Pamantasan Ng Lungsod Ng Maynila Tender

Description The Pamantasan Ng Lungsod Ng Maynila (plm), Through The Procurement Office (po), Will Undertake A Small Value Procurement For The "catering Services For 2024 Plm Foundation Day Celebration" In Accordance With Section 53.9 Of The Irr Of R.a. 8184. Interested Suppliers Are Required To Submit Their Valid And Current Mayor's/business Permit, Bir Registration (bir Form 2303), And Philgeps Registration Certificate. Submission Of Price Quotation And Eligibility Requirements Is On Or Before 11:00am Of May 28, 2024 At The Procurement Office, Pamantasan Ng Lungsod Ng Maynila, Intramuros, Manila And Addressed To Atty. Relson P. Moral, Chairman, Bac Open Submission May Be Submitted Manually At Plm-procurement Office, Through Electronic Email At Procurement@plm.edu.ph Or Through Facsimile (telefax No.: 8528-4592). Catering Services For 2024 Plm Foundation Day Celebration A. Approved Budget The University Shall Hire The Services Of Two (2) Different Catering Service Contractors To Provide Lunch (managed Buffet) For 650 Persons. Lot 1 Catering Service 1 For 325 Persons Php227,500.00 Lot 2 Catering Service 2 For 325 Persons Php227,500.00 Total Php455,000.00 The Approved Budget For The Catering Services Is Four Hundred Fifty Five Thousand Pesos (php455,000.00) Inclusive Of Vat And All Other Applicable Government Taxes And Charges. B. Description Date Of Event • 19 June 2024, 12:00 Noon • University Activity Center (uac), Plm Mode Of Serving Meals • Managed Buffet Type Of Meal (for Each Catering Service Contractor) Menu Worth P700/person For 325 Employees And With The Following Suggested Menu: • Steamed Rice • Soup • Vegetable Entrée/salad • 4 Entrees Of The Following: 1. Fish 2. Chicken 3. Beef 4. Pork • Dessert (2) • Fresh Fruits • Drinks: Unlimited Glass Of Iced Tea And Purified Drinking Water And Ice For Drinks Set-up (for Each Catering Service Contractor) • Pre-event 1. Each Catering Service Contractor Must Schedule And Prepare Food Taste Session For At Least Ten (10) Persons • Event Proper 1. Ingress At Least Six (6) Hours Before The Program For Set Up Of Tables, Chairs, Buffet Stations, Linens, Dinner Ware, And Utensils. 2. Minimum Of Two (2) Buffet Stations And One (1) Separate Drink Station 3. Elegant Buffet Set Up With Centerpiece 4. Round Dinner Tables Dress With Floor Length Linens For Three Hundred Twenty-five (325) Persons. 5. Chairs With Floor Length Seat Covers 6. Provide Purified Drinking Water And Ice For Drinks. At Least Two (2) Water Stations Are Available C. Scope Of Work (for Each Catering Service Contractor) 1. Provide Catering Services (managed Buffet) For Approximately 325 Persons 2. Provide A Minimum Of Two (2) Buffet Stations And One (1) Separate Drink Station. For Identified Vips, The Caterer Shall Be Responsible For The Distribution Of Food And Drinks And Shall Be Served Sit-down Style. 3. Provide Adequate Number Of Food Handlers At Each Buffet Station To Managed Distribution Of Soup And Entrees (number Of Food Handlers Must Be Approved By The Committee). 4. Provide Adequate Number Of Uniformed And Well-trained Waiters/waitresses (number Of Waiters Must Be Provided And Approved By The Committee). 5. Have At Least A Coordinator Assigned As Person In Charge. 6. Ensure And Maintain The Quality Of Food And Drinks To Be Served. 7. Complete Catering Equipment And Utensils 8. Provide Kitchenware/chinaware, Knives, Spoons, Forks, And Other Cutleries To Be Used During The Event. 9. Ensure The Complete Preparation And Set-up Of Tables And Chairs At Least Two (2) Hours Before The Start Of The Event. 10. Ensure That The Food Shall Be Ready For Serving At Least One (1) Hour Before The Start Of The Event. 11. Ensure That Waiters Are On Stand-by To Serve Drinks Until The End Of The Event. 12. The University Shall Impose Liquidated Damages As Follows: A. If The Caterer Fails To Completely Set-up The Chairs, Tables, And Utensils Two (2) Hours Before The Start Of The Event Equivalent To One-tenth (1/10) Of One Percent (1%) For Every Minute Of Delay B. If The Caterer Is Not Ready To Serve The Complete Meal One (1) Hour Before The Start Of The Event Equivalent To One-tenth (1/10) Of One Percent (1% ) For Every Minute Of Delay 13. Must Schedule And Prepare Food Taste Session For At Least Ten (10) Persons. 14. Turn-over To The Ovpa Any Leftover Food After All Guests In Attendance Have Been Served. 15. Ensure That Clean-up Of Tables And Chairs Shall Only Occur After The End Of The Event And Be Responsible For The Collection Of Utensils And Left-over After The Event. Plm Shall 1. Provide The Venue For The Event And Coordinate With The Caterer Concerning Set Up And Other Pertinent Details. 2. Provide Appropriate/adequate Space For Both Caterers To Hold And Prepare The Food Before The Event Proper. 3. Ensure The Proper Distribution Of Personnel At Each Buffet Station. D. Criteria For Selection/award The Proposal Shall Be Evaluated During The Pre-event By At Least Ten (10) Personnel Composed Of Members Of The Committee Based The Cost Quality Method As Follows: Criteria Weight A. Quality 70% 1. Taste Of Food – 80% 2. Set-up And Style Of Tables And Chairs 20% B. Cost 30% Total 100% E. Required Valid Documents To Be Submitted: 1. Current Mayor’s/business Permit In The Operation Of Providing Catering Services 2. Philgeps Registered 3. At Least Three (3) Years Experience In The Catering Business Serving At Least 325 Pax Per Event. 4. Bir Registration And Tin F. Payment Terms And Conditions Check Payment Inclusive Of Vat And All Other Applicable Government Taxes And Charges. Full Settlement Shall Be Made After The Function Except If The Caterer Fails Any Of The Conditions Per Scope Of Work And The Equivalent Liquidated Damages Is Imposed.