Overseas Workers Welfare Administration Tender

Description The Overseas Workers Welfare Administration – Rwo2, Through Its Bids And Awards Committee (bac), Invites Reputable Security Agencies To Submit Their Quotation For The Procurement Of 24-hour Security Services With An Approved Budget For The Contract (abc) Of P 863,379.00 Which The Entity Will Procure Through Small Value Procurement In Accordance With 53.9 Of The Implementing Rules And Regulations Of Republic Act No. 9184. I. Scope Of Services / Requirements A. Security Agency 1. The Security Services Requirement Of The Owwa-rwo2 Shall Be For The Purpose Of Maintaining Security And Safety Within Its Premises. The Security Service Requirement Is Needed For The Protection And Guarding Of Its Properties From Theft, Robbery, Arson, Destruction Or Damage As Well As Protecting Its Officials, Employees, Visitors And The Transacting Public From Assault, Harassment, Threat Or Intimidation Through Enforcement And Implementation Of Plans, Policies, Rules And Regulations Relative To The Maintenance Of Security And Safety. 2. In The Course Of Protecting The Agency’s Officials, Employees, Visitors And Transacting Public The Security Service Provider Thru A Security Plan Shall Enforce The Clearing Of Fixers, Unauthorized Vendors, Nuisances And The Like. 3. The Security Agency Shall Have At Least Three (3) Years Of Experience In Providing Security Services To Public Or Private Entities. 4. The Security Service Provider Shall Provide The Agency With Qualified And Trained Security Guards To, At All Times, Maintain Security And Safeguard The Offices, Records And Properties Within The Premises Of The Agency, As Well As To Provide Protection For Its Officials, Employees, Visitors And Transacting Public. 5. The Security Agency Shall Ensure, On Its Account, All Equipment Necessary For The Performance Of Its Obligations Under The Contract, Including The Following: A. Firearms ( 9mm Pistol And/or 12-gauge Shotguns) With One Basic Load, At The Rate Of One (1) Unit Per Security Guard On Duty Or As Determined By The Peace And Order And Security Conditions In The Area Of Assignment, If On Duty; B. Logbooks On The Station; C. One (1) Raincoat Per Security Guard On Duty; D. One (1) Teargas Per Security Guard On Duty; E. One (1) Heavy Duty Flashlight Per Security Guard On Duty; F. One (1) First-aid Kit For Each Security Guard On Duty; G. One (1) Nightstick Per Security Guard On Duty; 6. The Security Agency Shall Be Liable And Answerable To The Agency For Damages Or Losses Within Its Premises And For Such Actions Which Directly Prejudice The Integrity, Efficiency, And Effectiveness Of The Agency, Its Operation, And Its Officials And Employees, Caused By Or Due To The Negligence And/or Misdemeanor Or The Security Agency Personnel But Not For Any Loss, Damage Or Harm To Any Fortuitous Event, Force Majeure Or Causes Beyond The Control Of The Security Agency Personnel. 7. The Security Agency Shall Provide Three (3) Guards In The Regional Office. The Services To Be Provided Shall Be On Twenty-four (24) Hour A Day Basis, Divided Into Three (3) Shifts Or Eight (8) Hours Per Shift, Unless Otherwise Approved By The Agency In Meritorious Cases, Depending On The Security Situation. B. Security Personnel 1. The Security Agency Shall Provide Three (3) Security Guards To Be Deployed In Accordance With The Following Schedule Of Requirements: 1. Description - The Security Agency Shall Provide Security Guards Total Quantity - 3 Delivered, Weeks/months - Upon Notice To Proceed 2. Description - The Security Agency Shall Ensure, On Its Account, All Equipment Necessary For The Performance Of Its Obligations Under The Contract, Including The Following: 2.1. Firearms ( 9mm Pistol And/or 12-gauge Shotguns) With One Basic Load, At The Rate Of One (1) Unit Per Security Guard On Duty Or As Determined By The Peace And Order And Security Conditions In The Area Of Assignment, If On Duty; Total Quantity - One (1) Unit Per Sg On Duty Delivered, Weeks/months - Upon Notice To Proceed 2.2. Logbooks On The Station; Delivered, Weeks/months - Upon Notice To Proceed 2.3. One (1) Raincoat Per Security Guard On Duty; Total Quantity - One (1) Unit Per Sg On Duty Delivered, Weeks/months - Upon Notice To Proceed 2.4. One (1) Teargas Per Security Guard On Duty; Total Quantity - One (1) Unit Per Sg On Duty Delivered, Weeks/months - Upon Notice To Proceed 2.5. One (1) Heavy Duty Flashlight Per Security Guard On Duty; Total Quantity - One (1) Unit Per Sg On Duty Delivered, Weeks/months - Upon Notice To Proceed 2.6. One (1) First-aid Kit For Each Security Guard On Duty; Total Quantity - One (1) Unit Per Sg On Duty Delivered, Weeks/months - Upon Notice To Proceed 2.7. One (1) Nightstick Per Security Guard On Duty; Total Quantity - One (1) Unit Per Sg On Duty Delivered, Weeks/months - Upon Notice To Proceed 2. The Security Guards Shall Perform Security, And Whenever Necessary, Investigation And Escort Services, Subject To The Terms And Conditions Stipulated Herein, And Provided That In The Event Additional Guards May Be Needed, A Request And Payment Shall Be Made, Subject To The Availability Of Funds. 3. The Security Guards To Be Deployed By The Security Agency Shall Have The Following Qualifications And Requirements: A. Completion Of At Least High School; B. At Least One (1) Year Experience; C. Nbi, Police, Barangay And Other Relevant Clearance By Local And National Authorities D. Pnp-sagsd Licensed E. Neuro-psychiatric Clearance, Drug Test And Medical Certificates F. Acceptable Background And Training In Customer Relations, Crowd Control, Bombs And Explosives, Disaster Management, Investigation, Fire-fighting And Safety, And Other Related Competencies; G. Not Assigned To Any Private Organizations Or Enterprises Whose Interest Is In Conflict Or Adverse To That Of Owwa Such As But Not Limited To Recruitment/manning Agencies And The Like. C. Salaries And Benefits 1. The Security Agency, As The Principal Employer, Must Warrant That It Is Fully Knowledgeable Of And Compliant With The Pertinent Provisions Of The Labor Code As It Pertains To The Minimum Wage And Provisions Of The Sagsd-padpao Current Wage Orders To Ensure The Adequacy Of The Compensation Of Its Guards. 2. The Security Agency Shall Pay Each Of The Security Guards The Monthly Salaries And Other Fringe Benefits In Accordance With The Labor Code Of The Philippines And Sagsd-padpao Rates, Other Pertinent Laws, Decrees, Letters Of Instructions And Other Existing Orders Governing Private Security Employment. The Security Agency Shall Submit Duly Notarized Monthly Or Quarterly Reports If Remittances (sss, Phic, And Pag-ibig) To The Agency In Support Of Its Claims For Payment. D. Supervision And Administration 1. There Shall Be No Employer-employee Relationship Between The Agency And The Security Agency. It Is Expressly Understood And Agreed That The Security Guards Shall, In No Case, Be Considered As Employees Of The Agency But Shall Remain As Employees Of The Security Agency. As Such, The Security Agency Shall Warrant Faithful Compliance With All The Laws, Rules And Regulations Pertaining To Employment In The Private Sector, Which Are Now Existing Or May Thereafter Be Enacted, Including But Not Limited To The Minimum Wage, Social Security, Compensation And Medical Requirements. 2. The Security Agency Shall Further Warrant That The Agency Shall, In No Case, Be Held Answerable, Accountable Or Responsible For Any Accident, Injury Or Death Which May Be Suffered By Any Of Its Security Guards In The Course Of The Performance Of Their Duties As Such. 3. The Security Agency Shall Designate A Security Guard Who Shall Perform The Following: A. Liaise Between The Security Agency And The Agency; B. Perform Investigation And Other Related Duties; And C. Perform Administrative Functions Including Report Preparation, Verification Of Dtrs, Preparation Of Duty/shift Schedules, Etc. 4. The Agency Shall Have The Right To Select, Change Or Refuse Any Security Guard Assigned To It By The Security Agency. The Security Agency Shall Provide The Agency With Copies Of The 201 Files Of All Security Guards. 5. The Security Agency As Employer Shall Retain And Exercise The Sole, Exclusive And Absolute Right To Suspend, Lay-off, Terminate And/or Impose Disciplinary Measures Direct And Control Its Personnel; And To Assign, Rotate Or Reassign Security Guards, Subject To The Approval Of A Duty Detail/schedule By The Agency Or Its Authorized Representative; Provided, That No Security Guard Already Assigned In The Agency Shall Be Removed, Changed Or Transferred To Any Place Of Assignment Without Cause And Sufficient Notice To The Agency. 6. The Security Agency Shall Give Prior Notice To The Agency Of Any Personnel Movements And Secure The Concurrence Of The Agency Of Such Replacement Prior To Actual Deployment. 7. The Security Agency Shall Likewise Agree To Perform Its Contractual Obligations In Coordination With The Office Of The Regional Director Through The Head Of The Admin & Finance Division Who Shall Exercise Overall Responsibility For The Coordinated Enforcement Of Security And Incident/crisis And Emergency Plans, Policies, Rules And Procedures. 8. The Security Agency Shall Require Its Security Guards To Wear Prescribed Uniform While On Duty. Security Guards Shall Use Biometrics Finger Scanner In Order To Properly Maintain A Record Of Attendance. 9. The Security Agency Shall Update/renew And Submit To The Agency Its Mayor’s Permit, License, And Such Other Bid Documents Which May Expire During The Contract Period. Ii. Contract Period The Security Services Shall Be Provided 24-hours Daily For One (1) Year As Indicated In The Contract. Iii. Payment Arrangement Payment Shall Be Made In Philippine Peso And Shall Be Done Every 15 Days Billing Basis. Owwa-rwo2 Now Invites Legally, Technically, Financially Capable And Reputable Security Agencies To Submit Their Quotation For Procurement Of 24-hour Security Services. The Sealed Quotation (annex A) And The Following Requirements Must Be Delivered/submitted To The Bac Through The Bac Secretariat With The Address Below On Or Before August 2, 2024 At 10:00 Am. Address: The Bids And Awards Committee Owwa- Rwo2 #13 Dalan Na Pavvurulun, Rgc, Carig Sur, Tuguegarao City, Cagayan 3500 Tel. No. 396-0200 Requirements (original Or Certified True Copy): 1. Valid And Current Mayor’s / Business Permit 2. Philgeps Registration Certificate 3. Income/business Tax Return 4. Omnibus Sworn Statement (notarized) 5. Photocopy Of Valid License To Operate From Security Agency Supervision Division 6. Photocopy Of Certificate Of Padpao Membership 7. Photocopy Of Certificate Of Good Standing From Padpao. 8. Security Plan A. Detailed Measures And Innovations To Be Undertaken To Ensure That Entry And Exits Of Personnel Are Monitored, Loss Of Equipment And Valuables Are Minimize, And Threat To Property And Personnel Are Secured B. For Bomb Threat, Fire, Robbery, Hostage Situation And Natural Calamities C. Vip Protocol 9. Authority Of Signatory 10. Dole Certificate Of Registration, Under Dole Department Order 174 Or Dole Department Order 18-a 11. Certificate Of No Pending Case Issued By The Dole / Nlrc / Ncmb. 12. Security Agency Organizational Set-up 13. Certification That Bidder Regularly Remits Mandated Premiums To The Following: • Social Security System • Philippine Health Insurance Corporation • Pag-ibig Fund • Ecc The Owwa-rwo2 Reserves The Right To Accept Or Reject Any Or All Quotations And To Impose Additional Terms And Conditions As It May Deem Proper. For Inquiry, You May Contact, Ms. Almira I. Pattugalan, Bac Secretariat At (078) 396-0200. Below Is The Schedule Of The Procurement: Posting Of Rfq July 24-30, 2024 Bac Secretariat Owwa- Rwo2 Carig Sur, Tuguegarao City, Cagayan Pre-bid Conference (open To All Interested Parties) July 26, 2024 Owwa- Rwo2 Carig Sur, Tuguegarao City, Cagayan Deadline For Submission Of Quotations (late Quotations Shall Not Be Accepted) August 2, 2024 10:00am Owwa- Rwo2 Carig Sur, Tuguegarao City, Cagayan Opening Of Quotations August 2, 2024 01:30 Pm Owwa- Rwo2 Carig Sur, Tuguegarao City, Cagayan