PHILIPPINE AMUSEMENT AND GAMING CORPORATION MALABON GRAND Tender

Description Date : November 4, 2024 Project Title : Supply And Delivery Of Purified Drinking Water, 5 Gallon Itb No. : Sv24-10-004mala-10 Approved Budget For The Contract (abc) : Three Hundred Eleven Thousand Eight Hundred Eighty Pesos (php311,880.00), Vat Exclusive, Zero-rated Transaction Deadline For The Submission And Receipt Of Quotation(s)/ Proposal(s) : November 11, 2024, Monday, 11:00 A.m. (sealed Quotation) Opening Of Quotation(s) / Proposal(s) November 11, 2024, Monday, 11:00 A.m. Please Address The Envelope Containing The Accomplished Rfq Form And Required Documents To The Branch Canvassing And Contracting Committee (bccc), Through The Procurement Section (ps), 2nd Floor, Casino Filipino Malabon Grand, 110 Mc Arthur Highway, Barangay Potrero, Malabon City The Envelope Shall Bear The Following Information In Capital Letters: 1. Title And Reference Number Of The Project; And 2. Name, Address, And Contact Details (telephone/cellphone Number And/or Email Address) Of The Bidder. Note: Quotations(s) / Proposal(s) Submitted After The Deadline Shall Not Be Accepted. Sir / Madam: In Accordance With The Technical Specifications/scope Of Work And General Conditions For The Project Stated Herewith, Kindly Fill Up And Submit Your Lowest Price Quotation. For Any Inquiries Or Clarifications, Please Contact The Procurement Section (ps) At Trunkline Nos.87333921,85226898,85247480 And 85268083 Local No.309 And Look For Mr. Ivan Symon S. Edralin. Thank You. (sgd) Jocelyn G. Soriano Chairperson Branch Canvassing And Contracting Committee Isse End-user: Gerry F. Maningding Dear Ms. Soriano: In Accordance With Your Request, Following Is Our Quotation For Your Requirement: I. Technical Specifications Technical Description Offered Technical Proposal Statement Of Compliance Please Check The Appropriate Box Requirement: □ Comply □ Not Comply Quantity Description 6,780 Containers Of Purified Drinking Water Containers Should Be Capable Of Handling Five (5) Gallons Of Water. Plastic Container And Caps Shall Conform To The Test For Heavy Metals And Migratory/leachable Substances Prescribed By The Fda-doh. Containers And Caps Should Be Manufactured From Virgin Materials (materials Which Have Not Been Recycled) Of Food Grade Quality With Plastic Label (seal); And Free Of Adhesives Or Other Substances That May Interact Physically Or Chemically With The Product. Physical – Chemical Properties Description Guide Level Ph 5 – 7 Tds <10ppm (total Dissolved Solids-tds) Taste No Objectionable Taste Odor No Objectionable Odor Color 5 Tcu (true Color Units) Turbidity 5 Ntu (nephelometric Turbidity Units) A. Technical Working Group B. End User Fmoi Roberto M. Holgado/ F&b Supervisor Ii Gloria V. Vargas Sfmo Gerry F. Maningding □ Comply □ Not Comply Schedule Of Requirement: For The Year 2024 □ Comply □ Not Comply Commencement: Within Seven (7) Calendar Days From The Date Of Receipt By The Winning Supplier Of The Notice To Proceed. □ Comply □ Not Comply Delivery Details: Delivery Details With The Supplier In Staggered Basis And The Delivery Schedule And Site Shall Be Based Upon The Advice From Cf-malabon Grand Until Such Time The Whole Contract Is Consummated. Item No Quantity Delivered, Weeks/months 1st Delivery 2,260 Containers Within Seven (7) Calendar Days From The Effectivity Date Specified In The Ntp Or Upon Advice Of The End User 2nd Delivery 2,260 Containers Within Thirty (30) Calendar Days After The 1st Delivery Or Upon Advice Of The End User 3rd Delivery 2,260 Containers Within Thirty (30) Calendar Days After The 2nd Delivery Or Upon Advice Of The End User □ Comply □ Not Comply Delivery Site: Casino Filipino - Malabon Grand -1,200, Casino Filipino - Manila Grand Opera -1,000 And Casino Filipino – Oriental Pavilion - 60 Facilities Management Section □ Comply □ Not Comply Inspections And Acceptance Of Delivered Items: Inspections And Acceptance Will Be Conducted During Or After Delivery (whichever Is Applicable) □ Comply □ Not Comply Period Of Correction Defects In The Warranty Period: Cf – Malabon Grand Shall Order The Supplier (winning Bidder) To Recall And Withdraw The Batch Of 5gal Purified Water Upon Finding That Same Fails To Comply With The Quality Standards Or When The Products Are Found Adulterated Or Mislabeled. Reject Items Shall Be Replaced Within 72 Hours From Delivery Date. □ Comply □ Not Comply Terms And Conditions: Submission Of A Duly Certified Microbial Examination (from A Reputable Doh-accredited Laboratory And From The Health Department Of The City Or Municipality Government Covering The Place Of Business And The Physical And Chemical Properties Of Purified Water Such As Tds, Ph, Color And Turbidity) Of The Previous Month During The Opening Of Bids And Monthly For The Duration Of The Contract. These Documents Shall Form Part Of The Legal Documents Evidencing The Statements/declaration Under Oath Of The Contents. Pagcor Reserves The Right To Demand Sufficient Samples For Random Validation Of Laboratory Analysis. As Part Of The Post Qualification Process, The Twg/end-user Will Conduct Facility Inspection Of The Lowest /single Calculated Quotation Lcq / Scq To Check On Their Processing Control And Procedures, Sanitary Facilities. Winning Bidder To Provide Cf- Malabon Grand, Fifteen (15) Hot And Cold-water Dispensers In Good Working Conditions For Five (5) Gallon Drinking Water, Which Will Be Cleaned Regularly Every Month, All Free Of Charge (on Loan Only). Supplier Shall Send A Substitute Or Replacement For Each Defective Dispenser Not Later Than Two (2) Days From Notice Of Request. Delivery Fee And Deposit For Containers Are Waived And Payment Shall Be Based On Staggered Delivery. Delivery Schedule Of Items Shall Be On Staggered Basis. Winning Bidder Shall Be Notified By Cf-malabon Grand For The Delivery Details Until Such Time The Contract Is Consummated. Bidder Shall Provide A Valid And Updated Certificate Of Health Regulatory Device Registration (chrdr) And/or Certificate Of Product Registration For Distributor/manufacturer Under Its Company Or Business Name For Water Purification Devices That Produce Safe Drinking Water Conforming To The Minimum Quality Standards Set By Fda-doh Or License To Operate As Bottled Water Manufacturer And Certificate Of Product Registration Issued By Fda-doh Upon The Opening Submission Of Bids. Bidder Shall Provide A Certification Of “gross Alpha Beta Activity Test” If The Source Of Water Is Deep Well Water. □ Comply □ Not Comply Miscellaneous Provision: The Winning Bidder Will Make Adjustments On The Following Upon Advise Of The End-user: 1. Delivery Site – Cf-malabon Grand Or Within The Jurisdiction Of The Branch 2. Schedule And Quantity Of Deliveries – Depending On The Branch Requirements, The End-user Will Advise Winning Bidder Of New Delivery Schedule And Its Quantity Based On Consumption And Storage Availability. Others : Subject To Pre-termination Clause That In The Event Of A Sale, Disposition, Or Privatization Of Casino Filipino Malabon Grand And Casino Filipino Manila Grand Opera. Pagcor May Extrajudicially Terminate The Contract Or Agreement Prior To The Expiry Of Its Efffectivity Period Without Any Liability And/or Penalty. □ Comply □ Not Comply Submittal Of Requirements During The Opening Submission Of Bids: 1. Microbial Examination (from A Reputable Doh-accredited Laboratory And From The Health Department Of The City Or Municipality Government Covering The Place Of Business And The Physical And Chemical Properties Of Purified Water Such As Tds, Ph, Color And Turbidity) Of The Previous Month. 2. Bidder Shall Provide A Valid And Updated Certificate Of Health Regulatory Device Registration (chrdr) And/or Certificate Of Product Registration For Distributor/manufacturer Under Its Company Or Business Name For Water Purification Devices That Produce Safe Drinking Water Conforming To The Minimum Quality Standards Set By Fda-doh Or License To Operate As Bottled Water Manufacturer And Certificate Of Product Registration Issued By Fda-doh Upon The Opening Submission Of Bids. 3. Bidder Shall Provide A Certification Of “gross Alpha Beta Activity Test” If The Source Of Water Is Deep Well Water. □ Comply □ Not Comply Payment: Payment Shall Be Processed Within 30 Days Upon Receipt Of Billing Statement And For Every Completion Of Each Staggered Delivery. □ Comply □ Not Comply Ii. Financial Quotation: Description Of Item Six Thousand Seven Hundred Eighty (6,780) Containers Of Purified Drinking Water, 5gal Capacity With Cap And Sealed. Unit Cost Vat Exclusive, Zero- Rated Transaction Total Cost Vat Exclusive, Zero-rated Transaction Php________________ (amount In Figures) ___________________ ___________________ (amount In Words) Php__________________ (amount In Figures) ___________________ ___________________ (amount In Words) Grand Total (vat Exclusive/zero-rated Transactions) Php __________________________ ______________________________ Amount In Figures And In Words Notes: 1. Price Quotation (unit, Total Cost And Grand Total Cost) Shall Be Rounded Off Up To Two (2) Decimal Places. 2. Validity Of Offer: Ninety (90) Calendar Days From The Date Of Submission, Receipt, Opening And Preliminary Examination Of Quotation(s) Proposal(s). Iii. Additional Requirements: As Part Of The Post-qualification Process, Kindly Submit The Following Documents For Compliance Within 3-calendar Days From Receipt Of The Notice And Upon Determination Of The Bidder Having The Lowest / Single Calculated Quotation: 1. Valid Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Bidder Is Located; 2. Philippine Government Electronic Procurement System (philgeps) Registration Number Or A Valid Philgeps Registration Certificate; Philgeps Registration Number: ___________________________; 3. Notarized Omnibus Sworn Statement Using The Attached Prescribed Form. The Notarized Omnibus Sworn Statement Shall Be Supported By An Attached Document Showing Proof Of Authorization, E.g., Duly Notarized Secretary’s Certificate Issued By The Corporations, Partnerships Or Joint Ventures Or A Special Power Of Attorney (in Case Of Sole Proprietor) Attesting That The Signatory Is The Duly Authorized And Designated Representative Of The Prospective Bidder, And Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary And/or To Represent The Prospective Bidder In The Procurement Process. Note: Ensure That The Notary Public Who Notarized The Submitted Omnibus Sworn Statement, Secretary’s Certificate Or Special Power Of Attorney Had Completed A Mandatory Continuing Legal Education (mcle) For The Sevent (7th) Or Eight (8th) Compliance Period. 4. Microbial Examination (from A Reputable Doh-accredited Laboratory And From The Health Department Of The City Or Municipality Government Covering The Place Of Business And The Physical And Chemical Properties Of Purified Water Such As Tds, Ph, Color And Turbidity) Of The Previous Month. 5. Bidder Shall Provide A Valid And Updated Certificate Of Health Regulatory Device Registration (chrdr) And/or Certificate Of Product Registration For Distributor/manufacturer Under Its Company Or Business Name For Water Purification Devices That Produce Safe Drinking Water Conforming To The Minimum Quality Standards Set By Fda-doh Or License To Operate As Bottled Water Manufacturer And Certificate Of Product Registration Issued By Fda-doh Upon The Opening Submission Of Bids.. 6. Bidder Shall Provide A Certification Of “gross Alpha Beta Activity Test” If The Source Of Water Is Deep Well Water. Iv. Notes: 1. Bidders Shall Submit Their Quotations Through Their Duly Authorized Representatives Using This Form Only. This Form Must Be Completed Without Any Alterations To Their Format And No Substitute Form Shall Be Accepted. All Parameters Shall Be Filled In With The Correct And Accurate Information As Required. 2. Quotation(s) Submitted Exceeding The Approved Budget For The Contract Shall Not Be Accepted. 3. The Prices Quoted Are To Be Paid In Philippine Currency. 4. All Prices Quoted Are Inclusive Of All Applicable Duties, Government Permits, Fees, And Other Charges Relative To The Acquisition And Delivery Of Items To Pagcor, But Vat Exclusive, Zero-rated Transaction. 5. For The Purpose Of Standardization Of Quotations/proposals, This Rfq Form Will Prevail Over All Kinds And Forms Of Quotation. In Case Of Price Discrepancy Over The Amounts In Words And In Figures, The Amount In Words Shall Prevail. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initiated By You Or Any Of Your Duly Authorized Representative/s. 7. Pagcor Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Technical Specifications. 8. Award Of Contract Shall Be Made In Favor Of The Supplier Having The Single Or Lowest Calculated Responsive Quotation, Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 9. The Supplier Shall Complete The Supply And Delivery Of Goods Within The Time Agreed By Both Parties. Should The Supplier Incur Delay In Its Performance, The Supplier Shall Pay Liquidated Damages Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods/items For Everyday Of Delay Including Sundays And Holidays, Until Such Goods/items Are Finally Delivered And Accepted By Pagcor. Such Amount Shall Be Deducted From Any Money Due, Or Which May Become Due To The Supplier Or Collected From Any Securities Or Warranties Posted By The Supplier. In Case The Total Sum Of Liquidated Damages Reaches Ten Percent (10%) Of The Total Contract Price, Pagcor May Rescind The Contract And Impose Appropriate Sanctions Over Above The Liquidated Damages To Be Paid. In Case The Supplier Still Fails To Deliver The Item After The Lapse Of Fifteen (15) Calendar Days From The Supposed Date Of Delivery, In Addition To The Forfeiture Of The Performance Security And The Penalties Agreed Upon, Pagcor Shall Have The Option To Terminate The Contract. 10. The Defective Items Shall Be Replaced Within Seven (7) Calendar Days Upon Receipt Of The Notice. Should Supplier Fail To Replace The Same Within The Agreed Period, Supplier Shall Pay Liquidated Damages Equal To One Tenth (1/10) Of One Percent (1%) Of The Costs Of The Defective Goods/items For Everyday Of Delay Including Sundays And Holidays Until Such Goods/items Are Finally Delivered And Accepted By Pagcor. Such Amount Shall Be Deducted From Any Money Due, Or By Which May Become Due To Supplier Or Collected From Any Securities Or Warranties Posted By Supplier. In Case The Total Sum Of Liquidated Damages Reached Ten Percent (10%) Of The Total Contract Price, Pagcor May Rescind Or Automatically Terminate The Contract And Impose Appropriate Sanctions Over And Above The Liquidated Damages To Be Paid, Without Prejudice To Other Courses Of Action And Remedies Open To It. 11. It Will Fully Defend, Protect, Indemnify, And Hold Pagcor Harmless From Any And All Adverse Claims That May Be Made By Any Party For The Possession And/or The Use Of The Goods. 12. In The Event Of A Sale, Disposition, Or Privatization Of A Concerned Branch Or Satellite Operation Group (sog), Pagcor May Extrajudicially Terminate The Contract Or Agreement Prior To The Expiry Of Its Effectivity Period Without Any Liability And/or Penalty. 13. Other Terms And Conditions Are Stipulated In The Attached Annex A Of The Purchase Order. Bidder’s Commitment: We Hereby Agree And Bind Ourselves To The Terms And Conditions Herein Specified, To The Manner Of Procurement And Evaluation Set Up By The Branch Canvassing And Contracting Committee (bccc), To The Provisions Of The Attached Annex A (terms And Conditions) Of The Purchase Order And To The Rules And Regulations Of The Government And Pagcor. We Understand That Pagcor Is Not Bound To Accept The Lowest Or Any Quotation It May Receive. Very Truly Yours, ____________________________ Signature Over Printed Name / Date Tin:________________________ ____________________________ Position ____________________________ Company Represented Tin: ________________________ ____________________________ Address ____________________________ ____________________________ Tel. No. / Fax No. ____________________________ ____________________________