Pamantasan Ng Lungsod Ng Maynila Tender

Description The Pamantasan Ng Lungsod Ng Maynila (plm), Through Its Bids And Awards Committee (bac), Intends To Procure The "1 Lot Audio-video Production And Materials And Live Streaming For The Plm 56th Graduation Ceremony" Through Section 53.9 (negotiated Procurement – Small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Submit Your Proposal For The Described Item/s In Accordance With The Terms And Conditions Outlined In This Request For Quotation (rfq). Submit Your Quotation Duly Signed By You Or Your Duly Authorized Representative Not Later Than August 6, 2024, 11:00 Am At The Procurement Office, Pamantasan Ng Lungsod Ng Maynila, Intramuros, Manila. Quotations May Also Be Submitted Through Email At Procurement@plm.edu.ph Pursuant To Appendix A “documentary Requirement For Alternative Methods Of Procurement Of Annex “h” Of 2016 Revised Irr Of Ra No. 9184, The Following Documents Are Required To Be Submitted Along With Your Proposal On The Above Set Deadline Or Before The Issuance Of A Notice Of Award. (if Applicable) Document Remarks 1. Copy Of 2024 Mayor’s Or Business Permit In Case Not Yet Available, You May Submit Your Expired 2023 Business/mayor’s Permit With The Official Receipt Of Renewal Application. However, A Copy Of Your 2024 Mayor’s Or Business Permit Shall Be Required To Be Submitted After Award Of Contract But Before Payment In Accordance With Item 6.2 Of Gppb Resolution No. 09-2020. (in Case Of Discrepancy On The Business Name As Reflected On This Rfq And As Reflected In The Business Permit, The Latter Shall Prevail.) 2. Certificate Of Registration (bir Form 2303) 3. Copy Of Philgeps Registration (platinum/red Membership) 4. Notarized Omnibus Sworn Statement (gppb-prescribed Form) If Unable To Have The Document Notarized, You May Submit A Signed Unnotarized Omnibus Sworn Statement (in The Prescribed Template), Subject To Compliance Therewith After Award Of Contract But Before Payment In Accordance With Item 6.3 Of Gppb Resolution No. 09-2020. 5. Latest Income/business Tax Return For Abc’s Above P500k To Be Submitted Prior To Award. For Any Clarification, You May Contact Us At Telephone No. (02) 528-4592 Or Email Address At Procurement@plm.edu.ph. 1 Lot Audio-video Production And Materials And Live Streaming For The Plm 56th Graduation Ceremony With The Following Specifications: A. Scope Of Work 1. Video Production Edited Output Of 6 Sessions Of Graduation (approximate Running Time Per Batch -1 To 4 Hours Edited Video Per Session): Sept 4, 5 & 6 (am And Pm) Sessions 2. Live Streaming During The Graduation Sessions 3. Pre-production Research And Conceptualization 4. One Video Output As Mood Setter To Be Played Prior To Start Of The Graduation Ceremony 5. Shoot For Photo And Videos Intended For Inserts During Graduation Ceremony And For Mood Setter 6. Separate Audio Recording System For The Whole Program 7. Still Photos Of The Entire Programs Production Shoot - 5 Days Shoot Intended For The Messages Of Board Of Regents/ Plm Executives Or City Officials (if Needed) And For Mood Setter - Projected 33 Talking Heads Including College Secretaries During The Ceremonies - Post-production -non-linear Editing; Adobe Photoshop And Vector; Motion Graphics And Digital Effects; 3d Animation And Musical Scoring; Full Transcription Of The Event B. Equipment (please See Attached Equipment Checklist Which Are Minimum Requirements. Production Agency May Coordinate With The Picc For Existing Equipment And Augmentation If Needed) 1. Video/audio/lighting Systems - 4 Units Video Cameras (broadcast/4k Quality) With Cameraman - 4 Units Still/dslr Camera With Cameraman - Video Mixer For Cameras And Led Wall (to Maximize The Equipment) - Video Streaming Device And Laptop, Preferably Wirecast Or Equivalent - Professional Lighting System (at Least 2400 Lux) - Separate Audio Recording System Is A Must For The Whole Program – 6 Batches - Two (2) Tv Monitors - 55 Inches As Monitor Facing Board Of Regents On Stage 2. Digital Video Editing System, With The Motion Graphics, 3d Animation, Digital Effects/flash Graphics Capability 3. Non-linear Editing Software - Any Professional Video Editing Software Such As Adobe Premiere Pro, Adobe After Effects, Final Cut Pro And Vegas Pro. 4. Video-editing Equipment - Minimum 8gb Ram - Video/graphics Card - At Least 1gb Of Memory And 128bit Memory Interface Width - Processor - At Least I9 Quadcore C. Talent 1. Production Shoot – Event Itself - Director (1) - Technical Director (1) (to Handle Streaming And Video Switcher) - Floor Directors (2) - Cameraman (video) (4) - Photographers (with Professional Camera) (4) - Production Manager (1) - Lightman (1) - Audioman (1) - Production Assistant (2) 2. Post-production - Video Editors (2) - Graphic Artists/animators (2) - Producer (1) - Scriptwriter (1) - Researcher (1) D. Service Level Agreement 1. Production Shoot Requirement - The Client Has The Option To Request For Reshoot Should There Be Any Technical Problems With The Output (for Those Who Will Shoot And Give Messages Prior To Graduation- If Needed Only) 2. Post-production - Same Day Edit Of Days 1 – 6 Am And Pm Sessions Or Of Each Session. (total Of 6 Sessions) - Final Edited Video Must Be In Mp4 Format Submitted In External Hard Drive - Raw Files Should Be Submitted To The Client In External Hard Drive Both For Video And Photos 3. Duration And Delivery/ Completion Date - Three (3) Weeks After The Event 4. With 5 Years Of Experience In Producing Quality Videos (e.g. University Graduation, Corporate Promotional Videos, Documentary, Etc.) E. Others - Production Company Will Be The One To Shoulder The Electricity Consumption Incurred In The Plenary. - Meals For Production Staff/crew Should Be For The Account Of The Production Company. F. Budgetary Requirements The Total Budget Cost Shall Be Nine Hundred Ninety Thousand Pesos (php990,000.00) Inclusive Of All Professional Fees, And Applicable Taxes, Payable Upon Completion Of The Project And Acceptance Of The Final Output By The Client. Timeline: Event Date: Sept. 4, 5 And 6, 2024 Editing Starts: Sept. 7, 2024 Edited Version Delivery (final Output): October 4, 2024