Paglaum Village National High School Tender

Description Republic Of The Philippines Department Of Education Region Vi-western Visayas Division Of Bacolod City Paglaum Village National High School Bacolod City Paglaum Village, Mansilingan, Bacolod City, Negros Occidental, Philippines Telefax: (034) 707-0975/ 703-1822 /email: Paglaumvillagenhs@yahoo.com.ph Bids And Awards Committee Request For Quotation Date: January 31, 2025 Quotation No.: Pvnhsjhs020325_3 To All Eligible Service Suppliers: I. Please Quote That Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of This Rfq, And Submit Your Quotation Duly Signed By Your Representative In An Envelope Not Later Than February 7, 2025 10:00 A.m. At Paglaum Village National High School. For More Information And Requesting Of Item Specifications Please Call Paglaum Village National High School-bids And Awards Committee At Telephone Nos.: (034) 703-0975, Email Us At Paglaumvillagenhs@yahoo.com.ph. Prospective Supplier Shall Be Responsible To Verify Details Of Items Described Below With The Office Of The Paglaum Village National High School-bids And Awards Committee Ma. Trina Jeraldine M. Ambait Bac Chairperson Ii. Statement Of Compliance (state “comply” Or “not Comply”) ______________________________ (please See Attached File For Request For Price Quotation-notation, Item/s And Descriptions, Item/s Quantity) Iii. Terms And Conditions A. Submission Of Requirements 1. Quotations And Other Requirements Stated Below Shall Be Addressed To The Bids And Awards Committee (bac) Chairperson At Paglaum Village, Brgy. Mansilingan, Bacolod City, Negros Occidental, Philippines. If Quotation Is Sealed, Please Indicate In The Envelope The Quotation Number And Name Of Bidder. 2. In Addition, You Are Required To Submit The Following Necessary Documents: A. Current Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located; And B. Philgeps Registration Number C. Tax Clearance As Per E. O. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). (note: Supplier Who Already Submitted Their Documents In The Previous Procurement/s If It Is Within The Calendar Year May No Longer Submit The Necessary Documents Mentioned Above.) B. Price Validity Price Should Be Valid Thirty (30) Calendar Days After The Deadline Of The Submission Of Quotation. C. Ocular Inspection The Bac, If Necessary, May Order The Conduct Of An Ocular Inspection Prior To Award And/or Delivery Of Supplies. D. Award The Supplier Who Submitted The Lowest Calculated Responsive Quotation And Who Passed Post Qualification Conducted By The Bac And End-user Prior To The Delivery Shall Be Awarded The Contract. In Case Of Tie Of Two Or More Bidders Whose Bids Are Determined And Declared As The Lowest Calculated And Responsive Bids (lcrb) Having Been Post-qualified, The Method To Be Used To Break The Tie Is “draw Lots” Which Is Non-discretionary And Non-discriminatory. In Case Of Non-appearance Of One Party, It Waives The Right To Participate In The Drawing Of Lots But Not In The Acceptance Of Award If Declared As Winner. E. Delivery Of Supply/ies Delivery Of Supplies Shall Be On The Date Specified In The Request For Quotation (rfq). In Case The Event Shall Be Moved By The End-user Within The Validity Period (30 Days) The Supplier Is Responsible To Accommodate The Request. On The Other Hand, The Supplier May Reject The Award If The New Schedule Is Beyond The Validity Period. F. Evaluation Of Quotations Quotation Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1. Price Quotation; 2. Compliance With Items & Description 3. Completeness Of Documents Submitted Note: (validation Of The Submitted Documents Is Done During Post-qualification.) G. Instructions 1. Supplier Shall Be Responsible For The Source(s) Of Its Goods/services/equipment, Which Shall Provide In Accordance With The Schedule, And Specifications Of The Rfq Or Contract. Failure Of The Supplier To Comply With This Provision Shall Be Ground For Cancellation Of The Award Or Purchase Order Issued To The Provider. 2. Supplier Who Accepted A Contract But Failed To Deliver The Required Goods/services/equipment Within The Time Called For In The Contract Shall Be Disqualified From Participating In Deped Or Any Of The Deped Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Revised Irr Against The Supplier. 3. All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Supplier. 4. All Transactions Are Subject To Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. H. Liquidated Damages A Penalty Of One-tenth Of One Percent (0.001) Of The Total Value Of The Undelivered Goods/services/equipment Shall Be Charged As Liquidated Damages For Every Day Of Delay Of The Delivery Of The Purchased Goods. I. Warranty Supplier Warrants That All Goods/services/equipment To Be Provided Are Of Acceptable Industry Standard And In Good Condition. In The Event That There Is/are Damage/s, Item/s Replacement Should Be Provided Within 7 Days After Delivery. J. Payment One Hundred Percent (100%) May Be Paid To The Supplier’s Account Less Government Taxes After The Delivery Of Supplies; Based On The Actual Number Of Items. The Pvnhs-bids And Awards Committee Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Supplier’s Name: Tin No.: Address: Telephone No.: Fax No.: E-mail: Supplier’s Authorized Representative Signature Over Printed Name: Date: