not Bound To Accept The Lowest Or Any Quotation It May Receive. Very Truly Yours, ____________________________ Signature Over Printed Name / Date Tin:________________________ ____________________________ Position ____________________________ Company Represented Tin: ________________________ ____________________________ Address ____________________________ ____________________________ Tel. No. / Fax No. ____________________________ ____________________________